HomeMy WebLinkAboutCCMinutes_2003_08_05 1 � 4
Brookings City Council
August 5, 2003
The Brookings City Council convened in a budget work session on Tuesday, August 5, 2003 at
3:00 p.m. in the City Council Chambers at City Hall with the following members present:
Mayor Scott Munsterman, Council Members Doris Roden, Tim Reed, Tom Bezdichek (amved
at 3:18 p.m.), Julie Whaley (left at 3:45 p.m. and returned at 4:51 p.m.), Tom Bozied (arrived at
3:08 p.m.) and Mike McClemans. City Manager Mike Williams and City Clerk Shari Thornes
were also present.
Budget Work Session. Mike Williams, City Manager, presented an introduction to the
proposed 2004 city general budget with references to the City Charter and City Governance and
Ends Policy, a general fund summary, and complete budget proposals for all city general
departments and enterprise funds. The City Council directed the City Manager to prepare a
second budget draft that reflects reductions to subsidy budgets in order to retain the city general
positions. The City Council will review the revised draft budget at their next budget work
session. The City Manager will prepare a Resolution pertaining to Utility Department fund
transfers for Council consideration on August 12`i'. No action was taken.
Motion was made by McClemans, seconded by Bozied, to adjourn at 5:00 p.m.
Planning Session. The Brookings City Council convened in a planning session on Tuesday,
August 5, 2003 at 5:30 p.m. in the City Council Chambers at City Hall with the following
members present: Mayor Scott Munsterman, Council Members Doris Roden, Tim Reed, Tom
Bezdichek, Julie Whaley, Tom Bozied and Mike McClemans. City Manager Mike Williams,
City Attorney Steve Britzman, and Shari Thornes, City Clerk, were also present. A motion was
made by Bozied, seconded by Roden, to finish the agenda. All present voted yes; motion
carried.
Mosquito Control. Ben Kantack requested the City increase its mosquito mitigation efforts to
combat the West Nile Virus. The first 2003 case of West Nile in South Dakota was reported on
July 13�'. There are now 13 confirmed cases with 4 in very serious conditions. South Dakota
had 3? cases and no deaths in 2002. Nationwide there were over 5,000 reperted cases and 200
deaths in 2002. He complimented the City on their recent mitigation efforts. He recommended
the City seek County cooperation to expand larva control efforts past the city limits by one half
mile. The disease is transmitted from birds, to mosquitoes and then to hosts. Other
recommended mitigation efforts were to purchase and utilize "New Jersey Traps" for adult
insects, inform the public on a weekly basis regarding mosquito density, encourage private
owners to spray their yards and use repellants, and stay in contact with SDSU specialists to keep
up on the latest information. The City Council indicated they would make contingency money
available to the City Manager for whatever additional chemical and/or equipment is needed to
achieve the suggested mitigation efforts.
Traffic Safetv Committee Report (Governance). Margie Wagner-Carpenter, Committee
Chair, updated the Council on recent safety issues in Brookings. On July 17'�, the City of
Brookings and the Department of Transportation cosponsored a "Crossing for Safety Walk" at
the intersection of 4'�' Street and 5� Avenue to promote a safety educational campaign for
pedestrians and drivers.
Consolidated Board of Eaualization (Governauce). Mike Williams reported that the
Brookings County Commission is not interested in a consolidated board at this time. Their
primary concern is that other entities may want to consolidate creating added work and expense
for their staff.
Zonins Regulations Amendments (Lons Term Planning). The Council discussed the
following items of concern or questions.
1) Outdoor Sales. Dan Hanson, Planning and Zoning Administrator, said making outdoor
sales a conditional use in a B-2 District will increase flexibility rather than be a
restriction.
2) Illumination. Illumination regulations will be the first step to control light glare.
Hanson noted that Sioux Falls has a similar ordinance.
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3} Roadside Stands. Hanson has not seen a problem with roadside stands and is not
recommending a pernutting process at this time. Currently, a vendor must obtain
permission from commercial property owner in order to setup a stand. The City is not
involved.
There is not a distinction between local and out-of-town merchants. This is a tand use
issue. The City could modify and utilize their Temporary Merchant Ordinance if
additional regulations were desired; however, weekend enforcement would problematic.
4) Non Conforming Uses. An additional sentence has been added to this section as a way
to clarify for public what non-conforming and structural changes are not permitted.
There are no additional regulations in this change.
There was consensus to ptace this item for first reading on the August 12�'City Cauncil meeting.
5ubdivision Regulations Amendments. No questions were raised regarding the proposed
Subdivision Regulation Amendments. There was consensus to place this item for first reading
on the August 12�'City Council meeting.
Highwav 14 (6�' Street) Proaosed Imerovements. Gregg Jongeling, Brookings City
Engineer, gave a PowerPoint presentation on the proposed Highway �4 Reconstruction Project
planned from Medary Avenue to 22"a Avenue. The project will replace failing concrete and
widened the five lanes impacting approximately three and one-half feet on both sides of the
street. Their goal is to make the street wide enough to carry traffic safely with a minimum
amount of damage to the surroundings. The City must provide the Department of Transportation
with design parameters by August 18`�.
Boulevards that will be reduced to three feet in width will be concrete to the curb rather than
grass. The impact of annual salt and sand from winter snow removal sterilizes the ground and
kitls the grass. Accessible curb accesses will be added at all corners including the Hillcrest Park
crossing. All trees in yards will be saved. Three boulevard trees will need to be removed. The
22°a Avenue intersection will not be altered. Their overall goal is to achieve a consistent look.
Fire hydrants will need to be moved. There will be some underground work on waterlines.
Jongeling foresees the State turning over control of the highway to the city in the future.
Advantages of city control include flexibility in signage and speed limit contr'ol. The remainder
of Si�h Street to the west is not planned unti12015.
Senior Citizen Center (Municipal Services). At a previous meeting, the Mayor's Senior
Center Ad Hoc Committee brought forward their recommendation of the Brookings Hospital as
the location for the new Senior Citizens' Center. The committee had evaluated the Hospital and
the United Retirement Center as potential locations.
An Elks Club representative submitted the Elks Club as an alternative Iocation for the Senior
Citizen Center. He said the Elks Lodge was built in the 1980s to hold 1,200 members. Their
membership is now 710 and continues to drop. The Club needs to downsize because can't
financially support the current facility. He clarified that they are not closing the Elks Club
organization, only moving to a different location. He noted the following advantages with the
facility inc�ucling plenty of parking, accessible design, and an existing kitchen. The facility is
also close in pro�mity to many amenities including the Brookings Public Libraty, downtown, a
theater, restaurants, a physical fitness center, the future 1921 building shop, and the Courthouse.
The Elks Club organization would offer building to the City after it is appraised and assessed at a
price far less than proposed $1.5 million to build a new facility at the Hospital. He noted that
the current facility already satisfied approximately 85 percent of the requirements in the
architectural plans. The Club could vacant the facility within three months. A vote of the
members and authorization from their national office are needed to sell current facility. He sees
theses as few obstacles that can be done quickly. He recommended the City Council ask seniors
for input on the idea.
Bezdichek said he was supportive of this concept for a new "multi-generational" facility that
would reuse an e�usting building. He noted that the transformer and power station next to the
Elks Club will be removed at some point allowing for a 3,500 to 4,000 square feet addition
available for a future wood shop. The 1921 Building plans to offer apartment units that may be
senior housing. Central Elementary will close in the future and housing could be a possible use.
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He suggested making the current Senior Citizen Center as the Boys & Girls Club. It would be
owned by city and be adjacent to the Park and Recreation Center.
The City Council requested the Mayor's Ad Hoc Committee evaluate this proposal and provide a
report to the Council. There was consensus of the City Council to initiate communications
between the City and the Elks Club organization. An evaluation of the Elks Club by a committee
of senior citizens using the e�sting Senior Citizen Center was recommended. Chuck Blazey,
Mayor's Ad Hoc Committee member, requested a letter from the Mayor to proceed.
Streamline Taz Ordinance (Financial Stabilitv). The City of Brookings will need to change
the sale tax ordinances to comply with the new state law. It will be necessary to reduce the tax
rate to become revenue neutral because Brookings will tax food on the first and second sales tax
penny commencing in 2004. The 25% second penny could be used for the purchase of city
equipment. First reading of the ordinance is scheduled for August 26�'.
Larson Ice Center Usase U�date (Municipal Services). Mike Williams reported that he met
with representatives of the Brookings Ice Skating Association (BISA), Swiftel Center, and Park
and Recreation Board to discuss usage of the Larson Ice Center. Responsibility for the Center's
operation lies with the Park and Recreation Board. The Board is reviewing a policy regarding
off-season use, particularly animal events. Additional information will be gathered on this issue
with the goal of adoptin� a policy. The Board plans to present a recommendation to City
Council on September 23` .
Briefing for August 12"' Action Meeting. Mike Williams provided the City Council with a
briefing on the agenda items scheduled for the August 12�`meeting.
A motion was made by Roden, seconded by Whaley, to adjourn. Meeting adjourned at 7:31 p.m.
CITY OF BROOKINGS
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