HomeMy WebLinkAboutCCMinutes_2004_12_14 295
Brookings City Council
Tuesday, December 14, 2004
Plannin�Session. The Brookings City Council held a special meeting with the local legislators
at 4:00 p.m. on Tuesday, December 14, 2004 at City Hall with the following members present:
Mayor Scott Munsterman, Council Members Tom Bezdichek, Tom Bozied, Tim Reed, Julie
Whaley, Doris Roden, and Mike McClemans. City Manager Alan Lanning, City Attorney Steve
Britzman, and City Clerk Shari Thornes were also present. The group discussed the future
Research Park, implementation of additional lodging t�es, needed improvements to the State's
sales tax revenue reporting, local control of liquor licenses, local recovery of video lottery
revenue, and improved wayfinding signage on Sixth Street(Highway 14). No action was taken.
Action Meetin�. The Brookings City Council held an action meeting at 5:30 p.m. on Tuesday,
December 14, 2004 at City Hall with the following members present: Mayor Scott Munsterman,
Council Members Tom Bezdichek, Tom Bozied, Tim Reed, Julie Whaley, Doris Roden, and
Mike McClemans. City Manager Alan Lanning, City Attorney Steve Britzman, and City Clerk
Shari Thornes were also present.
Consent Agenda. A motion was made by Roden, seconded by Reed,to approve the consent
agenda which included:
A. Adoption of the agenda;
B. Action on Resolution No. 77-04, to write off NSF check at the Municipal Liquor
Store;
RESOLUTION NO.77-04
UNCOLLECTIBLE CHECKS REMOVED FROM LIQUOR STORE RECORDS
WHEREAS, The Brookings Municipal Liquor Store has received a total amount of $8434 in
insufficient funds and no account checks;and
WHEREAS, these checks and bills have been processed for collection with the States Attorney
and SherifPs Office and have been considered uncollectible;
NOW,THEREFORE,BE IT RESOLVED that the checks totaling$8434 for the Liquor Store be
determined as uncollectible and removed from the records. Such checks will be retained by the
State's Attorney Office to support possible subsequent collection of that debt.
C. Action to approve Resolution No. 84-04, authorizing the city manager to renew an
operating agreement with Jim's Tap;
RESOLUTION NO.84-04
JIM'S TAP OPERATING AGREEM�NT
BE IT RESOLVED by the city of Brookings, South Dakota,that the City Council hereby
approves a Lease Agreement for the Operating Liquor Management Agreement between
the City of Brookings and Jim's Tap,Don and Mary Urquhart,owners, for the purpose of
a liquor manager to operate the on-sale establishment or business for and on behalf of the
City of Brookings at Jim's Tap.
BE IT FURTHER RESOLVED that the City Manager be authorized to execute the
Agreement on behalf of the City,which shall be for a period of ten years with a renewal
in five(5)years.
D. Action on Resolution No. 78-04,to award bids for janitorial contract;
RESOLUTION NO. 78-04
RESOLUTION AWARDING BIDS ON CUSTODIAL SERVICES
WHEREAS,the City of Brookings has received the following bids for the City of
Brookings Custodial Services;
City of Brookings Custodial Services.
Brookings Public Library TopNotch Cleaning Service,Ine. $17,940.00
Brookings Public Library M&S Business Cleaning $29,568.00
Brookings City HalUAirport Tenninal TopNotch Cleaning Service,Inc. 14,400.00
NOW THEREFORE,BE IT RESOLVED that the low bid of TopNotch Cleaning
Service,Inc.for the Brookings Public Library and the Brookings City HalUAirport
Terminal be accepted.
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E. Action to award bids for two surplus police cars to Suburban Auto, Inc. from
St. Paul, MN, for a total price of$5,816. Police Cars Unlimited, Inc. of Woodside,
NY also submitted a bid of$5,150; and
F. Action on Resolution No. 79-04, pertaining to Industrial land value;
RE50LUTION NO.79-04
WHEREAS,the City of Brookings is the owner of certain tracts of real estate in Telkamp
Industrial Addition and in Weise Business Park that are available to be sold for private
industrial or commercial development;and
WHEREAS,it is in the best interest of the City of Brookings and that of prospective
developers and others that the estimated market value of said property be determined
from time to time to aid in considering the sale price thereof.
NOW,THEREFORE,BE AND IT IS HEREBY RESOLVED by the City Council of the
Cily of Brookings,South Dakota as follows:
That the estimated market value of properties located in Telkamp Industrial Addition and
Weise Business Park, all in the City of Brookings, South Dakota be determined by formal
appraisal or informal market evaluation periodically and prior to the actual sale of any of
such property.
That this resolution shall supersede any and all prior resolutions and ordinances in
conflict with or inconsistent with this resolution.
G. Action on Resolution No. 80-04, a Final Change 2004-01SWR Sidewalk and
Replacement Project;
RESOLUTION NO.80-04
A RESOLUTION AUTHORIZTNG FINAL CHANGE ORDER(CCO1 FINAL)
FOR 2004-01SWR,CURB&GUTTER AND SIDEWALK PROJECT(TOPL�NE
CONSTRUCTION)
BE IT RESOLVED by the City Council that the following change order be allowed for
2004-01SWR: Curb&Gutter and Sidewalk Project: Construction Change Order
Number 1 Final. Adjust estimated quantities as"as build"for a total decrease of
$7,900.72.
H. Action on Resolution No. 81-04, a Final change for 2004-07STI—Street
Maintenance and Overlay Project.
RESOLUTION NO.81-04
A RESOLUTION AUTHORIZING FINAL CAANGE ORDER(CCO#1 FINAL)
FOR 2004-07STI,STREET MAINTENANCE AND OVERLAY PROJECT
(BOWES CONSTRUCTION,INC.)
BE IT RESOLVED by the City Council that the following change order be aliowed for
2004-07STI: Street Maintenance and Overlay Project: Construction Change Order
Number 1 Final. Adjust estimated quantities as"as build"for a total decrease of
$21,787.87.
On the motion, all present voted yes, motion carried.
Reserve Police Officer Presentation. The Brookings reserve police force provides several
hundred hours of volunteer service to our community each year. The following newly certified
Reserve Officers were officially recognized by the Mayor and Council: Rick Hildebrandt, Sarah
Keizer, Brian Carstensen, Koss Delfinis, Maria Gonzalez, Jess Greenwood, Bonnie Kampmann,
Robert Malisch, Melissa Miller, Marvin Reihe, Jamie Stewart and Dan Thibault.
Traffic Safetv Committee Report. Margie Carpenter, Committee Chair, reported on the streets
that parking has been eliminated to provide improved emergency access. The Council asked the
Committee to review the intersection of 7`" Street and 6th Avenue.
Chamber of Commerce Renort. Ladell Swiden, Chamber President,presented a report of
recent activities. He also provided a copy of the Chamber's draft strategic plan to the Council.
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4rdinance No. 27-04 —Zonin�. A public hearing was held on Ordinance No. 27-04, an
ordinance amending the Zoning Ordinance pertaining to the Floodway District, setbacks in the
business districts, and access drives. All present were given an opportunity to be heard. A
motion was made by Bozied, seconded by Whaley, to approve Ordinance No. 27-04. All
present voted yes; motion carried.
Ordinance No. 28-04—Bud�et Amendment. Introduction and first reading was given on
Ordinance No. 28-04, an ordinance authorizing supplemental appropriation to the 2004 budget
for the purpose of providing for additional funds for the operation of the city. A motion was
made by Reed, seconded by Roden,to approve first reading. All present voted yes, except
Whaley voted no, motion carried. Second reading is scheduled for December 21St
Resolution No. 82-04—Budget Amendment. A motion was made by McClemans, seconded
by Bezdichek,to approve Resolution No. 82-04, a resolution authorizing a budget amendment
for 2004. All present voted yes; motion carried.
RESOLUTION NO.82-04
RESOLUTION TRANSFERRING MONIES
WHEREAS,there is a need to transfer monies to the Airport Fund for cash flow needs,equipment
repairs and additional promotional fees and advertising.
NOW,THEREFORE,BE IT RESOLVED,by the City Council that the City Manager be
authorized to make the following additional transfer of funds:
From Contingency Fund to Airport Fund $30,000.00
Resolution No. 83-04—Funding Economic Development Entities. A motion was made by
Bozied, seconded by Reed, to adopt Resolution No. 83=04 with the following amendment to
section 2: "DBI - $25,000 ** - designated function to include to downtown retail and
commercial retention and expansion and marketing), small retail recruitment and Chamber -
$25,000 ** (designated function to include to regional retail and commercial retention and
expansion and marketing), workforce development and visitor center, small retail
recruitment...". Discussion: Mike Bartley recommended the Council wait until the various
groups took formal action on the resolution. He also expressed concern about the timeline. He
offered a substitute resolution for Council consideration. On the motion, a11 present voted yes,
except Bezdichek voted no and Roden abstained, Motion Carried.
RESOLUTIOPI NO. 83-04
ECONOMIC DEVELOPMENT AND PROMOTIONAL ENTITIES FUNDING
Whereas, Counci] desires to support economic development,promotion,and attraction/retention
funds;and
Whereas the Economic Development and Promotions Ad Hoc Committee and the other ad hoc
committees have made certain recommendations;and
Now,Therefore,Be it Resolved,that the City Council hereby determines that funding the
following organizations at the following levels are in the best interest of the City of Brookings
provided the following criteria and milestones are completed:
By December 31,2004
1. Input from all potential partners and public:
BEDC,Chamber,DBI,CVB,Regional Mayors, County,Growth Partnership,SDSU,
Utilities,Hospital
2. Council designate city funding based on the preliminary plan
A. CVB-$150,000
B. BEDC-$ 100,000
C. DBI-$25,000 **
(designated function to inciude downtown retail and commercial retention,
expansion,marketing,and small retail recruitment)
D. Chamber-$25,000 **
(designated function to include regional retail and commercial retention,
expansion,and marketing,workforce deveIopment,visitor center,and small
retail recruitment)
** Both the DBI and Chamber organizations will be required to secure private funding on
a 50/50 match basis in order to receive city funding. City funding for these two
organizations would not exceed the$25,000 limit.
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By January 31,2005
1. Send RFP for CVB Contract
2. ED&Promotion entities identify Partners,Primary and Secondary Roles, Potential
Funding Sources
3. Advertise for ED Executive Director position
4. Report Progress to City Council(BEDC,CVB,DBI,Chamber)
5. A lead organization will be identified to head the strategic planning and fundraising effort
By February 28,2005
1. Deadline for CVB Contract Application
2. Identify an outside fundraiser
3. Identiiy common areas of work and how ED&Promo partners will interface in those
areas(this will be used to prepare the strategy to seli the 3rd B tax)
4. Develop a strategy to educate the voters on how the 3`d B tax will be used.
5. Report Progress to City Council(BEDC,CVB,DBI,Chamber)
By March 31,2005
]. Develop 5-year plan-governance model,mission and vision statements,goals,
responsibility,funds,timelines
2. Interview ED Executive Director Candidates
3. Report Progress to City Council(BEDC,CVB,DBI,Chamber)
4. Decision/award of RFP to CVB contractor
By April 30,2005
1. City Election(Apri15)
2. Fundraising(April through August)in concert with Research Park Fundraising Schedule
3. Hire ED Executive Director
4. Report Progress to City Council(BEDC,CVB,DBI,Chamber)
By May 31,2005
1. ED Executive Director on board
2. Report Progress to City Council(BEDC,CVB,DBI,Chamber)
3. ED Executive Director interviews Regional ED Director candidates
By June 31 st,2005
1. Effective date of contract for CVB
By August 31,2005
1. Report Progress to City Council(BEDC,CVB,DBI,Chamber)
By Sept. 31,2005
1. Regional ED Director hired
By October 1,2005
1. Begin implementation of 5 Year Plans
Ordinance No. 29-04-Sales Tax. Introduction and first reading was held on Ordinance No.
29-04, an ordinance amending Section 78-32 of the Code of Ordinances of the City of
Brookings, South Dakota and pertaining to the Municipal Sales and Service and Use Ta7c in the
City of Brookings, South Dakota. A motion was made by McClemans, seconded by Whaley,to
approve first reading of Ordinance No. 29-04. All present voted yes, Motion Carried. Second
reading is on December 21, 2004.
Lipuor and Wine License Renewals. Public hearing was held on the liquor and wine licenses
renewals for 2005. All present were given an opportunity to be heard. A motion was made by
Reed, seconded by McClemans,to approve the following licenses.
1. Safari Lounge, 421 Main Avenue, Liquor On-Sale
2. Danny's Lounge, 703 Main Avenue,Liquor On-Sale
3. Lantern Lounge, 303 Third Street, Liquor On-Sale
4. Chevy Lounge, 223 Main Avenue, Liquor On-Sale
5. 3im's Tap, 309 Main Avenue, Liquor On-Sale
6. Pheasant Cafe & Lounge, 726 Main Avenue S., Liquor On-Sale
7. Prairie Lanes, Inc., 722 Western Avenue, Liquor On-Sale
8. Ray's Corner,401 Main Avenue, Liquor On-Sale
9. Dakota Ram Inc.,P.O. Box 801, Liquor On-Sale
10. Cubby's Sports Bar & Grill, 307 Main Avenue, Liquor On-Sale
11. Skinner's Pub, 302 Main Avenue, Liquor On-Sa1e
12. Applebees, 3001 LeFevre Drive, Liquor On-Sale
13. Pavilion Inc., 2500 6th Street, Convention Facility On-Sale
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14. Staurolite Castle & Suites, LLC, 2525 E. Sixth Street, Convention Facility On-Sale
15. VFW-Geo Dokken Post 2118, 520 Main Avenue, Liquor/Club
16. BPO Elks-Lodge 1490, 516 Fourth Street, Liquor/Club
17. Municipal Liquor Store, 302 Sixth Street, Off-Sale Liquor
18. Cafe Ruby, 1441 Sixth Street, Wine •
19. Guadalajara, Village Square Mall #1, Wine
20. Dakota Pub, 311 Third Street, Wine
21. Perkins, 1225 Sixth Street, Wine
22. Old Sanctuary, 928 Fourth Street, Wine
All present voted yes, motion carried.
Resolution No. 85-04-Health Insurance Rates. A rnotion was made by McClemans,
seconded by Reed,to approve Resolution No. 85-04,Establishing Medical Insurance Monthly
Contribution Rates for the City Of Brookings Health Insurance Program. All present voted yes;
Motion Carried.
RESOLUTION NO. 85-04
ESTABLI5HING MEDICAL INSURANCE MONTHLY CONTRIBUTION RATES
FOR THE CITY OF BROOKINGS HEALTH INSURANCE PROGRAM
WHEREAS, Resolution No. 109-96 established a self-funded program for the provision of health
insurance for City employees;and
WHEREAS, establishing a corridor fund for sharing of savings and risk for a specified claimant
allows savings to the Health Plan; and
WHEREAS, the Brookings City Council intends to establish the]evels of employee and employer
contribution to fund the program;
NOW,THEREFORE,BE IT RESOLVED,that the 2005 employee and employer contributions to
the self-funded health insurance program be established as follows:
City General Public Safety Represented Public Safety Management
Employer'
s Employee's Employer's Employee's &Non-represented
Employer's
Share Share Employee's
(75%) Share(25%) TOTAL Share(90%) Share(10%) (85%) Share(15%)
Single $263.63 $87.88 $351.51 $316.36 $35.]5 $298.78 $52.73
Employee/
Minor $452.53 $150.84 $60337 $543.03 $60.34 $512.86 $90.51
Dependent
s
Employee/
Spouse $563.69 $187.90 $751.59 $676.43 $75.16 $638.85 $112.74
Family $699.63 $233.21 $932.84 $839.56 $93.28 $792.91 $139.93
Propertv Insurance. City Manager Alan Lanning reported that no bids were received for the
worker's compensation,building, and auto insurance. The City received bids from the SD Pool
and from CHUBB Insurance on property insurance. The Pool submitted a proposal with the
same coverage for $186,633. Chubb's bid was $184,812. His opinion was the selection of the
property insurance carrier didn't require council action. His mandate by Council is that the City
is adequately covered by insurance within budget. The current coverage with the SD Pool
expires on December 31, 2004. He highlighted differences in coverage to include deductibles
and business interruption coverage. He noted that the interruption coverage was not adequate to
cover the hospital's needs and requested additional quotes. He didn't see a compelling need to
change carriers if the pool could provide adequate coverage on business interruption. The
premium is split between the City, Utilities and Hospital. The broker for the Chubb insurance is
Howalt-McDowall from Sioux Falls. His intention was to stay with the SD Pool unless there
was a compelling reason to change due to the Hospitai's coverage. If that occurred, he would
visit with the Council on December 21, 2004.
3 � 0
Community Discrimination Survey. Dr. Geoffrey Grant, Human Rights Committee member,
presented the findings of the Committee's coininunity survey. The purpose of the study was to
measure discrimination in Brookings. He noted that discrimination are negative acts aimed at
members of protected categories. The committee conducted a random sample survey of 1400
Brookings resident households with 527 surveys returned. The survey did �nd evidence of
discrimination; however, the conclusion was that, for most, it wasn't a problem. Women
experienced more discrimination than men and younger residents saw more discrimination than
older residents. The committee will use the information to create a baseline to use as comparison
for the future.
Mayor's Council on Communitv Wellness Report. Patty Hacker, Council Co-Chair,reported
that the Council had adopted the following mission statement and slogan: "Improve health and
wellness through lifesryle changes" and "Get Healthy-Stay Healthy. " Their goals are to develop
effective education programs and improve the environment (i.e. bike and walking paths, to
increase accessibility to existing programs and community facilities, identify means to motivate
citizens for health and wellness and identify family activities). The next steps are for the
subcommittees to look at each of the identified goals of the project,to conduct community-wide
surveys of both youth and adults to identify barriers and needs related to nutrition and physical
activity, and to develop a plan and prepare a final report of recommendations by May of 2005.
Council Members Onen Discussion.
• Roden requested the City Manager to research how other communities encourage buying
locally. She requested Council discussion on January 4tn
• A motion was made by Bozied, seconded by Reed,to amend Resolution 83-04 to correct
section"By February 28,2005... (4). Develop a strategy to educate the voters on how the
3`d B tax will be used." All present voted yes, except Roden abstained, Motion Carried.
Executive Session. A motion was made by Munsterman, seconded by McClemans,to enter
executive session at 7:10 p.m. for purpose of consult with counsel to discuss contractual matters
with the Council,Manager, Attorney and Clerk present. All present voted yes; motion carried.
A motion was made by Reed, seconded by Whaley, to leave executive session at 8:00 p.m. All
present voted yes, motion carried.
Adiourn. A motion was made by Whaley, seconded by Reed,to adjourn at 8:00 p.m. All
present voted yes, motion carried.
CITY OF BROOKiNGS
. Munsterman,Mayor
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�°;�Yiari:T'hornes, Brooking City Clerk