HomeMy WebLinkAboutCCMinutes_2002_01_07 438
Brookings Ci�y Cou�cil
January 7, 20Q2
T�ie Brookings City Council convened�n a planning �ssion on 1Vlonday, Jxnuary 7, 2002
at 5:30 p.m. in the meeting room at City Ha11 with the following members present: Mayor
V�rgi1 I��s���, �a��i�1�1��nber�11��11��1�� T��i�dT D��s�ad�� Sc�
Munsterman and Sam Artz. Council Member Keri Weems vu�as absent. City Manager
MicYtael Williartis and Ci�y Attorney Steve B�it�tnan were also present. Mayor Herriott
called the meeting to order 5:35 p.m. Motion was made by Bozied, seconded by
M�ter�an,tQ a.�ent�t.�i��g�to�hal��e�€��ive s�ssia�fc�€�t��di��a����
DM&E. All present voted yes; motion earried. Motion was made by Roden, seconded
by Munsterman, to finish the agenda befare adjaurning. All pres�nt voted yes; mc�tion
carried.
��se��¢h and�e.�h�olegv B�i�d���. ���y�a�geF V�il�i�ms rep€�ed that twa�urrent
tenants in the MultiFlex Researeh and Technology Building wish to expand the facility a
total of 3,309 square feet. The preliminary estimate to finish the remainder of facility is
$142,000. The space needs to be ready by April 15'�to meet the tenants' needs. The
Council wilt take action at the January 14�'meeting to authorize going out for bids on this
project. The Mana�er�ill alsa c�evelop fi�ndi�g opti�ns for t�e Council t� cflnsider at that
meeting.
Citizen �atisfae�ictn �urvev. Git�Ma�a�er Willi�ms p�'esented tl�e�oune�l�vi�h a dr�f�
Citizen Satisfaction Survey to seek their questions and comments. The purpose of the
survey is to groactively seek feedback from our citi�sns c�n their satisfactifln v�ixh city
services. The methodology for the survey has not been deternuned, but a random
telephone survey a€400 ta S(3(3 residems is c�esir�. H�hapes ta�anduc�the s�rv�y p�or
to March 15�'in order to submit the results to the ICMA Center for Performance
Measurements. Williams will present the Council with the proposed methodology and
cost estimates at a future meeting.
Senior Gitizee Pl�n Diser��iae. Repres�n�ativ�s from��Seniar�iti�e�t Ee�ter�e�e
present for further discussions of the�rookings Senior Citizens Center Study which
provides evaluations of renovating the existing faeility anci t�e construction of a new
facility. Representatives discussed demographic trends, space needs, programming trends,
funding optians, and the projeet's timelin�vvith the Council. There vvas consensus to take
action at the January 14 meeting to form a steering committee for the development of more
detailed concepts and plans.
Citv Persoanel Polic� and Proceclures 1Vlanual. The Council reviewed propos�
changes to the City Policy and Procedures Manual. Administrative issues(Manager)
have been separated from procedural isSues �Council)in the document. Ther�was
consensus to schedule this item for action at the 7anuary 14, 2002 meeting.
.�oint 1V�eetir��with the 1V�ultiPle�B�rd f�/�l/Q2k The City CQUneil wil}hola their
quarterly meeting with the MultiPlex Board on January 11, 2002 at the Research and
•Technology Building.
LiQUid�ted Dama�cs,�ol�cv. The Gouncil discussed t�e creatian of a standardized
liquidated damages policy to be an addendum in every contract. Damages would be
determined by�h�Cit}�l�Ianag�r. Williams�vith draft a policy for Councii review�nd
action.
Mana��ment Salarv R�ns:es. The Counci} continu6d their discussion regarding the
management salary ranges as proposed by Tom Haller, Lee&Burgess Associates of
Colorado, in a salary study and compensation plan developed for the management and
non-union personnel. There was further discussion regarding the survey methodology and
the Council's policy on compensation r�tes and benefits. Williams was asked to
redefine the Council policy for discussion at a future planning session.
Eaecutive Sessio�. A motion was made by Bozied, seconded by McClemans, to enter
executive session at 9:55 p.m. for the purpose of future discussions with DM&E with the
439
following individuals present: M�eh�el W�lli�Fns, City M���g��; S��v�B��i�z�n�r�, ��ty
Attorney, and Shari Thornes, City Clerk. All present voted yes; motion carried. A
motior�was made by Iiozied, s�cQnded by Mc�lemans, to l�ave executive session at
10:27 p.m. All present voted yes; motion camed.
Motion w�a m�d�by Rod�� ��Q�d�y�o��d;��a�o�. ��ting�}.a���a�
10:30 p.m.
CITY OF B OKINGS �
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Shari Thornes, City Clerk