HomeMy WebLinkAboutCCMinutes_2005_01_11 3l �
Brookings City Council
Tuesday, January 11, 2005
Plannin�Retreat. The Brookings City Council held a planning session on Tuesday, January,
11, 2005 at 3:00 p.m., at City Hall with the following members present: Mayor Scott
Munsterman, Council Members Tom Bozied, Tim Reed, 3ulie Whaley,Doris Roden, and Mike
McClemans. Tom Bezdichek was absent. City Manager Alan Lanning, City Attorney Steve
Britzman, and City Clerk Shari Thornes were also present.
Agenda. A inotion was made by Reed, seconded by McClemans,to amend the agenda to add an
executive session to consult with legal counsel on contractual matters. All present voted yes;
motion carried.
Executive Session. A motion was made by Roden, seconded by Reed, to enter executive session
for contractual reasons with the council, manager, attorney and clerk present at 3:11 p.m.
Bezdichek was absent. All present voted yes; motion carried. A motion was made by Reed,
seconded by Roden, to leave executive session at 5:25 p.m. All present voted yes; motion
carried.
Action Meetine. The Brookings City Council held an action meeting on Tuesday, January, 11,
2005 at 5:30 p.m., at City Hall with the following members present: Mayor Scott Munsterman,
Council Members Tom Bozied, Tim Reed, Julie Whaley, Doris Roden, and Mike McClemans.
Tom Bezdichek was absent. City Manager Alan Lanning, City Attorney Steve Britzman, and
City Clerk Shari Thornes were also present.
Consent Agenda. A motion was made by Reed, seconded by McClemans,to amend the agenda
to correct the Dec. 21 minutes and to add action to convey land to BEDC to the agenda. All
present voted yes, motion carried. A motion was made by Whaley, seconded by Reed, to approve
the consent agenda which included:
l. Adoption of the agenda as amended;
2. Minutes - Approval of November 16, December 7, December 14, December 21 (as
amended), and January 4 minutes;
3. Bids - Action to award bids for a used diesel-fueled 125-gallon Melter Applicator with pump
on demand features with no more than 150 hours to Brock White Company, of South Falls,
SD, in the amount of$23,500. Bids were opened on Tuesday, December 21, 2004 and no
other bids were received;
4. Action on Resolution No. 03-OS - a Resolution Fixing Time and Place for hearing upon
Assessment Roll for Street Assessment Project No. 2004-03STA (Alley from 6�' Street to 7th
Street between Henry Avenue and 1 St Avenue);
RESOLUTION NO.03-OS
RESOLUTION FIXING TIME AND PLACE FOR HEARING UPON ASSE5SMENT
ROLL FOR STREET ASSESSMENT PROJECT NO.2004-03STA
Alley from 6`h Street to 7`h Street between Henry Avenue and 1'�Avenue
BE IT RESOLVED by the City Council of the City of Brookings, South Dakota,as follows:
1. The assessment roll for Street Assessment Project No.2004-03STA having been filed in the
office of the City Manager on the 4`h day of January,2005,the City Council shall meet in the
Council Chambers,City Hall, in said City on Tuesday,the 22°d day of February,2005,at 5:30
o'clock PM,the said date being not less than twenty(20)days from the filing of said assessment
roll for hearing thereon.
2. The City Engineer is authorized and directed to prepare a notice describing,in general terms
Street Assessment Project No.2004-03STA,the date of filing the assessment roll,the time and
place of hearing thereon,stating that the assessment roll will be open for public inspection at the
office of the City Engineer and referring to the assessment roll for further particulars.
3. The City Clerk is authorized and directed to publish said notice in the official newspaper at
least one(1)week prior to the date set for hearing and to mail a copy thereof,by first class mail
addressed to the owner or owners of any property to be assessed at his,her or their last mailing
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address as shown by the records of the Director of Equalization at]east one(1)week prior to the
date set for said l�earing.
5. Action on Resolution No. 04-OS - a Resolution fixing time and place for hearing upon
Assessment Roll for Street Assessment Project No. 2004-04STA (Alley from 4`h Street South
to Sth Street South between St"Avenue South and 6th Avenue South);
RESOLUTION NO. 04-OS
RESOLUTION FIXING TIME AND PLACE FOR HEARING UPON ASSESSMENT
ROLL FOR STR�ET ASSESSMENT PROJECT NO.2004-04STA
Alley from 4`h St.50.To 5`h St.So.Between 5`"Ave. So.And 6`h Ave.So.
BE IT RESOLVED by the City Council of the City of Brookings, South Dakota,as follows:
1. The assessment roll for Street Assessment Project No.2004-04STA having been filed in the
office of the City Manager on the 4`� day of January,2005,the City Council shall meet in the
Council Chambers,City Hall, in said City on Tuesday,the 22°a day of February,2005,at 5:30
o'clock PM,the said date being not less than twenty(20)days from the filing of said assessment
roll for hearing thereon.
2. The City Engineer is authorized and directed to prepare a notice describing,in general terms
Street Assessment Project No.2004-04STA,the date of filing the assessment roll,the time and
place of hearing thereon,stating that the assessment roll will be open for public inspection at the
office of the City Engineer and referring to the assessment roll for further particulars.
3. The City Clerk is authorized and directed to publish said notice in the official newspaper at
least one(1)week prior to the date set for hearing and to mail a copy thereof,by first class mail
addressed to the owner or owners of any property to be assessed at his,her or their last mailing
address as shown by the records of the Director of Equalization at least one(1)week prior to the
date set for said hearing.
6. Action on Resolution No. OS-OS - a Resolution fixing time and place for hearing upon
Assessment Roll for Street Assessment Project no. 2004-OSSTA(Alley from Sth Street South
to Forest Street between Medary Avenue and Ash Avenue);
RESOLUTION NO.OS-OS
RESOLUTION FIXING TIME AND PLACE FOR HEARING UPON ASSESSMENT
ROLL FOR STREET ASSESSMENT PROJECT NO.2004-OSSTA
Alley trom 5`"St. So.To Forest St. between Medary Ave.and Ash Ave.
BE IT RESOLVED by the City Council of the City of Brookings,South Dakota,as follows:
1. The assessment roll for Street Assessment Project No.2004-OSSTA having been filed in the
office of the City Manager on the 4`" day of January,2005,the City Council shall meet in the
Council Chambers,City Hall,in said City on Tuesday,the 22"d day of February,2005, at 5:30
o'clock PM,the said date being not less than twenty(20)days from the filing of said assessment
roll for hearing thereon.
2. The City Engineer is authorized and directed to prepare a notice describing,in general terms
Street Assessment Project No.2004-OSSTA,the date of filing the assessment roll,the time and
place of hearing thereon,stating that the assessment roll will be open for public inspection at the
office of the City Engineer and referring to the assessment roll for further particulars.
3. The City Clerk is authorized and directed to publish said notice in the official newspaper at
least one(1)week prior to the date set for hearing and to mail a copy thereof,by first class mail
addressed to the owner or owners of any property to be assessed at his,her or their last mailing
address as shown by the records of the Director of Equalization at least one(1)week prior to the
date set for said hearing.
7. Action on Resolution No. 06-OS - a Resolution fixing time and place for hearing upon
Assessment Roll for Street Assessment Project No. 2004-08STA (Alley from Medary
Avenue to 11`h Avenue between 4th Street and Sth Street);
RESOLUT�ON NO. 06-OS
RESOLUTION FIXING TTME AND PLACE FOR HEARING UPON ASSESSMENT
ROLL FOR STREET ASSESSMENT PROJECT NO.2004-08STA
Alley from Medary Ave.to 11`"Ave. between 4`"St.and 5`h St.
BE IT RESOLVED by the City Council of the City of Brookings,South Dakota,as follows:
1. The assessment roll for Street Assessment Project No.2004-08STA having been filed in the
office of the City Manager on the 4`h day of January,2005,the City Council shall meet in the
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Council Chambers,City Hall,in said City on Tuesday,the 22°d day of February,2005,at 5:30
o'clock PM,the said date being not less than twenty(20)days from the filing of said assessment
roll for hearing thereon.
2. The City Engineer is authorized and directed to prepare a notice describing,in general terms
Street Assessment Project No.2004-08STA,the date of filing the assessment roll,the time and
place of hearing thereon,stating that the assessment roll will be open for public inspection at the
office of the City Engineer and referring to the assessment roll for further particulars.
3. The City Clerk is authorized and directed to publish said notice in the official newspaper at
least one(])week prior to the date set for hearing and to mail a copy thereof,by first class mail
addressed to the owner or owners of any property to be assessed at his,her or their last mailing
address as shown by the records of the Director of Equalization at least one(l)week prior to the
date set for said hearing.
8. Action on Resolution No. 07-OS - a Resolution fixing time and place for hearing upon
Assessment Ro11 for Street Assessment Project No. 2004-09STA (Alley from is'Avenue to
2°a Avenue between 6t�' Street and 7th Street);
RESOLUTION NO.07-OS
RESOLUTION FIXING TIME AND PLACE FOR HEARING UPON ASSESSMENT
ROLL FOR STREET ASSESSMENT PROJECT NO.2004-09STA
Alley from ist Ave.to 2nd Ave.between 6th St. and 7th St.
BE IT RESOLVED by the City Council of the City of Brookings,South Dakota,as follows:
1. The assessment roll for Street Assessment Project No.2004-09STA having been filed in the
office of the City Manager on the 4th day of January,2005,the City Council shall meet in the
Council Chambers,City Hall, in said City on Tuesday,the 22nd day of February,2005,at 5:30
o'clock PM,the said date being not less than twenty(20)days from the filing of said assessment
roll for hearing thereon.
2. The City Engineer is authorized and directed to prepare a notice describing,in general terms
Street Assessment Project No.2004-09STA,the date of filing the assessment roll,the time and
place of hearing thereon,stating that the assessment roll will be open for public inspection at the
office of the City Engineer and referring to the assessment roll for further particulars.
3. The City Clerk is authorized and directed to publish said notice in the official newspaper at
least one(1)week prior to the date set for hearing and to mail a copy thereof,by first class mail
addressed to the owner or owners of any property to be assessed at his,her or their last mailing
address as shown by the records of the Director of Equalization at least one(1)week prior to the
date set for said hearing.
9. Action on Resolution No. 02-05 - a Final Change Order for 2004-06STI, Schedule A: Chip
Seal Project with Morseal, Inc.;
RESOLUTION NO.02-OS
A RESOLUTION AUTHORIZING FINAL CHANGE ORDER(CCO#1 FINAL)FOR 2004-
06STI,STREET MAINTENANCE AND OVERLAY PROJECT
� Schedule A(Chip Seal): Moorseal,Inc.
t Y
BE IT RESOLVED by the City Council that-the following change order be allowed for 2004-
06STI: Street Maintenance and Overlay Proj,ect,Schedule A(Chip Seal): Construction Change
Order Number 1 Final Adjust estimated quantities as"as build"for a total increase of$5,753.80.
10. Action on Resolution No. O1-OS - setting the unit financial charge or 2005 storm drainage
fees;
RESOLUTION NO.Ol-OS
Setting The Unit Financial Charge For 2005 Storm Drainage Fees
WHEREAS,Chapter 72, Section 72-1 (b),of Code of Ordinances for the City of Brookings,
provides for setting the unit financial charge of Storm Drainage,by Resolution.
NOW THEREFORE,BE IT RESOLVED that the unit financial charge shall be.00018 for Storm
Drainage purposes.
11. Action to cancel the January 25, 2005 City Council meeting.
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12. Action to amend the Governance and Ends Policy,Ends Policy 1: Financial Stability,
Guideline C pertaining to reserves.
1) Lowers the General Fund Reserve below a 3-month operational level:
a. The 3-month calculation shall be based upon General Fund expenditures,
derived from the previous year's Audited Financial Statement. The reserve
amount shall reflect the targeted reserve amount, deficiencies below the targeted
reserve amount and any discretionary funds available above the targeted reserve
amount;
b. General Fund reserves may be used at the Council's discretion to address
temporary cash-flow shortages, emergencies unanticipated economic downturns,
one-time opportunities and capital needs related to buildings, structures and
vehicles used specifically in the operation of the General Fund. They provide
flexibility to respond to unexpected opportunities that may help the City achieve
its goals.
Industrial Land. A motion was made by Roden, seconded by Whaley,to convey Lots 5, 9, 10
and 11 consisting of 5.55 acres, in Block 1 of the Telkamp Industrial Addition to the Brookings
Economic Development Corporation for economic development purposes at a price of$55,000.
All present voted yes; motion carried.
Ordinance No. 31-04—Rezonin�. Public hearing was held on Ordinance No. 31-04,to rezone
a portion of land in the Timberline Addition in the E '/2 of the NE '/4 of Section 34-T1 lON-RSOW
from a Residence R-1B District to a Residence R-2 District. All present were given an
opportunity to be heard. A motion was made by Bozied, seconded by Whaley, to approve
Ordinance No. 31-04. All present voted yes; motion carried.
Ordinance No. 30-04—Zonin� Ordinances. Public hearing was held on Ordinance No. 30-04,
an Ordinance Amending Chapter 94, Zoning, of the City of Brookings, South Dakota and
pertaining to Wireless Communication Facilities for purposes of Administration of the Zoning
Ordinances. All present were given an opportunity to be heard. A motion was made by
McClemans, seconded by Whaley,to approve Ordinance No. 30-04. All present voted yes;
motion carried.
Ordinance No. O1-OS—Code of Ordinances. Introduction and first reading was held on
Ordinance No. O 1-05, An Ordinance amending Section 78-32(B) of The Code of Ordinances of
the City of Brookings, South Dakota and pertaining to the additional Municipal Sales and
Service and Use Tax in the City of Brookings, South Dakota. A motion was made by Whaley,
seconded by Reed,to approve first reading of Ordinance No. O 1-05. All present voted yes;
motion carried. Second reading will be held on 02/O1/OS.
Adiourn. A motion was made by Reed, seconded by Whaley,to adjourn. All present voted yes;
motion carried. Meeting adjourned at 5:55 p.m.
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