HomeMy WebLinkAboutCCMinutes_1998_10_05 - not complete, need previous book entries oo �
Commission Chambers October 5, 1998
City of Brookings
The City Commission convened in regular session at 2:00 PM with the following members
present: Mayor Hauschild, Klavetter, Murra, Artz and Plumart
Alan Glover, Attorney was present.
Minutes of the regular meeting held September 29, 1998 were read and approved.
Motion was made by Artz, seconded by Plumart approving the bills and claims.
Powership Gym, membership, 68.14; N.Flann, services, 17.00; Chief Supply Corp, supplies, 928.59;
CarQuest, supplies, 7.15; Burns& McDonnell,testing, 1,965.00; Beal Distributing,beer, 23,898.75;
Beckman& sons, supplies, 45.62; Bowes Construction, Pjt. 98-04STI, 67,812.12; Brkgs. Tire Center,
repairs, 898.65; Central Business, supplies, 55.96; Buhl's Southside Cleaners, supplies, 42.90; Carlson
Distributing,beer, 11,020.85; Coast to Coast, supplies, 68.41; Data Research, supplies, 241.75; Cook's
Wastepaper, subsidy, 2,500.00; Dakota Beverage, beer, 16,555.30; Dakota Filter Service, supplies,
61.00; Dakota Tool & Surplus, supplies, 9.98; Dakota Wellness, membership, 120.00; SD Dept. of
Agriculture, registration 25.00; Economic Press, supplies, 61.66; Best Westem, travel, 336.00; Farmers
Coop., supplies, 7.00; Foster Farms, supplies, 1,539.51; Frame Gallery, supplies, 8.02; UBC, supplies,
26.12; Harold's Photo, supplies,45.69; Dreyfuss Hunt, supplies, 56.20; Homestead Do It, supplies,
104.86; HyVee, supplies, 19.24; InstyPrints, supplies,4.50; Johnson Brothers, liquor/beer, 36,308.99;
K.Krogh, services, 200.00; L&L Auto, supplies, 222.62; Lyle Signs, supplies, 1,472.17; R.McGrath,
travel, 46.00; Midwest Giass, supplies, 34.69; L.Micko, services, 17.OQ; J.Osmond, travel, 46.00; Quill
Corp., supplies, 39.33; Radio Shack, supplies, 104.45; Runnings, supplies, 10.03; SoDak Distributing,
liquor/beer, 23,312.31; SoDak Pest Control, services, 60.00; Sturdevant auto, supplies, 12.81; Vantek
Communications, repairs, 579.00; WalMart, supplies, 9.00; Wheelco Brake, supplies, 31.42; Brkgs.
County, services, 44.00; Country General, supplies, 82.97; Computer Network Systems, supplies,
44.80.
Motion was made by Klavetter, seconded by Murra approving the agenda.
Chairman Ed Hogan presented the report of the Brookings Mayor's Ad Hoc Committee on the
DM & E Rail Road Proposal. Mayor Hauschild thanked Chairman Hogan,Commissioner Murra and
aIl others who were involved and worked so hard on the committee. Mayor Hat�cluld cbclsred the Ad
Hoc Com�ittee on the DM&E Rail Road dissolved.
A public hearing was opened on Alley Assessment Project 9�-OBSTA(from 5�'to 6'�Ave
between 3'�and Fron� St.). All present were given a chance to be hedY'd. The City Engineer reported
that previous to th�rneeting Zeno Wicks was present and objected to�he project. Motion was made by
Klavetter, seconded by Murra that ResolutionLLNo. 119-98 Alley Asses��ment Project 98-08STA be
approved. All members voted YES; motion carried.
RESOLUTION NO. 119-98
RESOLUTION OF NECESSITY STREET ASSESSMENT PROJECT 98-08STA
BE IT RESOLVED by the Board of Commissioners of the City of Brookings, South Dakota, as
follows:
The Board of Commissioners of the City hereby declares the necessity of paving with a
bituminous wearing surface on an asphalt stabilized base course on the alley as follows:
Alley from 5`"to 6`h Ave. between 3�d St. and Front St.
1. The general nature of the improvement is above set forth and reference for details is hereby made to
the drawings and specifications prepared by the City Engineer and on file with the City Finance
Officer.
2. The material to be used is aspl�alt for paving of the a11ey:
One and one-half inch(1 '/2") bituminous mat on a one and one-half inch(1 %2") asphalt
stabilized base course on a six inch(6") crushed gravel base course for the alley.
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3. The improvement is substantially uniform. The estimated cost is $24.00 per linear foot of alley.
The estimated cost per linear foot of alley for paving with one and one-half(1 '/2")
bituminous mat on a one an done-half inch asphalt stabilized base course on a six inch
crushed gravel base course to be paved to a width of 18 feet is $24.00 or$12.00 per side
of alley.
4. A description of classes of lots to be assessed is as follows:
All assessable lots and tracts of land lying within one-half block or three hundred feet of
the streets hereinabove described, whichever is less.
5. The method of apportionment of benefits is as follows:
The cost thereof to be assessed against all assessable lots and tracts of land according to
the benefits determined by the governing body to accrue to all such lots and tracts from
the construction of the improvement.
6. The above described improvement shall be hereinafter referred to as Street Improvement Project
No. 98-08STA, which shall be deemed a description of the improvement of the streets as hereinabove
set forth.
Motion was made by Plumart, seconded by Artz approving authorization to use sidewalk and
one parking space in front of the Ram Pub on Saturday, October 31, 1998, for the reinactment of a
bank robbery held 60 years ago. All members voted YES;motion carried.
Motion was made by Plumart, seconded by Murra to set December 8, 1998 as the election day
on referred Resolution No. 95-98, regarding funding the downtown open space, landscape and
amenities improvement project. All members voted YES; motion carried.
Motion was made by Murra, seconded by Klavetter approving Resolution No. 110-98,
designating the Mayor as the City's Environmental Certifying Officer. All members voted YES;
motion carried.
RESOLUTION NO. 110-98
WHEREAS, the City of Brookings, expects to be the recipient of a Disaster Community
Development Block Grant from the US Department of Hausing and Urban Development as
administered by the State of South Dakota to assist the city with the purchase of fire fighting
equipment-breathing apparatus,protective clothing,etc., and
WHEREAS,the City of Brookings is required to designate a certifying officer for the p�rpose
of signing required documents perta.ining to this grant;
NOW, THERFORE BE IT RESOLVED, that the Mayor of the City of Brookings,be hereby
designated as the city's official for the purpose of signing the CDBG grant agreements, contracts,
correspondence,pay requests, and other required documents; and
WHEREAS, the City of Brookings is required to designate an environmental certifying officer
for the purpose of signing required environmental documents pertaining to this grant;
NOW, THEREFORE, BE IT RESOLVED,that the Mayor of the City of Brookings be hereby
designated as the city's environmental certifying officer for the purpose of signing environmental
correspondence and other required documents and forms.
Motion was made by Murra, seconded by Klavetter approving Resolution No. 111-98,
authorizing the Mayor to sign and submit a CDBG(Community Development Block Grant)
application for up to $3,500.00 for Fire Department. All members voted YES; motion carried.
003
RESOLUTION NO. 111-98
WHEREAS, the City of Brookings has identified the need for fire fighting, and
WHEREAS,the City of Brookings proposes to purchase protective clothing, breathing
apparatus, etc. in order to meet the needs of the community, and
WHEREAS,the City of Brookings is eligible for Federal assistance for the proposed project,
and
WHEREAS,with the submission of the CDBG application the City of Brookings assures and
certifies that all CDBG program requirements will be fulfilled, and
THEREFORE, BE IT RESOLVED that the Brookings City Council duly authorizes the Mayor
of the City of Brookings to sign and submit the CDBG application for the City of Brookings requesting
up to $3,500 of funds.
Motion was made by Murra, seconded by Klavetter authorizing the Mayor to sign a Relocation,
Displacement and Acquisition Plan for a CDBG. All members voted YES;motion carried.
Motion was made by Murra, seconded by Klavetter authorizing the Mayor to sign a Fire
Department—Protective Clothing, Breathing Apparatus, etc Operations and Maintenance Plan. All
members voted YES; motion carried.
Motion was made by Murra, seconded by Klavetter approving out of state travel request for
three Police Department employees to Washington DC, one on each of the following dates: October 7—
9, 1998;November 8- 10, 1998;November 23, 1998. All members voted YES; motion carried.
Motion was made by Artz, seconded by Plumart approving authorization to advertise for bids
for a 1999 truck for the Street Department budgeted for 1999. All members voted YES; motion
carried.
Motion was made by Artz, seconded by Plumart approving authorization to advertise for bids
for a 1999 street sweeper budgeted for 1999. All members voted YES; motion carried.
Motion was made by Kiavetter, seconded by Murra approving Resolution No. 114-98 accepting
a gift of real property to the City of Brookings (Indian Hills Addition). All members voted YES;
motion carried.
RESOLUTION NO. 114-98
ACCEPTING A GIFT OF REAL PROPERTY TO THE CITY OF BROOKINGS (INDIAN
HILLS ADDITION)
WHEREAS,H and M Land Company, desires to gift and convey real property to the City of
Brookings, South Dakota,which is described as follows,to wit:
Lot Fifty Two (52) of Sioux Village and Lot Fifty Seven(57)of Wahpeton Village of Indian Hills
Addition to the City of Brookings, County of Brookings, State of South Dakota
NOW THEREFORE, BE IT RESOLVED by the City Commission that the real property
described herein shall be accepted by the City of Brookings.
Motion was made by Klavetter, seconded by Plumart approving Resolution No. 115-98,
directing preparation of assessment roll, dividing assessments into installments, and providing for the
collection thereof for street assessment project 98-06STA(Alley from 11'n_12`n Ave between 4`h St.
and 5`h St.) All members voted YES; motion carried.
004
RESOLUTION NO. 115-98
RESOLUTION DIRECTING PREPAR.ATION OF ASSESSMENT ROLL, DIVIDING
ASSESSMENTS INTO INSTALLMENTS,AND PROVIDING FOR THE COLLECTION
THEREOF FOR STREET ASSESSMENT PROJECT 98-06STA (Alley from 11`h—12`" Ave between
4`" Street and 5`�' Street)
BE IT RESOLVED by the Board of Commissioners of the City of Brookings, South Dakota, as
follows:
1. More than twenty days have elapsed since the adoption and publication of a Resolution of
Necessity for Street Assessment Project No. 98-06STA. The referendum has not been invoked, and no
written protests against the making of said improvement have been filed with the City Finance Officer.
2. A contract for Street Assessment Project No. 98-06STA has been duly executed, and the
Board of Commissioners is authorized to levy special assessments pursuant to the provisions of chapter
9-43, SDCL 1967, as amended.
3. The City Engineer has caused an estimate of the expense of the work to be made and filed in
his office showing the total cost of said improvement as follows:
Contract price $8,600.00
Engineering, inspection, fiscal,
legal expense,publication 516.00
Total Expense $8,116.00
4. The total cost of said improvement shall be paid as follows:
Assessable costs $9,116.00
5. There shall be made and filed in the office of the City Finance Officer an assessment roll for
said improvement. The assessments shall be on the basis of benefits upon each lot or tract of land
contiguous to the street constituting said improvement.
6. The assessment shall be divided into five(5)equal annual installments.
7. Unless paid to the City Finance Officer in advance of maturity,the assessments shall be
collected by the City Finance Officer in accordance with the procedure for Plan One in Chapter 9-43,
SDCL 1967, as amended.
8. The interest rate to be borne by the unpaid installments of the special assessment is ten
percent(10%}.
Motion was made by Klavetter, seconded by Plumart approving Resolution No. 116-98,
directing preparation of assessment roll, dividing assessments into installments, and providing for the
collection thereof for street assessment project 98-07STA(Wilson Ave. from 6`h St.to 7`" St.) All
members voted YES; motion carried.
RESOLUTION NO. 116-98
RESOLUTION DIRECTING PREPARATION OF ASSESSMENT ROLL, DIVIDING
ASSESSMENTS INTO INSTALLMENTS, AND PROVIDING FOR THE COLLECTION
THEREOF FOR STREET ASSESSMENT PROJECT 98-07STA(Wilson Avenue from Sixth Street to
Seventh Street)
BE IT RESOLVED by the Board of Commissianers of the CiTy of Brookings, South Dakota, as
follows:
1. More than twenty days have elapsed since the adoption arid publication of a Resolution of
N�,c��si�y for Street Assessment Project No. 98-07STA. The referendum has not been invoked, and no
written protests against the making of said improvement have been filed with the City Finance Officer.
005
2. A contract for Street Assessment Project No. 98-07STA has been duly executed, and the
Board of Commissioners is authorized to levy special assessments pursuant to the provisions of chapter
9-43, SDCL 1967, as amended.
3. The City Engineer has caused an estimate of the expense of the work to be made and filed in
his office showing the total cost of said improvement as follows:
Contract price $6,322.00
Engineering, inspection, fiscal,
legal expense, publication 404.00
Total Expense $6,726.00
4. The total cost of said improvement shall be paid as follows:
Assessable costs $6,726.00
5. There shall be made and filed in the office of the City Finance Officer an assessment roll for
said improvement. The assessments shall be on the basis of benefits upon each lot or tract of land
contiguous to the street constituting said improvement.
6. The assessment shall be divided into ten(10) equal annual installments.
7. Unless paid to the City Finance Officer in advance of maturity, the assessments shall be
collected by the City Finance Officer in accordance with the procedure for Plan One in Chapter 9-43,
SDCL 1967, as amended.
8. The interest rate to be borne by the unpaid installments of the special assessment is ten
percent(10%).
Motion was made by Klavetter, seconded by Artz approving Resolution No. 117-98,directing •
preparation of assessment roll, dividing assessments into installments, and providing for the collection
thereof for street assessment project 98-02STA(Southland Lane and 12'" St. S.) All members voted
YES; motion carried.
RESOLUTION NO. 117-98
RESOLUTION DIRECTING PREPAR.ATION OF ASSESSMENT ROLL, DIVIDING
ASSESSMENTS INTO INSTALLMENTS, AND PROVIDING FOR THE COLLECTION
THEREOF FOR STREET ASSESSMENT PROJECT 98-02STA(Southland Lane and 12'h Street
South)
BE IT RESOLVED by the Board of Commissioners of the City of Brookings, South Dakota, as
follows:
1. More than twenty days have elapsed since the adoption and publication of a Resolution of
Necessity for Street Assessment Project No. 98-02STA. The referendum has not been invoked, and no
written protests against the making of said improvement have been filed with the City Finance Officer.
2. A contract for Street Assessment Project No. 98-02STA has been duly executed, and the
Board of Commissioners is authorized to levy special assessments pursuant to the provisions of chapter
9-43, SDCL 1967, as amended.
3. The City Engineer has caused an estimate of the expense of the work to be made and filed in
his office showing the total cost of said improvement as follows:
Contract price (included CCO#2) $257,212.91
Engineering, inspection, fiscal,
legal expense,publication 9,287.09
Total Expense $266,500.00
4. The total cost of said improvement shall be paid as follows:
Assessable costs $160,000.00
Extra width and thickness(city) 106,900.00
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5. There shall be made and filed in the office of the City Finance Officer an assessment roll for
said improvement. The assessments shall be on the basis of benefits upon each lot or tract of land
contiguous to the street constituting said improvement.
6. The assessment shall be divided into ten (10) equal annual installments.
7. Unless paid to the City Finance Officer in advance of maturity, the assessments shall be
collected by the City Finance Officer in accordance with the procedure for Plan One in Chapter 9-43,
SDCL 1967, as amended.
8. The interest rate to be borne by the unpaid installments of the special assessment is ten
percent(10%).
Motion was made by Artz, seconded by Plumart approving Resolution No. 118-98 setting the
unit financial charge for 1999 storm drainage fees. All members voted YES; motion carried.
RESOLUTION NO. 118-98
SETTING THE UNIT FINANCIAL CHARGE FOR 1999 STORM DRAINAGE FEES
WHEREAS, Chapter 35, Article V, Section 35, 101-(c}of the Revised Ordinance of the City
of Brookings, provides for setting the unit financial chazge of Storm Drainage,by Resolution.
NOW THEREFORE,BE IT RESOLVED that the unit financial charge sha11 be .00017 for
Storm Drainage purposes.
Commission meeting adjourned.
G%� .
Mayor
�BROCK�
a
MAR 9
Finance Officer