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HomeMy WebLinkAboutCCMinutes_2005_06_07 38 � Brookings City Council June 7, 2005 The Brookings City Council held a meeting on Tuesday, June 7, 2005 at 5:00 p.m., at City Hall with the following members present: Mayor Scott Munsterman, Council Members Tom Bezdichek, Michael Bartley, Tim Reed, Julie Whaley, Ginger Thomson, and Michael Reitz. Acting City Manager Tim Tompkins, City Attorney Steve Britzman, and City Clerk Administrative Assistant Bonnie Foster were also present. Resolution No. 42-OS-Bids. A motion was made by Reed, seconded by Bartley, to approve Resolution No. 42-05, awarding bids for the Swiftel Center air conditioning. All present voted yes; motion carried. RESOLUTION NO.42—OS RESOLUTION AWARDING BIDS ON SWIFTEL CENTER AIR CONDITIONING PROJECT WHEREAS,the City of Brookings has received the following bids for Swiftel Center Air Conditioning Project: "Tessier's Inc." Base Bid $193,200.00 Alt.H1 $25,100.00 Alt.H2 $21,420.00 Alt.H3 $7,140.00 "Baete-Forseth HVAC." Base Bid $186,900.00 Alt.H1 $31,300.00 Alt.H2 $31,100.00 Alt.H3 $21,990.00 "Krier&Blain,Inc." Base Bid $203,562.60 Alt.H1 $37,437.00 Alt.H2 $29,754.00 Alt.H3 $12,147.00 Now Therefore,Be It Resolved that the low bid of Tessier's, Inc.for Base Bid and Alternates H1 and H3 be accepted. Award Bids—Aquatic Center Proiect The following bids were received on May 27,2005 for the A uatic Center Pro'ect: Contractor Base Bid Alt. No. 1 Alt. No. 2 Alt. No.3 Alt.No. 4 Gil Haugan 3,205,000.00 (40,000.00) (11,000.00) (43,000.00) 100,000.00 Const. Mills Const. 3,254,900.00 (43,800.00) (10,500.00) (48,200.00) 88,825.00 Jans Corp. 3,626,494.00 (69,577.00) (11,650.00) (52,064.00) 88,552.00 A motion was made by Reitz, seconded by Whaley, to award the base bid for the Aquatic Center Project to Gil Haugen Construction in the amount of$3,205,000. A motion to amend was made by Reed, seconded by Bartley,to include Alternate No. 4 in the bid award for a masonry fence to Gil Haugen Construction in the amount of$100,000. All present voted yes; motion carried. On the main motion as amended, all present voted yes; Resolution No. 46-05—A�reement with Dale Larson A motion was made by Reitz, seconded by Reed, to approve Resolution No. 46-05, authorizing the City to enter into a Promissory Note agreement with Dale Larson for the City portion of the project funds. A motion to amend was made by Reitz, seconded by Reed, to change the amount from$1,440,000 to $1,540,000 in the resolution. All present voted yes; amendment passes. On the main motion as amended, a11 present voted yes;motion carried. RESOLUTION 1�T0.46-OS RESOLUTION AUTHORIZING THE ISSUANCE OF PROMISSORY NOTE FOR WATER PARK IMPROVEMENTS WHEItEAS,a municipality is authorized to borrow money from any source willing to lend the money by issuing a promissory note under South Dakota Codified Laws§§9-25-13 to SDCL 9- 25-16,inclusive,and WHEREAS,the City of Brookings is developing a water park and has received several generous donations to defray costs of construction,and has also received a commitment from Dale Larson, of Brookings,to loan the City of Brookings additional funds to complete the construction, development and equipping of the water park,and 384 WHEREAS,the City desires to borrow the sum of up to$1,540,000 Dollars from Dale Larson pursuant to a Promissory Note issued in conformity with §§9-25-13 to 9-25-16, NOW THEREFORE,BE IT RESOLVED by the City as follows: 1. The City hereby determines the improvements are necessary to complete the water park and determines to finance up to$1,440,000 Dollars of the cost of such improvements in accordance with a Promissory Note issued to Dale Larson in conformity with SDCL§§ 9-25- 13 to 9-25-16. The Promissory Note is also issued in conformity with and under the authority of SDCL Chapter 6-8B. 2. 'The City Manager and City Clerk are hereby authorized to execute the Promissory Note on behalf of the City. JOINT MEETING WITA PLANNING COMMISSION Maryz Ramus, SDSU Dean of Student Affairs, provided a summary of the report given to the City Council in Apri12005. The number of students in dorms will stay the same. Goldberg Hall will allow 300 more students to be housed on campus. Berg and Bailey are currently close to capacity and new hall allows them to return as upper classes student housing. 5DSU haven't seen an influx or heard concern that students can't find adequate housing in Brookings. Bezdichek asked if this will this be the last dorm built over the next 10 years. Yes, unless enrollment mandates additional housing. Bezdichek also asked about private developers' concerns. As SDSU grows, it gets more into housing management. There are private entities in Brookings that can meet the needs. Dean Ramus said SDSU would like to own and operate any upper class halls. SDSU works hard to connect students to the university and they don't want to loose control of those facilities and opportunities. Bezdichek said one issue is that students don't pay property taxes. If facilities were built by private entities, they contribute to the property taxes revenue for school system, etc. Tax exempt entities, as far as housing, don't contribute to property t�es. Ramus said the door is open if one were looking at more upper class housing. Munsterman asked how we are going to identify increases in the formula. Ramus said the city is in a good situation. SDSU can look at incoming freshman class numbers and project retention through Junior and Senior years. If they experience a large increase in freshmen class, then can give the city a 2-year lead for planning time to meet increasing needs. Ramus was asked if SDSU has any outlook for 5 years down the road. Ramus said it is difficult to make a prediction because there are so many factors that influence the plan that include the Legislature, Board of Regents, Federal Government and federal aid. Munsterman asked what the residential housing plans are in the City's 2020 Comprehensive Plan. Dan Hanson said the updated 20 year plan averages 97 units that included all units totaled together(apts.,2 family dwellings, etc.)with 105 units average per year. The difference is getting more on the high end of single family rather than multiple units. Apartments in Brookings aze built in cycles - - 60 built in 2002, 40 built in 2003, and 20 in 2004. From a planning standpoint, the city needs to provide enough land in R-3 districts to build apartments. We have many acres of R-31and available. For low density or half-family dwellings,there axe approximately 6001ots that could be platted in the short term if needed. Munsterman asked how many students are lacated in any one particular area. Hanson said the college student is not a protected class. They can rent any house in the City. The City just supplies land for R-3 development,not for building apartments for certain classes of people. More R-3 zoning is needed in the south end of Brookings. The City has always encouraged and is seeing more mixed uses in twin homes. A newer subdivision on west side of Brookings has bulk in single-family dwellings, but developers are requesting some twin home development. Overall the city needs low,medium, and high density land available for development. Munsterman asked how much R-3 area the city wants in any one particular area of Brookings. Hanson said developers use R-3 districts for its flexibility. There currently is ample low density and high density,but R-2 zones are a little scant. 385 Bartley asked if there are R-2 zones around SDSU. Yes, as established in the 1966 comp plan. Bartley said R-2 doesn't allow for a lot of uses. Do we want to concentrate students any greater than currently around SDSU? Hanson said the City has permitted only 2 boardinghouses in the last 15 months. There was one 7 person boardinghouse about 3 years ago. In the R-2 zone,the City cannot control the sale of property. It can go from a single occupancy to rental/ boardinghouse. A motion was made by Bezdichek, seconded by Bartley, to move the meeting downstairs. All present voted yes; motion carried. Hanson said requirements for parking are 3 spaces for a 2 bedroom home. Plans for apartments in R-3 zone have a maximum of 24 units/acre. The City has not seen a plan since 1995 that met all the requirements to be higher than 12 units/acre. Density around SDSU was created prior to any zoning the City ever had. There are many converted basements, and if those homes were torn down, duplexes wouidn't be allowed on those properties. This would lower the current density in that area. Reed noted that there haven't been many R-2 boardinghouse permits issued. Is this because R-2 is conditional? Hanson said that is not part of state law,but is part of the law in many states. What the city tries to do is certainly unfair to the petitioner if they meet all requirements. There is a major impact on the neighborhood. The problem is if the city receives an application that meets standards,but no facts on why to turn it down; this wastes a lot of people's time. Not many boardinghouses are approved today. The city turns many away many applicants, especially once they are informed of the parking and land requirements. The conditional regulations passed in March 2004 have reduced the number of applications. The City Council has only approved 2 boardinghouse applications in the past 15 months, which added 2 people to that particular neighborhood. He noted that the land use can not be tied to social behavior. There could be 30 people living in a house, and 2 people don't want to abide by social norms, then there's a problem. Social behavior and land use have nothing to do with each other. Bartley commented that this is an enforcement issue. Enforcement is needed when a landlord allows more than the number allowed, or the students decide to add a roommate and not tell the landlord. The City has a housing inspection program, so why not enforce? Reed said the point is not what has happened, but about the future and what the city does and doesn't want in density in certain areas of the city. Hanson said zoning is the tool to control population density. Once a community has set densities,the Council can start creating hundreds of nonconforming uses. He noted that property values are affected as well. Munsterman asked the audience what they thought about the discussion so far, and looking at the future and increases in student housing, where do they see that happening. There was discussion regarding specific properties and zoning regulations. Some owners noted that their areas are"going rental"and there is no control. T'here are pockets of student housing all over town and from environmental perspective that encourages more travel, more caxs on campus and an even greater demand for parking around campus. Every student has a job and has a car for individual transportation. Putting R-3 zones away from campus encourages this. The University controls a lot of property around them that the city should ask for the University to utilize the pastures and research plots for student housing. Or ask the University to turn their land over to private development as they have a lot of land that isn't being used for the best use. Bartley noted that there has been an increase of people in the Hillcrest area buying homes and turning them into rentals and traveling to campus and parking around campus. The University hasn't stepped up to the plate and developed land into parking lots or equivalent/needed housing. The University has the land, and the parking problem becomes the city's as the University hasn't taken the initiative to control it. Gary Aguair said there are student slums in larger cities elsewhere where a11 homes turned rental. Mixed use areas are nice, but if we don't do anything,we will see student slums in Brookings. 3ss Scott Dominiack said the city needs to talk about affordable single family homes. Return areas to R-1 zones for those who want to move out of apartments to the next step of affordable home ownership. We are eliminating the single family affordable housing by `going rental.' There are a lot of rentals in that area currently and over 50% rentals in his area. It was clarified that a house zoned R-1 could still be rented to 3 non-related people. A rezoning wouldn't get rid of rentals. Dominiack said it would eliminate the conditional use aspect. Hanson said boardinghouses are allowed by right in R-3 zones. But, boardinghouses only comprise make up '/2 of 1%of the housing stock in Brookings. Bezdichek asked how SDSU planned to address the parking problem or if they feel there is one. Dean Ramus said SDSU has put in some large parking lots in recent years. They are also looking at shuttle system for across campus and trying to return it back to a walking campus. They are also looking at more outskirts parking. Bezdichek asked if they are adequately providing needed parking. Dean Ramus said they are keeping up, but are definitely not ahead of the game. There are also some students that don't/won't pay the parking fees as well. Ryan Brunner, SA President, said the students would like to see in-town bus routes. Students also bring a lot of sales tax dollars to town. They want opportunities to live elsewhere in Brookings, not just on campus. But they also need the means to get to campus other than drive a personal car. He would also like to the students educated on zoning ordinances, such as the number of people allowed to live in a home in certain zoning areas, etc. Munsterman noted that the city is working with Donna Hess on a city transportation survey. Munsterman asked when looking at mixed use ratios, is there anything currently we can use? If we want to cut down on the number of rentals in a block,is there a tool we could use? Is it legal to do that? Steve Britzman, City Attorney, said it is legal as a land use issue. In terms of density,the city can regulate in a way that could limit the number of rentals in an area. The city can effectively limit the number of rentals in an area as a result of paying attention to density of land use. Tom Yseth said the reality is that many houses are being purchased by parents of students and others looking to invest dollars. Many people in his neighborhood know the rules are bent, but that is how the students can afford to live. Students can't afford the apartment building rentals with strict occupancy requirements. There is a home that recently became a fraternity with 7 to 22 cars. Their R-2 zoning is in the"middle,"it either needs to have apartment buildings(nice ones) or single family homes. We need to make it impossible for people to buy it for economic opportunity. Mark Kelsey said single family housing has decreased every yeaz since 1997. The people in his rentals want to buy them, as they can't afford homes currently on the open market. The best rentals by SDSU are the apartments. They are maintained,they are a business. The single family wants to buy a house, make a buck and cash it out. That is the problem. People are buying homes only to rent them out,not live there. Many laws in town don't get enforced(couches in front yards,parking the alleys, etc),this forces people to move from one neighborhood to another. Maybe we need to look at enforcement and maintenance standards. Too many properties are being owned by people who don't live in Brookings. It is as if we need to make a planned development district where laws wouldn't be enforced. Munsterman suggested another meeting in 4-6 weeks to discuss code enforcement. Adiourn. A motion was made by Munsterman, seconded by Reed,to adjourn. All present voted yes; motion carried. Meeting adjourned at 7:00 p.m. Ci of Br ----__ �\�OQag .C/l` � o:� �A yco� Sc D. sterman, Mayor >:� �1 •�S"'F, o �Y --.....�oc,�`� � ari Thornes, Brooki s City Clerk