HomeMy WebLinkAboutCCMinutes_2004_01_29 I89
Brookings City Council
Thursday, January 29, 2004
The Brookings City Council tonvened in a special planning meeting on Thursday, January 29,
2004, at 12:30 p.m. in the Research and Technology Building with the foliowing members present:
Mayor Scott Munsterman, Council Members Tim Reed, Julie Whaley, Mike McClemans, Doris
Roden, and Tom Bozied. Tom Bezdichek was absent. Members and staff of the Everrts Center
Board, Interim City Manager Allyn Frerichs, City Attorney Steve 8ritzman, and City Clerk Shari
Thornes were also present.
Executive Session. A motion was made by Bozied, seconded by McClemans,to errter executive
session at 12:30 p.m. for the purpose of discussing contractual issues with the City Council
members, City Attorney, City Manager, and City Clerk preserrF. All preserrt voted yes; motion
carried. A motion was made by Roden, seconded by Bozied,to leave executive session at 1:30
p.m. All preserrt voted yes; motion carried.
Meeti�g with Event Center Board. Council Member Reed reviewed the revised Brookings Event
Center Planning Policy with the group.
Swiftel Cer�ter staff reviewed a new financial reporting format based on the policy that provides
detail to include variabie and fixed revenue, variable and fixed expenses, net profit and loss,
everrt days attendance,tax generators to calculate economic impact, "quality of life" non-
charges, and fixed cost per ever�t and attendance. A clear definition of the formula used to �
calculate the economic impact was requested.
Staff was also asked to prepare an economic impact projection detailing added event days and
expenses if air conditioning were installed in the Cerrter.
Annual event day capacity of the Center based on currerrt full-time staffing was estimated at
200. Capacity could increase if staff were increased. The correlation between everrt days and
necessary staffing was described.
The Council and Board reviewed the currerrt Capital Improvemerrt Plan and ider�tified items that
qualified for second penny funding.
The Council ciarified their i�errt for the policy is to mair�tain consistency in reporting and
budgeting. It will also assist the City Manager in gathering data and interacting with the Board
and Council. The Council will discuss the proposed policy at their February 3�d planning session
and take action to adopt the policy on February l OTM'.
The Board requested the Council reconsider the 2004 funding level. The Council agreed to
schedule discussion at a future planning session.
A motion was made by McCiemans,seconded by R to adiourn at 3:00 p.m. All preserrt voted
yes; motion carried.
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r �'� �` s, City Clerk