HomeMy WebLinkAboutCCMinutes_2004_07_06 242
Brookings City Council
Tuesday, July 6, 2004
The Brookings City Council held a planning meeting on Tuesday, July 6, 2004 at 5:30 p.m., at
City Hall with the following members present: Mayor Scott Munsterman, Council Members
Tom Bezdichek, Tom Bozied, Tim Reed, Julie Whaley, Doris Roden, and Mike McClemans.
City Manager Alan Lanning, City Attorney Steve Britzman, and City Clerk Shari Thornes were
also present.
Resolution No. 42-04—Surplus Propertv. A motion was made by Roden, seconded by
Whaley, to approve Resolution No. 42-04. All present voted yes; motion carried.
Resolvtion No.42-04
Appraising and Authorizing Sale of Surplus Property
WHEREAS,the City of Brookings has surplus items as listed in a Notice of Sale that are no
longer necessary or useful for City purposes,and it is the desire of the City to dispose of same as
surplus property;
NOW,THEREFORE,BE IT RESOLVED,that all the attached listed property declared
surplus by the City Council.
FIRE DEPT.: Compaq Computer Monitor-SN#910CG0300426,Maxtech Computer Monitor-
SN# 7CPP90401545,Dell Computer Monitor-SN#2221DAOSZRCB, 1 pair Computer
Speakers, Swivel Office Chair,Merlin 110 Volt MIG Welder; CITY CLERK: HP deskjet 970cxi
printer, HP Laserjet 4V printer; LANDFILL&SOLID WASTE COLLECTION: 1978 Ford, Gas,
Tandem Dump Truck(bad motor), 1978 Dodge Pickup(Green)(bad transmission),2 computers
(old 486),2 monitors(no mouse's),2 keyboards,2 battery backups for computers, 1 fa�c machine,
1 11:00 x 20 truck tires, 3 10.00 x 20 tires, 1 okidata(521 printer), 1 okidata(390 printer), 1985
Ford, Diesel,Leach Santicruiser Garbage Truck,2 445/65 R 22.5 truck tires, 3 11:00 x 22.5
truck tires,4 245 x 75 x 16 tires, 1 425 x 65R22.5 tire, 10.00 x 20 tire with tube, 16 ft.x 16 ft.
garage door and track(some pieces gone),Garage door opener for 16 x 16 door(doesn't work);
LIBRARY: Optiquest monitor Q71 S#3�3600735,3 Tiger 233 mhz computers(1-98 -
S#2621407,4-98 S# SAHB 167260, 12-97 S# SAHB 167248),router S#25430413,LattisHub
2803,Apple keyboard,Canon bubblejet printer S#SRH38413,2 typewriters, 6 PC keyboards,2-
PS2 mice, 3— 13"-15"monitors, A/B switch(serial),A/B switch(parallel),3 printer paper bins, 1
set Labtec speakers, 33.6 Faxmodem,papercutter, scanner(Deskscan II), Miniprint TTY,
Overhead projector,Fax machine, Cassette player, Closed caption machine, Microfiche tray,
Printer(HPSL),Printer(HP6L), assorted Unisys Wand readers,Assorted printer parts,Standard
power cords,Assorted cables(mainly serial¶llel),Old programs(Works,Norton System
works, Windows 95,Window NT),Assorted dead hard drives&CD-rom drives,Assorted
storage boxes for computer discs,Assorted printer ribbons;PARKS,RECREATION&FORESTRY:
Several wood seat and top picnic tables,Misc.vinyl-covered restaurant tables and seats,Wood
work benches, Wood Bleacher sections, Wood hockey panels, Wood garbage huts,Misc. doors,
steel and wood, First-aid stretcher,Mop tub, Computer cabinet,Assorted bricks, Wire trash
baskets,Electric panels, Satellite electronic equipment,Water cooler(parts), Sets of steel lockers,
2 man Stihl Auger, Snowmobile—Arctic cat Jag 4001/t, Large standby generator,Onan,natural
gas,2 wheel trailer with topper, Tractor snow blower, 6 ft. International3 point, Root cutter,
Carlton 30 hp, Bobcat hitch;POLICE DEPT.: Evidence Inventory 2004 Auction List(Funds to be
kept separate from surplus property funds), Socket Set, Power Walk exercise equipment,Burns-
O-Matic Oxygen Torch Kit,Remote control F-150 toy truck,Harley Davidson Tyco toy
motorcycle, Wild America video,Assorted board games,Digital headphones,Rayovac battery
charger, Portable light, Kolkraft bassinette, Canon 35mm camera,Jersey Devil Play station game,
Contra Play station game,Uniden scanner, Pool Cue,Dremel multi-pro kit, Stanley tool kit, 12-
volt spot light,air hose line,dart set,Middle Brook leather jacket,Louisville Slugger Bat, Small
hammer, small hatchet,Phillips heavy duty trailer cord, Portable propane hibachi,Child picnic
table; POLICE DEPT.: Bike Inventory(Funds to be kept separate from surplus property funds):
#1086 HufFy Black Hills Gray/Purple,#937 Fugitive Magna Black/Green,#1046 Huffy
Pink/Red, #1090 Trek 800 Sport Orange,#1093 HufFy Stalker Black, #1088 Murray Elexor Blue,
#1046 Trek Jazz Lattitude Red,#1087 Roadmaster Mt. Climber Brown,#1047 Huffy Green,
#1077 Magna Mt. Climber Blue, #1085 Huffy Pink, #1078 Trek 800 Black,#1064 Next
Bue/Black,#1062 Huffy S. Ridge Red/Silver,#1041 Murray Ultra Terrain Silver,#1017
Roadmaster Mtn. Sport Blue, #1044 Huffy Cherokee Silver,#1053 Schwinn Blue,#1055 Magna
Ultra Shock Purple,#1092 X-Games Tail-whip Yellow,#1033 Huffy Timberline Green,#1069
Schwinn World Sport Silver,#1068 Roadmaster Ultra Terrain Green,#1070 Magna Threat
Red/Black,#1058 Trek Mt. Track Blue,#1076 Roadmaster Mt. Fury Blue,#1059 Huffy Sport
Fitness White,#1061 Vista Yellow,#1060 Huffy Blades Green, #1051 Huffy Rock Ridge Purple,
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#1049 Murray Ultra Terrain Silver,#1052 Roadmaster Mt. Climber Blue/Purple,#1036 Huffy
Mega Trail Purple,#1072 Mongoose Red,#1075 Next Break Point Red, #1074 Magna Northern
Ridge RedBlack,#1073 Huffy Stalker Black,#1071 Starlight Roll Fast Brown,#1063 Savoy
Knockout Purple,#1057 Mongoose Hoop D White,#1089 Murray Ultra Terrain Silver,#1066
Huffy Stalker Black,#1038 Next Blue/Purple, #1091 Puch Pathfinder Green,#1065 Roadmaster
Blue/Purple, #1030 Huffy Titanium, Purple,#1007 Roadmaster Chromium Green,#1014 Equator
Vaporizer Blue/Black,#1015 Huffy White River White, #981 Pacific Blitz-Scooter Silver/Red,
#1021 Roadmaster Mtn. Sport Silver,#957 Huffy Black,#924 Schwinn Predator Black/Red,
#1009 Roadmaster Mtn. Sport Purple,#1001 Roadmaster Purple,#1002 Stump Jumper
Specialized Red,#982 Pacific Blitz-Scooter Silver/Blue,#996 Trek Mt.Track Purple,#994
Magna Canyon Black, #963/961 Huffy Gr. Canyon Black,#987 Giant Attraction Blue,#1028
Schwinn Frontier Black,#985 Huffy Amazon Orange,#1020 Pacific Banshee Silver, #1029
Roadmaster Hurrican Ridge Purple, #953 Huffy All Terrain Green,#998 Huffy Gila GreenBlue,
#993 Huffy Northwest Purple, #992 JCPenney 26"Racer Silver,#991 Trek Antelope Black,
#1019 Huffy Blue,#983 Roadmaster Chromium Green, #1006 Huffy Blades Green,#1026
Murray Pink, #965 Huffy St. Mfi. Blue, #1013 Puch Black, #956 Next Blue,#964 Huffy Reno
Black/Blue,#968 Murray,#1016 Suntour Blue,#984 Huffy Stalker Black, #1022 Huffy Blue,
#1025 Roadmaster Ultra Terrain Blue,#995 Huffy Nevada Black,#967 Murray Extreme Ult.
Terrain Blue,#989 Voltage Jazz Green,#970 Quest Spike RedBlack,#975 Huffy Titanium
Black,#1023 Strider Blue,#986 Murray Back Track Purple,#1003 Trek Mt. Track Black/Green,
#960 Roadmaster Trail Blazer Green,#951 Huffy Blue, #988 Roadmaster Mtn. Sport Black/Red,
#1017 Roadmaster Mtn. Sport Blue,#966 High Altitude Blue/Black, #978 BCA Black,#976 Free
Spirit Red,#979 Huffy Gazelle Gray/Purple,#980 Trek Silver,#1010 Huffy Black,#1008
Roadmaster Chameleon Green,#1000 Trek 4500 Green, #1031 Huffy Mt. Echo Green,#1011
Murray Montaro Gray,#1024 Huffy Thunder Peak Maroon,#977 Huffy Stone Mtn. Blue,#1027
Huffy White Heat Pink,#959 Next Break Point Orange, #1012 Black, Huffy Scout Yellow,Huffy
Reno Blue/Black, Murray Mt. Climber Red,Huffy Sandy Creek Red, Huffy Timberline Brown,
Evidence Tag#7284, Roadmaster Black,#1098 Magna Glacier Purple,#1094 Blue,#1081 DXR
MGX Red/Black,#1079 Schwinn Varsity Brown,#1084 Free Spirit Red,#1083 Roadmaster Mt.
Fury Green,#1082 Huffy Crosswind Purple, #1080 Huffy ThunderRidge Green, #1108 Huffy
Helios Green,#1114 Roadmaster Mt. Fury Red,#1115 Huffy Zurich Green,#1 t 02 Roadmaster
Mt. Sport Red,#1101 Roadmaster Mt. Sport Red,#1110, #1118 Roadmaster Mt. Fury Green,
#1117 Unknown Blue,#1109 Murray Ultra Terrain Gray,#1103 Equator Vaporizer Blue/Black,
#1100 Huffy MaaraL Mtn. Green,#1105 Trek Mtn.Track Gray,#1112 Roadmaster Mtn. Sport
Blue, Black,Royce Union Silver/Red,Nishiki City Sport Black, Murray Mtn. Shadow Black,
Murray Mtn. Shadow Black,MGX DXR Blue,Murry Mt. Climber Gray/Orange, Hard Rock
Specialized Blue, Schwinn Sierra Gold; STREET DEPT.: Napa Welder(does not work), General
Electric Stove,2 Electric Motors,4 Hydraulic Cylinders,Hokey, Floor Mop,Artificial Christmas
Tree,Manila File Folders,File Guides; SWIFTEL CENTER: Aqua Blast Electric Power Washer,
24 Sx5 Risers on Wheels, 1 Craftsman 10"Table Saw,2 Pay Phones w/stands,3 Computer
Monitors, 8 Computer Key Boards,2 Hard Drives,Printer, Computer Speakers,and Usher Vests.
FURTHER BE IT RESOLVED by the City Council that the property be offered for sale at
public auction on July 29,2004.
Retire and Rehire Issue. Alan Lanning, City Manager, outlined proposed eligibility and
circumstances parameters in which a retire/rehire process would occur. The City Manager
would have sole discretion and authority concerning the rehire of an employee following their
retirement from the City. Parameters to be considered include eligibility,the specialized nature
of the position, the critical nature of the position, market issues, funding issues, separation issues,
and state retirement issues. Criteria would include time frame, salary, benefits, and structure.
The Council requested the timeframe be reduced from 2 years to 18 months. It was clarified
under separation issues that the shorter the notice the less the likelihood of consideration.
ACTION: The Council directed the City Manager to bring this policy back for action.
Swiftel Center 2005 Fundin�Request. Tom Richter, Swiftel Center Executive Director, and
Tim Harvey, Event Center Board Chair,reviewed their Fiscal Year 2005 budget request and
capital improvement plan. No action was taken.
Citv Buildin�Abatement Proiect. The Council reviewed the bids received on June 29 for the
asbestos abatement and structural repair project which includes removal of all exposed friable
beam spray containing asbestos, installation of steel plates to overstressed beams, and applying
fire proofing material. Quotes were obtained for structural testing of the welds and applying
epoxy sealant to the floor. The total for the work is $49,292.69 which would address the leaking
and structural problems with the floor and abate the asbestos for public safety. ACTION:
Council action is scheduled for July 13tn
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City's Financial Status Review. Alan Lanning, City Manager,reviewed the following
scenarios with respect to the fee increases and property tax opt out:
• Food tax is not repealed and the city implements the 3 fees and opts out of property tax
resulting in$2.3 million. He recommended the majority be allocated toward the $6.5
million dollar equipment problem.
• Food tax is repealed and the city implements the 3 fees and opts out of the property tax
resulting in$1 million to be allocated to equipment replacement.
• Keep status quo with respect to the fees and property t�es,but change the ordinance
with respect to 2°d penny funds. As of 2004,the city can designate by ordinance where
they can be spent. In this case, the city would have to stop doing projects and allow the
funds to be used for general operations.
• Do nothing and face a shortfall of about $700,000 to $750,000.
PropeMv Tax Opt Out. The City Manager recommended the City opt out of the property tax for
at least 2 years, asking to raise 1 million additional dollars per year. This will prepare the city
for the loss of the food sales tax and the higher calculation fees. The strategy is to opt out to
replace the loss of food tax. If the food tax repeal fails, then the additional million would
specifically go toward the replacement of equipment. He provided the following analysis:
• Current mill levy=2.83 and costs tax payers $283.00 per 100,000 of assessed value per
year or about $23.58 per month, raising 1.456 million.
• Proposed Mill Levy=Raise mill to 4.754, costs tax payers $475.40 per 100,000 of
assessed value per year or about $39.62 per month, raising 2.456 million.
• This would be for 2 years. Once passed by Council, which is needed by the 15�'of July,
it would be implemented and calculated into the budget process. It could be challenged
by voters, collecting 5% of registered voter signatures within 20 days. If not challenged,
it would be in effect.
Lanning reviewed a"Cost of Government/Service Delivery Comparison"between Brookings
and other first class cities in the state.
Food Tax. According to the SD Department of Revenue, the estimated revenue loss for the city
of Brookings from repeal of the sales tax on groceries is $681,450.98
Review of nrouosed revenue sources. Lanning recommended raising building permit fees,
changing the investment policy, and implementing business licenses. Another action the Council
can consider is to lessen the restrictions on the use of second penny funding.
ACTION: The City Manager will prepare a resolution to opt out of the property tax for Council
consideration on July 13th. He will further provide clarification on the total city budget
calculations. He plans to bring a new building permit fees rate structure, an amendment to th�
investment policy, and implementation of business licenses to the Council for action.
2005 Citv Deaartmental Bud�et Program urouosals. The Council reviewed the 2005
departmental narratives and asked questions about specific departments. No action was taken.
Economic Develonment and Promotional Model. Alan Lanning, City Manager, stressed the
importance of the current volunteer leadership in each entity. The proposed model would
consist of a number of subcommittees that mirror what currently exists(attraction, retention,
promotion, events,think tank, etc.).
CM Roden questioned if the recommendation was to reorganize the entities or would the existing
entities continue in the same fashion. All have standing committees right now. Is the city
imposing something on them? Lanning said the model would help provide greater coordination
in terms of city government. It would be similar to the city manager structure with one executive
director and key staff below. Roden expressed concern that these programs are funded by
private investments, are non-profits staffed by volunteers, and don't have common governing
structures which is unlike city government.
Lanning noted that the city's financial involvement in these combined entities is $400,000. A
more efficient model is needed to achieve better tax dollar coordination in promoting events and
retention of money.
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The Mayor said the goal is to increase the effective buying income in Brookings. One purpose,
one mission, one unified economic plan in a more "top-down" generated structure. He wants
them(organizations) all pointed in the same direction, but he also doesn't want to lose any of the
volunteers. The city is proposing to change the system, not necessarily the people.
CM Reed asked the City Manager to provide the Council with a copy of the proposed model.
Roden asked if the current economic development model policy was on hold. The groups
haven't been meeting regularly with the City Manager.
ACTION: The City Manager was asked to provide the Council with a copy of the proposed
model and to review the current policies.
Town Meeting Date. The date for the Town Meeting was scheduled for Tuesday, September 21,
2004 from 6:00 to 8:00 p.m. in the Swiftel Center Daktronics Room.
Subcommittee Renort on Citv Manager 6-month Review. The Council reviewed a draft
proposal prepared by CM Reed. Lanning also provided a sample review document for Council
consideration. Reed asked for an updated issues list from the City Manager. ACTION: Further
discussion was scheduled for the August planning session. Lanning will provide the Council
with an updated issues list next week.
Ice Rink Policv. CM McClemans expressed concern regarding the proposed Larson Ice Center
Operating Agreements under consideration by the Event Center Board and Park and Recreation �
Board. A specific concern was who would bear the cost of holding pen disassembly. He
didn't feel the Council provided the two Boards and city staff with enough direction. The City
Manager told the Council they had the ability to revise any previous policy or operating
agreement.
Adiourn. A motion was made by Roden, seconded by Whaley, to adjourn. All present voted
yes; motion carried. Meeting adjourned at 8:42 p.m.
ROOKINGS
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. unsterman, Mayor
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P�°�'.,Sla�:• � es, Brookings ity Clerk
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