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HomeMy WebLinkAboutCCMinutes_2004_12_07 Brookings City Council Tuesday, December 7, 2004 The Brookings City Council held a planning meeting on Tuesday, December 7, 2004 at 5:30 p.m., at City Hall with the following members present: Mayor Scott Munsterman, Council Members Tom Bezdichek, Tom Bozied, Tim Reed, Julie Whaley, Doris Roden, and Mike McClemans. City Manager Alan Lanning, City Attorney Steve Britzman, and City Clerk Shari Thornes were also present. Malt Beverage License—Dakota Pub. A public hearing was held on the transfer of an on-off sale malt beverage license for Dakota Pub from Bill Thelen and Randy Hope to Delwin Miller (legal description-- E25' of Lots 20 and 21 in Block 3 of Original Plat Addition, also known as 311 Third Street). All present were given an opportunity to be heard. A motion was made by Roden, seconded by Whaley,to approve. All present voted yes; motion carried. Resolution No. 76-04—Dakota Pub Operating Agreement. A motion was made by Reed, seconded by McClemans,to approve Resolution No. 76-04, authorizing the City Manager to enter into an Alcoholic Beverage Operating Agreement for wine with Delwin Miller for the Dakota Pub (legal description- E25' of Lots 20 and 21 in Block 3 of Original Plat Addition, also known as 311 Third Street). All present voted yes; motion carried. Resolution No.76-04 BE IT RESOLVED by the City of Brookings, South Dakota,that the City Council hereby approves a Lease Agreement for the Operating Liquor Management Agreement between the City of Brookings and Dakota Pub,Delwin Miller,owner,for the purpose of a liquor manager to operate the on-sale establishment or business for and on behalf of the City of Brookings at Dakota Pub. BE IT FURTHER RESOLVED that the City Manager be authorized to execute the Agreement on behalf of the City,which shall be for a period of ten years with a renewal in five(5)years. Video Lottery License—Dakota Pub. A motion was made by McClemans, seconded by Reed, to approve a video lottery license for the Dakota Pub, Delwin Miller, owner, legal description-- E25' of Lots 20 and 21 in Block 3 of Original Plat Addition, also known as 311 Third Street. All present voted yes; motion carried. Convention Visitor's Bureau Renort. Deb Garbers, CVB Director,provided a report of recent CVB activities. No action was taken. Downtown En�ineering Studv. The Council reviewed a proposed contract with Civil Engineering Design to study the downtown infrastructure. Questions were asked what it would cost to determine the streetscape's final project cost. Paul Melby, BMU, said estimates could be given,but noted that it would be a very rough number without any details on the condition of the steam lines. Last year BMU, with the cooperation of downtown business owners, investigated all sewers and the main with the use of cameras. Owners had some taps into the main that were difficult to get the camera through. Property owners had varying conditions of lines anywhere from lead,to 3/4"copper,to 18"copper, 1' %2"copper and two owners have 4"copper for fire protection. Four buildings share with another building. BMU charges $50/foot to replace the main. BMU's only commitment would be to replace the main, which would last 100 years. Running a line down both sides in the curb area was considered but because of the steam tunnel they have focused on a small line option. However,he noted there may 20 other designs that would work. Will breaks be easy to maintain? Anything from the curb out is not too hard to get at. Closer from the cur8 to the building would impede equipment. A dual purpose trench to include electric would provide some savings. BMU will spend the cost of one line. CDI would identify the needs and more accurately estimate additional costs. After this study,the Council will be asked for direction to proceed or stop. A motion was made by Reed, seconded by Bezdichek,to instruct the City Manager to enter a contract with Civil Design Inc. (CDI)up to a maximum amount of$35,000. All present voted yes; motion carried. Citv Transuartation. Steve Rames, Brookings Area Transit Authority, discussed the future of BATA taking over the taxi service and city participation. Alan Lanning asked the Council to endorse a letter of support to the SD Department of Transportation for BATA's transit services expansion funding request. BATA's budget of$350,000 to $385,000 has been approved by the DOT. City participation would continue at the $35,000 level. BATA will hire a fulltime manager in Brookings and expects to be up and running by February 1, 2005. The t�i currently provides service from 8 am to 5 pm. BATA wants to expand the time to 6 am to 10 pm on Mon., Tues., Wed. and Sunday. Thursday,Friday and Saturday would run unti12:00 a.m. Four buses and 2 cars would be provided in the expanded transit service. Can BATA provide regular routes to serve seniors and students? No, they don't currently have the funds to provide that service and they can't publish a fixed route. A motion was made by Roden, seconded by Reed,to endorse a letter of support for BATA to the Department of Transportation. All present voted yes; motion carried. A citizen noted that disabled people rely on the cab. Lanning said steps will be made to ensure that no one falls through the cracks in the transition. Karl Steege, local citizen, expressed concern that the late night downtown patrons are not provided with adequate transportation and commented that other cities in SD re.quire 24/7 coverage. The taxi does not currently provide service on Monday, Tuesday and Wednesday evenings after 10 pm. He referenced information he has gathered from other communities and was asked to provide copies to the City Manager. He recommended the city require meters for auditing purposes and that the vehicles and signage look professional and consistent in design. Council members asked what it would cost to add service the 3 additional evenings. Proposed Amendment to Governance and Ends Policv Guideline C pertainin�to reserves. Alan Lanning recommended a change in the language. He noted that the city isn't and can't meet the current requirements of the policy. Proposed Amendment: 1)Lowers the General Fund Reserve below a 3-month operationallevel: a. The 3-month calculation shall be based upon General Fund expenditures, derived from the previous year's Audited Financial Statement. The reserve amount shall reflect the targeted reserve amount, deficiencies below the targeted reserve amount and any discretionary funds available above the targeted reserve amount; b. General Fund reserves may be used at the Council's discretion to address temporary cash-flow shorta.ges, emergencies unanticipated economic downturns, one-time opportunities and capital needs related to buildings, structures and vehicles used specifically in the operation of the General Fund. They provide flexibility to respond to unexpected opportunities that may help the City achieve its goals. No action was taken. 2005 Plannin�Retreat. The Council scheduled a"pre-retreat"for 3:00 p.m. on January 4, 20Q5 to review the 2004 goals, identify future topics, and select a date for a full retreat. Lanning offered to facilitate the retreat. Mavor's Promotion Ad Hoc Committee Report. Allen Gordon, Committee Chair,presented � the group's final report to the Council. Phase 1: What is Brookings: "Events&Activities Community" ■ The Event&Activities Community"of South Dakota o Tie into and support efforts of the Lawrence& Schiller Campaign o Support and Promote the Passing of the 3rd"B"Tax o Proud Home of 5DSU Phase 2: Ease the Burden: Accountability &Profitability ■ Accountability and Profitability Should be Stressed and Addressed for all Entities Tapping into City Funds o Support Student Food Plan T�to use with SDSU/iJPC in event efforts with CVB o Identify Organizational Chart Opportunities o Separate the City Services into: • Overhead • Profit Centers or Break-Even Centers Phase 3: Building the Region: Regional Model ■ Develop a Regional Activities and Events Model ■ Identify Strengths of Brookings and Surrounding Regional Communities (40 Mile Radius, Create a Start-Up Budget/Divide Between Communities) ■ Support the Creation of a Regional Support Group the Brookings Economic Development Director Phase 4: Event&Activity Fit: Identify Events to Bring into Brookings ■ Identify and Understand Current Events Scheduled Throughout the Year ■ Identify Open Areas in the Schedule ■ Choose from Hi-Bred of Ideas to Pursue ■ Identify and Create High Level Event/Activity Plan Phase 5: Continuation of Events: Break-Out into Activity Crroups ■ Support the Creation of Additional Committees to Follow-Up on Ideas Economic Develonment and Promotional Model. Jay Bender reported that he met with representatives of all effected entities to review the draft umbrella organization guidelines. The groups have requested an extension of 3 to 6 months to implement the changes and to be funded 20041eve1 funding in the interim. The Mayor will draft a resolution that identifies timelines, milestones and funding levels for Council consideration at the Dec. 14�'meeting. Industrial Land Resolution. Dick Smith, BEDC Executive Director, said for the last 8 years the city has been selling sites in industrial tracks (Telkamp&Wiese) at fixed rate of$10,000 per acre pursuant to a former city commission resolution of 1997. The BEDC site committee has proposed the old resolution be abandoned and the City Council consider market valuation when selling land in those parks. Determination of market value will be done case-by-case based on comparable sales in and outside community. Third B. A third penny sales tax is estimated to generate approximately $300,000 per year. It was clarified that the revised City Charter enables the Council to approve this tax and then has the option to place it on the ballot. Adiourn. A motion was made by Reed, seconded by Whaley, to adjourn. All present voted yes; motion carried. Meeting adjourned at 8:19 p.m. Ci Brookings • �, D. Munsterman, Mayor Sc�r11NOp�� • I�• �Y O'+ •� � � j O� � • ,� �(IYII���I!�' / -C-�: 4,�.� o j Z� a� O� ' �,�ari°• � es, Brookings C' Clerk l;t�.H c� Z1� `