HomeMy WebLinkAboutCCMinutes_2004_06_14 236
Brookings City Council
Monday, Ju�e 14, 2004
The Brookings City Council convened in a special meeting on Monday, June 14, 2004, at 4:00
p.m. in City Hall with the following members present: Mayor Scott Munsterman, Cauncil
Members Tim Reed, Julie Whaiey, Mike McClemans, Doris Roden, Tom Bozied, and Tom
Bezdichek. City Manager Alan D. Lanning and City Clerk Shari Thornes were also present.
Opt Out on Sales Tax. If the Council wishes to opt out on sales tax for groceries,they must pass
an ordinance not later than July 15th to refer this issue to the November general election.
Potential Fee Sources. Alan Lanning, City Manager,proposed the Council implement annual
businesses licenses, revise the existing city funds investment policy, and increase building permit
and planning and zoning fees in 2005. Tota1 income between these measures could be$640,000
per year.
• Business Licenses—Lanning will provide the Council with comparison information and
more detailed research on current cities with fees and current rates. He will develop a
sample rate structure classified by service. He will also investigate the cost per capita
in Brookings and provide a comparison to other SD cities.
• Investment Policy—Lanning will research state statute requirements on this issue. He has
developed a Request for Proposals. He is recommending a revision to the 2001 Investment
Policy.
• Building Permit Fees—Lanning recommended the Council adopt the current building code
and the code's fee structure. The city is currently working with the 1997 version of the
Uniform Building Code. He also recommended increasing the Planning and Zoning fees.
Rules of Enga�ement. Lanning discussed how information flow from Council,staff and citizens
should be processed and handled. He said all information is processed in either a policy manner,
as directed by Council,or in an administrative manner,through staff. The system works best
when all information comes to the office of the City Manager. From there it is classified,
researched, and given to the appropriate department head for administrative processing, scheduled
for an agenda discussion, and/or action or given to Council for policy action. The key point was
that information should be provided to the Council at relatively the same time, in the same form,
and be discussed in a public forum.
He noted that ex parte communication is not addressed in state law or in city code. He proposed
the Council adopt an ordinance that specifically defines that type of communication and prohibits
it. Ex parte communication occurs when a council member individually contacts someone in
order to gather information that will later be used in making a decision on an issue. The ex parte
rule promotes consistent research and presentation of ideas for the entire Council in a public venue.
On staff contacts,he indicated that Council members aze allowed to contact city staff for
information purposes;however, individual direction is strictly forbidden by the Charter.
Bi•dding. He plans to rework the city bidding process that would require almost a11 services to go
out for competitive bids to include cleaning contracts,service contracts, and professional services
other than the Attorney.
Issues Uadate. Other issues discussed included a Capital Replacement Report,the Brookings
Airport,the proposed Economic Development Model,and concerns regarding the 22"a Avenue and
6th Street intersection.
A motion was made by Whaley, seconded by�n to adjourn at 7:00 p.m. All present voted
yes;motion carried.
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