HomeMy WebLinkAboutCCMinutes_2005_02_22 326
Brookings City Council
February 22, 2005
Joint Meeting with Utilitv Board. The Brookings City Council held a joint meeting with the
Municipal Utility Board on Tuesday, February 22, 2005 at 3:00 p.m. at City Hall with the
following members present: Mayor Scott Munsterman, Council Members Tom Bezdichek, Tom
Bozied, Tim Reed, Julie Whaley, Doris Roden, and Mike McClemans. Utility Board members
and staff, the City Manager Alan Lanning, City Attorney Steve Britzman,and City Clerk Shari
Thornes were also present. The group discussed current water, wastewater, electric, and
telephone projects and issues.
A motion was made by Reed, seconded by Roden, to enter executive session for competitive
marketing reasons at 3:35 p.m. with the Council,Utility Board, Utility Staff, City Manager, City
Attorney and City Clerk present. All present voted yes; motion carried. A motion was made by
Roden, seconded by McClemans, to leave executive session at 5:15 p.m. All present voted yes;
motion carried.
Action Meeting. The Brookings City Council held an action meeting on Tuesday, February 22,
2005 at 5:30 p.m., at City Hall with the following members present: Mayor Scott Munsterman,
Council Members Tom Bezdichek, Tom Bozied, Tim Reed, Julie Whaley, Doris Roden, and
Mike McClemans. City Manager Alan Lanning, City Attorney Steve Britzman, and City Clerk
Shari Thornes were also present.
Consent Agenda. A motion was made by Reed, seconded by McClemans to amend the agenda
by adding a report from Tim Harvey from the BEDC and a discussion on the Third B. All
present voted yes; motion carried. A motion was made by Roden, seconded by Whaley, to
approve the consent agenda which included:
1. Adoption of the agenda as amended; and
2. Approval of February 8, 2005 minutes.
All present voted yes; motion carried.
125th Committee Reuort. Committee President John Miller provided a final report to the
Council. Miller was thanked for his leadership in this event.
Resolution No. 14-OS—Street Assessment. A public hearing was held on a levying assessment
for Street Assessment project 2004-03STA. All present were given an opportunity to be heard.
A motion was made by Reed, seconded by Whaley,to approve Resolution No. 14-05. All
present voted yes; motion carried.
RESOLUTION NO. 14-05
LEVYING ASSESSMENT FOR STREET ASSESSMENT PROJECT NO.2004-03STA
Whereas,the City Council has provided for the following work to be completed under Project No.
2004-03STA (Alley from 6`�St.to 7`"St.between Henry Ave.and ls`Ave.)
Be It Resolved by the City Council of the City of Brookings,South Dakota,as follows:
1. The City Council has made all investigation which it deems necessary and has found and
determined that the amount which each lot or tract will be benefited by the construction
of the street improvement heretofore designated as Street Assessment Project No.2004-
03STA is the amount stated in the proposed assessment roll.
2. The assessment for Street Assessment Project No.2004-03STA is hereby approved and
the assessment thereby specified are levied against each and every lot,piece or parcel of
land thereby described.
3. The assessment shall be divided into five(5)equal annual installments for alleys.
4. Such assessments,unless paid within thirty(30)days after the date of mailing of a
statement of account by the City,shall be collected by the City in accordance,with the
procedure for Plan One in Sections to 9-43-51,South Dakota Compiled Laws of 1967,as
amended.
5. Interest of ten(10)percent per annum shall accrue on the unpaid balance of the
assessment.
Resolution No. 15-05—Street Assessment. A public hearing was held on a levying assessment
for Street Assessment project 2004-04STA. All present were given an opportunity to be heard.
A motion was made by McClemans, seconded by Reed,to approve Resolution No. 15-05. All
present voted yes; motion carried.
327
RESOLUTION NO. 15-OS
LEVYING ASSESSMENT FOR STREET ASSESSMENT PROJECT NO.2004-04STA
Whereas,the City Council has provided for the following work to be completed under Project
No.2004-04STA (Alley from 4`�St. S.to 5`"St. S.between 5�'Ave. S.and 6�'`Ave. S.)
Be It Resolved by the CiTy Council of the City of Brookings, South Dakota,as follows:
1. The City Council has made all investigation which it deems necessary and has found and
determined that the amount which each lot or tract will be benefited by the construction
of the street improvement heretofore designated as Street Assessment Project No.2004-
04STA is the amount stated in the proposed assessment roli.
2. The assessment for Street Assessment Project No.2004-04STA is hereby approved and
the assessment thereby specified are levied against each and every lot,piece or parcel of
land thereby described.
3. The assessment shall be divided into five(5)equal annual installments for alleys.
4. Such assessments,unless paid within thirty(30)days after the date of mailing of a
statement of account by the City,shall be collected by the City in accordance with the
procedure for Plan One in Sections to 9-43-51,South Dakota Compiled Laws of 1967,as
amended.
5. Interest of ten(10)percent per annum shall accrue on the unpaid balance of the
assessment.
Resolution No. 16-OS—Street Assessment. A public hearing was held on a levying assessment
for Street Assessment project 2004-OSSTA. All present were given an opportunity to be heard.
A motion was made by Roden, seconded by Reed, to approve Resolution No. 16-05. All present
voted yes; motion carried.
RESOLUTION NO. 16-05
LEVYING ASSESSMENT FOR STREET ASSESSMENT PROJECT NO.2004-OSSTA
Whereas,the City Council has provided for the following work to be completed under Project
No.2004-OSSTA (Alley from 5�`St. S.to Forest St.between Medary Ave.and Ash Ave.)
Be It Resolved by the City Council of the City of Brookings, South Dakota,as follows:
1. The City Council has made all investigation which it deems necessary and has found and
determined that the amount which each lot or tract will be benefited by the construction
of the street improvement heretofore designated as Street Assessment Project No.2004-
OSSTA is the amount stated in the proposed assessment roll.
2. The assessment for Street Assessment Project No.2004-OSSTA is hereby approved and
the assessment thereby specified are levied against each and every lot,piece or parcel of
land thereby described.
3. The assessment shall be divided into five(5)equal annual installments for alleys.
4. Such assessments,unless paid within thirty(30)days after the date of mailing of a
statement of account by the City,shall be collected by the City in accordance with the
procedure for Plan One in Sections to 9-43-51, South Dakota Compiled Laws of 1967,as
amended.
5. Interest of ten(10)percent per annum shall accrue on the unpaid balance of the
assessment.
Resolution No. 17-05—Street Assessment. A public hearing was held on a levying assessment
for Street Assessment project 2004-08STA. All present were given an opportunity to be heard.
A motion was made by Bezdichek, seconded by Roden,to approve Resolution No. 17-05. All
present voted yes; motion carried.
RESOLUTION NO. 17-OS
LEVYING ASSESSMENT FOR STREET ASSESSMENT PROJECT NO.2004-08STA
Whereas,the City Council has provided for the following work to be completed under Project
No.2004-08STA (Alley from Medary Ave.to 11�Ave.between 4�'St.and 5`�St.)
Be It Resolved by the City Council of the City of Brookings,South Dakota,as follows:
1. The City Council has made all investigation which it deems necessary and has found and
determined that the amount which each lot or tract will be benefited by the construction
of the street improvement heretofore designated as Street Assessment Project No.2004-
08STA is the amount stated in the proposed assessment roll.
2. The assessment for Street Assessment Project No.2004-08STA is hereby approved and
the assessment thereby specified are levied against each and every lot,piece or pazcel of
land thereby described.
3. The assessment shall be divided into five(5)equal annual installments for alleys.
4. Such assessments,unless paid within thirty(30)days after the date of mailing of a
statement of account by the City,shall be collected by the City in accordance with the
procedure for Plan One in Sections to 9-43-51, South Dakota Compiled Laws of 1967,as
amended.
5. Interest of ten(10)percent per annum shall accrue on the unpaid balance of the
assessment.
328
Resolution No. 18-OS—Street Assessment. A public hearing was held on a levying assessment
for Street Assessment project 2004-09STA. All present were given an opportunity to be heard.
A motion was made by Reed, seconded by Roden, to approve Resolution No. 18-05. All present
voted yes; motion carried.
RESOLUTION NO. 18-OS
LEVYING ASSESSMENT FOR STREET ASSESSMENT PROJECT NO.2004-09STA
Whereas,the City Council has provided for the following work to be completed under Project
No.2004-09STA (Alley from 15`Ave.to 2°a Ave.between 6`"St.and 7�'St.)
Be It Resolved by the City Council of the City of Brookings, South Dakota,as follows:
1. The City Council has made all investigation which it deems necessary and has found and
determined that the amount which each lot or tract will be benefited by the construction
of the street improvement heretofore designated as Street Assessment Project No.2004-
09STA is the amount stated in the proposed assessment roll.
2. The assessment for Street Assessment Project No.2004-09STA is hereby approved and
the assessment thereby specified are levied against each and every lot,piece or parcel of
land thereby described.
3. The assessment shall be divided into five(5)equal annual installments for alleys.
4. Such assessments,unless paid within thirty(30)days after the date of mailing of a
statement of account by the City,shall be collected by the City in accordance with the
procedure for Plan One in Sections to 9-43-51, South Dakota Compiled Laws of 1967,as
amended.
5. Interest of ten(10)percent per annum shall accrue on the unpaid balance of the
assessment.
Preliminarv Plat. A public hearing was held on a preliminary plat of Lots 1-27, Block lA,
Kreyger's First Addition. No comments were received. A motion was made by Bezdichek,
seconded by Reed, to approve the plat. All present voted yes; motion carried.
BEDC Renort. Tim Harvey reported that the BEDC had met and accepted the Vision
Brookings Coalition recommendation for the BEDC involvement in the process. They further
discussed the Mayor's proposal and approved reducing the BEDC membership from 17 to 13,
approved eliminating 2 appointed positions from the private sector, approved inclusion of the
Brookings City Manager on the Executive Committee and Confidentiality Group, agreed with
the expanded regional scope of the BEDC, and approved the Mayor's position and additional
public position on the public board. However, the Board felt strongly about the County's
inclusion in this group. They also felt the public to private representation should be maintained
and recommended adding another seat on the private side. State law requires the Board maintain
a membership of 25 in order to act as a conduit for land transactions. In summary,the BEDC
Board accepted the Mayor's proposal of restructuring the group with the addition of a county
position and one more private seat resulting in 13 private seats on the Board.
Third B. Mayor Munsterman said it is imperative to be inclusive in the Third B planning
process,to include the SDSU student body. A motion was made by Munsterman, seconded by
Roden,to state that if the 3rd B is enacted, the SDSU student body will be represented in the
planning process. All present voted yes; except Whaley voted no; motion carried.
Bids—Fire Aauaratus. The Council reviewed the following bids. The City Manager
recommended award of bids to Crimson/M&T Safety for a total bid of$1,779,882 noting that the
lower bid did not substantially perform to the specifications (See "Fire Truck Recommendation"
on file in the Clerk's office).
LETTING DATE: 1:30 .m. Tuesda Februa 1 2005 Bid Bond- X- Both Bidders
Item Bid Bidder Bid Add or Deducts
Amount
1. Rescue Crimson/M& T $360,495 Days=240
Pum er Safe
Rosenbauer/Central $344,134 Days=295
2. Initial Attack Crimson/M&T $318,135 Days=270; Add$5,818.00 for
Safety available chassis; Deduct
$2,000.00 for Demo allowance.
RosenbaueriCentral $272,734 Days=295
� 329
3. Heavy Crimson/M&T $374,674 Days = 240; Deduct 10,343.00 for
Rescue Safety smaller engine & transmission.
Deduct 624.00 for cab 'rear tread `
late.
Rosenbauer/Central $330,747 Days=325
4. 100-105' Crimson/M&T $726,578 Days=330
Aerial Safety
Rosenbauer/Central $671,809 Days = 345
Total Bid Crimson/M &T $1,779,882
Safet
Total Bid Rosenbauer/Central $1,619,424 Prepay Chassis (-28,364)_
$1,591,060
Lanning noted that this was the third in a series of conversations regarding the Fire Trucks:
financial budget review, specification preparation, and bid award. In November 2004 the
Council gave approval to proceed with the preparation of specifications with the understanding
that if the bids met with the number, the Council would go forward to buy the trucks. He
recommended Council approval to lease/purchase 4 trucks with local financing of$160,000 per
year payments for 10 years. He would reassess in 5 years and repeat the purchase of an
additional4 trucks.
CM Bozied questioned if there was $160,000 worth of difference between the high and low bid?
He maintained his position that the city should pay cash and not lease the trucks. Darrell
Hartmann, Brookings Fire Chief, said the low bidder's proposal didn't meet the specifications
and was rej ected.
CM Roden asked if the proposed new equipment could perform a rescue from the new SDSU
dormitories. Yes, the 100 foot aeria.�platform. The current 60 foot bucket tnick could reach, but
it would have to be parked immediately adjacent to the building.
CM Whaley asked how many trucks aren't running now. Hartmann said Enginel is currently
down. Another one recently broke down. All the equipment are kept as safe as possible,but the
equipment doesn't meeting NAFP standards. The older the equipment,the more prone they are
to breakdowns. He has maintenance records on all the trucks and all issues get addxessed
immediately.
CM Reed asked about the timing on the bids. Lanning said the bids must be accepted within 30
days of the February 1 St bidding letting.
CM McClemans was willing to look at leasing options, but was not ready to commit this amount
of money for 4 trucks at one time. He felt it was a tremendous commitment. Could we pay cash
and buy a truck every other year?
CM Roden asked the cost of the 100' ladder truck. Why 4 trucks every 10 years? Hartmann said
we are at this point of needing 4 trucks at once because he has requested a new truck every year
and the Council keeps putting it off. We are now to the point that it can't be pushed off. He
recommended the purchase of 4 trucks as the best option to catch up and not continue to fa11
behind. We can't wait to replace these vehicles. It is a life safety issue and part of the
infrastructure.
CM Whaley suggested postponing replacement of the two SUV vehicles in 2009. Lanning said
that this was a very affordable thing to do and lease/purchases have been done for other city
equipment. He said they can't pay cash because the Council doesn't have the discipline to save
the money. We are now forced to save money by paying on lease payment. This is the
beginning of a conservative capital improvement replacement plan for the Fire Dept.
Mayor Munsterman said in 2010 the Council would face the decision of whether or not to lease
more trucks. Since we have pulled funds out for other capital projects,how can we be assured
there will be enough of a cushion if something else breaks down? What about a two truck
rota.tion? Is there a line of order for replacement? Hartmann said he had a 30 year replacement
in front of the Counci161/2 years ago. It has been in front of the Council every year, but the
money is never there. � • -
. �.
, ,�:
330
ACTION: A motion was made by Bezdichek, seconded by Whaley,to award the bid to M&T
Fire Safety, Inc. for Crimson Fire, a Spartan Company, for the following Brookings Fire dept.
equipment, based on the recommendation on the fire chief that the lower bid does not
substantially perform to the specifications (See "Fire Truck Recommendation" on file in the
Clerk's office):
l. Rescue pumper vehicle for$360,495.
2 Initial Attack vehicle for$318,135, adding $5,818 for available chassis and deducting
$2000 for demo allowance.
3. Heavy rescue vehicle for$374,674, deducting $10,343 for small engine &transmission,
and$624 for cab rear tread plate.
4. 100 foot Aerial vehicle for$726,578.
For a Total bid of$1,779,882. On the motion, Whaley and Bezdichek voted yes; and Bozied,
Reed, McClemans, Munsterman and Roden voted no; MOTION FAILED.
(Whaley left the meeting at 7:30 p.m.)
Ordinance No. 04-OS—Zonin�. Introduction and first reading was held on Ordinance No. 04-
O5, an Ordinance rezoning Outlot D in the S1/2,N %z SE 1/4 of Section 22-T110N-RSOW from a
Residence R-lA District to a Residence R-3A and Business B-3 District(930 W. Highway 14
Diagonal). A motion was made by McClemans, seconded by Reed, to approve 1 St reading of
Ordinance No. 04-05. All present voted yes; motion carried.
Ordinance No.OS-OS—Code of Ordinances. Introduction and first reading was held on
Ordinance No. OS-O5, an Ordinance Amending Chapter 82 of the revised Ordinances of the City
of Brookings and pertaining to One-way Streets and Alleys. All present were given an
opportunity to be heard. A motion was made by Roden, seconded by Reed, to approve 1St
reading of Ordinance No. OS-O5. All present voted yes; motion carried.
Ordinance No. 02-05—Code of Ordinances. A motion was made by Reed, seconded by
McClemans, to approve Ordinance No. 02-05, an Ordinance amending Article V of Chapter 82
of the Code of Ordinances of the City of Brookings and pertaining to Speed Zones within certain
amendments thereto. All present voted yes; motion carried.
Ordinance No. 03-OS—Budget. A motion was made by Roden, seconded by Bezdichek,to
approve Ordinance No. 03-05, an Ordinance entitled"An Ordinance Authorizing a Supplemental
Appropriation to the 2005 Budget for the purpose of providing for additional funds for the
operation of the city. All present voted yes; motion carried.
Citv Manager's Reaort. Lanning distributed a draft Off-Sale Operating Agreement for
Council review. He noted the agreement is pending city attorney review. He also provided a
progress report from the economic development exploratory meetings.
Council Onen Discussion.
Fire Trucks. A motion was made by Munsterman, seconded by Reed, to direct staff in their
planning process to maintain a balance of$150,000 in the 25% 2"d penny, and pursue lease
options as well as a cash purchase option over a 20-year time period. Use of reserve funds or
money from the general budget as recommended could be utilized. All present voted yes; except
Bezdichek voted no; motion carried.
Adiourn. A motion was made by Bozied, seconded by Roden,to adjourn. All present voted
yes; motion carried. Meeting adjourned at 8:26 p.m.
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