HomeMy WebLinkAboutCCMinutes_2001_06_04 38Q
Brookings City Council
Planning Session Minutes
Monday, June 4, 2001
The Brookings City Council held a planning meeting on Monday, June 4, 2001 at 3:00 p.m. in
Brookings City Hall. Mayor Virgil Herriott, Council Members Doris Roden, Scott Munsterman,
Tom Bozied, Keri Weems, Mike McClemans, and Sam Artz were present. Mike Williams,
City Manager, and Steve Britzman, City Attorney, were present.
Mayor Herriott called the meeting to order at 3:00 p.m. (Bozied not present). Motion was made
by Roden, seconded by Munsterman, to adjourn when the business is finished. All present voted
yes; motion carried. Motion was made by Munsterman, seconded by Roden, to modify the
agenda by moving the ends policy discussion after the two action items. All present voted yes;
except Weems; motion carried.
Resolulion 22-01 —Bid Award. Motion was made by Weems, seconded by McClemans ,
approving Resolution 22-01 to award bids on the O1-OISWR Sidewalk and Curb and Gutter project
Schedule A. All present voted yes; motion carried. (Bozied arrived)
RESOLUTION NO. 22-01
RESOLUTION AWARDING BIDS ON PROJECT 01-01SWR SIDEWALK,
CURB AND GUTTER REPAIR
WHEREAS, the City of Brookings has received the following bids for Schedule A of
Project 01-01SWR Sidewalk, Curb and Gutter Repair.
B &B Coricrete $70,8�i0
T cY�IZ Contrcrcting $72,G40
ClarkDrew Coristrt�ctiori $67,535
NOW T.HEREFORE, BE IT RESOLVED that the low bid of Clark Drew Construction
for Schedule A be accepted.
Resolution 72-00— Second Pennv Funds for the Soccer Proiect. Motion was made by Roden,
seconded by Artz, to approve revised Resolution 72-00. All present voted yes; except Weems,
Bozied and Munsterman; motion carried.
R�SOLUTIQN NO. 72-00
A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF BROOKINGS,
SOUTH DAKOTA, llECLARING AN OFFICIA.L INTENT TO USE A PORTION OF
THE SEVENTY-FIVE PERCENT (75%)OF TI3E REVENUES FROM THE ONE
PERC.ENT (1%) Ol�' MUNICIPAL SALES AND SERVICE AND USE TAX FOR THE
I3ROOKINGS SOCCER COMPLEX PROJECT
WHEREAS, the Brookings Park and Recreation Department has or will spend funds on
a soccer complex according to state statute that are in accordance with the spending of second
penny sales tax,
WHEREAS, the funding sources for the project are hereby authorized as follows:
Secorzd Petttty— 75% $513,250
Second Pefnty—25% $ 75,000
2U01 City Btrc�get $ 76,000
I ielct Spofisors $1 S0,000
Grants $ 75,000
Fi�tu�•e Park Buc�gets $100,000
WI�ERCAS, actual bids and costs will be utilized to reduce the second penny allocation
first to an amount not less than $475,000 and future park budgets second,
NOW, THER.EFORE, BE 1T RESOLVED, that a sum of not to exceed $513,250 from
the revenues of the second penny sales tax as approved in Ordinance No. 25-96 and Ordinance
No. 20-98, shall be dedicated for the soccer complex project.
381
(Artz left)
Preliminarv discussion resarding Ends Policies. The City Manager led a discussion on how to
address the issue. He provided examples from Burnsville, Minnesota and Prince William,
Virginia. The Council agreed to follow the following Ends Statement development process:
review one Key Performance Area(KPA) ends policy per meeting; identify the areas of concern
(ends) and outcomes under each category; list goals in that area, and set any related policy.
Gathering of planning information from other organizations may be useful in the process (draft
Comprehensive Plan, Cultural Plan, comments from staff, etc). The Council will conduct
planning sessions the first and third Monday ofthe month from 1:00 to 5:00 p.m. in June, July, and
August.
Use of Email. There was discussion regarding the Council's use of email with each other. The
City Attorney advised this is a matter of policy and not currently subject to State open meetings
statutes. Use of email to share information would be appropriate. Use of email to reach a
consensus would not. There was concern expressed that the public is not part of the discussions.
No action taken.
Review of Draft Apptication for Citv Funds. The City Manager presented a draft City
Application for City Funds for discussion. No action taken.
Discussion regarding lon� term plans for Second Pennv funds This item will be discussed
wlien the KI'A"Finaiicial Stability" subject is discussed on June 18. No action taken.
Home Rule. The City Attorney distributed a memo on the issue. He advised the Councii that if
they wish to take action on a particular issue, that decision should not be driven by home rule. A
detailed analysis must be made by legal counsel on each issue to determine if it is a home rule
issue. No action taken.
Update reports were provided on the following topics: Casper's Operating Agreement, Rural In-
City Mailboxes, a Joint City/County/School meeting on June 12�', the Municipal Airport, the
Senior Center, city transportation, Assessment of City Services, a request for an Attorney General
opinion, and a Park Tour on June 12`". No action taken.
Egecutive Session. A motion by Roden, seconded Munsterman, to enter executive session for
contractual negotiations. All present voted yes; motion carried. Motion was made by Bozied,
seconded by Munsterman, to leave executive session. All present voted yes; motion carried.
Adiourn__ ment._Motion was made by Bozied, seconded by Roden, to adjourn at 6:55 pm. A11
present voted yes; motion carried.
CITY OF BROOKINGS
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��°°�9 '�NT'.'a�, Virgil �erriott, Ma or
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Shari Thornes, City Clerk