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HomeMy WebLinkAboutCCMinutes_2003_06_03 078 Brookings City Council June 3, 2003 The Brookings City Council convened in a plannin� session on Tuesday, June 3, 2003 at 5:00 p.m. in the City Council Chambers at City Hall with the following members present: Mayor Scott Munsterman, Council Members Doris Roden, Tom Bezdichek (arrived 5:04 p.m.), Julie Whaley, Tom Bozied and Mike McClemans (via telephone and arrived at 5:15 pm). City Manager Mike Williams, City Attorney Steve Britzman, and Shari Thornes, City Clerk, were also present. Eaecutive Session. A motion was made by Roden, seconded by Bozied, to enter into Executive Session at 5:00 p.m. regarding Labor Negotiations and Health Plan, with the Mike Williams, City Manager; Steve Britzman, City Attorney; Tracy Dahl-Webb, Human Resources Director and Shari Thornes, City Clerk present. All members voted yes; motion carried. A motion was made by Bozied, seconded by Whaley, to return to regular session at 5:30 p.m. All members voted yes; motion carried. No further action was taken. Adiournment. A motion was made by Roden, seconded by Whaley, to set the adjournment time for 9:00 p.m. All present voted yes; motion carried. Reaort from Pat Fishback, Brookings Historic Preservation Commission. Pat Fishback, Commission Chairman, provided an update on the Commission's recent activities which included: the monthly "Picture This" feature series; the completed ordinance project; "Historic Brookings" presentation to the Retired Teachers Association; attending the City Annual Meeting; attending the Capital for a Day activities in Brookings, meeting with the new head of the Department of Tourism and Development and Governor re�arding 1921 HUD funding; attending the public hearing provided by SDSU on the Woodbine Cottage project; sponsoring a walking tour of the Sexauer Seed National Register district, Brookings newest National Register district; presenting the annual Mayor's Awaxds for Historic Preservation; attending the annual Preserve South Dakota workshop; and working on the proposed modifications to Woodbine Cottage. Amendments to Subdivision Re¢ulations. Dan Hanson, Brookings Planning and Zoning Administrator, provided a.n overview of the proposed new subdivision ordinances. No action was taken. Action to anaoint council member. The Council discussed the importance of reaching a consensus regarding the selection of a council member. The City Attorney outlined the selection procedure which could include the Council entering an executive session for the sole purpose of discussing qualifications, leaving the executive session, entertaining a motion for appointment, allowing for public comment, allowing for council comments if desired, and final action by a roll call vote. A motion was made by McClemans, seconded by Roden, to enter into Executive Session at 6:00 p.m. for 30 minutes for the sole purpose of discussing City Council candidate qualifications with the Mike Williams, City Mana�er; Steve Britzman, City Attorney; and Shari Thornes, City Clerk present. All members voted yes; Whaley and Bezdichek voted no; motion carried. A motion was made by Whaley, seconded by Roden, to return to regular session at 6:35 p.m. All members voted yes; motion carried. A motion was made by Munsterman, seconded McClemans, to appoint Tim Reed as the City Council member. All present voted yes; motion carried. Schedule Citv Council Orientation Session. The City Council Orientation was scheduled for Monday, June 9 at 2:30 p.m. in Brookings City Ha11. Senate Bill 3—Convention Liauor Licenses (Ideas on use or how to best serve BrookinQS). At the May meeting the City Council discussed the purpose of the licenses and basic philosophy. It was decided through consensus that the agreements should be used for economic development purposes. Mayor Munsterman outlined the following questions for discussion: What scenario would create the most fiscal or economic impact? How do they tie in with the promotion of the 079 city? Should the Council consider the possibility of a convention facility coming here? Is location a significant factor(i.e. east side of town, main street}? Each city council member respanded to the above questions. Bozied commented that he favored a restaurant development over a straight bar. It is important to have criteria or a definition of a restaurant. He is equally approval of downtown or east side of town for an applicant. He wouldn't rule out any location. Bezdichek said he would favor a restaurant development along lines of more family oriented and that could facilitate a larger number of people. As for location, he has some concerns about location looking at which way the community is growing. Roden said she thought a restaurant over a strictly bar situation would have a greater economic development impact. Any location is okay with her. As for promotions to the city, the best advantage would be if the applicant was a "destination" (i.e. located in an area where a lot of people go to). She asked about the probability of a convention facility with an attached hotel at the Swiftel Center. There are no cunent plans. She said she would not encourage the Council to leave operating agreements on the shelf. To make the best economic development impact, the City needs to utilize them. Otherwise, they are of no good. The community has some developing to go through before a convention facility would become a reality at the Swiftel Center. She questioned how to define "family oriented"? This concept seems to conflict with a liquor operating agreement. Whaley said she would favor a kid-oriented restaurant on the east side of town. Downtown is difficuit to find without signage to direct a visitor to the community. The Swiftel Center Convention site would need to grow quite a bit before it ready for a license. There would probably be another license available by that time. McClemans said Brookings is not financially ready for a convention center. The City's existing policy won't let operating agreements sit on shelf. However, he suggested the Council not be in a rush to issue the agreements. Before recruiting a company to come the city should identify what it can financially support. Munsterman summarized that the overall consensus was that the Council favored a restaurant, that any location was okay, and that it not be held for a future convention license. The convention facility market made need further investigation. McClemans recommended the County adopt the same operating agreements that the city uses for its liquor licensees. This item will be discussed at the joint meeting. Williams updated the Council that new Applebee's is on the Board o£Adjustment's June agenda regarding a variance for their parking lot. After that, the project would be approved for a building permit. They are currently securing and training employees. They were originally Iooking at October as an opening date. He was uncertain if that date has been adjusted. Enterarise Funds Ends Policy. Mike Williams presented a draft Enterprise Funds End Policy for the city's unique enterprise operations of the Solid Waste Disposal (landfill), the Solid Waste Collection, the Liquor Retail Store, and the Liquor override. No action was taken. Promotional Strate�v. Mayor Munsterman reported that he plans to create an ad hoc committee of six individuals for the purpose of developing an overall promotional strategy for the city. The group would be chaired by Deb Garbers, Convention Visitor's Bureau Director. His appointments were Abby Bischoff, Tom Coughlin, Pam Merchant, Jonathan Burns, and Zeno Wicks III. Munsterman's overall goal is to set priorities for available money to promote Brookings with or without funds available through a Third Penny sales tax. Proposed project timeline: Phase 1: Ad Hoc Committee Draft 60-90 days; Phase 2: City Council review of draft, identify all dif�erent groups involved in economic development, establish timeline for the groups to review the draft(2 - 3 months); and Phase 3: Develop a consolidated report, City Council review final report, a.nd action on a strategic plan. Citv Manager's CIP proaosal on the foltowins proiects: Senior Ceater, Citv Hall accessibilitv, Bovs & Girls Club and Downtown Imarovements. City Manager Williams o � o provided a five-year plan for the 75%-2°d Penny and the 25%-2°d Penny. He said the city is able to plan for expenditures from the 75%-2nd Penny of approximately $2,000,000 in the neact five years. In this plan the City would expend $2,500,000 into the year 2007, leaving an ending cash balance of $126,000. This plan allows $1,750,000 for the Senior Center and Downtown to be spent in 2005. The plan shows another $450,000 from the 25°lo-2nd Penny for streets & sidewalks in 2004 and 2005 of which a portion can be added to the downtown project. The plan shows $200,000 from the 75%-2°d Penny in 2006 for City Hall (this is a high estimate) and $30,000 from 25%-2"d Penny in 2004. In summary: 2004 - $50,000 for the Boys & Girls Club; 2005 - $1,000,000 for the Senior Center (other funds may be identified in the future); 2005 - $750,000 for powntown (plus $250,000 from 25% Funds, plus $360,000 from HUD); 2006 - $ 200,000 for City Hall; and 2007 - $ 500,000 for Wellness Center. He informed the Council that the City is close to being able to complete all four projects in the ne�rt four years. If revenues and expenditures are as projected, the fund balance would get pretty small from 2005-2008. This projection includes the 20% set aside for economic development as recently adopted in the Economic Development Ends Policy. Some Council members raised concerns about the city bonding capacity. The City Manager was asked to prepare an analysis of the city's bond health and total city debt. Citv Manager Reaort & Uudates: A joint City Council and Hospital Board meeting was tentatively scheduled for June 18�' at noon. Topics of discussion will include kidney dialysis and the senior citizen center. A joint City Council, County Commission and Board of Education meeting was tentatively scheduled for June 10`� with a back-up date of June 24�'. Topics of discussion will include a consolidated Board of Equalization and the Fire Rescue Truck. Williams provided the Council with written recommendations from the Brookings Human Rights Committee on how to improve inclusion of the International Student population in Brookings and Cultural Diversity Training for city staff. Williams also provided the Council with written recommendations from Transportation Strategy Committee. He noted that the Jefferson Bus Lines are not cunently stopping in Brookings. He is in contact with the company to facilitate a new site. Williams met with State Department of Transportation representatives on state transportation enhancement program funding opportunities for items such as bike trails. The City will submit a proposal to expand bike trail to the east side of interstate and loop back into campus. Williams has been invited to teach a public administration class at SDSU this fall. It would consist of three hours per week for the fall semester. Adiournment. A motion was made by Bozied, seconded by Whaley, to adjourn. All present voted yes; motion carried. Meeting adjourned at 8:26 p.m. C OOKINGS � ,,F a.ROO,�� unsterman, Mayor ����� , ,� � � a Or ~ O4 , (/ `'��--.�� S � hari ornes, City Clerk