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HomeMy WebLinkAboutCCMinutes_1999_04_27 116 Commission Chambers April 27, 1999 City of Brookings The City Commission convened in a special session, motion was made by Murra, seconded by Plumart to move into Executive Session at 6:45 P.M. for personnel reasons. All members voted YES; motion carried. The City Commission reconvened in regular session at 7:30 PM with the following members present: Klavetter, Murra, Plumart, Artz and Mayor Hauschild. Alan Glover, Attorney was present. Minutes of the regular meeting held Apri120, 1999 were read and approved. Motion was made by Artz, seconded by Plumart approving the bills and claims. J.Nissen, election, 13.00; Visa,travel, 311.75; Mitchell Repair Info, materials, 168.00; Ex Machina Publishing,materials, 28.66; Cowles Creative Publishing, materials, 245.12; Cenex, fuel, 93.07; First American, services, 250.00; AACE, registration, 225.00; D.Hanson, travel, 7.00; US West, materials, 135.14; Election Systems, supplies, 567.07; Baker&Taylor, materials, 398.71; Banner Assoc., services, 2,026.24; Beal Distributing,beer, 29,148.30; Big O Tires, supplies, 408.71; Joe Schmitz Bookseller, materials, 100.84; Bound to Stay Bound Books,materials,248.69; Bozied Oil, services, 140.00; Three Eagles Communications, advertising, 128.00; Brkgs. Police, reimburse petty cash, 33.72; Central Business, supplies, 30.09; Carlson Distributing,beer, 12,267.82; Coast to Coast, supplies, 24.87; Dakota Abstract, Certificates of Title, 2,500.00; Dakota Beverage,beer, 14,076.23; Dust Tex, rental, 44.29; Best Western,travel, 118.00; Visa,travel, 347.19; Visa,travel/supplies, 1,715.85; Foerster Distributing, supplies, 392.3�; Franklin covey, supplies, 120.56; Gale Research, materials, 537.74; A.Glover, contract, 3,775.00; Heritage Books,materials, 30.28; HyVee, supplies, 79.83; Index Stationers, supplies,48.97; Ingram Distribution, materials, 588.32; A&S Jackrabbit, supplies, 16.95; Johnson Brothers, liquor/beer,46,417.21; Indian Country Today, subscription, 68.00; Staff Search, services, 183.68; Martin's, fuel, 581.53; Manufacturers News, materials, 62.95; M&T Fire & Safety, supplies, 22.20; Montana Library Assn., travel, 260.00; Monteith Welding, supplies, 17.995; Simon & Schuster, materials, 269.36;Northern Safety, supplies, 600.70;NWPS, services, 11.51; Oster&Assoc., services, 1,250.00; Oryx Press, materials, 43.45; Pitney Bowes, maintenance, 205.00; Quality Books, materials, 99.20; Rainbow Car Wash, supplies, 13.79; Recorded Books, materials, 202.40; Reynolds Printing, supplies, 503.38; Sanitation Products, repairs, 204.90; J.Lanning, travel, 29.00; SoDak Distributing, liquor/beer, 12,715.82; SD Wildlife Federation, membership, 15.00; SDSWMA,travel, 240.00; SD Assoc. of Code Enforcement, membership, 40.00; Stephens Publishing, materials, 268.24; SD Library Network, contract, 21,353.00; SD Planners Assn, registration, 48.00; Uniforms Unlimited, supplies, 64.00; Waltz Construction, tibrary, 117,272.00; Wa1Mart, supplies, 216.17; HW Wilson, materials, 180.00; World Book,materials, 29.40; Sunset Productions, materials, 15.92; Country General, supplies, 11.97; Commnet Cellular, services, 252.74; M&T Fire & Safety, supplies, 7.95; Motion was made by Plumart, seconded by Murra to approve the agenda. Donna Burns was present to discuss the City Attorneys' o�ce being a conflict of interest : regarding the DM& E Railroad issue. She requested an Attorney Generals opinion regarding this issue and was assured the City Attorney would obtain one as soon as possible. Don Patrick-Congratulations to the City Commission for Community of the Year Award. Motion was made by Klavetter, seconded by Murra that the City's determination will state if all feasible alternations to moving/demolition have been pursued regarding the moving of 919 and 923 8"' Street from the University Residential Historic District. All members voted YES; motion carried. Motion made by Artz, seconded by Plumart approving to close the Park&Recreation Building Parking Lot on May 22, 1999 from 8:00 am to 7:00 pm for City Rummage sponsored by GFWC- Brookings. All members voted YES; motion carried. Public hearing was held on Resolution No. 38-99 a resolution of necessity for Street Assessment Project 99-02STA. All present were given an opp�rtunity to be heard. Motion was made by Klavetter, seconded by Artz approving resolution. All members voted YES; motion carried. 117 RESOLUTION NO. 38-99 RESOLUTION OF NECESSITY STREET ASSESSMENT PROJECT 99-02STA BE IT RESOLVED by the Board of Commissioners of the City of Brookings, South Dakota, as follows: The Board of Commissioners of the City hereby declares the necessity of paving with a bituminous wearing surface on an asphalt stabilized base course on the minor arterial streets of the City and constructing concrete curb and gutter as follows: Grading, curb and gutter, gravel base course and paving to a total width of thirty-one (31) feet (back of curb to back of curb) on: David Cove south of Martin Boulevard Martin Boulevard from 170 feet east of Teresa Ave. to Western Ave. Rhonda Road from 20`" St S to Martin Boulevard 1. The general nature of the improvement is above set forth and reference for details is hereby made to the drawings and specifications prepared by the City Engineer and on file with the City Finance Officer. 2. The material to be used is concrete for curb and gutter and the following materials for paving of the streets: One and one-half inch(1 1/2")bituminous mat on a one and one-half inch(1 1/2") asphalt stabilized base course on a six inch(6") crushed gravel base course for the minor streets. 3. The improvement is substantially uniform. The estimated cost of curb and gutter is $14.00 per linear foot of curb and gutter or$28.00 per linear foot of street. The estimated cost per linear foot of streets for paving with one and one-half(1 1/2") bituminous mat on a one and one-half inch asphalt stabilized base course on a six inch crushed gravel base course to be paved to a width of 31 feet back to back of curb is $40.00 or$20.00 per side of street. The City will assume and pay, from the general funds, for any extra thickness required in excess of that described for minor streets and for the extra in excess of 31 feet back to back of curb. The cost of improvements to street intersections and the long side of corner lots will be assessed to benefited properties. The cost of improvements will be apportioned to all assessable lots and tracts of land lying within one-half block or 300 feet of the street being improved,whichever is less. 4. A description of classes of lots to be assessed is as follows: � All assessable lots and tracts of land lying within one-half block or three hundred feet of the streets hereinabove described, whichever is less. 5. The method of apportionment of benefits is as follows: The cost thereof to be assessed against all assessable lots and tracts of land according to the henefits determined by the governing body to accrue to all such lots and tracts from the construction of the improvement. 6. The above described improvement shall be hereinafter referred to as Street Improvement Project No. 99-02STA, which shall be deemed a description of the improvement of the streets as hereinabove set forth. 118 Public hearing was held on Resolution No. 39-99 a resolution of necessity for Street Assessment Project 99-03STA. All present were given an opportunity to be heard. Motion was made by Plumart, seconded by Klavetter approving Resolution No. 39-99. All members voted YES; motion carried. RESOLUTION N0.39-99 RESOLUTION OF NECESSITY STREET ASSESSMENT PROJECT 99-03STA BE IT RESOLVED by the Board of Commissioners of the City of Brookings, South Dakota, as follows: The Board of Commissioners of the City hereby declares the necessity of construction of the collector streets of the City as follows: Grading, curb and gutter, installation of water mains, sewer and water service lines, storm sewer and gravel basecourse in collector streets for a total street width of forty one (41) feet on the collector streets listed below. A. Fifteenth Street South from Medary Avenue So�rth to the east 710'. 1. The general nature of the improvement is above set forth and reference for details is hereby made to the drawings and specifications prepared by the City Engineer and on file with the City Finance Officer. 2. The material to be used is concrete for curb and gutter and the following materials for paving of the street: One and one-half inch(1 %z")bituminous mat on a two and one-half inch(2 %z") asphalt stabilized base course for the forty one (41') foot wide collector streets. 3. The improvement is substantially uniform. The estimated cost of curb and gutter is $14.00 per lineaz foot of curb and gutter or$28.00 per linear foot of street. The estimated cost per linear foot of streets for paving with a one and one-half inch bituminous mat on a one and one-half inch asphalt stabilized base course on a six(6) inch crushed gravel base course to be paved to a width of 31 feet back to back of curb is $40.00 or$20.00 per side of street. This is the estimated cost of a regular residential street and is the estimated assessable cost. The estimated cost of a water main is $30.00 per lineal foot of main. The estimated cost of sewer main is $30.00 per lineal foot of main. Sewer and water services are assessed to the benefited property at cost. The City will assume and pay, from the general funds, for any extra thickness required in excess of that described for minor streets and for the extra width in excess of 31 feet : back to the curb. The cost of improvements to street intersections and the long side of corner lots will be assessed to benefited properties. The cost of improvements will be apportioned to all assessable lots and tracts of land lying within one-half block or 300 feet of the street being improved, whichever is less. 4. A description of classes of lots to be assessed is as follows: The assessable lots and tracts of land lying within one-half block or three hundred feet of the streets hereinabove aescribed,whichever is less. 119 5. The method of apportionment of benefits is as follows: The cost thereof to be assessed against all assessable lots and tracts of land according to the benefits determined by the governing body to accrue to all such lots and tracts from the construction of the improvement. 6. The above described improvement shall be hereinafter referred to at Street Improvement No. 99-03STA, which shall be deemed a description of the improvement of the streets as hereinabove set forth. Public hearing was held on Resolution No. 40-99 a resolution of necessity for Street Assessment Project 99-06STI. All present were given an opportunity to be heard. Motion was made by Murra, seconded by Artz approving Resolution No. 40-99. All members voted YES; motion carried. RESOLUTION N0.40-99 RESOLUTION OF NECESSITY STREET ASSESSMENT PROJECT 99-06STI BE IT RESOLVED by the Board of Commissioners of the City of Brookings, South Dakota, as follows: The Board of Commissioners of the City hereby declares the necessity of paving with a bituminous wearing surface on an asphalt stabilized base course on the alley as follows: Alley from 14`h to 16`h Ave. between 1 S` St. and 2"d St. Alley from 4'h St S to 5`h St S between 3`d Ave S and Main Ave S 1. The general nature of the improvement is above set forth and reference for details is hereby made to the drawings and specifications prepared by the City Engineer and on file with the City Finance Officer. 2. The material to be used is asphalt for paving of the alley: One and one-half inch(1 %z")bituminous mat on a one and one-half inch(1 %z") asphalt stabilized base course on a six inch(6") crushed gravel base course for the alley. 3. The improvement is substantially uniform. The estimated cost is $24.00 per linear foot of alley. The estimated cost per linear foot of alley for paving with one and one-half(1 '/z") bituminous mat on a one an done-half inch asphalt stabilized base course on a six inch crushed gravel base course to be paved to a width of 18 feet is $24.00 or$12.00 per side of alley. 4. A description of classes of lots to be assessed is as follows: All assessable lots and tracts of land lying contiguous to the alley hereinabove described. � 5. The method of apportionment of benefits is as follows: The cost thereof to be assessed against all assessable lo�s and tracts of land according to the benefits determined by the governing body to accrue to all such lots and tracts from the construction of the improvement. 6. The above described improvement shall be hereinafter referred to as Street Improvement Project No. 99-06STI, which shall be deemed a description of the improvement of the streets as hereinabove set forth. Public hearing was held to transfer the Campus Pub malt beverage license from 815 Medary Avenue to 600-602 6`" Street. All present were given an opportunity to be heard. Motion was made by Artz, seconded by Klavetter approving the transfer of malt beverage license. All members voted NO; motion did not carry. The reason for denial was undesirable location. 120 Bids which were opened today and publicly read were presented at this time. REPAIRS TO BROOKINGS RECREATION CENTER ROOF Gray Construction, Watertown Schedule A $37,000 Schedule B 8 900 Total $45,900 Mills Construction, Brookings Schedule A $37,628 Schedule B 15 708 Total $53,336 Motion was made by Artz, seconded by Murra approving the low bid of Gray Construction in the amount of$45,900 for repairs to Brookings Recreation Center Roof. Contingency is to be used for any amount not covered by insurance. All members voted YES; motion carried. CURB & GUTTER & SIDEWALK PROJECT 99-01 SWR B & B Concrete, Brookings, SD $65,345.00 Carstensen Contracting, Pipestone, MN $72,220.00 Dakota Contracting, Sioux Falls, SD $83,385.00 John's Construction,Pipestone, MN $71,300.00 Carl V. Carlson, Sioux Falls, SD $95,900.00 Brooks Construction, Sioux Falls, SD $101,200.00 Smith& Smith, Tea, SD $102,375.J0 Motion was made by Plumart, seconded by Artz approving the low bid of B & B Concrete in the amount of$65,354.00 for 99-01SWR Sidewalk Repair Project. All members voted YES; motion carried. STREET MAINTENANCE&OVERLAY PROJECT 99-06STI Bituminous Paving, Inc., Ortonville, MN $72,140.00 Schedule A Moorseal Inc., Marshall, MN $56,960.00 Schedule A Bowes Construction,Brookings, SD $54,280.00 Schedule A Bowes Construction, Brookings, SD $56,150.00 Schedule B Bowes Construction, Brookings, SD $30,800.00 Schedule C Bowes Construction, Brookings, SD $6,240.00 Schedule D Bowes Construction, Brookings, SD $75,475.00 Schedule E Bowes Construction,Brookings, SD $37,240.00 Schedule F Motion was made by Klavetter, seconded by Artz approving the low bids of Bowes Construction in the total amount of $260,185.00 for 99-06STI Street Maintenance and Overlay Project. All members voted YES; motion carried. AUTOMATED SIDE LOADER REFUSE COMPACTOR Sanitation Products, Sioux Falls, SD $63,134.06 . Wasteco, Dickenson,ND $62,900.00 Motion was made by Artz, seconded by Plumart approving the low bid of Sanitation Products in the amount of$63,134.06 for One(1)Automated Side Loader Refuse Compactor. The Wasteco bid did not meet specifications. All members voted YES; motion carried. CURRENT MODEL TRUCK CHASSIS FOR AUTOMATED REFUSE BODY Northwest Peterbilt, Rapid City, SD $68,734.00 Sioux Falls Kenworth, Sioux Falls, SD $74,416.00 Motion was made by Artz, seconded by Klavetter approving the low bid of Northwest Peterbilt in the amount of$68,734.00 for One (1) Current Model Truck Chassis for a 24 Yard Automated Refuse Body. All members voted YES; motion carried. 121 1,600 UNIVERSAL AUTOMATED REFUSE CARTS Sanitation Products, Sioux Falls, SD $70,240.00 Northern Truck Equipment, Sioux Falls, SD $68,800.00 Wasteco, Dickenson,ND $95,552.00 Motion was made by Artz, seconded by Murra approving the low bid of Sanitation Products in the amount of$70,240.00 for One Thousand Six Hundred (1600)Universal Automated Refuse Carts. The Northern Truck Equipment bid did not meet specifications. All members voted YE5; motion carried. Public hearing was held on Ordinance No. 11-99 an Ordinance amending section 2-17. All present were given an opportunity to be heard. Motion was made by Plumart, seconded by Murra approving Ordinance No. 11-99. All members voted YES;motion carried. ORDINANCE NO. 11-99 AN ORDINANCE AMENDING SECTION 2-17 OF THE REVISED ORDINANCES OF BROOKINGS, SOUTH DAKOTA,RELATIVE TO REGULAR MEETING TIMES OF THE CITY COMMISSION OF BROOKINGS, SOUTH DAKOTA. Motion was made by Murra, seconded by Klavetter approving Resolution No. 37-99 establishing new annual salaries of certain appointed officers of the City of Brookings, South Dakota. All members voted YES; motion carried. RESOLUTION NO. 37-99 ESTABLISHING NEW ANNUAL SALARIES OF CERTAIN APPOINTED OFFICERS OF THE CITY OF BROOKINGS, SOUTH DAKOTA BE IT RESOLVED by the City Commissioners of the City of Brookings, South Dakota, that the annual salary of the Liquor Store Manager shall be $41,000.00 effective January 1, 1999. FURTHER BE IT RESOLVED By the City Commissioners of the City of Brookings, South Dakota, that the annual salary of the Fire Chief shall be $42,512.40 effective Apri19, 1999. Motion was made by Klavetter, seconded by Plumart approving authorization to advertise for bids for 99-02STA Street Assessment Project. All members voted YES; motion carried. Commission meeting adjourned. Mayor �'+� . ATTEST:';�s . `� •�6 :Z '`�`Z` A�:+ Finance Officer