HomeMy WebLinkAboutCCMinutes_2003_10_14 .1 �42
Brookings City Council
Tuesday, October 14, 2003
The Brookings City Council met for a City Manager Profile meeting with Al Thelen, Thelen
Consultants, on Tuesday, October 14, 2003 at 4:00 p.m. at City Hall with the following members
present: Mayor Scott Munsterman, Council Members Tom Bezdichek, Tom Bozied, Tim Reed,
Julie Whaley, Doris Roden, and Mike McClemans. City Manager Mike Williams and Shari
Thornes, City Clerk, were also present. The Council agreed to set the salary range for the city
manager position at $85,000 to $97,000. Educational requirements would be a bachelor's
degree; however, a master's would be preferred. City Mana�er candidates would need to have
at least 8 years experienced in local government administration. The community position
profile would be scheduled as soon as possible. The Council agreed on a schedule for the search
process.
The Brookings City Council held an action meeting on Tuesday, October 14, 2003 at 5:30 p.m.
at City Ha11 with the following members present: Mayor Scott Munsterman, Council Members
Tom Bezdichek, Tom Bozied, Tim Reed, Julie Whaley, Doris Roden, and Mike McClemans.
City Manager Mike Williams and Shari Thornes, City Clerk, were also present.
Consent A eg nda. A motion was made by Bozied, seconded by Whaley, to approve the consent
agenda which included adoption of the agenda; approval of the September 23, 2003, September
30, 2003 and October 1, 2003 minutes; action on an appointment of Tricia Wek-Visker to the
Human Rights Committee (term expires January 1, 2005); action on Snow Removal Bids to
Bowes Construction for four blades with wings units at $94.00/hour (no other bids were
received); to Bowes Construction for a 4 yard loader at $80.00/hour and a 4.5 yard loader at
$82.00/hour, and Prunty Construction for a loader with reversible blade at $100.00 hour; (other
bids received were from Bowes Construction for a 5 yard loader at $85.00lhour and 6 yard
loader at $94.00/hour); to Bowes Construction for 4 end-dump trucks at $49.00/hour, to B&B
Concrete for 3 end-dump trucks at $50.00/hour, to T.D. Sanitation for 1 end-dump truck at
$50.00/hour, to Prussman Contracting for 2 end dump trucks at $47.95/hour and 2 at
$53.00/hour, and Prunty Construction for 2 end-dump trucks at $50.00/hour (other bids received
were Halstead's for 2 trucks $75.00/hour; to Bowes Construction Inc. for a loader at
$85.00/hour, grader at $84.00/hour, plow at $95.00/hour, and truck at $49.00/hour for snow
removal at the airport (no other bids were received); and to Bowes Construction, Inc., for a
loader at $80.00/hour and truck at $49.00/hour for snow removal at the liquor store (no other
bids were received); action on Resolution No. 59-03, a resolution creating and establishing a
committee for the purpose and development and implementation of coordinated traffic safety
programs within the City of Brookings to be known and designated as the Brookings Traffic
Safety Committee; and action on Resolution No. 57-03, a resolution concumng in the placement
of a stop sign on Fifth Avenue at Fourth Street.
Resolution No. 59-03
A Resolution Creating And Establishing A Committee For The Purpose Of Development
And Implementation Of Coordinated Traffic Safety Programs Within The City Of
Brookings To Be Known And Designated As The City Of Brookings Traf�ic Safety ."
Committee
WHEREAS, the City Council is of the opinion that it is in the public interest to provide the
citizens of Brookings with traffic safety programs and services; and
WHEREAS, it is recognized that there is a need in the City of Brookings for coordinated traffic
safety programs that will have full public support;
Now, Therefore,Be It Resolved By The City Council:
Section 1. Traffic Safetv Committee
There is hereby created and established a committee to be entitled and designated as the
Brookings Traffic Safety Committee.
Section 2. Fundin
Funding for the Committee shall be as budgeted by the City Council.
Section 3. Duties And Resuonsibilities Of The Committee
The committee shall be specifically responsible but not limited to the following:
Developing and implementin� coordinated traffic safety programs that meet local needs; acting
in an advisory capacity to the City Engineer and the City Council as a whole in the coordination
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of traffic safety activities of the official agencies and departments of the City of Brookings;
establishing safety priorities for the City; reviewing and approving project applications for
funding; serving in a liaison capacity between the City of Brookings and the South Dakota
Highway Safety Program in developing the State Highway Safety Program and in meeting the
National Highway Safety Program Standards; promoting public acceptance of official programs
proposed or instigated by the �City; fostering public knowiedge and support of traffic law
enforcement and traffic engineering problems; cooperating with city schools in promoting
educational traffic safety aids; educating the public in traffic safety; and generally aiding the
overall reduction of traffic accidents, injuries and deaths on the city streets.
Section 4. Organization 4f The Committee
a. Membershin: The Committee shall consist of of�'icial and non-official members
representing the following: Chief of Police (ex-officio member), Chamber of Commerce,
Police Oflicer (Appointed by Police Chiefl, City Engineer or hisiher designee, SDSU Chief
of Security or his/her designe�e School Superintendent or his/her designee, Media,
Automobile Insurance, Religion, Senior Citizens, Industry, Jogger/Bicyclist, Citizen at large
�2)•
The members of the committee, except for those already specifically designated to serve by
virtue of their position (i.e. Police Officer, City Engineer, School Superintendent and SDSU
Chief of Security), shall be recommended by the Mayor to fill a specific category of
membership and sha11 be confirmed by the City Council. A term shall be three(3)years.
b. Ex-officio Members: The Police Chief sha11 serve as ex-officio member without vote. The
Committee is hereby authorized to appoint as ex-officio members of said Committee any
additional persons without voting privileges by majority vote of the Committee at any
meeting where a quorum is present.
c. Elected Officers: The Traffic Safety Committee shall, each January in odd numbered years,
elect from its members a chairperson and vice-chairperson. The term of office sha11 be two
(2)Years.
d. Secretarv: The chairperson of the committee sha11 appoint the secretary of said committee.
It shall be the duty of the secretary to send all notices for the meetings of said committee;
keep and preserve the minutes; have custody and keep all documents and papers filed with
said committee; advise and consult with the City Council and city officials as to the work and
Lecommendations of said committee; work with said committee and its subcommittees; work
with organized community groups and others to carry forward all plans and policies of the
committee as to accident prevention, which may be approved by the committee; and p�rform
such other duties as may be prescribed by said committee.
e. Meetin�s: The committee shall meet once each month and may also meet on the call of the
chairperson or on ca11 by a majority of its members.
f, orum: Seven members shall corrisstitute a qu4rum.
Section 5. Repeal Of Previous Resolution
Resolution No. 125-99 dated December 20, 1999 is hereby repealed.
Resolution No. 57-03
Concnrring In The Pt�tcement Of A Stop Sign 4n Fifth Avenue At Fourth Stneet
WHEREAS, Section 82-373 of the Revised Ordinance of the City of Brookings, provides for
approval by the City Council for placement of stop signs in loca.tions other than along through
streets.
NOW, TI�REFORE, BE IT RESOLVED that the City Council concurs in the recommendation
of the Traffic Safety Committee and the City Manager and approves the placement of stop signs
on Fifth Avenue at its intersection with Fourth Stre�et.
House Moving — Mever's Second Addition. A public hearing was held on a house moving
request for Wanda and Ted Hof to move a one-story single family residence from the SD
Housing Development Authority to the property describe� as Lot 42, Meyer's Second Addition
in the NW '/a of Section 11-T1091�T-F.SOW, also known as 3715 Pleasant �ew Drive. All
present were given an opportunity to be heard. A motion was made by Roden, seconded by
Reed to approve the house moving. All members voted yes; motion carried.
Ordinance No. 40-03 — Revenue. A motion was made by McClemans, seconded by Whaley,
to approve first reading of Ordinance No. 40-03, an ordinance amending Ordinance 25-03, an
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Ordinance Amending Section 78-32 Of The Code Of Ordinances Of The City Of Brookings,
South Dakota To Comply With The "Revenue Neutral" Requirements of SDCL 10-52-16 And
Pertaining To The Municipal Sales And Service and Use T� In The City Of Brookings, South
Dakota. All members voted yes; motion carried. Second reading is scheduled for October 28,
2003.
Reconsideration of Ordinance No. 29-03—Boardinghouse Conditional Use—College Addition
A motion was made by Roden, seconded by Bezdichek, to reconsider action on Ordinance No.
29-03, an ordinance for a Conditional Use Permit to establish a boardinghouse on Lot 4, College
Addition (620 Faculty Drive) which was taken on September 23, 2003. All present voted yes to
reconsider, motion carried. On the original motion from September 23, 2003: A motion was
made by Whaley, seconded by Bezdichek, to approve Ordinance No. 29-03. All members voted
yes; except Bozied, McClemans, and Reed, motion came+d.
Ordinance No. 43-03 — Rescind Budget Amendment. A motion was made by Roden,
seconded by Bozied, to approve first reading of Ordinance No. 43-03, an ordinance rescinding
Ordinance 17-03, an ordinance entitled "an ordinance authorizing a supplemental appropriation
to the 2003 Budget for the purpose of providing for additional fun�s for the operation of the city.
All present voted yes, motion carried. Second reading is scheduled for October 28, 2003.
Wine Oaerating Agreement — Otd Sanctuarv. A motion was made by Ree�d, secc�nded by
Bezdichek, to approve Resolution No. 60-03, authorizing the City Manager to enter into a wine
license operating agreement with Dennis and Darla Bielfeldt, owners, Old Sanctuary, 928 4�'
Street, East 23' of Lot l, Lot 2, Block 5, Skinner's S�;ond Addition. A motion was made hy
Munsterman, seconded by McClemans, to table action on Resolution No. 50-03 and action on an
on-off sale malt beverage license until October 28th. All present voted yes; motion carried to
table.
On-Off Sale Malt Beverage License— Old Sanctuarv. The public hearing and action on an
on-off malt beverage license f4r Dennis and Darla Bielfeldt, Qwners, Old Sanctuary, 928 4'�
Street, East 23' of Lot l, Lot 2, Block 5, Skinner's Second Addition was tabled under the
previous motion to October 28�'.
Ordinance No. 33-03 — Budget Amendment. Second reading was given on Ordinance No.
33-03, an Ordinance entitled "An Ordinance Auth�orizing a Supplemental ApprQpriation to the
2003 budget for the purpose of providing for additional funds for the operation of the City. A
motion was made by Whaley, seconded by Reed, to approve Ordinance No. 33-03. All present
voted yes, except Bezdichek voted no, motion carried.
Ordinance No. 35-03 — Rezoning — Section 35-T110N-RSOW. A motion was made by
Bozied, seconded by Reed, to approve first reading of Ordinance No. 35-03, an ordinance
rezoning the west 200 feet of the north 290.13 feet Qf Outlot A in the SE '/4 of Section 35-
T110N-RSOW from a Residence R-3 District to a Business B-3 District (Main Avenue South and
15'� Street South). All present voted yes, motion carried. Second reading is scheduled for
October 28, 2003.
Ordinance No. 37-03 — Boardinghouse Conditional Use — Randi Peterson Addition. A
motion was made by Bozied, seconded by McClemans, to approve first reading of Ordinance
No. 37-03, an ordinance regarding an application for a Conditional Use Pemut to establish a
boardinghouse on Lot l, Block 5, Randi Petersods Additi4n {702 11'� Avenue). All present
voted yes, motion carried. Second reading is scheduled for October 28, 2003.
Ordinance No. 34-03 — Rezoning — Sale Bam Additi+un. A motion was made by Rodeq
seconded by Reed, to approve first reading on Ordinance No. 34-03, an ordinance rezoning Lot
11A, Block 3, Sale Barn Addition from a Residence R-3A District to a Business B-2 District (8�'
Street South and 6'� Avenue South). All present voted yes, motion carried. Second reading is
scheduled for October 28, 2003.
Ordinance No. 36-43— Rewning— Section 23-T110N-R50W. A motion was made by Rced,
seconded by Bezdichek, to approve first reading of Ordinance No. 36-03, an ordinance rezoning
Outlot 19 in the NW '/4 of Section 23-T110N-RSOW from a Residence R-lA District to a
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Residence R-3 District (213 W. Hwy. 14 By-Pass). All present voted yes; McClemans
abstained, motion carried. Second reading is scheduled for October 28, 2003.
Ordinance No. 42-03— Sales and Use Taz. A motion was made by Bozied, seconded by Reed,
to approve first reading of Ordinance No. 42-03, an Ordinance Amending Section 78-38(A)(2)
Of The Code Of Ordinances Of The City Of Brookings, South Dakota And Pertaining To The
Use Of Municipal Sa1es And Service And Use Tax Revenue For Public Safety Vehicles And
Equipment In The City Of Brookings, South Dakota. All present voted yes; motion carried.
Second reading is scheduled for October 28, 2003.
Ordinance No. 44-03 — Budset Amendment. A motion was made by McClemans, seconded
by Whaley, to approve first reading of Ordinance No. 44-03, an Ordinance Authorizing a
Supplemental Appropriation to the 2003 Budget for the Purpose of Providing for Additional
Funds for the Operation of the City. All present voted yes; motion carried. Second reading is
scheduled for October 28, 2003.
I-1R Site Plan — Mavland's Addition, A motion was made by Roden, seconded by Reed, to
approve an amendment to an I-1R Site Plan for Lots 1 and 2, Block 9, Maylands Addition (101
Sunrise Ridge Road South). All present voted yes, motion carried.
Action to appoint a committee for the Downtown Streetscaae Project. A motion was made
by Reed, seconded by McClemans, to appoint Diane Kosbau, John Awa1d, Kathy
Theodosopoulus, Martin Maca, Les Rowland, Wallace Scott, Allyn Frerichs, and Donna Ramsay
to the Downtown Streetscape Project Ad Hoc Committee. All present voted yes, except Roden
abstained, motion carried.
Briefins on the October 28�` Citv Council Action Meeting. City Manager Williams provided
a briefing on the upcoming October 28 City Council meeting. No action was taken.
Council Members Open Discussion. The followin�issues were discussed by the Council:
1. Ea-OfTicio Reoorts. A motion was made by Munsterman, seconded by Roden, to require
all City Council ex-officio board reports be done during open council discussion. All
present voted yes, except Bezdichek and McClemans, motion carried.
2, Sales Taa Rates. Roden requested the Council discuss the raising and designation of the
1.8% sales t�rate to a 2% rate sales tax before the end of November 2003.
3. Personnel Hiring Decisions. A motion was made by Roden, seconded by Reed, that the City
Council a11ow the City Manager to hire an airport manager before the end of the year. A
motion was made by Munsterman, seconded by Whaley, to amend the motion to approve the
immediate hiring of an airport manager by City Manager Mike Williams, the hiring of the
City Engineer position would be delayed until after the new City Manager is hired, and the
Building Inspector position in the City Engineer's Office wouid be hired by the Acting City
Engineer to commence employment not sooner than January 2004. All present voted yes on
the amendment, motion carried to amend. On the main motion as amended, a11 present
voted yes, motion carried.
4. Pendin� Planning Session Items. McClemans requested the pending issues of liquor
licenses, the Applebee's license, and the liquor store evaluation be discussed at the October
21�`planning session.
5. Additional Meetings. In addition to previously scheduled meetings in October and
November, the City Council will hold additional planning sessions on Tuesday, October 21�
at 3:00 p.m., Thursday, November 13�', and Tuesday, November 18�`.
6. Senior Citizen's Center Analysis. The Council discussed the need to consider a fiscal
analysis between a11 proposed Center locations with respect to stimulation of development,
the impact to property t�revenue, and the impact to the city general budget.
Eaecutive Session regarding Bargaining Unit Negotiations. A motion was made by
McClemans, seconded by Bozied, to enter Executive Session at 7:42 p.m. for the purpose of
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discussing the Bargaining Unit Negotiations Proposal with the City Manager, Human Resources
Director, and City Clerk present. All present voted yes; motion carried. A motion was made
by Reed, seconded by Roden, to leave Executive Session at 8:11 p.m. A11 present voted yes;
motion camed.
Citv General Labor Contract. A motion was made by Roden, seconded by Reed, to approve
the bargaining unit negotiation proposal as outlined by the City Manager. A motion was made
by McClemans, seconded by Roden, to amend the motion to reword "Article 46 — Holiday" to
state "Allows for one paid floating holiday each year. The holiday must be used within the
calendar year. The holiday does not qualify for payment if it is not used." Bezdichek, Reed, and
Roden voted yes; McClemans, Munsterman, and Bozied voted no; Whaley abstained; motion to
amend failed. On the original main motion; Bezdichek, Reed, and Roden voted yes;
McClemans, Munsterman, and Bozied voted no; Whaley abstained, motion failed.
Ezecutive Session regarding Police Bargainins Unit Negotiations. A motion was made by
McClemans, seconded by Reed, to enter Executive Session at 8:22 p.m. for the purpose of
discussing the Police Bazgaining Unit Negotiations Proposal with the City Manager, Human
Resources Director, and City Clerk present. All present voted yes; rr.otion carried. A motion
was made by Bozied, seconded by Reed, to leave Executive Session at 8:30 p.m. All present
voted yes; motion carried.
Citv Police Labor Contract. A motion was made by Bozied, seconded by Whaley, to approve
the Police Labor Contract proposal as outlined by the City Manager. All present voted yes;
motion carried.
Eaecutive Session resarding the Elks Lodge. A motion was made by McClemans, seconded
by Roden, to enter Executive Session at 8:30 p.m. for the purpose of discussing the purchase of
the Elks Lodge with the City Manager and City Clerk present. Bozied left at 8:39 p.m. All
present voted yes; motion carried. A motion was made by Reed, seconded by Whaley, to leave
Executive Session at 9:03 p.m. All present voted yes; motion carried.
Ezecutive Session resarding the Department of Transportation Pronertv Purchase. A
motion was made by Roden, seconded by McClemans, to enter Executive Session at 9:03 p.m.
for the purpose of discussing the purchase of land with the City Manager and City Clerk present.
All present voted yes; motion carried. A motion was made by Reed, seconded by Whaley, to
leave Executive Session at 9:20 p.m. All present voted yes; motion catried.
City General Labor Contract. A motion was made by McClemans, seconded by Reed, to
approve the bargaining unit negotiation proposal as outlined by the City Manager with the
following amendment to reword "Article 46 — Holiday" to state "Allows for one paid floating
holiday each year. The holiday must be used within the calendar year at management approval.
The holiday does not qualify for payment if it is not used." All present voted yes, except Whaley
abstained and Bozied was absent, motion passed.
Adiournment. A motion was made by McClemans, seconded by Reed, to adjourn. All present
voted yes; motion carried. Meeting ad}ourned at 9:30 p.m. , �
CITY OIt'BROOKINGS
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