HomeMy WebLinkAboutCCMinutes_2003_12_02 170
Brookings City Council
Tuesday, December 2, 2003
The Brookings City Council convened in a planning session on Tuesday, December 2, 2003 at
5:30 p.m. in the City Council Chambers at City Hall with the following members present:
Mayor Scott Munsterman, Council Members Tom Bezdichek, Julie Whaley, Tom Bozied, Mike
McClemans, and Doris Roden. CM Tim Reed was absent. Acting City Manager Allyn Frerichs,
City Clerk Shari Thornes, and City Attorney Steve Britzman were also present. The Council
toured the Boys and Girls Club prior to the meeting.
Agenda. The following items to the agenda: Swiftel Center funding, discussion of bill paying
and review, McCrory Gardens concerning Walmart, and an executive session regarding the
interim city manager compensation. A motion was made by Bozied, seconded by McClemans,
to approve the agenda as amended. All present voted yes; motion carried.
Board of Adiustment Board Reuort. Bob Durland, Board Chair, reported on Board activities
for 2003 and goals for 2004. No action was taken.
East Central Mental Health 2004 Funding Reauest. William Price, Executive Director of
the ECMH&CDC, requested the Council reconsider their decision not to fund the Center in
2004. The Center uses city funding to offset costs not normally reimbursable during regular
funding streams. He said the 24/7 On-Call Crisis Line and Sliding Fee Availability services are
provided to Brookings residents at a financial loss to the Center. The Crisis Line is accessible
by anyone living in the Brookings area. The Center is the only mental health and chemical
dependency service provider in Brookings that offers a sliding fee schedule for individuals
meeting certain income guidelines who do not otherwise have other sources of funding. No
action was taken.
Oaeration Cares FundinQ Request. Tricia Paulsen, OPERATION CARES organization, and
representatives of the Brookings Readiness Council, requested city funding to provide
emergency funds to regional military families. She reported that Operation Cares has raised
$16,000 to date, spending $11,000 assisting military families in the area, providing care
packages to the Middle East, and paying for group speakers. Approximately $2,600 of the
$11,000 was spent to assist families in the Brookings area. The organization has also assisted
families in Mobridge, Elk Point, Milbank, and Watertown. The Brookings Readiness Council is
supportive of this request. No action was taken.
Department of Transportation Land (Second Pennv Issue). Research Park cost analysis
material was provided to the Council. No action was taken.
Senior Citizens Center (Second Pennv Issue). Robb Jones, Hospital Board Chair, updated the
Council on recent subcommittee meetings and also provided a general overview of the proposed
senior citizen campus concept. The Hospital Board will make a decision on the Senior Citizen
Center proposal by December 8�`. He noted benefits to the Hospital could include growth in the
Senior Center organization, cost reductions to the city, and occupancy increases to the
congregate housing and Brookview Manor. He clarified that the facility would be owned by the
city, not the Hospital. The Hospital would desire input in the operation of the Center; however,
the Senior Citizens would maintain control of the Center. No action was taken.
Downtown Proiect (Second Pennv Issue). The Council discussed estimated second penny
funding remaining after the Senior Citizen Project is completed. It was noted that the downtown
project would be difficult to do in stages, causing disruptions to businesses for a longer period of
time. No action was taken.
Swiftel Center Funding Request. Tim Harvey, Event Center Board Chair, was present to
request an advance appropriation from the City for the 2003 operation budget. The Swiftel
Center is currently forecasting a negative $37,000 at year's end. The Board is requesting
$75,000 for cash flow purposes. He said over last three years the Board has tried to plan for
success in growing the Swiftel Center business. At the same time they have been faced with
reductions in the operational fund which plays a role in cash shortages at the end of each year.
As the Center grows the operational events increase and the operational budget increases. As
they expand the business there is an increased need for operational cash. He cited recent and
past attendance, event revenue, tax revenue, and economic impact statistics to demonstrate
growth. No action was taken.
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Discussion regarding navment of bills and review. The Council discussed providing each
council member with a report of bills and claims approved and paid. In the current system the
department heads approve bills and submit to the finance department. The finance department
prepares the warrants and submits to the City Manager for inquiry, further investigation and
approval. The Council took action by resolution in 1999 to delegate this responsibility to the City
Manager. The Manager will draft an amended policy that would allow for copies of the report to
be provided to the Council.
Audit. CM Bo�Zied asked the City Attorney to research if a new city manager would require or
desire a clean audit before he or she takes the position.
Municipal Lipuor Store Analvsis. A written report Mr. Lyndon Griffin regarding his analysis
of the Brookings Municipal Liquor Store operations was provided to the Council. This issue will
be scheduled for the January planning session. The Council asked that the Liquor Store
Manager review the report and provide comments to the Council.
McCrorv Gardens — Walmart. The Mayor reported that SDSU is having some challenges in
negotiating with the Wal-Mart Corporation. The Council requested information on the status of
the plat and determine what options the city has if Wal-Mart does not negotiate in good faith.
Meeting with Legislators. A special joint meeting with the state legislators was scheduled for
Tuesday, December 16�', at noon. The following topics will be on the agenda: sidewalk sales of
alcohol; issuance of temporary convention liquor licenses to multiple locations; number of
alcohol licenses a corporation may hold in the State of South Dakota; I-29 corridor promotion;
and CVB legislation.
Brookin�s Dav at the SD Legislature— Tuesdav, Januarv 27th. Brookings Day at the Capital
is scheduled for Tuesday, January 27 . The Council wishes to participate in the event. The
regularly scheduled action meeting will be cancelled.
Citv Council Annual Plannin� Retreat. The 2004 planning retreat was scheduled for
Tuesday, January 20�', with Barbara Forinash. Topics will include the Annual Review of Ends
Policies, an update on Council 2003 Goals, establishing goals for 2004, and reviewin� the
Mayor's Establishing Vision for Brookings.
Discussion regarding Mavor's "Establishing a Vision for Brookinss" Presentation. The
Council provided additional comments on the Mayor's presentation from the November 18�'
meeting.
Egecutive Session. A motion was made by Bozied, seconded by McClemans, to enter executive
session at 8:00 p.m. for purposes of discussing the Interim City Manager's compensation with
the City Manager, City Attorney, and City Clerk present. All present voted yes; motion carried.
A motion was made by Bozied, seconded by McClemans, to leave executive session at 8:20 p.m.
All present voted yes; motion carried.
Interim Citv Manaser Comuensation. A motion was made by Bozied, seconded by Whaley,
to approve an additional $600.00 per month plus normal and reasonable out of pocket expenses
for Allyn Frerichs as the Interim City Manager. All present voted yes; motion carried.
Adiournment. A motion was made by McClemans, seconded by Bozied, to adjourn. All
present voted yes; motion carried. Meeting adjourned at 8:22 p.m.
CITY OF BROOKINGS
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. Munsterman, Mayor
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