The URL can be used to link to this page

Home My WebLink AboutCCMinutes_2003_11_25 167 Brookings City Council Tuesday, November 25,2003 The Brookings City Council held an action meeting on Tuesday, November 25, 2003 at 4:30 p.m. at City Hall with the following members present: Mayor Scott Munsterman, Council Members Tom Bezdichek, Tom Bozied, Tim Reed, Julie Whaley, Doris Roden, and Mike McClemans. City Manager Mike Williams, City Attorney Steve Britzman, and City Clerk Shari Thornes were also present. Ezecutive Session. A motion was made by McClemans, seconded by Reed, to enter executive session at 4:35 p.m. regarding purchase of the Elks Lodge with Bozied, Munsterman, Roden, Whaley, Reed and McClemans present and the City Manager, City Clerk, Park and Recreation Superintendent and City Attorney present. All present voted yes; motion camed. A motion was made by Reed, seconded by Bozied, to leave executive session at 5:30 p.m. All present voted yes; motion carried. Consent Agenda. A motion was made by McClemans, seconded by Bozied, to remove Resolution 73-03 and the Interim City Manager Plan from the Consent Agenda and add a discussion regarding the Integrated Network Tower Lease and the Senior Citizen Center. All present voted yes; motion carried. A motion was made by Roden, seconded by McClemans, to approve the consent agenda which included adoption of the agenda as amended; approval of the October 28, 2003, November 13, 2003 and November 17, 2003 minutes; action on Resolution No. 71-03, a resolution authorizing a Change Order for 2003-04STI; action on Resolution No. 72-03, a resolution authorizing a Change Order for 2003-OZSTA; action on Resolution No. 70- 03, a resolution authorizing a Change Order on the Soccer Field Complex project; action on approval of a floating holiday for non-represented, non-management employee; action on City Council Policy "Economic Development and Promotional Entities Teamwork Policy"; action to approve Americans with Disabilities Act (ADA) policies; and action to approve the City Manager Salary Policy. All members voted yes; motion approved. Resolution No. 71-03 A Resolution Authorizing Change Order(CCO#1) For 2003-04STI, Capital Street; Bowes Construction BE IT RESOLVED by the City Council that the following change order be allowed for 2003- 04STI: Construction Change Order Number 1 - Adjust storm sewer quantities for a total increase of$2,260.50. Resolution No. 72-03 A Resolution Authorizing Change Order(CCO#1) For 2003-02STA,Western Avenue; Bowes Construction,Inc. BE IT RESOLVED by the City Council that the following change order be allowed for 2003- 02STA: Construction Change Order Number 1 - Adjust storm sewer and sidewalk for a total decrease of$3,569.03. Increase contract by seven(7)working days. Resolution No. 70-03 A Resolution Authorizing Final Change Order(CCO#1 Final) For Soccer Multi-Purpose Building; Courtesy Plumbing & Clites Electric BE IT RESOLVED by the City Council that the following change order be allowed for the Soccer Complex Building: Construction Change Order Number 1 Fina1 - Adjust contract price for Courtesy Plumbing for additional plumbing and labor to install family restroom for a total increase of$1,590.00. Adjust contract price for Clites Electric for additional electrical to install family restroom for a total increase of$140.00 Governor's Awards Presentation. The following individuals and businesses were recognized as local Governor's Awards nominees: Edward Dean Nowlin, Lois Hatton, SDSU TRiO Program, Fairfield Inn, Falcon Plastics, JC Penney, Computer One, and HyVee Food Store. . Airaort Board. Harry Forsyth, Board Vice Chair, was present to report on recent activities of the Airport Board. He introduced Mike Isaacs as the new city airport manager. Current issues at the airport included passage of the Essential Air Service (EAS) bill in the Senate, three air carriers are interested in coming to Brookings, and the new sweeper broom is onsite at the airport. 1fiII Historic Preservation Commission. Pat Fishback, Commission Chair, was present to report on recent activities of the Historic Preservation Commission. Since the last report to the Council the BHPC provided official comment on the Woodbine Cottage project, gave a presentation to the East Central Board of Realtors on the BHPC ordinance revisions, attending the public hearing on widening of 6th Street, participated in a day-long commission member training, continued to monitor the reuse of the 1921 building, completed the new University Residential Historic District Brochure, secured a permanent home for the George and Evelyn Norby collection at the SDSU Briggs Library, participated in a local workshop sponsored by the National Alliance of Preservation Commissions, participated in the Design Guidelines Public Meeting, attended the Governor's Economic Development Summit meetings, presented to civic and religious organizations, participated in the city manager profile, conducted site visits for property owners, completed 11.1 reviews, installed the Central, University, Sexauer & Commercial District Street Signage, and are reviewing Commission bylaws and the national preservation week criteria. Senior Citizen Center. Several Senior Citizens were present at the meeting. The Mayor updated the group that the Council had received a counter proposal from the Elks and it is a very viable proposal. There were not any objections to proposal from Council Members. They are currently waiting for a proposal from the Brookings Hospital and plan to look at both proposals and take action on December 9`t'. Tower Lease Asreement — RESCINDING OF RESOLUTION No. 67-03. Craig Osvog, BMU Executive Director, expressed concerns regarding a tower lease the city recently entered into. The lease that is signed doesn't carry some of the provisions the Utilities includes in lease agreements. A motion was made by Bozied, seconded by Bezdichek, to rescind Resolution 67- 03 which gave approval to enter into lease agreement with Integrated Tower Networks for antenna facilities in the city of Brookings. All present voted yes; except Whaley and Reed; motion carried. Temporary Liguor License - HvVee. A public hearing was held on a temporary alcohol request for HyVee for an event at the American Legion on December 6, 2003. All present were given an opportunity to be heard. A motion was made by Bozied, seconded by McClemans, to approve the license. All members voted yes; motion carried. Ordinance No. 39-03 Zoning Amendment—Communitv Center. Introduction and first reading was held on Ordinance No. 39-03, an ordinance amending the Zoning Ordinance of the City of Brookings and Pertaining to a Community Center as a Conditional Use in the Business B-1 District for Purposes of Administration of the Zoning Ordinance. A motion was made by Roden, seconded by Whaley, to approve the first reading of Ordinance No. 39-03. All present voted yes; motion carried. Second reading is scheduled for December 9`�. Ordinance No. 38-03 — Conditional Use Permit. Introduction and first reading was held on Ordinance No. 38-03, an Ordinance regarding an application for a Conditional Use Permit to establish a mixed business/residential use on the N115' of Lot 6, Block 3, First Addition (506 Third Street). A motion was made by Bezdichek, seconded by Reed, to approve the first reading of�rdinance No. 38-03. All present voted yes; motion carried. Second reading is scheduled for December 9th. Ordinance No. 41-03 — Mailbog Reauirements. Introduction and first reading was held on Ordinance No. 41-03, an Ordinance establishing requirements for Mailboxes in the City of Brookings, South Dakota. A motion was made by Bozied, seconded by Reed, to approve the first reading of Ordinance No. 41-03. All present voted yes; motion carried. Second reading is scheduled for December 9`". Ordinance No. 47-03—Bitin� Doss. Introduction and first reading was held on Ordinance No. 47-03, an ordinance amending Section 14-126 of the Ordinances of the City of Brookings, South Dakota and Pertaining to Biting Dogs. A motion was made by Roden, seconded by Reed, to approve the first reading of Ordinance No. 47-03. All present voted yes, motion carried. Second reading is scheduled for December 9�'. 169 Ordinance No. 46-03 — Budget Appropriation. Introduction and first reading was held on Ordinance No. 46-03, an Ordinance Authorizing a Supplemental Appropriation to the 2003 Budget for the Purpose of Providing for Additional Funds for the Operation of the City. A motion was made by Bozied, seconded by Whaley, to approve the first reading of Ordinance No. 46-03. All present voted yes; motion carried. Second reading is scheduled for December 9�'. Ordinance No. 45-03 — Park & Recreation Board Changes. Second reading was held on Ordinance No. 45-03, an ordinance amending Article II of Chapter 62 of the Code of Ordinances of the City of Brookings, South Dakota to increase the number of inembers of the Park and Recreation Board to include a high school and college student and make related changes to terms of office, quorum and required affirmative vote. A motion was made by Bezdichek, seconded by Reed, to approve Ordinance No. 45-03. All present voted yes; motion carried. RFP — Downtown Streetscape Proiect. A motion was made by Bozied, seconded by Whaley, to table authorization on an RFP until a decision on funding is made. All present voted yes; Roden abstained; motion carried to table. Resolution No. 73-03. A motion was made by Reed seconded by McClemans, to approve Resolution No. 73-03. All present voted yes; motion camed. Resolution No. 73-03 A Resolution Authorizing Final Change Order(CCO#1 Final) For 2003-01SWR, Sidewalk Repair; Clark Drew Construction BE IT RESOLVED by the City Council that the following change order be allowed for 2003-01 SWR: Construction Change Order Number 1 Final - Adjust estimated quantities as "as build" for a total decrease of $7,507.02. Increase contract time by twenty-two (22) working days. Interim Plan. A motion was made by McClemans, seconded by Whaley, to approve the Interim City Manager Policy (Appointment of Allyn Frerichs) with the sentence pertaining to compensation stricken. The issue of the compensation will be discussed at planning meeting for December 2nd. All present voted yes; motion carried. Briefin� on the December 9th Citv Council Action Meeting. City Manager Williams provided a briefing on the upcoming December 9 City Council meeting. No action was taken. Adjournment. A motion was made by Bozied, seconded by Roden, to adjourn. All present voted yes; motion carried. Meeting adjourned at 7:32 p.m. CITY OF BROOKINGS . . unsterman, Mayor S , � .,.�� _ ••••~a�•'•o=o �� 0; ao'��D O9� •• / V' - han ornes, City Clerk