HomeMy WebLinkAboutCCMinutes_2004_01_06 181
Brookings City Council
Tuesday, January 6, 2004
The Brookings City Council convened in a planning session on Tuesday, January 6, 2004, at 5:30
p.m. in the City Council Chambers at City Hall with the following members present: Mayor Scott
Munsterman, Council Members Tom Bezdichek (arrived at 5:39 p.m.), Julie Whaley, Tom Bozied,
Mike McClemans, Tim Reed and Doris Roden. Interim City Manager Allyn Frerichs, City Clerk
Shari Thornes, and City Attorney Steve Britzman were also present.
Planning Commission Report. Larry Fjeldos, Commission Chair, reported that the Commission
acted on the following issues in 2003: 24 final plats, 10 land use classification changes, 9
conditional use requests, 6 preliminary plats, b zoning amendments, 2 I-1 R site plan amendments,
2 annexations, and 1 major amendment to a Planned Development District (PDD). 2004 goals
include finalizing the land use and street plan for the Swiftel Center area, reviewing elements of
the Comprehensive Plan that may be affected by SDSU's move to Division I, and initiating a study
of the Joint lurisdictional Zoning Ordinance.
McClemans requested the Planning Commission consider the need for additional commercial
property. Roden further noted that it is important that the vacated K-Mart building remain
commercia! and not become industrial. (Bezdichek arrived at 5:39 p.m.) The Mayor and City
Manager will develop a plan to establish ad hoc committees for retail development and for �
housing to present to the Council at a future meeting.
Review of Banner Associates Inc. proposed contract for Engineering Services for conversion
of the Elks buildingto the Senior Citizen Center. Allyn Frerichs reviewed a draft proposal for
Architectural Services to facilitate the conversion of the Elks Club for use as a Senior Center. The
net cost for services will not exceed $16,000. The cost could be less depending on the scope and
extent of design needed for the work that will be done with city crews. Banner is prepared to
begin final design work immediately after contract approval on lanuary 13rh. The project
manager would be Allyn Frerichs. Banner would be responsible for inspections and preparation
of all bid and specification documents. Action is scheduled for lanuary 13rn,
Resolution 82-03 — Transfer of Funds. A motion was made by Roden, seconded by Whaley,
approving Resolution No. 82-03, a resolution authorizing transfer of funds from the City Manager
contingency fund. All present voted yes; motion carried.
RESOLUTION NO. 82-03
RESOLUTION TRANSFERRING MONIES
WHEREAS, there is a need to transfer monies to the Airport fund because the cash was impacted
by the hiring of an airport manager and the security personnel, and
NOW, THEREFORE, BE IT RESOLVED, by the City Council that the City Manager be authorized to
make the following transfer of funds: From City Managers Contingency Fund to Airport Fund-
$22,000.
Resolufion 02-04— Use of 2"d Penny Funds. A public hearing was held on Resolution No. 02-
04, a resolution of the governing body of the city of Brookings, South Dakota, declaring an
officiai intent to use a portion of the 75% of the revenues from the 1% of municipal sales tax and
service and use tax for the purchase and remodeling of a senior citizens center. All present were
given an opportunity to be heard. A motion was made by Bozied, seconded by Roden, to
approve Resolution No. 02-04. All present voted yes; motion carried.
RESOLUTION NO. 02-04
A RESOLUTION OF THE GOVERNING BODY OF THE CITY OF BROOKINGS, SOUTH DAKOTA,
DECLARING AN OFFICIAL INTENT TO USE A PORTION OF THE 75% OF THE REVENUES
FROM THE 1% OF MUNICIPAL SALES TAX AND SERVICE AND USE TAX FOR THE PURCHASE
AND REMODELING OF A BUILDING TO BE USED AS A SENIOR CITIZENS CENTER.
WHEREAS, the City of Brookings has plans to purchase and remodel a building to be used as a
Senior Citizens Center to include a dining facility, craft room, computer room, game room,
Lounge/Library, Lobby, office space, multipurpose space, and other space; and
WHEREAS, the estimated expenditure for said facility is not to exceed $700,000.
� 82
NOW, BE IT RESOLVED, by the governing body of the City of Brookings, South Dakota, as
follows: That the City hereby declares its official intent to use $700,000 of the 75% of the
revenues from the 1% sales tax for the purchase and construction of a multi-purpose Senior
Citizens Center.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that a sum of not to exceed $700,b00 from the
revenues of the second penny sales tax shall be dedicated for the Senior Citizen Center.
Ordinance No. 02-04—2"d Penny Funds. Introduction and first reading was held on Ordinance
No. 02-04, an Ordinance amending Section 78-38(A)(2) of the Code of Ordinances of the city of
Brookings, South Dakota and pertaining to the use of Municipal Sales and Service and Use Tax
Revenue for Public Safety Vehicles and Equipment in the City of Brookings, South Dakota. A
motion was made by Bozied, seconded by Reed, to approve first reading of Ordinance No. 02-
04. All present voted yes; motion carried. Second reading -January 13, 2004.
Downtown Streetscape Project: Allyn Frerichs provided a status report on the project. The RFP
would be used to hire a landscape architectural firm to finalize and provide additional input into
the downtown streetscape plan. It is a first step that has to be done in order to determine the
final cost. It is a separate issue from contracting for construction. This plan, at an estimated cost
not to exceed $15,000, would provide final cost estimates, a final design, and create opportunity
for additional public input. The committee would select a landscape design firm that is qualified
and has experience in downtown streetscape. Frerichs clarified that a second HUD application
procedure is needed on this project and the HUD grant funds can't be used to pay for this initial
study. This expense would be covered from the 2004 25% second penny funds designated for
streetscape improvements. Guidance on the project funding range is needed. Frerichs proposed
a range of $850,000 up to $1.2 million. Frerichs will provide the Council with an updated second
penny projection report. He will contact Brookings Utilities to discuss infrastructure needs. Action
is scheduled for 1an. 13rn.
Annexation. Council Member Bozied asked if the City should take proactive steps to determine
future annexation areas. There are two methods of annexation: involuntary through a resolution
of intent and voluntary with a petition from land owners. The City conducted a land use inventory
for the 2020 Comprehensive Plan. The inventory determined the amount of land in the city and
how it relates to the efficiency of urban services. The city needs an 8 to 10 year supply of
available land for development purposes, anything beyond that it is inefficient. The Zoning
Administrator will provide the Council with a synopsis of the 2020 Comp Plan that addresses
annexation.
Transportation. The Council reviewed a transportation strategy committee meeting summary.
Development of a strategy could be a project for an ad hoc committee involving the same
organizations and should include SDSU Student Senate.
Taxi Service. Don Behrend, taxi service provider, gave notice to discontinue the service. The
Council will take action on Jan. 13�' to offer level funding of $3,600 per month.
Ride Home Program. Abby Bischoff, State and Local Chair for Student Association, is
researching the creation of a "ride home program" in Brookings. USD received a grant and
started a program. Other colieges have started free or low-fee programs. She was encouraged
to further define the project and then seek grant funding. Working with the local SADD and
MADD organizations was recommended.
SwifFel Center—Management ContraN. The Council reviewed management contracts between � '
the city and the non-profit board oversees the city-owned Swiftel Center. Tim Harvey, Board
Chair, said the Board hired Compass to manage the Center because of their knowledge and
direct activity in the marketplace. The Board is in place to interact with the City Council on
funding, policies, and overall programming. Accountability for Compass is defined through
performance measurements, interaction on the budget, and daily operations. The management
agreement delegates responsibility for the Center's management from the City Council to the
Board. Further review of this management structure will be discussed at a joint meeting.
Swiftel Center—Modet Policv. Council Member Reed reviewed a draft policy with the Council.
The policy considers fixed and variable expenses for each event. Some events have significant
cost but bring consideration benefit to the city. An event-by-event analysis with variable and
fixed expenses would be valuable. Further review of the policy will occur at a joint meeting
tentatively scheduled for January 29"' at 1:30 p.m.
183
Presentation and review of the Solid Waste Collection & Dis osal 2003 Performance
Measuremenfs and Benchmarks and Ends Polic Re ort. Robert McGrath, Solid Waste
Director, reviewed the performance measurements and survey information for the city Solid
Waste Collection and Disposat Department.
Municipal Liquor Store Analysis: In response to a question raised at earlier meeting, Allyn
Frerichs reported that the City followed procedure on payment of the bill for the proposal.
Bill Purrington, Liquor Store Manager, reported that BMLS increased vpriable margins last summer
on some products which will result in an increased gross profit. He estimated the current value of
the building and land at roughly $200,000. The Council asked if the city cpn still collect an
override from on-sale if the liquor store was privatized. The City Attorney responded yes, if the
city continues to hold the off-sale voter option. They would only change the manner of sales and
would not chqnge the nature of the authority to sell.
Purrington noted that the override was a result of when the state drinking age changed in 1988.
The override was part of that law and the reason for it was to compensate the municipal liquor
stores for the exclusive rights to sell high point beer. He questioned the city's puthority to collect
the override it the liquor store operation is privatized.
Purrington recommended leased space at the Brookings Mall. A lease agreement would free up
the existing facility for use or sale. The Brookings Mall location is closer to the south growth.
The lease price per foot is less than half of most of the retail space in town. Square footage
would be increased by 5,000. Purrington noted that the walk in coolers have p recapture system
that heats the store. Electricity for air would be the biggest expense. He does not see a need to
expand personnel, unless the hours of service are increased.
The Council asked the Manager to pursue a market appraisal on the building and the Chamber
building. The Council will discuss the issue at the February planning session.
McCrory Gardens j Wpl-Marf Stafus Report. Allyn Frerichs reported thpt he will prrange for a
meeting among city staff and will provide the Council with a comprehensive status report.
Status reaort on SD Deaartment of Transportation's 22^d Avenue & 6'h Street trafficpaftern
studv. The Councii was provided with a copy of the report. The City Engineer will provide an
analysis on lanuary 13rn.
Ice Arena. CM McClemans requested the Council review the Ice Arena Memorandum of
Understanding at the February pianning session.
Adjournment A motion was made by Bozied, seconded by McClemans, to adjourn. All present
voted yes; motion carried. Meeting adjourned at 9:10 p.m.
' BRO INGS
�0 c�rr oF
o° �'"°�qq���a Sco D. unst man, Mayor
� AT�ES °
�O �9 �:c�i
's ��'
N A ornes, City Cler