HomeMy WebLinkAboutCCMinutes_2003_10_21 1 � 8
Brookings City Council
Tuesday, October 21, 2003
The Brookings City Council convened in a planning session on Tuesday, October 21, 2003 at
3:00 p.m. in the City Council Chambers at City Ha11 with the following members present:
Mayor Scott Munsterman, Council Members Tim Reed, Tom Bezdichek, Julie Whaley, Tom
Bozied, Mike McClemans, and Doris Roden. City Manager Mike Williams, City Clerk Shari
Thornes, and City Attorney Steve Britzman were also present. A motion was made by Bozied,
seconded by Whaley, to adjourn at 8:00 p.m. All present voted yes; motion camed.
Liauor Oaeratin�Agreements.
1. Convention Licenses. City Manager Williams reported that the Staurolite Inn and Brookings
Inn have been contacted to arrange for the exchange of their regular liquor operating
agreements for "convention" agreements per the change in state law effective July 1�`. He
noted that the City of Brookings was instrumental in changing this law during the last
legislative session. Once the exchange is completed, the city will have two additional liquor
operating agreements available to grant.
2. A l�ebee's. Williams updated that the Council that Applebee's is planning to open December
7 . Their agreement was temporarily allocated to Skinner's Pub and is to be returned to
Applebee's two weeks prior to their opening. The Council has previously discussed
temporarily allocating one of the new available agreements Skinner's while the application
process is considered.
3. Club Licenses. There was discussion regardin�the dif�'erence between"club" license and a
regular license. The City Attorney will review the issue.
4. Process for issuance of new licenses. There was consensus among the council members that
the operating agreements are an economic tool. There is also importance in having the
recipient be restaurant-oriented. There was discussion whether to issue both agreements or
hold one back. Concern was expressed by some members about holding a license on the
"shelP'. There was agreement that an application process should occur. There was no
discussion on the particulars of that process. There was consideration given to temporarily
issuing one of the available agreements to the Swiftel Center during the application interim.
The question was raised if the available agreements could be issued to entities as needed and it
was determined that this could not be done.
A motion was made by Reed, seconded by Bozied, to allow, at the first opportunity, a temporary
operating agreement for Skinners Pub as soon as possible on the availability of additional licenses
effective through December 31, 2004 with the understanding that the City Council will make a
permanent decision on the disposition of that agreement by June 30, 2004. All present voted yes;
motion carried.
Temnorarv Convention Liauor Licenses. Tom Richter, Swiftel Center Director, explained the
current procedures for obtaining a temporary convention liquor license for the facility. The City
is only allowed to issue one temporary license per day. The Swiftel Center is in competition
with two other facilities for that license and conflicts have occurred. The City Attorney
reviewed the state statute and found that the law would not a11ow the city to issue a temporary
license to two facilities at the same time. Williams was directed to write the South Dakota
Municipal League to investigate legislation changes to the temporary convention liquor license
statute.
Privatization ontians of the Municinat Liquor Store. The Council discussed a variety of issues
and options pertaining to the liquor store that included obtaining overhead and net revenue
comparisons from similar stores, privatization of the store, remodeling the current store, moving to
a new location on the east side of town, renovating the chamber building for the liquor store,
selling the current building, profitability statistics from other stores that moved to better locations,
lease options, satellite locations, and use of retail space.
Motion was made by Reed, seconded by Bezdichek, to give the City Manager direction to seek
bids for a consultant or outside group to do a study of the Municipal Liquor Store and provide the
City Council with options. Analysis would include the following issues pertaining to the Brookings
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Municipal Liquor Store: 1) overhead cost comparison of other liquor stores;2)scenario analysis
of moving to the current Chamber building, rental options, viability of prospects for privatization,
lease option or space arrangement and property swap options. All present voted yes; motion
carried.
Draft Economic Develoament & Promotional Entities Teamwork Policv. The City Council
reviewed a draft policy. Action on the policy was scheduled for October 28 .
Second Pennv Projects Discussion. A motion was made by Reed, seconded by Whaley, to
amend the Second Penny Policy, Section V, Project Planning, as follows: "At the time a
proposed cash project becomes a planned project a fund allocation motion should be made and
voted upon by the City Council. This allocation does not allow the distribution of funds and is
used for planning purposes only. The motion should be developed by the City Manager and
contain the suggested allocation amount and any other criteria for the project. The allocation and
criteria can be changed at anytime by the City Council. Allocations can also be created by other
policies. The City Manger will provide the City Council with a 10-year projection of revenues
and expenditures of second penny funds when requested by the City Council. This document
will contain; Detailed debt Service Expenditures, Allocations for Cash Projects, Revenue
Forecast, End Cash Balance, Accumulated Funds, Actual Cash Balance (End Cash Balance —
Accumulated Funds), and Actual Cash Balance as a % of Revenue." A motion was made by
McClemans, seconded by Reed, to table to the October 28�' meeting. All present voted yes;
motion camed to table.
A motion was made by Reed, seconded by McClemans, to amend the Second Penny Policy as
follows: "It is City Council Policy that the End of Year Actual Cash Balances will not fall
bellow 50% of planned 75% Second Penny revenues. Planned revenue is per City Managers
projection." A motion was made by Reed, seconded by Bozied, to table until October 28th and
the City Manager will provide a recommendation on a minimum balance to be held in that fund
and recommend a percentage for this policy. All present voted yes; motion carried.
A motion was made by Bozied, seconded by Whaley, to direct the City Manager to provide the
City Council with a prioritized three year capital improvement plan including life safety issues
and indicate the amount of funding that could be allocated to those prioritized CIP projects. All
present voted yes; motion carried to table.
Briefing on Octo6er 28�' meetin�. Williams reviewed the items scheduled for action at the
October 28 meeting. No action was taken.
A motion was made by Reed, seconded by McClemans, to adjourn at 7:37 p.m. All present voted
yes; motion carried.
CTI'Y OF BROOKINGS
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D. Munsterman,Mayor
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�' ornes, City Clerk