HomeMy WebLinkAboutCCMinutes_2004_09_07 zs �
Brookings City Council
September 7, 2004
Budget Meeting. The Brookings City Courzcil held a budget meeting on Tuesday, September 7,
2004 at 3:30 p.m., at City Hall with the following members present: Mayor Scott Munsterman,
Council Members Tom Bezdichek, Tom Bozied, Julie Whaley, Mike McClemans, Doris Roden
and Tim Reed. City Manager Alan Lanning and City Clerk Shari Thornes were also present.
Canital Imnrovement Plan. A City's five capital improvement plan was distributed to the
Council.
Swiftel Center. The Council discussed reclassifying the Swiftel Center from a subsidy to a city
department. No action was taken.
Sales Tax. An analysis of sales tax from 2002 to 2004 was reviewed.
Fire Equinment. The Brookings Fire Department has budgeted $500,000 for a fire truck. The
Department currently provides training and response service on a regional basis. Good
equipment is a life safety issue. Consistent funding and equipment replacement is needed to
keep insurance rating at five or lower and to maintain the equipment at industry standards. Per
national standards, no equipment over 20 years old can not be front line vehicles. Three of the
city's eight vehicles will be 20 years old next year. One option is to purchase one truck for
$500,000. Another option is to lease/purchase four new vehicles at$150,000 for 10 years. In
10 years, se114 and lease/purchase an additional four new vehicles, resulting in an annual lease
payments of$300,000. In addition, the City plans to conduct a calculated examination of a fire
district. A district could provide additional revenue and reduce the city's capital outlay. No
action was taken.
Plannin� Session. The Brookings City Council held a planning meeting on Tuesday,
September 7, 2004 at 5:30 p.m., at City Hall with the following members present: Mayor Scott
Munsterman, Council Members Tom Bezdichek, Tom Bozied, Tim Reed, Julie Whaley, Doris
Roden, and Mike McClemans. City Manager Alan Lanning, City Attorney Steve Britzman, and
City Clerk Shari Thornes were also present.
Discussion regarding the Ron Reed Economic Development Center Loan was added to the
agenda.
Library Board Renort. Dave Bordewyk, Chairman,provided the following report: the
Library is converting to a new software, the Board is working on the their 5 year strategic plan
year, summer reading program registration was 781, summer program attendance was 4393, and
31 school presentations were conducted with 1�60 attending.
Human Ri�hts Committee Report. Madeleine Andrawis, Chair, said the committee is worl�ing
on the Globa�Hospitality Night Dinrxer for international students,the Dr Martin Luther King.Day,
and the Butler Human Rights Award. ., .
Cell Phones/Gas Stations. Allyssa-Rae Perryman expressed concern about the dangers of cell
phone usage near gas pumps and requested the Council require businesses post a warning. A
posting can not be required by the city; however,the Mayor agreed to send a letter to all service
station owners.
Mesa Air Contract. A motion was made by Whaley, seconded by Bozied, to approve a lease
agreement for Mesa Air Group. All present voted yes; motion carried.
Town Meetin�arran�ements. A Town Hall Meeting will be held on Tuesday; September 21,
2004 from 6:00 to 8:00 p.m. at the Swiftel Center with roundtable discussions on the "most
pressing"community issues identified by a Quality of Life Survey. Invitations will be sent to the
origina12700 citizens invited to participate in the survey.
Citv Manaeer Six Month Review. The City Council agreed to use the review format suggested
by the City Manager. The review is scheduled for an executive session on October 12,2004, at
4:00 p.m.
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Economic Develonment Model. Mayor Munsterman provided the overview of his regional
development model concept that addressed the following questions: Why do we need changes?
What changes should we make? How do we go forward?
The Mayor cited the city current Economic Development Ends Policy: "The Council understands
and intends to emphasize the importance of a healthy economy in Brookings and the surrounding
area. For the entire community a healthy economy is critical to a high quality of life. Because of
its great importance, there are many entities involved in economic development in Brookings. As
the City is a significant funding source for much of the economic development efforts in
Brookings it is the Council's intention to spend economic development dollars in the wisest most
productive manner possible."
The Mayor gave the following reasons for change: Brookings has a strong portfolio of
economic assets but are not well coordinated for maximum use (Swiftel Center, SDSU,
Manufacturing and Research Park); governmental revenue growth is not large enough to support
city growth and quality of life we currently enjoy; property taxes are capped; the sales tax base is
declining; regional market expansion is needed; the flow of authority and communication is
disrupted with the current fractured organization of our ta�c base builders; there is a loss of
connection and coordination between the policymakers and the tax base builders; there is no
single direct economic relationship with the city; there is no coordination and collaboration with
city council and city entities; we are not maximizing our community's economic potential; there
is no coordinated effort to oversee all aspects of our economy(Job Growth, Retail/Commercial
Development, Visitor Attraction/Promotion).
The model addresses a long-term approach for growth in economy by organizing one team to
oversee all aspects of our economy in a deliberate attempt to maximize our community's
economic potential (Job Growth, Retail/Commercial Development, Promotion). It will provide
for a continued stable consistent effort without disruption from political tides arid a single direct
economic relationship with the city in a coordinated and collaborative manner.
This can be achieved by the creation of a 9 Member Governing Board: 5 Appointed by the
Brookings City Council, 3 from Brookings, 2 from the Regional Partnership Area, 2 Elected At
Large by the BEDC/RP Membership, 1 Brookings City Manager(Standing Appointment), 1
Member of the Executive Committee, 1 within the Confidentiality Link with the E.D. and
Chairperson, 1 SDSU Representative Appointed by the SDSU President, 4 Ex-Officio Board
Members (1 Area Development Corporation(appointed by ADC Board), 1 Brookings Municipal
Utilities (appointed by Utility Board), 1 Brookings County(appointed by County Commission),
1 Mayor from Regional Partnership (appointed by Mayors).
An enabling ordinance will outline the reporting requirements, authority recovery,performance-
based guidelines with metrics and outcomes established, and the 3rd B dollars would provide
future primary revenue source.
The Governing Board will also be responsible to set policy for the administration, consisting of
Executive Director, Director of CVB (Chamber of Commerce Role (business partnership:
advisory and promotional funding responsibility), Community Events Coordinator, and Director
of the Swiftel Center. Subcommittees will continue their work, reflecting the emphasis on Job
Growth, Retail/Commercial Development, and Promotion.
The next step in this process is the creation of�an Ad Hoc Committee to research successful
promotion and economic development programs and models. The Mayor will assemble a small
group to conduct the research and report back in 45 to 60 days.
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Ron Reed Center. On August 24, 2004,the City Council took action to accept final payment
and convey the Ron Reed building to the Ron Reed Economic Development Center Board. It
was noted that the Federal grant places two conditions that will pertnanently remain with that
building regardless of owner. The land and building can never be used for religious purposes
and it can not used in a discriminatory manner.
The Mayor requested the City Attorney not move forward on the closing until the following
questions are answered. Why are they paying it off sooner? Where is the money coming from
(i.e. tax dollar money, private funds)? If that building is in hands of EDC, what will they do
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with it in the future, what will they do with the money, and are there any encumbrances with that
money later? Who would have the authority of the building?
A motion was made by Roden, seconded by Reed, that the deed of conveyance include the
following stipulations: the land and building can not be used for religious purposes and can not
used in a discriminatory manner. All present voted yes; motion carried.
Le�islation Issues. The Council identified the following issues to be discussed with the state
legislators in December:
1. Introduce a bill that would raise sales tax to compensate for loss in food tax(Mayor).
2. Provide more education on the research park and its needs (Mayor).
3. Develop a plan for fire safety of state properties (Roden).
4. Development of a Fire District(Roden).
5. Local recovery of Video lottery revenue on the local level (Bozied).
6. A comprehensive examination of local control (Lanning).
Citv Council Joint Meetin�s. The Council reviewed a proposal to hold additional joint meetings
on an annual or quarterly basis with additional key city boards. The goal of these meetings
would be to discuss current issues and provide the boards with the Council's philosophy and
goals. Currently, 15 boards, committees and commissions currently provide periodic verbal
reports to the City Council. The City Council also currently meets on a quarterly, bi-annual or
annual basis with the Event Center Board, Utility Board, Hospital Board, County Commission
and School Board, SDSU Officials and State Legislators.
The Council agreed to include the Airport Boaxd, Park and Recreation Board, and Planning
Commission in the annual joint meeting rotation. The meeting would be held from 4:00 to 5:15
p.m. prior to a regularly scheduled Council action meeting.
Citv Clerk's 2003 Annual Renort Shari Thornes, Brookings City Clerk, provided an
overview of the City Clerk's 2003 Annual Report. No action was taken.
Ordinance First Readin�Policv. The Council reviewed the Ordinance First Reading Policy
adopted by the Council last year with respect to public and council comment at a first reading.
No changes were made to the policy or current procedures.
Executive Session. A motion was made by Reed, seconded by McClemans,to enter executive
session at 8:25 p.m. for the purpose of legal matters,�with the city council members (Munsterman
left at 8:25 p.m.), the city manager, city attorney, and city clerk present. All present voted yes;
motion carried. A motion was made by McClemans, seconded by Roden,to leave executive
session at 9:30 p.m. All present voted yes; motion carried.
Adiourn. A motion was made by McClemans, seconded by Roden, to adjourn. All present
voted yes; motion carried. Meeting adjourned at 9:30 p.m.
CITY OF BROOKINGS
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S o sterman,Mayor
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Sh • � s, Brookings ty Clerk