HomeMy WebLinkAboutCCMinutes_2000_03_13 268
Council Chambers March 13, 2000
City of Brookings
The City Council convened in regular session at 5:30 PM with the following members
present: Herriott, McClemans, Bozied, Bibby, Davidson, Weems, and Artz.
Eric Rasmussen and Victoria Duehr, Deputy City Attorneys, and Al Thelen, Interim City
Manager, were present.
Consent A e��nda . Motion was made by Bozied, seconded by McClemans, to approve the
consent agenda which included the regular and special February 28, 2000 minutes, the
agenda, rai�le requests from the Brookings Police Reserves and Lambda Chi Alpha. All
members voted YES; motion carried.
Bills and Claims paid on March 17, 2000
3-D Specialties, equipment, 3,119.32; Ga.s N Mor, fuel, 2,572.84; Lawson Products,
supplies, 471.38; VanDiest Supply Co., supplies, 845.85; Miller Sellers Heroux, services,
170.00; A&D Campers, repairs, 14.55; Thelen Consultants, services, 7,499:88; Super 8,
travel, 3 5.00; AAA Auto Glass, services, 106.00; 3&R GMC Trucks,parts, 25.00; Chief
Supply Corp, su�plies, 297.49;Extension Revolving, training, 60.00; KDLT, advertising,
S 10.00; Occuscreen, testing, 293.00; First American Administrators, insurarice, 255.00;
EZ Sharp, supplies, 73.28; Carquest Auto Supply, supplies, 611.81; Amoco, fuel, 17.65;
SDSU, supplies, 31.00;Nielsen's, parts, 122.39; Auto Body Specialties, parts, 756:()Q; :
Autodesk, Inc., subscription, 259.70; American Linen, rent, 35.00;Bryan Rock Products, `
supplies, 1,272.97; The Brimeyer Group, services, 8,304.13;Banner Assoc., MultiPle�
58,011.98;B &B Concrete, services, 850.00;Bea1 Dist, beer, 40,039.80;Eugene
Beckman& Sons, parts/supplies, 135.14; Bierschbach Equipment, supplies, 130.54;Brkgs
Engraving, supplies, 10.00; Bowes, snow removal, 4,520.47; Brkgs Bearings, parts,
10.64; Three Eagle Comm., advertising, 850.00;Brkgs Medical Clinic, services, 85.85;
Brkgs CVB, subsidy, 9,000.00; Brkgs Register, advertising, 701.40; Brkgs Deuel Rura1
Water, services, 55.00; ITC, services, 163.45; Brkgs School Dist, subisdy/reimburse,
36,808.58; Brkgs Police, supplies, 19.29; Brkgs Telephone, services, 3,681.43;
Bozied Oil, services, 5.00; Johnson Bros., liquor/beer, 19,707.27;Kar Products, supplies,
28.15;Karl's TV, supplies, 479.92; D. Karloczak,travel, 39.00;Kenner Plumbing,
services/parts, 16,620.14; Kmart, supplies, 49.96; KKQQ/KDBX, advertising, 450.00; T.
Nielson, reimburse, 12.00; J. Kooistra, reimburse, 244.73; Kromer Co., repairs, 458.44;
K. Krogh, services, 200.00;KJJQ, advertising, 450.00;Law Enforcement Equipment,
supplies, 1,254.50;Brkgs City Cab, subsidy, 2,583.40;L&L Auto Parts, parts, 352.45;
Hawley-Steen, insurance, 21,965.25; Martin& Assoc., supplies, 279.70;Martin's Inc.,
fuel, 771.00; R. McGrath, travel, 61.50; Memphis Net& Twine, supplies, 855.43; M& T
Fire& Safety, supplies, 164.70;Mad Jack's, supplies, 42.88; Midwest Glass, supplies,
38.68; Mix Cleaners, service, 13.00; Municipal Code Corp., services, 3,270.00;BMiJ,
services, 42,156.23; Nagel's Bump &Paint, parts, 180.00;Natl Fire Protection Assn,
dues, 115.00;New Image, supplies, 149.20; Sprint PCS, service, 513.79;NW Public
Service, services, 3,759.25; Olson Paint&Wallpaper, supplies, 70.22; Old Dutch Foods,
supplies, 25.64; J. Osmond, travel, 43.00; Paula Motors, parts, 44.89; Pennington Co.
Firefighters Assoc., registration, 20.00; Pepsi-Cola, supplies, 117.80; Pepsi-Cola, supplies,
75.55;K. Perry, reimburse, 81.00; Perry Electric, repairs, 517.24;Prairie Crraphics,
supplies, 20.00; G. Prussman, travel, 43.00;Prunty Construction, snow removal, 600.00;
Prussman Contracting, snow removal, 800.00; Queen City Wholesale, supplies, 1,280.39;
Radio Shack, supplies, 19.98;Rainbow Car Wash, services, 55,00;Reliable, supplies,
162.94; Reynolds Printing, supplies, 128.08;Rockhurst College, registration, 139.00;
Runnings, supplies, 558:65; Terry's Pet Crrooming, supplies, 10.00; Oakstone Wellness
Publ., subscription, 417.75; 5ioux Falls Two Radio, supplies/repairs, 240.81; Sioux Va11ey
Wireless, services,.i0.50; Smithkline Beecham Pharmaceuticals, supplies, 697.50; SoDak
Dist, liquor/beer, 9,690.69; SoDak Pest Control, services, 60.00; S T Services, services,
125.00; SD D�pz of Revenue, tax/fees, 4,430.84;Priority Air, contract, 3,�J00.00; A.
Sommervold, reimburse, 22.00; SDSWMA, registration, 400.00; Stephens Publishing,
supplies, 274.42; SD Treas., tax, 9,985.53; R. Olson, reimburse/travel, 63.00; Star
269
Specialties, supplies, 1,071.00; Star Tribune, subscription, 392.00; Streibhers,
supplies/repairs, 164.90; Sturdevant Auto Supply, parts, 294.56; Sutton Vet Clinic,
supplies, 110.20;E. Swanson, reimburse, 241.31; R. Tietjen, services, 400.00; Tires Tires
Tires, repairs, 35.00; TopNotch Cleaning, services, 1,070.00; Sports Connection, supplies,
79.99; D. iJiven, travel, 43.00; Vantek Comm., parts, 104.00; Wa1Mart, supplies, 28.28;
Leef Bros., services, 2224; Wheelco Brake& Supply, supplies, 33.56; FritoLay, supplies,
26.64; M. Williams, reimburse, 2,300.00; RDO Equipment, supplies, 219.14; Country
General, supplies, 33.10; Commnet, services, 119.72; Austin Carpentry, services, 488.64;
Computer Support& Supply, supplies, 28.90; Wright Locksmith, repairs, 46.00; Aesoph
Group, services, 803.67; B. Jones, reimburse, 1,019.50;Brkgs Co Register of Deeds,
services, 12.00;
Visa, fuel, 14.50; Bankfirst, traveUsupplies, 259.88; Brkgs Tire Center, repairs/supplies,
178.30; Central Business Supply, supplies, 4,813.87; P. Bolzer, travel, 189.00; Brkgs CPR
Committee, certification, 120.00;Buhl's Rug Rental, rent, 42.90; Carlson Dist., beer,
19,854.20; CH Edlund, service, 119.40; Chemsearch, supplies, 224.77;Brkgs Landfill,
service, 7,666.52;Brkgs Human Resources, reimburse work comp/dues, 90,522.43; CCP
Industries, supplies, 124.90; Clites Electric, services, 246.14; Coast to Coast, supplies,
890.71; Coca Cola, supplies, 406.80; Connection, services, 180.00; Cook's Wastepaper,
services, 180.00;Dakota Beverage, beer, 26,839.42; Dakota Service&Repairs, supplies,
107.87; Dakota Tool& Surplus, supplies, 64.29; Daktronics, supplies, 25.00; Da1e's
Alignment, repairs, 48.00; G. DeBeer, services, 185.00;Horticulture, subscription, 28.00;
SD Dept of Revenue, registration, 12.00; Diamond Clear Ice, supplies, 159.80;
Downtown Tire, repairs, 174.89; S. Durfee, fees, 20.00;DustTex Service, rent, 257.43;R.
Eggen, travel, 137.01; Einspahr, repairs, 257.21; Cellular One, service, 37.32; LF
Maintenance, service, 55.00;Faber Construction, snow removal, 1,204.56;Farmers Coop,
fuel, 96.04; Federal Express, service, 28.58; Fishback Insurance, notary bonding fees,
60.00; Foerster Dist, supplies, 692.50; Foster Farms, services, 1,764.75; Franklin Covey,
registration, 195.00;Franklin Covey, supplies, 133.20;Liebert Enterprises, subscription,
49.00; GCSAA Comm. Subscription, 48.00; Geotek Engineering, testing, 2,883.00;
Governors Inn, travel, 96.00; Crraybar, supplies, 320.96;United Building Center, supplies,
860.00; Grounds Maintenance, subscription, 40.00; Harolds Photo, services, 27.19;
Harold's Printing, supplies, 878.45;D. Hartmann, travel, 189.00; T. Herrold, fee, 20.00;
Homestead, 701.74; Hydraulic World, supplies, 33.50; Index Stationers, supplies, 77.09;
Insty-Prints, supplies, 59.45; International Assn Fire Chiefs, dues, 240.00; Jackrabbit Tire,
supplies, 272.00; Atco International, supplies, 116.00;Brkgs Engraving, supplies, 127.00;
Bozied Oil, service, 5.00; Central Business Supply, supplies, 25.80; Brkgs Finance,
supplies, 162.70;Esis, supplies, 935.00; International Institute of Municipal Clerks, dues,
95.00; Runnings, supplies, 47.45; Civil Design, services, 1,515.00; Walmart, supplies,
31.87;Wohlenberg Ritzman, services, 4,328.00;First USA Bank, suppliesltravel,
4,077.17; HyVee, supplies, 19.97; Commnet, service, 42.69;
City General, net payroll, 234,138.52;First National, 450,031.28; SDSUlFed CU,
contributions, 31,099.40; City Brkgs, sec 125, 4,310.69;BMLT, 608,414.44; IRS,
FICA/FIT, 241,158.40;First Natl, annuity, 2,550.00; SDRS, retirement, 60.00;
Teamsters, dues, 1,359.00; United Way, contributions, 243.50; Aetna, annuity, 2,845.00;
Office Child Support, garnish, 1,762.00;Dist Attny, garnish, 50.00;NiN Child Support,
garnish, 636.00; Breit Law Office, garnish, 255.45; Hauge Assoc., garnish, 100.00; AAA
Collections, garnish, 238.91; A. Wallace, 300.00; Brkgs Hospital, garnish, 415.00; Brkgs
Hospital, garnish, 252.87; Delta Dental, insurance, 933.16; Madison Natl Life, insurance,
1,588.14; City Brkgs, insurance, 47,954.46; Aflac, insurance, 2,385.58; Brkgs Hospital,
insurance, 59,915.58;Aetna, insurance, 137.48; Delta Dental, insurance, 7,554.85; Aflac,
insurance, 1,364.18; Wellmark Benefit Consultants, insurance, 476.20; SDRS, retirement,
99,493.71
General, 354,898.24; Storm Drainage, 3,788.14; Dispatch, 11,550.56;Liquor, 21,262.20;
Solid Waste, 44,763.62; BM[J, 606,943.86; Hospital, 756,470.23;
Payroll Changes: P. Ammann, 12.03; M. Dorow, 12.84;K. Kasak, 13.98; E. Bublitz,
13.98;W. Burggraff, 12.96; S. McCarthy, 12.96; N. Patel, 7.00; A. Koll, 8.00; J.
Charlson, 8.00; New Employees: J. Moe, 6.75
270
Presentation-Brookin�s Schools . Report from Brookings School Superintendent Orville
Creighton regarding Phase II of the Brookings High School expansion project. The
School has submitted an application for second penny sales tax funding for consideration
in late June 2000.
Ordinance No. 7-2000 - Solid Waste Committee&Board of Health . Motion was made
by Artz, seconded by Bozied, approving the first reading on Ordinance No. 7-2000 to
combine the Solid Waste Committee and Board of Health. All members voted YES;
motion carried.
ORDiNANCE NO. 7-00
Chapter 18
HEALTH AND SANITATION
Resolution No. 15-2000 -Annexation . Motion was made by Bozied, seconded by
Weems, approving Resolution No. 15-00 on a petition to annex the SE '/4,NE '/a, of
Se+ction 34-T110N-RSOW. All members voted YES; motion carried.
RESOLUTION NO. 15-00
WHEREAS, the City of Brookings is authorized pursuant to South Dakota
Codified Law 9-4-1 to annex contiguous temtory upon receipt of a written petition,
describing said territory sought to be annexed, by the owner or owners of not less than
three-fourths(3/4) of the value of said territory, and
WHEREAS, the City of Brookings desires to annex the following described
property, to-wit:
The 5outh East Quarter(SE1/4) of the North East Quarter(NE1/4) of Section 34-
T110N-RSOW
WHEREAS, the aforesaid land is contiguous to the present boundaries of the City
of Brookings, and
WI�REAS, the City of Brookings has received a Petition for Annexation of
territory signed by the owners of greater than three-fourths(3/4) of the value of the
aforesaid property and three-fourths(3/4) of the legal registered voters residing in said
territory,
NOW, TI�REFORE, BE IT RESOLVED, by the City of Brookings, South
Dakota, that the property described above is hereby annexed to the City of Brookings.
Resolution No. 14-2000 -Final Plat Indian Hills. Motion was made by Bibby, seconded
by Weems, approving Resolution No. 14-00 on a final plat of Lots 70-83, 150-156 and
Lots 175, 176 and 177 of Teton Village, Indian Hills Addition and street right-of-way for
Grey Owl Pass and Overlook Ridge Road. All members voted YES; motion carried.
RESOLUTION NO. 14-00
WEIEREAS, H&M Land Company, owners of the hereinafter described real
property, has submitted to the governing board a proposed plat of the following described
real estate situated in the City of Brookings in the State of South Dakota to wit: Lots 70
through 83; Lots 150 through 156 and Lots 175 through 177 of Teton Village, Indian
Hills Addition and street right-of-way for Grey Owl Pass and Overlook Ridge Road in the
City of Brookings, South Dakota, and the City Council of said City having examined the
proposed plat and it appearing that all municipal taxes and special assessments, if any,
upon said plat and survey, have been executed according to law.
NOW, THEREFORE, BE IT RESOLVED, that said plat and survey be and are
hereby in a11 things accepted and approved.
271
Resolution No. 13-2000 -Librarv Bonds. Motion was made by Bozied, seconded by
Weems, approving Resolution No. 13-00 to cap or refund the sales of tax bonds issued for
the Brookings Public Library. All members voted YES; motion carried.
Resolution No. 17-2000 -Brid eg Reinspection Pro am. Motion was made by Bozied,
seconded by Davidson, approving Resolution No. 17-00 Bridge Reinspection Program
Agreement with SDDOT for Services. All members voted YES; motion carried.
RESOLUTION NO. 17-00
BRIDGE REINSPECTION PROGRAM AGREEMENT WITH SDDOT FOR
SERVICES
WHEREAS, Paragraph 124 of Title 23, United States Code(USC), requires initial
inspection of a11 bridges and reinspection at intervals not to exceed two years.
TI�REFORE, the City of Brookings is desirous of participating in the Bridge
Inspection Program using Brudge Replacement funds.
The City of Brookings requests the SDDOT to hire Banner Associates of
Brookings (Consulting Engineers) for the reinspection work. SDDOT will secure federal
approvals, make payments ot the Consulting Engineer for inspection services rendered,
and bill the city ofr 20% of the costs. The City of Brookings will be responsible for the
required 20% matching funds.
There are a total of four bridges in the City of Brookings that require reinspection.
Resolution No. 18-2000 - Cancel Outstandin�Checks. Motion was made by Weems,
seconded by Bibby, approving Resolution No. 18-00 Canceling Certain Outstanding
Checks. All members voted YES; motion carried. Council requested staff prepare a
policy to make a11 checks over 180 days are not valid and be printed on checks.
RESOLUTION NO. 18-00
CANCELLING CERTAIN OUTSTANDING CHECKS
WI�REAS, the City of Brookings, has issued checks that have been outstanding
for more than two (2)years(1997);
NOW, THEREFORE, BE IT RESOLVED that the following amounts be canceled
and the proper funds be credited:
General Fund 1,552.76
Park&Recreation Pro$ram Fees . Motion was made by Weems, seconded by Bozied,
approving the fees for the Brookings Parks and Recreation Programs. All members voted
YES; motion carried.
Street Closin�- Car Festival, Pioneer Park&Ride ThrouQh . Motion was made by Bibby,
seconded by Weems, to combine items 14, 15 and 16 dealing with street closings. All
present yes; motion carried. Motion was made by Bibby, seconded by approving street
closing for the Brookings Car Festival on June 10, 2000 -block between Main Avenue
and 3rd Avenue on 4th Street;the closing Pioneer Park for the Brookings Car Festival on
June 11, 2000; and the closing of Main Avenue for Annual"Ride-Through" on June 24
and 25. All members voted YES; motion carried.
272
BROOKINGS AREA MULTIl'LEX ADDITION AND IlVIPROVEMENTS
Base Bid plus Alt. 1,2 3 5.6,7 and B
Gray Construction, Watertown, SD $2,119,700.00
Tellinghuisen, Inc., Willow Lake, SD $2,141,362.00
Mills Construction, Brookings, SD $2,307,794.00
Greystone Construction Co., Shakopee, MN $2,787,486.00
Multiplex Bid Award. Motion was made by Weems, seconded by Bibby, approving Gray
Construction bids for the Multiplex Exhibition Hall and Annex(bid letting was 3/6). All
members voted YES; motion carried.
Ice FacilitX Contract. Motion was made by Bozied, seconded by McClemans, approving
` a proposed contract with Banner and Associates for design services relating to the Ice
Facility. Motion was made by Weerns, seconded by Artz, to amend the motion to state
"approval subject to review of the city attorney". On the motion as amended; all
members voted YES; motion carried.
Ice Facilitv Construction Mana,ger Committee. Motion was made by Bibby, seconded by
Bozied, to appoint Bill Davidson as a Council Member to serve on the Ice Rink
Construction Manager Selection Committee. All members voted YES; motion carried.
Mutual Aide A�eement with Brookings Countv. Motion was made by Weerns, seconded
by McClemans, approving a Mutual Aide Agreement with Brookings County for Police
Assistance. All members voted YES; motion carried.
A�reement with 7J Jones, LLC. Motion was made by Bibby, seconded by McClemans,
approving authorization for the Mayor to sign an AGREEMENT with J7 Jones, LLC
(fixed based operator at the Brookings Municipal Airport). All members voted YES;
motion carried.
Presentation of Unaudited 1999 Annual Financial Statements b, ty he City Mana�;;er.
Motion made by Bozied, seconded by Bibby,to acknowledge receipt of the report and
commend the City Manager for a job well-done. All present voted YES; motion carried.
Report on council action on participation on boards, committees& commissions. No
action taken.
Citv Mana erg 's Report. Auditors will commence March 15 for 10 days.
Council Member Open Discussion. Board of Equalization scheduling was discussed.
Executive Session for Lega1 Matters. Motion was made by Bibby, seconded by
Davidson,to go into executive session for legal matters with the City Attorney and City
Manager present. All present voted YES;motion carried. Motion was by Bibby,
seconded by Weems, to go out of executive session. All present voted YES;motion
carried. Davidson left the meeting.
Legal Services. Motion was made by Weems, second by Bozied, to instruct the City
Manager to acquire a proposal from an attorney to represent the City of Brookings in the
arbitration case related to the Mills Construction Contract. All present voted YES;
except Herriott, motion carried.
Bozied vs. City of Brookin�s. Motion was made by Weems, seconded by McClemans, to
authorize the City Manager to make an inquiry as to what the current commitment is of
the City to pay 15 percent of the insurance company's cost to defend the City in the
Bozied vs. City of Brookings lawsuit, when the commitment was made and whether or not
the commitment automatically expires when the insurance company's attorneys have
expended $25,000. All present voted YES; except Bozied abstained, motion carried.
273
Motion to adjourn was made by Weems, seconded by Hemott. Council meeting
adjourned at 9:52 p.m.
ayor
�C�,�.�. /��./�
City Clerk