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Home My WebLink AboutCCMinutes_2004_09_28 270 Brookings City Council Tuesday, September 28, 2004 The Brookings City Council held an action meeting on Tuesday, September 28;2004 at 5:30 p.m., at City Hall with the following members present: Mayor Scott Munsterman, Council Members Tom Bezdichek, Tom Bozied, Tim Reed, Julie Whaley, Doris Roden, and Mike McClemans. City Manager Alan Lanning, City Attorney Steve Britzman, and City Clerk Shari Thornes were also present. Consent Agenda. The Brookings Historic Preservation.Commission report was rescheduled. A motion was made by Bozied, seconded by Roden, to approve the consent agenda which included: 1. Adoption of the agenda as amended; 2. Approval of the Sentember 7 and 14, 2004 minutes; 3. Action to accept approval bids for snow removal; The following bids were received on September 14, 2004: � Bids for the use of Four(4) Blades With Wings for the Street Dept. Snow Removal were received and awarded to Bowes Construction for�hourly rate with out chains of$88.00 and hourly rate with chains of$98.00. • Bids for the use of two 3-6 yard loaders for the Street Dept. Snow Removal were received from Bowes Construction were: 6 cubic yards at$98.00/hour, 5 cubic yards at $89.00/hour, 5 cubic yards at $90.00/hour, 4.5 cubic yards at $86.00/hour, 4 cubic yards at$84.00/hour, and 4 cubic yards at$86.00/hour. Bids awarded to Bowes Construction were for 6 cubic yards at $98.00/hour and 5 cubic yards at$89.00/hour. Bids received for the Reversible blade were from and awaxded to Prunty Construction for$100.00/hour. • Bids for the use of 14 end-dump trucks for the Street Dept. Snow Removal were received from and awarded to: Prussman Contracting for 22.6 cubic yards at $53.00/hour, B&B Concrete for 21.4 cubic yards at $55.00/hour, B&B Concrete for 21.4 cubic yards at $55.00/hour, Prussman Contracting for 20.1 cubic yards at $53.00/hour, Prussman Contracting for 20 cubic yards at$53.00/hour, B&B Concrete for 19.92 cubic yards at $55.00/hour, Prussman Contracting for 18 cubic yards at$53.00Jhour, Prunty Construction for 16 cubic yards at$50.00/hour, Prunty Construction for 16 cubic yards at $50.00/hour, Egeberg Construction for 15.77 cubic yards at $49.75/hour, Bowes Construction for 16.4 cubic yards at $52.00/hour, Bowes Construction for 16.4 cubic yards for$52.00/hour, Bowes Construction for 16.4 cubic yards at$52.00, Bowes Construction for 16.4 cubic yards at $52.00/hour. • Bids for the Airport Snow Removal were received from and awarded to Bowes Construction for: Loader CAT 966E at$89.00/hour, Grader with wing CAT 140G at$88.00/hour, a One-Way plow CAT 954F at$98.00lhour and a Truck T23 at $52.00/hour. • Bids received for the Liquor Store Snow Removal were received from and awarded to Bowes Construction for: Loader CAT 938F at$84.00/hour and a Truck T24 at$52.00/hour. 4. Approval of Resolution No. 59-04 direction preparation of assessment roll, dividing assessments into installments,and providing for the collection thereof for street assessment project 2003-02STA(Western Ave. & 8th St. So.); RESOLUTION NO. 59-04 RESOLUTION DIRECTING PREPARATION OF ASSESSMENT ROLL,DIVIDING ASSESSMENTS INTO INSTALLMENTS,AND PROVIDING FOR THE COLLECTION THEREOF FOR STREET ASSESSMENT PROJECT 2003-02STA (WESTERN AVENUE AND 8'�STREET SOUTH) BE IT RESOLVED by the City Council of the City of Brookings, South Dakota,as follows: 1. More than twenty days have elapsed since the adoption and publication of a Resolution of Necessity for Street Assessment Project No.2003-02STA. T'he referendum has not been invoked, and no written protests against the making of said improvement have been filed with the City Manager. 271. 2. A contract for Street Assessment Project No.2003-02STA has been duly executed,and the City Council is authorized to levy special assessments pursuant to the provisions of chapter 9-43, SDCL 1967,as amended. 3. The City Engineer has caused an estimate of the expense of the work to be made and filed in her office showing the total cost of said improvement as follows: Contract price $404,071.67 Engineering,inspection, fiscal, legal expense,publication $ 15,109.73 Total Expense $419;181.40 4. The total cost of said improvement shall be paid as follows: Assessable costs $251,828.95 City Assumed Extra Width and Thickness and Paving(Western Ave.) $77,752.75 City Assumed Arterial Street(8�'Street S.) $74,489.97 5. There shall be made and filed in the office of the City Manager an assessment roll for said improvement. The assessments shall be on the basis of benefits upon each lot or tract of land contiguous to the sidewalk constituting said improvement. 6. The assessment shall be divided into ten(10)equal annual installments. 7. Unless paid to the City in advance of maturity,the assessments shall be collected by the City Manager in accordance with the procedure for Plan One in Chapter 9-43, SDCL 1967,as amended. 8. The interest rate to be borne by the unpaid installments of the special assessment is ten percent (10%). 5. Approval of Resolution No. 60-04 authorizing change order(CCO#1) for P8006(00) PCEMS H008 34` Ave. construction project; winter brothers underground; RESOLUTION NO.60-04 � A RESOLUTION AUTHORIZING CHANGE ORDER(CCO#1)FOR P8006(00)PCEMS H008 34TH AVENUE CONSTRUCTION PROJECT;WINTER BROTHERS UNDERGROUND BE IT RESOLVED by the City Council that the following change order be allowed for P8006(00) PCEMS H008: Construction Change Order Number 1 -Adjust select ganular material, excavation,geotextile fabric,and water service for a total increase of$32,596.00. 6. Appointment of Scott Munsterman as Chair, Tim Harvey,Jay Bender,Jerry Miller, LaDell Swiden, and Matt Kurtenbach to the Mavor's Ad Hoc Economic Develonment and Promotion Research Committee. All members present voted yes; motion approved. Airport Board Renort Robb Sexauer, Board President, reported that the airport is out of hanger space due to the successful aviation training program; the Board is currently monitoring the airport noise levels due to recent complaints; the new airline (Mesa) is experiencing scheduling delays; and Mike Isaacs, Airport Manager, has presented an Airport master plan that will address all these issues. Convention Visitor's Bureau Renort Deb Garbers, CVB Director, highlighted a new return on mvestment report, recent visitor information and tourism programs. Park& Recreation Board Renort Ryan Krogman, Board President, reported that the Dutch Elm disease has infected 282 trees this year; the crew has been focused on maintenance over major projects due to old equipment noting that the golf course irrigation system is deteriorated; and he provided usage reports for various recreation facilities. Ordinance No. 21-04—Zonin�—Conditional Use Introduction and first reading was held on Ordinance No. 21-04, a conditional use permit to establish a light manufacturing operation on the N300', E225', W425' of Outlot 2, in the NE '/4 of Section 22-T110N-RSOW. A motion was made by McClemans, seconded by Reed, to approve first reading of Ordinance No. 21-04. All present voted yes; motion carried. Public hearing scheduled for October 12, 2004. 2 � 2 Ordinance No. 20-04—2005 Bud et Second reading was held on Ordinance No. 20-04, appropriating Monies to fund the necessary expenditures and liabilities of the city of Brookings for the 2005 Fiscal Year and providing for the annual tax levy and annual tax for all funds. All present were given an opportunity to be heard. A motion was made by Reed, seconded by McClemans, to approve Ordinance No. 20-04. All present voted yes; motion carried. Citv Mana�er's Renort. Lanning advised the Council that the Leadership Brookings program had made a mid-year funding request of$2,400. No action was taken. Council Members Open Discussion. Council Member Bozied requested the Council discuss the Third B issue at a future planning session. Resolution 61-04—Howalt-McDowell A reement. A motion was made by Roden, seconded by Bozied, to approve Resolution No. 61-04, authorizing a consulting services agreement with Howalt-McDowell Insurance, Inc. with the following amendment: "Whereas,the City Council directs the Cit Mana�er to enter into a Service and Retainer Agreement with Howalt-McDowell Insurance, Inc. of Sioux Falls, South Dakota, which provides that Howalt-McDowell Insurance, Inc. will perform insurance and/or financial and risk management support consulting services for the city of Brookings..." All present voted yes; motion carried. RESOLUTION NO.61-04 RESOLUTION AUTHORIZING CONSULTING SERVICES AGREEMENT WITH HOWALT-MCDOWELL INSURANCE,INC. WHEREAS,the City Council directs the City Manager to enter into a Service and Retainer Agreement with Howalt-McDowell Insurance,Inc.of Sioux Falls, South Dakota,which provides that Howatt-McDowell Insurance,Inc.will perform insurance andior financia]and risk management support consulting services for the city of Brookings;and WHEREAS, said agreement commences on the date of execution and continues for a term of one (1)year,with said consulting services to be performed for the sum of$10,000.00;and the City Manager having recommended that the Agreement be approved by the City Counci1;1�10W THEREFORE BE IT RESOLVED that the City Manager is authorized to execute the above-described Service and Retainer Agreement with Howalt-McDowell Insurance,Inc. Adiourn. A motion was made by Roden, seconded by McClemans, to adjourn. All present voted yes; except Bozied,motion carried. Meeting adjourned at 6:52 p.m. CI O . . unsterman, Mayor C9y��NO��O� �V Z=w �' :Vi Y:" I� O:�O i o`y;�,�, o � . ornes, Brookings 'ty Clerk