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Home My WebLink AboutCCMinutes_2004_02_10 l � 3 Brookings City Council Tuesday, February 10, 2004 The Brookings City Council held an adion meeting on Tuesday, February 10, 2004 at 5:30 p.m. at City Hall with the following members preserrt: Mayor Scott Munsterman, Council Members Tom Bezdichek, Tom Bozied, Tim Reed, Julie Whaley, Doris Roden, and Mike McClemans. Irrterim City Manager Allyn Frerichs, City Attorney Steve Britzman, and City Clerk Shari Thornes were also present. Consent Agenda. A motion was made by Reed, seconded by Whaley, to approve the conserrt agenda which included adoption of the agenda; approval of the January 6, 13, 20, and 29 minutes; action to authorize a Request for Proposals for Consultarrt Services for Airport Gra►�t Projeds; action to approve Resolution 08-04: Final Change Order for 2003-06STI Schedule B to final out the projed; action to approve Resolution No. 07-04, setting the storm drainage unit amount for 2004; action to approve Resolution 09-04 fixing time and place for hearing upon Assessment Rol! for Sidewalk Assessment Project No. 203-01 SWR. All present voted yes; motion carried. RESOLUTION NO. 08-04 A RESOLUTION AUTHORIZING FINAL CHANGE ORDER (CCO#1 FINALj FOR 2003-0l�STI, SCHEDULE B: (Asphalf FOB Plant) Jamir Retlamation, Inc. BE IT RESOLVED by the City Council that the following change order be allowed for 2003-06STI: Schedule Bs Construction Change Order Number 1 Final - Adjust estimated quarrtities as "as build" for p total decrease of $21,173.80. RESOLUTION NO. 07-04 SETTING THE UNIT FINANCIAL CHAR6E FOR 2004 STORM DRAINAaE FEES WHEREAS, Chapter 72,Section 72-1 (b),of Code of Ordinances for the City of Brookings, provides for setting the unit financial charge of Storm Drainage, by Resolution. � NOW THEREFORE, BE IT RESOLVED that the unit financial charge shall be .00018 for Storm Drainage purposes. RESOLUTION NO. 09-04 RESOLUTION FIXING TIME AND PLACE FOR HEARING UPON ASSESSMENT ROLL FOR SIDEWALK ASSESSMENT PROJECT NO. 2003-01 SWR (2003 Sidewalk Repair Sites) BE IT RESOLVED by the City Council of the City of Brookings,South Dakota,as follows: 1. The assessmer�t roll for Sidewalk Assessmerrt Project No. 2003-01 SWR having been ftled in the office of the City Manager on the 2nd day of February, 2004,the City Council shall meet in the Council Chambers, City Hall, in said City on Tuesday,the 24th day of February, 2004,at 5:30 o'clock PM,the said date being not less than twerrty (20) days from the filing of said assessment roll for hearing thereon. 2. The City Engineer is authorized and directed to prepare a notice describing, in general terms Sidewalk Assessmerrt Project No. 2003-01 SWR,the date of filing the assessmerrt roll,the time and place of hearing thereon,stating that the assessment roll will be open for public inspection at the office of the City Engineer and referring to the assessmerrt roll for further particulars. 3. The City Clerk is authorized and directed to publish said nottce in the official newspaper at least one (1) week prior to the date set for hearing and to mail a copy thereof, by first class mail addressed to the owner or owners of any property to be assessed at his, her or their last mailing address as shown by the records of the Direcror of Equalization at least one (1) week prior to the date set for said hearing. Dr. Martin Luther King Day Contest Winners. The Mayor and Human Rights Committee Members preserrted prizes to the 2004 Dr. Marttn Luther Ktr� Day Corrtest winners. 194 Brookings Alive at 125 Report. John Miller, Committee Chair, provided a summary of the activities for the 125th Anniversary celebration. He requested $4,000 for the event. No action was taken. Chamber of Commerce Board Report. Woody Weeks and Mary Jo Minor repprted on the results of a recent retail survey, the updated www.brookingssd.com website, chamber relocation packets, the Leadership Brookings program, luncheon series, the recent Ag Banquet, the Business Education Council's efforts to exppnd internship programs, the Government Affairs Committee involvement in local and state legislative issues, and expressed concerned regarding the proposed redesign of the CVB strudure. Action on bids for paaer yard waste bags. A motion was made by Bozied, seconded by Whaley, to accept the low bid of Gemiux Corporation, Spring Valley, New York, in the amount of $0.358 per bag for a total of $17,900. Others bids received on February 3�d: Reynold's Printing, Brookings, $0.3682/each; Foerster Wholesale, Brookings, $0.42/each; Insty-Prints, Brookings, $0.365/each). All present voted yes; except Roden abstained and Bezdichek voted no; motion carried. Ordinance No. 03-04 — Conditional Use Permit. A public hearing was held on Ordinance 03- 04, an Ordinance for a conditional use permit for a community center for the senior citizen center at the Elks location, 516 4�' Street, Lot 3, and the south 85 feet of Lot 4, Btock 2, First Addition. All preserrt were given an opportunity to be heard. A motion was made by Roden, seconded by Bezdichek, to approve Ordinance No. 03-04. All preserrt voted yes; motion carried. Ordinance No. 04-04—Budget Amendm�nt. Second reading was given on Ordinance No. 04- 04, a budget amendmerrt for 2004 on city general critical needs. A motion was made by Whaley, seconded by Reed, to approve Ordinance 04-04. All preser�t voted yes; motion carried. Resolution No. 10-04—Re�gal of Food Sales Tax. A motion was made by Reed, seconded by McClemans, to approve Resolution No. 10-04. A motion was made by Reed, seconded by Whatey, to amend the main motion by removing "WHEREAS, the proposed ballot initiative will provide a tax break for all, without considering whether or not such a tax break is needed". On the amendmerrt, all preser�t voted yes, motion carried. A motion was made by Bezdichek, seconded by Roden,to amend the motion to remove "AND BE IT FURTHER RESOLVED that the City of Brookings urges the circulators of the petitions to withdraw their drive to place the repeal of the sales tax on food on the ballot" On the amendmer�t, all preserrt voted yes, except Reed voted no, motion carried. On the main motion as amended, all present voted yes, except Bozied voted no, motion carried. RESOLUTION NO. 10-04 A RESOLUTION OPPOSING THE REPEAL OF THE SALES TAX ON FOOD WHEREAS, The City of Brookings anrn�ally receives an estimated $687,000 in revenue from the sales tax on food; and WHEREAS, there is no revenue source being proposed to replace the lost revenue if the sales tax on food is repealed; and WHEREAS, the repeal of the sales tax on food could mean significarrt cuts in servtces provtded by � the City; and WHEREAS, the proposed ballot initiative could impatt the security of currerrt and future bond obligotions; and WHEREAS, cities are extremely limited in their ability to increase any alternative tax to replace lost revenue; and WHEREAS, approximately 40 percent of our school district budget is funded by the Stafe, it is anticipated the State will lose $42 million annually if the sales tax on food is repealed,thereby threatening funding for our school district; and NOW� THEREFORE, it 1s hereby resolved that the City of Brookings opposes the repeal of the sales tax on food. l9 � Action on an abatement request. A motion was made by McClemans, seconded by Whaley, to approve an abatement request for city-owned property for a portion of the 2003 tax dollars ($899.41) for Block 6, Mayland's First Addition. All present voted yes; motion carried. Quarterly Financial Reports. The Council reviewed quarterly financial reports. NQ action was taken. Review of City Council 2004 Goals and Oufcomes. The Council reviewed the Report and iderrtified action steps. Further discussion will occur on February 24�'. Fire Department Structural Analysis. The Council was provided with a summary analysis from Banners Associates regarding the Fire Departmerrt floor. No action was taken. , Update on 22^d Avenue Turn Lane into Hospital. The Traffic Safety Committee recently examined the 22"d Avenue turn lane into the Brookings Hospital. The current layout of the hospital shows the 3�d Street intersection is centered on the hospital property. The driveway irrto the emergency room errtrance is about 1 10 feet south of the 3�d Street intersedion. This does not aHow enough distance to instal! a left turn storage lane ir�to the hospftal without conflicting with the left turn traffic for 3�d Street. A review of accident reports found that there have not been accidents relating to the hospital driveway. The Committee will corrtinue to monitor this issue, but did not recommend a change at this time. The Counci) recommended the City work with Hospital officials to seek ways to correct this problem tn any future design changes. Walmart U�date. City officials recerrtly met with state officials, local business owners, and Walmart represer�tatives regarding access. The State Dept. of Transportation is considering a right-turn in and out lanes on 6�' Street before opening day. This would allow trafftc to adjust to the new turning movements as the new store is opened. They are also trying to put the reconstruction of 6"' Street east of the 22"d Avenue ir�tersection in their 5 year program with construction in 2009. Briefing on the Feb. 24'h City Council ANion Mtg. The Council reviewed issues curre�rtly scheduled for the February 24"' meeting. No action was taken. Interim City Manager's Reaort. AIlyn Frerichs attended the February School Board meeting regarding the condition of the high school pool. The Schooi is planning a replacement in 2 to 5 years. The Park and Recreation Board decided it was pruderrt to review community recrcation needs and be ready to work with the school district to develop a plan to meet public swimming needs. Banner and Associates, Inc. has been asked to review previous pool improvemerit plans and proceed with gathering public input which may result in a pool project in the 2"d penny CIP. Council Members Open Discussion. The Mayor reviewed issues discussed at a meeting of the Brookings County Mayors held on February 9�'. The Mayor and Manager met with Brookings Courrty 4-H and Brookings Riding Club represerrtatives to discuss the design of an addition to the riding club arena. Dr. Scottie Roberts, in memory of hls wife and daughter,donated $25,000 to aid 4-H programs. Executive Session. A motion was made by Bozied, seconded by Whaley, er�ter executive session at 7:55 p.m. for the purpose of discussion corrtractual issues on the Integrated Network Tower Lease with the city council members,the city manager, city attorney,and city clerk preserrt. All preserrt voted yes; motion carried. A motion was made by Bozied, seconded by McClemans, to leave executive session at 8:19 p.m. All preser�t voted yes; motion carried. �►djournmenf A motion was made by Bozied, seconded by Whaley, to adjourn. All preserrt voted yes; motion carried. Meeting adjourned at 8:22 .m. OF ^ . nsterman,Mayor �o�'�g c, �� _ �� o;� o= �°� �.o :o l� / L o'sy G:i�' /�y- GTS'' Go'/ ornes, City Clerk