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Home My WebLink AboutCCMinutes_1998_11_24 041 Commission Chambers November 24, 1998 City of Brookings The City Commission convened in regular session at 7:30 PM with the following members present: Mayor Hauschild, Klavetter,Artz and Plumart; absent: Murra Alan Glover, Attorney was present. Minutes of the regular meeting held November 17, 1998 were read and approved. Motion was made by Artz, seconded by Plumart appro�ing the bills and claims. _>-�.r A&B Service Garage, repairs, 417.73; In the Line of Duty, Inc., supplies, 347.50; Gas n Mor, supplies, 9.52; Lawson Products, supplies, 260.80; Crime Prevention Resource, supplies, 85.00; Visa,travel, 239.00; Visa, fuel, 10.00; AAA Auto Glass, repairs, 341.94; Cenex, fuel, 608.72; CarQuest Auto, supplies, 38.51;Nielsen's,repairs, 194.12; Badger Uniforms, supplies, 7.58; American Linen,rent, 18.25; Big O Tires, supplies, 67.85; Brkgs. Register,advertising, 213.20; ITC, services, 62.57; Brkgs. Tire, repairs, 93.13; Central Business, supplies, 551.10; Brkgs. CPR Committee, recertification, 40.00; Caspers, supplies, 174.31; Coast to Coast, supplies, 58.53; Dakota Asphalt Pavement,travel, 50.00; Downtown Tire,repairs, 449.75; Dust Tex, rent, 182.11; R.Eggen, travel, 39.00; Einspahr Auto, repairs, 1,300.59; Cellular One, services, 72.01; D.Falken,travel, 163.50; Farmers Coop., fuel, 217.13; Foerster Distributing, supplies, 21.75; Franklin Covey, registration, 390.00; Governors Inn,travel, 870.98; UBC, supplies, 6.76; Harold's Photo, supplies, 200.24; Harold's Printing, supplies, 24.70; Heartland Fuel, fuel, 9,400.80; J.Hornby,travel, 117.31; R.Honkomp, travel, 39.00; Index, supplies, 25.93; Insty Prints, supplies, 4.98; JP Cooke, supplies, 114.81; A.Kruse,travel, 39.00; Langland Home Center, supplies, 8.17; Martin's, fuel, 1,433.75; McLeods Printing, supplies, 306.26; M&T Fire & Safety, supplies, 11.90; New Image, supplies, 129.00;NWPS, services, 121.03; Flyer, advertising, 68.90; Radio Shack, supplies, 12.99; Rainbow Car Wash, services, 14.50; D.Raabe,travel, 39.00; Runnings, supplies, 1,409.98; SD Safety Council, membership, 160.00; Sanitation Products, repairs, 1,734.39; SF Two Way Radio, maintenance, 197.80; Streichers, supplies, 80.85; Uniforms Unlimited, services, 60.60; Velvet Uniforms, supplies, 28.50; WalMart, supplies, 109.26; Leef Brothers, supplies, 21.15; T.Langland, services, 200.00; RDO Equipment, supplies, 130.00; Commnet Cellular, services, 444.01; Green Pages,printer, 403.00; Forum, advertising, 148.80; Grolier Publishing, materials, 178.86; Active Data Systems, repairs, 504.43; Cenex, fuel, 1,629.70; Viking Office Products, materials, 43.40; US West, materials, 146.48; Ancestry Inc., materials, 55.00; Golden K, supplies, 52.00; Baker& Taylor, materials, 1,002.40; Baker&Taylor Entertainment, materials, 22.72; Banner Assoc., services, 3,011.48; Beal Distributing,beer, 23,213.05; Bierschbach Equipment, supplies, 20.88; Big O Tires, supplies, 1,032.53; Joe Schmitz Bookseller,materials, 77.74; Bound to Stay Bound Books, materials, 428.16; Brkgs. Tire Center, repairs, 14.50; Central Business, supplies, 303.65; Carlson Distributing, beer, 9,571.70; Brkgs. Equipment, repairs, 1,130.50; Brkgs. Finance, license, 250.00; Coast to Coast, supplies, 65.91; Dakota Beverage, beer, 12,088.30; Demco, supplies, 48.91; Dust Tex, rent, 24.36; Foerster Distributing, supplies, 108.00; Gale Research, materials, 865.20; Gaylord Brothers, supplies, 177.26; Lexis Law, materials, 1,036.60; Marshall Cavendish, materials, 119.02; Harold's Photo, supplies, 24.57; Heritage Books, materials, 26.12; Houchen Bindery, materials, 39.25; Index, supplies, 4.03; Ingram Distribution, materials, 427.72; Insty Prints, supplies, 44.50; Johnson Brothers, liquor/beer, 29,244.75; Leisure Arts, materials, 29.91; Lyle Signs, supplies, 60.03; Message Movers, materials, 97.68; M&T Fire & Safety, supplies, 8.00; MS Distributing, materials, 152.19; Simon& Schuster, materials, 701.41;Natl Fire Protection Assn, materials, 51.60;NWPS, services, 5.56; Origin, materia1s,68.04; Penquin Putnam, materials, 56.00; K.Perry, reimburse, 7.76; Perry Electric, repairs, 188.35; Pitney Bowes, supplies, 195.00; Pitney Bowes, supplies, 465.22; Quality Books,materials, 871.02; Share Corp., supplies, 100.00; SoDak Distributing, liquor/beer, 31,839.85; SD Municipal League,membership, 3,483.60; SDSPLS, membership, 80.00; SD Planners Assn, registration, 70.00; Thomas T Beeler Publisher, materials, 108.86; Time Life Education, materials, 30.81; TV Productions, advertising, 488.93; Valient Vinyards, supplies, 1,488.00; Wa1Mart, supplies, 21.99; Wheeler Publication, materials, 92.81; ZD Journals, membership, 59.00; Waltz Construction, library expansion, 124,224.00; Henkiin Schultz, supplies, 2,189.00; Tacony Corp, supplies, 41.29. ' Motion was made by Klavetter, seconded by Artz approving the agenda. 042 The 1998 A.B.L.E. Award was presented to Subway Downtown by Mayor's Advisory Committee for People with Disabilities. A public hearing was held on Resolution No. 139-981evying the assessment for Street Assessment Project No. 98-06STA,paving the alley from 11`"Avenue to 12`"Avenue between 4`�' Street and 5`" Street. All present were given the opportunity to be heard. Motion was made by Klavetter, seconded by Artz approving Resolution No. 139-98. All members voted YES; motion carried. RESOLUTION NO. 139-98 � LEVYI.i�G ASSESSMENT FOR STREET ASSESSMENT PROJECT NO. 98-06STA WHEREAS,the City Commission has provided for the following work to be completed under 97-06STA: Alley from Eleventh Avenue to Twelfth Avenue between Fourth Street and Fifth Street BE IT RESOLVED by the Boazd of Commissioners to the City of Brookings, South Dakota, as follows: 1. The Board of Commissioners has made all investigation which it deems necessary and has found and determined that the amount which each lot or tract will be benefited by the construction of the street improvement heretofore designated as Street Assessment Project No. 98-06STA is the amount stated in the proposed assessment roll. 2. The assessment roll for Street Assessment Project No. 98-06STA is hereby approved and the assessments thereby specified are levied against each and every lot,piece or parcel of land thereby described. 3. The assessment shall be divided into five(5) equal annual installments for alleys. 4. Such assessments,unless paid within thirty (30) days after the filing of the assessment roll in the office of the City Finance Officer, shall be collected by the City Finance Officer in accordance with the procedure for Plan One in Sections to 9-43-51, South Dakota Compiled Laws of 1967, as amended. A public hearing was held on Resolution No. 140-98 levying the assessment for Street Assessment Project 98-07STA, asphalt paving on Wilson Avenue from 6`h Street to 7`h Street. All present were given an opportunity to be heard. Motion was made by Artz, seconded by Klavetter approving Resolution No. 140-98. All members voted YES; motion carried. RESOLUTION NO. 140-98 LEVYING ASSESSMENT FOR STREET ASSESSMENT PROJECT NO. 98-07STA WHEREAS,the City Commission has provided for the following work to be completed under 98-07STA: Wilson Avenue from Sixth Street to Seventh Street BE IT RESOLVED by the Board of Commissioners to the City of Brookings, South Dakota, as follows: 1. The Board of Commissioners has made all investigation which it deems necessary and has found and determined that the amount which each lot or tract will be benefited by the construction of the street improvement heretofore designated as Street Assessment Project � No. 98-07STA is the amount stated in the proposed assessment roll. 2. The assessment roll for Street Assessment Project No. 98-07STA is hereby approved and the assessments thereby specified are levied against each and every lot,piece or parcel of land thereby described. 043 3. The assessment shall be divided into ten(10) equal annual installments for streets. 4. Such assessments,unless paid within thirty (30) days after the filing of the assessment roll in the office of the City Finance Officer, shall be collected by the City Finance Officer in accordance with the procedure for Plan One in Sections to 9-43-51, South Dakota Compiled Laws of 1967, as amended. A public hearing was held on Ordinance No. 23-98 amending the zoning ordinance of the City of Brookings by establishing sign regulations. All present were given an opportunity to be heard. Motion was m�e by Klavetter, seconded by Plumart approving Ordinance No. 23-98. All members voted YES; motion carried. �RDINANCE NO. 23-98 AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF BROOKINGS BY ESTABLISHING SIGN REGULATIONS. A public hearing was held on Ordinance No. 24-98 amending the zoning ordinance of the City of Brookings pertaining to mobile home parks. All present were given an opportunity to be heard. Motion was made by Klavetter, seconded by Artz approving Ordinance No. 24-98. All members voted YES; motion carried. ORDINANCE NO. 24-98 AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF BROOKINGS PERTAINING TO MOBILE HOME PARK. A public hearing was held on Ordinance No. 25-98 pro-�iding for disposition of contracts declared void pursuant to SDCL 15-18-19. All present were given an opportunity to be heard. Motion was made by Klavetter, seconded by Artz approving Ordinance No. 25-98. All members voted YES; motion carried. ORDINANCE NO. 25-98 AN ORDINANCE PROVIDING FOR DISPOSITION OF CONTRACTS DECLARED VOID PURSUANT TO SDCL 5-18-19 Motion was made by Plumart, seconded by Artz, approving Resolution No. 141-98 authorizing final change order(CCO#2 final) for Airport Improvement Project No. 3-46-0005-12 (Schedule 1 & 2) (Bowes Construction,Inc.). All members voted YES; motion carried. RESOLUTION NO. 141-98 AUTHORIZING FINAL CHANGE ORDER(CCO#2 FINAL)FOR AIRPORT IMPROVEMENT PROJECT NO. 3-46-0005-12 (SCHEDULE 1 &2) (BOWES CONSTRUCTION, INC.) BE IT RESOLVED by the City Commission that the foliowing change order be allowed for the Airport Improvement Project 3-46-0005-12 (Schedule 1 & 2). Construction Change Order Number 2 Final (Schedule 1 &2) � Adjust estimated quantities to"as built"quantities for a total decrease of$31,095.46. Said approval is contingent upon concurrence by the SDDOT. 044 Introduction and first reading of Ordinance No. 26-98 appropriating funds for certain Enterprise funds. Motion was made by Artz, seconded by Plumart approving the first reading of Ordinance No. 26-98. All members voted YES; motion carried. ORDINANCE NO. 26-98 1999 APPROPRIATION ORDINANCE FOR CERTAIN ENTERPRISE FUNDS WITHIN THE CITY OF BROOKINGS, SD Motion was made by Klavetter, seconded by Plumart approving Resolution No. 142-98 fixing time and place'�or hearing on assessment roll for Street Assessment Project 98-02STA(12`h Street South). All members voted YES; motion carried. RESOLUTION NO. 142-98 RESOLUTION FIXING TIME AND PLACE FOR HEARING UPON ASSESSMENT ROLL FOR STREET ASSESSMENT PROJECT NO. 98-02STA Southland Lane from Twelfth Street South to the North 375 feet Twelfth Street South from 22"d Avenue South to the West 1300 feet BE IT RESOLVED by the Board of Commissioners of the City of Brookings, South Dakota, as follows: 1. The assessment roll for Street Assessment Project Na 98-02STA having been filed in the office of the City Finance Officer on the 23rd day of November, 1998,the Board of Commissioners shall meet in the Commission Chambers,City Hall, in said City on Tuesday,the 22"d day of December, 199$, at 7:30 o'clock PM,the said date being not less than twenty (20) days from the filing of said assessment roll for hearing thereon. 2. The City Finance Officer is authorized and directed to prepare a notice describing, in general terms Street Assessment Project No. 98-02STA,the date of filing the assessment roll,the time and place of hearing thereon, stating that the assessment roll will be open for public inspection at the office of the City Finance Officer and referring to the assessment roll for further particulars. 3. The City Finance Officer is further authorized and directed to publish said notice in the official newspaper at least one (1)week prior to the date set for hearing and to mail a copy thereof,by first class mail addressed to the owner or owners of any property to be assessed at his,her or their last mailing address as shown by the records of the Director of Equalization at least one(1)week prior to the date set for said hearing. Motion was made by Artz, seconded by Klavetter appr�ving Resolution No. 132-98 Accounts Receivable Policy. All members voted YES; motion carried. RESOLUTION NO. 132-98 ACCOUNTS RECEIVABLE POLICY WHEREAS, the City of Brookings,to include General Fund,Airport Fund, Solid Waste Fund, Landfill Fund, and Liquor Fund(excluding the Brookings Hospital& Brookview Manor, and BMU) has a need for an accounts receivable policy now,therefore BE IT RESOLVED that all accounts due and receivable shall be paid within sixty (60)days of any billing. All accounts over sixty (60)days shall be charged a monthly 1.5%penalty. Any accounts over one hundred twenty (120) days delinquent shall be turned over for collection, either to the City , Attorney or a collection agency. Any charges made shall include date, name, current address, telephone number, description and amount receivable. Charging should not be utilized unless absolutely necessary. Exceptions to this policy may be made by the Commissioner and Department Head in charge of the department with the delinquent accourit. 045 Motion was made by Klavetter, seconded by Plumart approving Resolution No. 133-98 Fixed Asset and Inventory Policy. All members voted YES; motion carried. RESOLUTION NO. 133-98 FIXED ASSET AND INVENTORY POLICY WHEREAS, this policy is setting the dollar threshold for equipment considered a fixed asset, and WHEREAS, SDCL 5-24 requires all municipal departments to file an inventory with th� Finance Office��iy January 10`"of each year,now, therefore BE IT RESOLVED that all city departments,with the exception of BMU, Brookings Hospital and Brookview Manor, shall keep an inventory of tangible property. This inventory shall include property under the amount of$1,000.00. Property over$1,000.00 shall be recorded as a fixed asset, and BE IT FURTHER RESOLVED that each department siiall record and submit,to the Finance Office,the inventory listing by January l Oth of each calendar year. The list shall include current property with estimated reasonable values,of at least$100.00, or a lesser amount at the discretion of the department head. Motion was made by Artz, seconded by Plumart approving Resolution No. 134-98 Cellular Phone Policy. All members voted YES; motion carried. RESOLUTION NO. 134-98 CELLULAR PHONE POLICY WHEREAS, certain city employees are required to use and have cellular phones in their possession, and WHEREAS,the cellular phone is to aid the employee in heIping them to perform their duties in a more efficient manner,now therefore BE IT RESOLVED that it shall be the policy of the City of Brookings that any city employee issued a cellular telephone for aiding in the performance of their duties shall: 1. Submit all billing information, except where information should be kept confidential for investigative reasons. 2. Review all billings exceeding allowed air time by the Department Head or immediate supervisor. (A signed voucher indicates the bill has been reviewed.) A motion was made by Artz, seconded by Plumart approving authorization for the City Finance Officer to travel to Kansas City, MO, December 2—6, 1998 for the National League of Cities Convention. All members voted YES; motion carried. Commission meeting adjourned. C// " R Mayor ��:°C K'^,c ,O o�QORRTEp••�S ��C��' :a . .� s� 1g�9 '° : Q �,. ��k�' "';�p�� '� Finance Officer