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Brookings City Council
Tuesday, July 8, 2003
The Brookings City Council held an action meetin� on Tuesday, July 8, 2003 at 5:30 p.m. at
City Hall with the following members present: Mayor Scott Munsterman, Council Members
Doris Roden, Tom Bezdichek, Tim Reed, Julie Whaley, Tom Bozied and Mike McClemans.
City Manager Mike Williams, City Attorney Steve Britzman, and Shari Thornes, City Clerk,
were also present.
Consent A e� nda. The bids for the landfill were removed from the consent agenda. A
motion was made by Roden, seconded by McClemans, to approve the consent agenda
which includes adoption of the agenda as amended and approval of the June 3, June 18, and
June 24, 2003 minutes; All members voted yes to approve; motion carried.
Bids — Landfill. A motion was made by McClemans, seconded by Bezdichek, to reject the
bids for a 36,000 GVW Class Truck Chassis and One 20 Cubic Yard Rear Loading Body
and reject the bids for 2003-02STA Western Avenue South/8�' Street South Street
Assessment Project. All members voted yes to reject the bids; motion carried.
Brookin�s Founders Award for Communitv S�irit Presentation: Cindy Mielke, Kids Voting
of Brookings, and Sandra Faultimeir, General Federation of Women's Clubs, presented the
City Council the Brookings Founders Award for Community Spirit.
Board of Adjustment Report. Bob Durland, Board of Adjustment Chairman, updated the
Council on Board activities from January to June 2003. The Board has met five times and
acted on six requests which included approval of two front yard setback variances, one rear
yard variance, one wider driveway, one reduction of landscaping requirements, and one
front yard parking for a new use. One variance request was withdrawn during this period.
The Board also toured the city to inspect previously approved variances to assess the impact.
No action was taken.
Park & Recreation Re�ort. Duane Moe, Park and Recreation Board Chairman, highlighted
the following recent cunent park and recreation activities. The online summer program
registration comprised 30% of this year's total registration and is expected to increase next
year. The new Edgebrook tee stands were opened and the remainder will be done this fall.
The first soccer games at new complex will be hosted in August and the grand opening is
scheduled for mid September. The Hillcrest Park water slide project started in 1995 by
setting aside funds and there is currently $262,000 earmarked for this project. They are
seeking private funding to complete the estimated $400,000-450,000 total project. He
noted the number of major weekend recreation-related events that include baseball, tennis,
swim, softball, and soccer and urged the Council to continue to provide the funding
necessary to upgrade and maintain the equipment needed to support these events. No action
was taken.
2004 Funding Request Presentation - Downtown Brookin�s Inc• Jerry Miller, DBI Board
President, was present to request $50,000 from the City for 2004, an increase of$25,000
from 2003. The total DBI budget for 2004 is $128,000 with 25 percent for payroll. He said
the majority of Main Street programs nationwide are funded equally by private and public
investments. Historically, in 2001 DBI requested $50,000 and received $25,000. In 2002,
DBI requested $50,000 and received $25,000 and the Council would have considered an
additional $25,440 if Third B sales tax had passed. In 2003 DBI requested $50,000 and
received $25,000. The private sector owns 112 building with a t� assessed value of$17
million. There are 1,450 public and private employees in the downtown core. DBI has over
200 volunteers. There are new businesses, remodeled businesses, new owners, and very
little empty space. No action was taken.
2004 Fundin�Request Presentation — CASA Pro�ram. Mark Proctor, Brookings CASA
director, was present to request $5,000 from the City for 2004 which is a new funding
request. CASA rec:ruits, screens, trains and supervises volunteers to advocate for
children in the judicial system. CASA is a non-profit organization that never charges for
services and never reject clients. Their funding sources aze United Way, private
individuals, foundations, and public. A nationwide survey in 2001 indicates that medium
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public funding levels was $9,050. He cited state funding examples (Sturgis $3000,
Spearfish $3500, Deadwood $2500, Whitewood $1500). CASA has 20 certified volunteers
advocating for Brookings area children. Recent state legislation will provide additional
funding to programs; however, the distribution formula has not been finalized. No action
was taken.
2004 Fundin� Request Presentation — East Central Mental Health. Bill Price, ECMH
Director, was present to request $20,000 from the City for 2004, an increase of$5,000 from
2003. Price reported that ECMH is one of 11 subsidized programs in South Dakota.
ECMH provides comprehensive mental health and substance abuse services. Their three
core programs include comprehensive case management for the SPMI Program (Severe and
Persistently Mentally Ill), the Chemical Dependency Program, and SED Program (Severe
and Emotionally Disturbed Children). ECMH offers a sliding fee scale to provide services
to low income and indigent individuals. No action was taken.
Preliminary Plan — Wiese Addition. A motion was made by Munsterman, seconded by
Whaley, to approve the preliminary plan for Block 8, Wiese Addition, to accommodate
Capital Card Services per the City Council's previous recommendation which allows for
straightening the road. A11 present voted yes; except Roden and Bezdichek; motion carried.
Ordinance No. 19-03 —Rezone —Wiese Addition. A public hearing was held on Ordinance
No. 19-03, an ordinance rezoning Blocks 3 and 8 of Wiese Addition from an Industrial I-1
and Industrial I-1R District to a Business B-5 District (1000 block of 32°d Avenue ). All
present were given an opporturuty to be heard. A motion was made by Bezdichek, seconded
by Whaley, to approve Ordinance No. 19-03. AII members voted yes; motion carried.
Ordinance No. 20-03 —Rezone— T109N� RSOW. A motion was made by Bozied, seconded
by Reed, to approve the first reading and introduction of Ordinance No. 20-03, an ordinance
rezoning the N1350', E1128.5' of the NE '/4 of Section 1, T109N, RSOW excluding Outlot 1
and Lot l, Richard Price Addition from an Agricultural A District to a Residence R-3
District. (2000 block of 20�' Street South). All members voted yes; McClemans abstained;
motion carried.
Resolution No. 38-03 — Tran�ortation Enhancement Application. A motion was made by
McClemans, seconded by Whaley, to approve Resolution No. 38-03, a petition to annex a
portion of the NW '/4 of Section 6-T109N-R49W (Western Estates Mobile Home Park). All
members voted yes; motion carried.
Resolution No. 3&03
Annezation of Property
WHEREAS, The City of Brookin�s is authorized pursuant to South Dakota Codified
Law 9-4-1 to annex contiguous territory upon receipt of a written petition, describing said
territory sought to be annexed, si�ned by not less than three-fourths (3/4)of ttie legal voters and
by the owner or owners of not less than three-fourths(3/4)of the value of said territory, and
WHEREAS,The City of Brookings desires to annex the following described property,to wit:
the northwest one quarter(NW 1/4)of Section 6-T109N-R49W�cept the platted areas thereo�and
WHEREAS, The aforesaid land is c�tiguous to the preserrt boundaries of the City of
Brookings,and
WI�REAS The City of Brookings has received a Petition For Amiexa�i� of Territory signed
by the owners of�ter than thrce-fourths (3/4) of the value of tl� aforesaid praperiy and by nat less
than tlu�ee-fowfihs(3/4)of the lega.t voters residing in said territory,now therefore
BE 1T RESOLVED By the City of Brookings, South Da1c�a, that the property described above
is hereby anne�d to the Ciry of Brooldngs.
Computerized billing options at Li�uor Store. A motion was made by Bozied, seconded by
Reed, to direct the City Manager to bring a report on the feasibility of the implementation
of a computer direct billing system (Electronic Data Interchan�e) for the Municipal Liquor
Store for the override portion billing process with a date flexible per the City Manager's
recommendation. All present voted yes; motion camed.
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In-Citv Bike Route. A motion was made by Roden, seconded by Bezdichek, to direct the
City Manager to look into the feasibility of an in-city bike route by finding out what is done
in Da�is, California. All present voted yes; motion carried.
Adjournment. A motion was made by McClemans, seconded by Whaley, to adjourn. All
present voted yes; motion carried. Meeting adjourned at 8:05 p.m.
CITY OF BROOKINGS
. unsterman, Mayor
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