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Home My WebLink AboutCCMinutes_2003_12_16 � � � Brookings City Council Tuesday, December 16, 2003 The Brookings City Council held an action meeting on Tuesday, December 16, 2003 at 5:30 p.m. at City Hall with the following members present: Mayor Scott Munsterman, Council Members Tom Bezdichek (arrived at 5:40 p.m.), Tom Bozied, Tim Reed, Julie Whaley, Doris Roden, and Mike McClemans. Interim City Manager Allyn Frerichs, City Attorney Steve Britzman, and City Clerk Shari Thornes were also present. Consent Agenda. A motion was made by Whaley, seconded by McClemans, to approve the consent agenda which included adoption of the agenda; approval of the November 25, 2003 minutes; action on appointments to various boards, committees and commissions (Dick Peterson, Board of Adjustment, Ol/O1/07; Larry Klingbile, Board of Adjustment, O1/O1/O5; Dona Kornbaum, Brookings Committee for People who have Disabilities, O1/01/07; Rod Schaefer, Event Center Board, O1/O1/07; Chuck Blazey and Dr. Roberta Olson to Hospital Board, O1/O1/07; Teresa Anderson, Alan Curtis Johnson, and Mike Schroeder to Human Rights Committee, O1/O1/07; John Kubal, Library Board, O1/O1/07; Curtis Everett Ness, Joni Weber, and John Gustafson to Planning Commission, 12/31/08; Skip Webster, Daryl Englund, Louis Skubic, and Jerry Sikkink to Traffic Safety Committee, 12/31/06); action to approve Resolution No. 74-03, Uncollectible Checks removed from Liquor Store Records; action to approve the City Council 2004 meeting calendar�, action on Resolution No. 76-03, cancellation of outstanding checks from the City General Account; action on Resolution No. 77-03, a resolution authorizing the city manager to renew an operating agreement with the Ram Pub; and action on Resolution No. 78-03, a resolution authorizing the city ma.nager to renew an operating agreement with the Pheasant Lounge. All members present voted yes; motion approved. Resolution No. 74-03 Uncollectible Checks Removed From Liquor Store Records WHEREAS, The Brookin�s Municipal Liquor Store has received a total amount of$249.14 in insufficient funds and no account checks; and WHEREAS, these checks and bills have been processed for collection with the States Attorney and Sherii�s Office and have been considered uncollectible; NOW, T'HEREFORE, BE IT RESOLVED that the checks totaling $249.14 for the Liquor Store be determined as uncollectible and removed from the records. Such checks will be retained by the State's Attorney Office to support possible subsequent collection of that debt. Resolution No. 76-03 Cancellation of Certain Outstanding Checks WHEREAS, the City of Brookings, has issued checks that have been outstanding for more than four(4)years(1999-2002); NOW, THEREFORE, BE IT RESOLVED that the following amounts be cancelled and the proper funds be credited: Airport $ 492.37 Liquor $ 787.94 Lazson Ice Arena $ 345.77 General Fund $11.116.55 Total $ 12,742.63 Resolution No. 77-03 Ram Pub Operating Agreep�ent BE IT R.ESOLVED by the city of Brookings, South Dakota, that the City Council hereby approves a Lease Agreement for the Operating Liquor Management Agreement between the City of Brookings and the Ram Pub, Tom Yseth, owner, for the purpose of a liquor manager to operate the on-sale establishment or business for and on behalf of the City of Brookin�s at the Ram Pub. � 7 �� BE IT FURTHER RESOLVED that the City Manager be authorized to execute the Agreement on behalf of the City, which shall be for a period of ten years with a renewal in five (5)years. Resolution No. 78-03 Pheasant Lounge Operating Agreement BE IT RESOLVED by the city of Brookings, South Dakota, that the City Council hereby approves a Lease Agreement for the Operating Liquor Management Agreement between the City of Brookings and the Pheasant Lounge, Ran Olson, owner, for the purpose of a liquor manager to operate the on-sale establishment or business for and on behalf of the City of Brookings at the Pheasant Lounge. BE IT FURTHER RESOLVED that the City Manager be authorized to execute the Agreement on behalf of the City, which sha11 be for a period of ten years with a renewal in five.(5)years. Park& Recreation Board Reaort. Duane Moe,Board Chair, was present to report on the recent activities of the Park, Recreation and Forestry departments. No action was taken. 2003 Youth Summit Report. Mike Whitford, Student Association Administrative Assistant, was present to report on 2003 Youth Summit. No action was taken. Bezdichek arrived at 5:40 p.m. Ordinance No. 48-03 — Conditional Use Permit. Introduction and first reading was given on Ordinance No. 48-03, an Ordinance regarding an application for a Conditional Use Pernvt to establish boardinghouse on Lot 1, Block l, Larson's Addition (915 7th Street). A motion was made by Bezdichek, seconded by McClemans, to approve the first reading of Ordinance No. 48- 03. All present voted yes; Reed abstained, motion carried. The public hearing is scheduled for January 13, 2004. Ordinance No. 49-03— Second Pennv Funds. Second reading was held on Ordinance No. 49- 03, an ordinance pertaining to the use of Second Penny Funds for city general critical needs. A motion was made by Reed, seconded by Whaley, to approve Ordinance No. 49-03. All present voted yes; motion carried. Resolution 82-03 — Transfer of Funds. A motion was made by Roden, seconded by Whaley, approving Resolution No. 82-03, a resolution authorizing transfer of funds from the City Manager contingency fund. All present voted yes; motion carried. Resolution No. 82-03 Resolution Transferring Monies WHEREAS, there is a need to transfer monies to the Airport fund because the cash was impacted by the hiring of an airport manager and the security personnel, and NOW, THEREFORE, BE IT RESOLVED, by the City Council that the City Manager be authorized to make the following transfer of funds: From City Managers Contingency Fund to Airport Fund $22,000 Resolution No. 83-03 — Budget Amendment. A motion was made by Reed, seconded by McClemans, to approve Resolution No. 83-03, a resolution authorizing a budget amendment for 2003. All present voted yes;Roden abstained, motion carried. Resolution No. 83-03 A Resolution Amending The 2003 Budget WHEREAS, there is a need to adjust the budget to respond to the actual revenues and expenditures in fiscal year 2003, and NOW, TF�REFORE, BE IT RESOLVED BY THE CITY COUNCIL that the City Manager be authorized to make the followin�budget adjustments to the 2003 previously amended budget: Budget Amendment#4, 2003 Budget Budget Line Department Adjustment �. 7 ,� General Fund Non-Departmental $ 101405585699 Contingency (20,000) General Fund Appropriations/Subsidies 101495585608 Subsidy-East Central MH $ 15,000 101495585668 Subsidy-Operation Cares $ 5,000 NOW, TI�REFQRE, BE IT RESOLVED that the 2003 Budget is amended as described above. Resolution No. 80-03 — Health Insurance Contribution Rate. A motion was made by McClemans, seconded by Roden, to approve Resolution No. 80-03, a resolution establishing the Medical Insurance Monthly Contribution rates for the City of Brookings Health Insurance Program. All present voted yes;Whaley abstained, motion camed. Resolution No. 80-03 Establishing Medical Insurance Monthly Contribution Rates For The City Of Brookings Health Insurance Program WHEREAS, Resolution No. 109-9b established a self-funded program for the provision of health insurance for City employees; and WHEREAS, establishing a corridor fund for sharing of savings and risk for a specified claimant allows savings to the Health Plan; and WI�REAS, the Brookings City Council intends to establish the levels of employee and employer contribution to fund the program; NOW, THEREFORE, BE IT RESOLVED, that the 200�employee and employer contributions to the self-funded health insurance program be established as follows: City General Public Safety Represented Public Safety Management Employer 's Employee's Employer's Employee's &Non-represented Share Share Employer's Employee's (75%) (25%} Sha.te(95%) ShAi'e(5%) Sha.te(85%) Sha,ie(15%) Single $251.08 $83.69 $318.03 $16.74 $284.55 $50.22 Employee/Minor $430.98 $143.66 $545.91 $28.73 $488.45 $86.19 Dependents Employee/Spous e $536.86 $178.95 $680.02 $35.79 $608.44 $107.37 Family $666.32 $222.11 $844.01 $44.42 $755.17 $133.26 Resolution No 81-03 — Auditing Firm Contract for 2004-2006. A motion was made by Roden, seconded by McClemans, to approve Resolution No. 81-03, a resolution authorizing the City Manager to enter into a contract with an auditing firm for 2004, 2005 and 2006 with a stipulation added to the contract stating the agreement can be cancelled after any annual renewal without penalty. All present voted yes; motion carried. Resolution No. 81-03 Resolution Authorizing Audit Contract PURSUANT to the City Charter, Section 2.10, Independent Audit, the City Council of the City of Brookings, South Dakota, hereby authorize the City Manager to enter into a contract for auditing services not to exceed 3 years with Wohlenberg, Ritzman& Co., LLC. The contract can be cancelled after any annual renewal without penalty. Uqdate on McCrorv Gardens/Wal-Mart Tssue. A motion was made by Munsterman, seconded by Reed, to instruct the Interim City Manager that at the time the Wa1-Mart site plan is brought in that it is reviewed with the City Council before any approval is provided and the city attorney will provide recommendations for compliance of the site plan. All present voted yes; motion carried. 179 Briefing on the Januarv 13�h Citv Council Action Meeting. Interim City Manager Frerichs provided a briefing on the upcoming January 13�'City Council meeting. No action was taken. Fire Degartment Banner Studv. A motion was made by Bozied, seconded by McClemans, to approve funds for Banner Associates Inc. to conduct a study on the potential hazard in the fire department structure, per the agreement dated December 9, 2003, in the $2600 to $3000 range. All present voted yes; motion carried. Council Members Open Discussion. CM Roden requested the concept of creating a landscape review board be discussed at the January 20�` Council Planning Retreat. CM Bozied requested an update on the 22°d Avenue and 6�` Street traf�ic pattern study. A study conducted by the Department of Transportation is anticipated within a month. CM Bozied further requested a discussion regarding annexation be held at the January 6�" planning session. CM Bozied questioned the expenditure to Lyndon Griffin which exceeded the authorized $1,900 fee and requested a copy of the Council minutes and the contract for the neart meeting. Mayor Munsterman asked for information on the requirements of the downtown streetscape grant. Egecutive Session. A motion was made by Bozied, seconded by Whaley, to enter executive session concerning the Elks Lodge contract negotiations, the Integrated Networks Tower lease, and the Events Center Board Contract at 7:18 p.m. with the city council, city manager, city attorney, and city clerk present. All present voted yes; motion carried. A motion was made by Reed, seconded by Whaley, to leave executive session at 7:55 p.m. All present voted yes; motion carried. Adiournment. A motion was made by Bozied, seconded by Whaley, to adjourn. All present voted yes; motion carried. Meeting adjourned at 7:55 p.m. CITY OF BROOKINGS � . unsterman, Mayor ST: .o,,s��v,�, 5 . ..o ca•',,,.... ti �j �$$` :' �,��(/1 � °;y:S,�,:� rnes, City Clerk S�NIH��