HomeMy WebLinkAboutCCMinutes_2001_05_22 378
Brookings City Council
May 22, 2001
The Brookings City Council held a planning meeting on Tuesday, May 22, 2001 at 3:00 p.m. in
Brookings City Hall. Mayor Virgil Herriott, Council Members Doris Roden, Scott Munsterman,
Tom Bozied, Keri Weems, Mike McClemans, and Sam Artz(arrived at 3:05 p.m.)were present.
Mike Williams, City Manager, and Steve Britzman, City Attorney, were present.
Action on Resolution 20-01 designating an envirorunental certifying officer for the Perfornvng
Arts Center and a report and possible action on bids for the 01-01SWR Sidewalk, Curb and
Gutter Repair project were added to the agenda. Motion was made by Roden, seconded by
Herriott, to approve the amended agenda in its entirety with the idea that the Council promise to
finish it before going home. All present voted yes; motion carried.
Lease Agreement for Municiaal Airport. Motion was made by McClemans, seconded by
Roden, to approve a lease agreement with Lyle and Steven Johnson to lease designated farmland at
the Municipal Airport. All present voted yes; motion carried. Artz arrived at 3:05 p.m.
Resolution No. 20-01—Performing Arts Center. Motion was made by Weems, seconded by
Munsterman, to approve Resolution No. 20-01, designating an environmental certifying of�icer for
HLTD funds for the Performing Arts Center. All present voted yes; motion carried.
RESOLUTION NO. 20—01
RESOLUTION DESIGNATING AN ENVIItONMENTAL CERTIFYING OFFICER
PERFORMING ARTS CENTER
WHEREAS, South Dakota State University proposes to utilize US Department of Housing and
Urban Development Economic Development Initiative funds to assist with the purchase of
equipment for the Performing Arts Center to be constructed, and
WHEREAS, the City of Brookings is required to designate an environmental certifying officer
for the purpose of signing required environmental documents pertaining to this grant program.
NOW, THEREFORE,BE IT RESOLVED, that Michael Reger, Vice President for
Administration for South Dakota State University, be hereby designated as the city's
environmental certifying officer for the purpose of signing environmental correspondence and
other required documents and forms.
Bids-Ol-01SWR Sidewalk,Curb and Gutter Reaair. Motion was made by Artz, seconded by
Weems, to award B&B Concrete of Brookings the bid for Ice Arena Schedule B of the 01-01 SWR
Sidewalk, Curb and Gutter Repair project in the amonnt of$49,760. Other bids received:
John's Construction of Pipestone $50,310; Carl Carlson Company of Sioux Falls, $59,905; T&R
Contracting of Sioux Falls, $51,520; and Clark Drew Construction of Brookings for$66,100.
Schedule A for Sidewalk and Cwb Repair will be awarded at a later date. All present voted yes;
Bozied abstained; motion carried.
Lipuor License Poticies and Oneratin�Agreement. The Council discussed the requirements
and current process pertaining to on-sale liquor operating agreements in the City. No action taken.
Assessment of Citv Services. There was discussion for the City Manager to complete an
assessment of city departments and services. Motion was made by VVeems, seconded by
Munsterman,to direct the City Manager to draft what he considers to be valuable benchmarks and
bring back to the Council for discussion. All present voted yes; motion carried.
Rural In-Citv Mailbo�es. There was a discussion regarding the current system of rural style
mailboxes in the City verses cluster style boxes. The City Manager will discuss the issue with the
Postmaster, review Planning Commission subdivision regulations pertaining to mailboxes and
prepare a draft ordinance. No formal action taken.
Review Budget Funding Request Policv. The Council reviewed the current policy for the
consideration of requests and proposals to utilize city resources and city funds. The City Manager
will prepare a draft funding proposal criteria for Council review. No formal action taken.
Bills and Claims Process. The Council reviewed the current procedure pertaining to payment of
bills and claims by the City Manager. This duty was delegated to the City Manager by Resolution
No. 79-99 in September 7, 1999. No action taken.
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Soccer Comqlez. The City Manager presented a proposed schedule on the Soccer Complex
project. The Brooking Soccer Association reported that funding has been obtained for seven fields
and the Association has an agreement with the Brookings Foundation to handle the tax-exempt
donations. Details are being worked out with donors for the remaining three fields. The Soccer
Association guarantees the entire $150,000 will be secured. Motion was made by Artz, seconded
by Weems, to take the tabled action of Apri123, 2001 offthe table; "authorizing up to $475,000 of
the 75% second penny sales tax revenues for the Brookings Soccer Complex project and give
direction to the City Manager to proceed with design specification." All present voted yes;motion
carried. Motion was made by McClemans, seconded by Munsterman, to table. All present voted
yes; motion carried to table. Motion was made by Weems, seconded by Artz, to approve
advertising for bids for the soccer complex project under direction of the City Manager. All
present voted yes; motion carried.
Ends Policies. There was discussion to refine the Ends Policies. The Council agreed to hold
meetings on June 4 and 18 commencing at 3:00 p.m. to work on Ends Policies without the
assistance of a facilitator.
Use of Contingency Fund. The City Manager presented a proposed budget amendment for
future action consideration, No action taken.
Motion was made by McClemans, seconded by Weems, to adjourn at 8:00 p.m. All present voted
yes; motion carried.
CITY OF BROO S
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