HomeMy WebLinkAboutCCMinutes_2002_04_22 467
Brookings City Council
Apri122, 2002 Minutes
The Brookings City Council convened in regular session on Monday,April 22, 2002, at
3:35 p.m. at City Hall with the following members present: Mayor Virgil Herriott, Council
Members Tom Bozied, Doris Roden, Scott Munsterman, Keri Weems and Mike
McClemans. Council Member Sam Artz was absent. City Manager Michael Williams and
City Attomey Steve Britzman were also present.
Executive Session. Motion was made by Weems, seconded by Munsterman, to enter
executive session at 3:35 p.m. for negotiation discussion regarding DM&E. All present
voted yes; motion carried. (Weems left at 4:50 p.m.)Motion was made by Bozied,
seconded by McClemans, to exit executive session at 5:00 p.m.. All present voted yes;
motion carried. The Council recessed from 5:00 to 5:30 p.m. Weems returned at 5:30
p.m. Mayor Herriott reconvened the meeting at 5:30 p.m.
Consent A.genda Resolution 16-02 was removed from the consent agenda. Motion was
made by Weems, seconded by Roden, to approve the consent agenda as amended which
included; the April 8, 2002,April 12, 2002 and the April 15, 2002 meeting minutes; the
appointment of Harrison Thompson to the Airport Board e�cpiring 5/1/07),Ann Martin to
Park&Recreation Board e�iring 5/1/07, Victoria Riggs as a student appointment to the
Brookings Committee for People who have Disabilities expiring 5/1/03, and Steve Myers to
the Utility Board expiring 5/1/07; Resolution No 18-02, awarding bids for the P3303(00)
Pavement Project;; appointment of the following April 30, 2002 election officials: Sharon
Anderegg, LaRayne Wahlstrom, Marry Marken, Marlys Schutt, Barbara Borstad, Hazel
Hauff, Signe Anderson, Darlene Wilaby,Joan Awald, Barb Woolworth, Barbara Behrend,
Verle Barge, Sue Knutzen, Ken Ahartz, LaVonne Kurtz,Viola Lightfield, Carolyn Hieb,
Ramona Helwig, Carleen Dixon, and Char Honkomp at a rate of$7.50 p�er hour for
superintendents and$7.00 for deputies; designation of the City Manager as authorizing
officer to execute Larson Ice Rink gift agreements; Resolution No. 20-02, authorizing a
transfer of funds; and Resolution No. 17-OZ amending the 2002 budget. All present voted
yes; motion carried.
RESOLUTTON NO. 18-02
RESOLUTION AWARDING BIDS ON P3301(00)PCEMS 312R
SURFACING ON MEDARY AVENUE SOUTfi
WHEREAS, the City of Brookings has received the following bid for Project
P3301(00) PCEMS 312R Surfacing on Medary Avenue South.
`Bowes Constructron, Inc." $167,15¢.60
NOW THEREFORE, BE IT RESOLVED that the low bid of Bowes
Construction, Inc. of 8rookir�s, SD in the amount of$167,154.60 be accepted
�contingent upon the concurrence of the South Dakota Department of Transportarion in
the award of the bid.
RESOLUTION NO. 20-02
A RESOLUTION AUTHORIZING A TRANSFER OF FUNDS.
VVHEREAS, the City Council previously approved the use of 2°d Penny sales Tax
Funds for the Larson Ice Arena and the 1"National Bank Soccer Complex, and
WHEREAS, the a partial transfer of the funds was budgeted in 2001 and the
remaining budgeted in 2002, and
WHEREAS, the funds were not needed until 2002, and
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NOW THERFORE BE IT RESOLVED that the City Manager is directed to
transfer$475,000 from the 2°d Penny Fund to Soccer Capital Fund and$675,000 frotn the
2"a penny Fund to the Ice Arena Capital Fund.
RESOLUTION NO. 17-02
A RESOLUTION AMENDING THE 2002 BUDGET
WHEREAS, there is a need to adjust the budget to respond to the actual revenues
and e�enditures being experienced in fiscal year 2002, and
NOW THEREFORE,BE IT RFSOLVED by the City Council that the City
Manager be authorized to make the following budget adjustments:
Budget Amendment#1, 2002 Budget
General Fund Revenuea
Account# Description Change
Property Taxes (5,755)
Transfer from Liquor
Fire-General Recovery (28,527)
One Percent Sales Tax
Refund/Dividend Insurances $,342
Total Change (25,941)
General Fund Expenditures
A�ccount# Description Change
Performance Pay
Performance Pay (4,362)
ECMH (7,500)
Performance Pay (20,638)
Various Department's Salary 20,638
Subtotal (11,862)
Insurance
GGB (7,958)
Mayor/Council (18)
City Clerk (37)
Manager (37)
HR 1
Finance (278}
Engineering (99)
Police 1,775
Fire (2,498)
Street 1,441
Animal Control 14
Recreation (2,662)
e Parks 4,180
� Forestry 16
Library 2,082
Subtotal (4,079)
Other
Street-Contcacting Services (10,000)
Subtotat (10,000)
Total Change (25,941)
Net Difference (0)
NOW THEREFORE,BE IT RESOLVED that the 2002 Budget is amended as
described above.
M�tvoral Proclamation. Mayor Herriott declared April 2002 as "Child Abuse Protecrion
Month" in the City of Brookings.
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Brookin�s Airport Board Report. Robb SeXauer,Airport Board President, provided an
overview of the Board's responsibilities and an update on current activities. No action was
taken.
Resolution No. 16-02. Street Assessment Proiect 2002-02STA. A public hearing was held
on Resolution No. 16-02,a street assessment project 2002-02STA. All present were given an
opportunity to be heard. A motion was made by Bozied, seconded by Munsterman, to
approve Resolution 16-02. All present voted yes; Roden abstained; rnotion carried.
RESOLUTTON NO. 1Cr02
PROPOSED RESOLUTION OF NECESSITY
STREET ASSFSSMENT PROJECT 2002-02STA
BE IT RESOLVED by the City Council of the City of Brookings,South Dakota, as
follows:
The City Council of the City of Brookings hereby declares the necessity of paving
with a
bituminous wearing surface on an asphalt stabilized base course on an alley as follows:
Alley from 7�'to 8�`Street between 2°d Ave. and Main Ave.
l. The general nature of the improvement is above set forth and reference for details is
hereby made to the drawings and specifications prepared by the City Engineer and on
file with the City Clerk.
2. The material to be used is asphalt for paving of the alley:
One and one-half inch(1 1/z")bituminous mat on a one and one-half inch
(1 1/a") asphalt stabilized base course on a s�inch(6") crushed gravel base
course for the alley.
3. The improvement is substantially uniform. The estimated cost is $36.00 per linear foot
of alley.
The estimated cost per linear foot of alley for paving with one and one-half
f 1 1/z")biturninous mat on a one and one-half inch asphalt stabilized base
course on a six inch crushed gravel base course to be paved to a width of 18
feet is $36.00 or$18.00 per side of alley.
4. A description of classes of lots to be assessed is as follows:
All assessable lots and tracts of land lying contiguous to the alley
hereinabove described.
5. The method of apportionment of benefits is as follows:
The cost thereof to be assessed against all assessable lots and tracts of land
according to the benefits determined by the governing body to accrue to all
such lots and tracts from the construction of the impmvement.
6. The above described improvement shall be hereinafter refened to as Street Assessment
Project No. 2002-02STA,which shall be deemed a description of the improvement of the
streets as hereinabove set forth.
Ordinance 05-02 - Conditional Use Permit. A public hearing was held on Ordinance 05-
02, for a Conditional Use Permit to establish a boardinghouse for four(4) persons on Lot
11, Block 3, Skinner's First Addition, also known as 715 Third Street. All were given an
opportunity to be heard. Mo�ion was made by Munsterman, seconded by Weems, to
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approve Ordinance 05-02. A motion was made Roden, seconded by Bozied, to amend the
motion to include an additional condition that this permit would not be transferable if
sold in the future. On the amendment; all present voted yes, motion carried. On the
original motion as amended; all present voted yes, motion carried.
Gaza�e Movitu�Reauest. A public hearing was held on a request to move a structure, a
20' x 24' two stall garage from Elkton to Lots 13 and 14, Block 7, Mathews and Scobey
Addition, also known as 325 5`h Avenue South. All present were given an opportunity to
be heard. Motion was made by Bozied, seconded by Munsterman, to approve the request
with an addition to the contract to require painting the garage in addition to the other
contract stipulations. All present voted yes; motion canied.
Temuorarv Liauor Reauest-HvVee. A public hearing was held on a temporary
liquor license request for HyVee at the National Guard Armory on May 18, 2002. All
present were given an opportunity to be heard. Motion was made by Roden, seconded by
McClemans, to approve the request. All present voted yes; motion carried.
Ordinance No. 07-02. Second reading was given on Ordinance No. 07-02, an ordinance
supplementing the Annual Appropriation Ordinance as made for the year 2002 by
Ordinance No. 14-01 and for the purpose of providing for additional funds for the
operation of the City. A motion was made by Roden, seconded by Weems, to approve
Ordinance 07-02. All present voted yes; except Bozied, motion carried.
Charter Coxnmission Members. Motion was made by Munsterman,seconded by Roden,
to appoint the following members to the Charter Commission; Gary Aguiar, Nate Bibby,
Bill Davidson, Deb Dominiack,Van Fishback, Tim Harvey, Don Kenefick, Carol Pitts,
Roger Prunty, Mike Reisetter, Gail Robertson, Orville Smidt, Della Tschetter, Rich
Widman and Tom Yseth. All members voted yes; rnotion carried.
Volunteer Code of Ethics. Motion was made by Munsterman, seconded by Weems, to
approve the Volunteer Code of Ethics. Motion was made by Munsterman, seconded by
Weems, to amend the Code to include elected officials and to prohibit the use of
profanity. All members voted yes; except McClemans, motion carried to amend. Motion
was made by McClemans, seconded by Herriott, to table. All present voted yes; except
Munsterman and Weems voted no, motion carried to table. Motion was made by
Munsterman,seconded by Weems, to defer this item to the May 6, 2002 planning session.
All present voted yes; except McClecnans, motion carried to defer.
Bud�et Policv- KPA 1 -Financial Stabilitv. Motion was made by McClemans,seconded
by Bozied, to defer the Budget Policy(KPA#1 - Financial Stability)to the May 6, 2002
planning session. All members voted yes; motion carried to defer.
Cavital Imurovement Plan Criteria and Prioritization. Motion was made by
Munsterman, seconded by Weems, to proceed with the evaluation of projects and tabulate
�he results. All present voted yes; motion carried.
Liauor Overatins A�reement Aoplications. Motion was made by Munsterman,
seconded by Weems, take top four candidates (Skinner's, Cubby's,Jackalope, and
Applebee's) and schedule interviews at May 6`h planning session and follow up discussion
on issuance of one or two agreements. All present voted yes; motion carried.
Third B Discussion. There was discussion to revisit the Third B Sales Tax Policy that was
adopted on April 15, 2002. A motion was made by Munsterman, seconded by
McClemans, to amend Ordinance No. 25-96 Section 6B to state, "to be used only for the
purpose as defined by state law SDCL 10-52-8; strike the following section, "the promotion
and advertising of the city, its facilities, attractions and activities"; and instruct City
Manager to prepare an amendment the current ordinance with changes identified: All
present voted yes except Herriott and Roden, motion eanied.
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Motion was made by Munsterman, seconded by McClemans, to amend current Council
Policy Statement No. One: "Funds will be appropriated to entities with the capacity to
promote and advertise the city, its facilities, attractions, and activities. Funds may also �
�e�-be utilized for land acquisition, architectural fees, construction costs, payments for
civic center, auditoriucn, or athletic facility buildings including the maintenance, staffing,
and operations of such facilities, and/or as provided by state law. All present voted yes;
except Herriott and Roden, motion carried.
Motion was made by Munsterman, seconded by McClemans, to amend current Council
Policy Staternent No. Two and Three by moving them to the Administrative Procedures.
All present voted yes; motion carried.
Citv Mana�er's Revort. Tentative agenda items for the joint meeting with the Ciry
Council and Hospital Board on April 30, 2002 include Hospital Board Ordinance, Kidney
Dialysis, Balance Sheet, Profit and Loss Statements for 2001, Capital Improvement Plan
and extra medical staff.
Adiournment. Motion was made by Munsterman, seconded by Roden, to adjourn. All
rnembers voted YES; motion carried. Meeting adjourned at 735 p.m.
CITY OF BROOKINGS
ciTr Virgil Herriott, Mayor
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ari Thornes, City Clerk