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Brookings City Council
Tuesday, May 27, 2003
The Brookings City Council held an action meeting on Tuesday, May 27, 2003 at 5:30 p.m. at
City Hall with the following members present: Mayor Scott Munsterman, Council Members
Doris Roden, Tom Bezdichek (arrived 5:33 p.m.), Julie Whaley, Tom Bozied and Mike
McClemans. City Manager Mike Williams, City Attorney Steve Britzman, and Shari Thornes,
City Clerk, were also present.
Consent Agenda. A motion was made by Roden, seconded by McClemans, to approve the
consent agenda which includes adoption of the agenda; approval of the May 6, 2003 and May
13, 2003 minutes; approval of Resolution No. 30-03 awardin�bids for Western Avenue Asphalt
Paving & Pavement Marking Project (P3333(00)PCEMS 6278) to Bowes Construction, Inc. in
the amount of $191,563.45; awarding a bid to sell a Street Department Motor Grader to
Mayfiedd Colony for $18,351.00 (other bids received on May 20, 2003 were from Stalheim
Equipment for $16,100, Butler Machinery Company for $14,850, Erickson Trucks N Parts for
$6,627). All members voted yes to approve; motion carried.
Resolution No. 30-03
Resolution Awarding Bids On P3333(00)PCEMS 6278 Surfacing On Western Avenue
WHEREAS, the City of Brookings has received the following bid for Project
P3333(00)PCEMS 6278 Surfacing on Western Avenue.
"Bowes Conshuction, lnc." $X 91,563.4S
NOW THEREFORE, BE IT RESOLVED that the low bid of Bowes
Construction, In� of Brookings, SD in the amount of $191,563.45 be accepted
contingent upon the concurrence of the South Dakota Department of Transportation in
the award of the bid.
NOW THEREFORE, BE IT RESOLVED that the low bid of The Road Guy for
Schedule A, Jamir Reclamation for Schedule B, Bowes Construction, In� for
Schedules C, D, E, F and G, be accepted.
Council Member Bezdichek arrived at 5:33 p.m.
MultiPlea Board Reaort. Tom Richter, Swiftel Center Executive Director, updated the
Council on recent activities including their first quarter statistics and upcoming events.
prdinance No. 13-03 Rezonin�- Freeland Addition. A public hearing was held on Ordinance
13-03, an ordinance rezoning Blocks 7, 8 and 9, Freeland Addition from an Agricultural A
District to an Individual I-1 District (Hwy. 14 By-Pass and I-29). All present were given an
opportunity to be heard. A motion was made by Bozied, seconded by Whaley, to approve
Ordinance No. 13-03. All members voted yes; motion camed.
Ordinance No. 11-03 - Disutay of Ftags on Ris6t-of-Wava. A motion was made by
McClemans, seconded by Bozied, to approve first reading of Ordinance No. 11-03, an ordinance
amending the zoning regulations to a11ow for flags to be displayed on the public right-of-way.
All members voted yes on first reading; motion carcied. Public hearing is scheduled for 7une 10,
2003.
Ordinance No. 14-03 - B-5 Amendment to Zoning Ordinance. A motion was made by
Bezdichek, seconded by Bozied, to approve first reading of Ordinance No. 14-03, an ordinance
amending the zonin� ordinance pertaining to a Business B-5 Planned Commercial District. All
members voted yes on first reading; motion carried. Public hearing is scheduled for June 10,
2003.
Resolution No. 31-03 - Revised Preliminarv Plat- Telkamn Addition. A motion was made
by Bezdichek, seconded by McClemans, to approve Resolution No. 31-03, a resolution
approving a revised preliminary plat for a portion of Telkamp Addition (22°d Avenue and 9th
Street). All members voted yes; motion carried.
Resolution No. 31-03
Resolution Approving Preliminary Plat For A Portion of Telkamp Addition
WHEREAS, the Planning Commission has recommended approval of a revised
preliminary plat of a portion of Telkamp Addition; and
WHEREAS, The City Council desires to approve the preliminary plat as recommended;
and
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WHEREAS, It is known that Walmart intends to develop the property into a Walmart
Super Center; and
WHEREAS, this development is adjacent to McCrory Gardens identified in the
Brookings 20/20 Comprehensive Plan as the aesthetic focal point of the community; and
WHEREAS, Walmart has proceeded with its plans with great concern for McCrory
Gardens and has plans that comply with current city ordinances.
NOW, THEREFORE, BE IT RESOLVED, that the preliminary plat of a portion of
Tetkamp Addition as described in the plat is hereby approved; and
IT IS FURTHER RESOLVED,that because of the importance of the adjacent McCrory
Gardens, the City Manager is hereby directed to monitor the site planning process and withhold
approval of the final plat until McCrory Gardens has been adequately considered in the
development.
Citv Council Vacancv. The following candidates presented information to the Council:
Michael Bartley, Rev. Dr. Teri Johnson, Tim Reed, Jay Vanduch, and Troy Hicks. Zeno W.
Wicks III is currently in Africa and submitted comments via email. The Council discussed the
criteria for selection. The Brookings City Charter stipulates that the selection of a council
member is done by majority vote of the Council. Ba11ot selection to select the top two choices
as a preliminary manner of selection was discussed. Once determined who has majority votes,
there would be a final vote to affirm the decision to appoint. The City Manager expressed
concern on that process. The City Attorney will research the issue.
Economic Develoament Policv. A motion was made by Bezdichek, seconded by Whaley, to
approve the Economic Development Policy. All members yes; except Bozied; motion carried.
City of Brookings
Ends Policy 4, Economic Development
Establishing what is to be done, for whom, at what cost, and
Executive Limitations to define unacceptable means
Mission Statement - The City of Brookings is committed to providing a high quality of
life for its citizens, and fostering a diverse economic base, through innovative thinking,
strategic planning, and proactive,fiscally responsible municipat managemen�
Economic Development—Key Performance Area
Economic Deveiopment and eapansion is considered a key performance area by the
Brookings City Council, and appears in the Mission Statement as "fostering � diverse
economic base."
The Council understands and intends to emphasize the importance of a healthy economy in
Brookings and the surrounding area. For the entire community a healthy economy is critical to a
high quality of life. Because of its great importance, there axe many entities involved in
economic development in Brookings. As the City is a significant funding source for much of the
economic development efforts in Brookings it is the Council's intention to spend economic
development dollars in the wisest most productive manner possible.
The City Council's desired End is to have an economy that is healthy and growin� with enough
economic activity to support and fund public services. Toward that end, some overall indicators,
expressed as ends, have been identified:
A. The property tax base is growin�.
B. Sales taxes are increasing.
C. Retail, Commercial, and Industrial buildings are not vacant.
D. There are employment opportunities.
E. There are competitive wages.
Having developed some overall Ends, following are more specific Ends to provide guidance to
both the City Council and the City Manager.
1. City Government is prepared for economic development opportunities.
a) 20% of un-obligated 75%-2nd Penny dollars are set aside for future economic
development opportunities.
b) The City Manager is designated as the primary contact from city government for
economic development inquiries.
c) City government, throu�h its City Manager, acts as a facilitator for cooperation
amongst the various economic development entities.
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d) There is adequate land available for future Industrial and Commercial development.
e) BEDC has an Action Plan with Committees in place to foster economic development,
create opportunities, and react to opportunities.
� BEDC has a Hosting Committee prepared to present Brookings to potential new
business and industry.
2. Economic development entities are working cooperatively and collaboratively.
a) A comprehensive economic development strategy e�sts.
b) Economic development entities meet with the city manager on a regular basis and
report to the City Council on a regular basis.
c) There is an excellent relationship between economic development entities and the
Governor's Office of Economic Development.
d) There is a planned, cooperative effort for all"hostings".
e) There is a rotation of businesses through the EDC Incubator.
3. Economic development efforts are conducted with an emphasis on the community's assets.
a) The growth and expansion of e�sting Brookings industries is the primary target for
increased employment and economic growth.
b) SDSU students and SDSU Colleges are viewed as potential partners to taxgeted
businesses and industries. A business or industry closely related to a field of study at
SDSU can profit from the use of a quasi-professionaVprofessional work force willing
to work part-time and eventually full-time, the knowledge base held within an SDSU
college, and other partnerships with SDSU.
4. There is a University Research& Technology Park close to the SDSU campus.
a) There is a Steering Committee to guide development and consensus.
b) There is a plan and a strategy for accomplishing a R&T Park.
c) Agreements for governing various Research Park Programs are in place.
5. The land around the Swiftel Center/Ice Arena is developed to enhance and complement the
existing land use in the area.
a) Planning for this important area of land has been conducted.
b) Proper zoning changes have been completed.
c) Zoning changes encourage a University ResearchBusiness park atmosphere and
promote economic development.
d) The South Dakota Department of Transportation has moved its facility and
transferred its land to the City of Brookings so that it is available for development
in conjunction with the University Research/Business Park and the Swiftel
Center/Ice Arena.
6. Tourism is bringing outside money to the community.
a) Quality events and promotions occur frequently.
b) There is an events coordinator and an emphasis on filling the summer months
with activities. Hotel rooms are full.
c) "3rd Penny"tax receipts are increasing.
d) Sales taar receipts are directly impacted by events.
e) Facilities (Ice Arena, Swiftel Center, Sports Fields, Performin� Arts Center) are
used at capacity.
fl Promotion dollars leverage significant visitor spending.
g) The community accepts a plan for the broadeting of the tax base for promotional
uses.
7. Tourism entities are working cooperatively and collaboratively.
a) A comprehensive promotion strategy exists.
b) City Govemment acts as a facilitator for cooperation among the various
tourism entities.
8. The Research and Technology Center operates to facilitate the start-up and continued
health of agricultural and research based business and industry. Businesses and
organizations placed in the Center are agricultural research and technology based. A
specific policy,guides the management of the Research and Technology Center.
9. Because the State of South Dakota provides local control of the number of liquor licenses
allowed in a City, there are ample liquor licenses available for future development of
amenities the traveling and visiting public desires. The City of Brookings has a policy to
guide the distribution of licenses(operating agreements).
10. The cost for tourism and promotion will not exceed the sum of the "3`d Penny" revenues
raised annually plus $300,000.
11. The cost of economic development activities fluctuate based on the need and projects
proposed.
12. The City Council has considered predevelopment agreements with large retail
developments.
07 �
2004 Aparopriation Requests. 2004 City funding applications have been submitted by the
Chamber of Commerce, Brookings Area Community Band, Braokings Arts Council, Brookings
City Cab, Brookings Economic Development Corporation, Brookings Kids Voting, Convention
Visitor's Bureau, Downtown Brookings Inc., East Central CASA program, East Central Mental
Health, and the Swiftel Center. The Council asked to hear presentations from Brookings Area
Community Band, Downtown Brookings Inc., East Central CASA program, East Central Mental
Health, and the Swiftel Center at a future meeting.
Fire Heaw Rescue Truck. City Manager Michael Williams and Fire Chief Darrell Hartmann
presented additional information about the proposed purchase of a Heavy Rescue Unit for the
Brookings Fire Department. The City has an opportunity to purchase a 2000 KME Custom Heavy
Rescue unit. There was consensus to proceed with sending personnel to view the equipment.
The Council will discuss the ne� step in the bidding process at the June meeting.
Research Park Steering Committee. A motion was made by Bozied, seconded by
McClemans, to appoint Scott Munsterman as a city representative on the Research Park Steering
Committee. All members voted yes; motion carried.
East Central Regional Communications Council. A motion was made by Roden, seconded by
Whaley, to appoint Tom Bezdichek as city representative to the East Central Regional
Communications Council (E-911 Council). All members voted yes; motion carried.
Eaecutive Session. A motion was made by Bozied, seconded by Roden, to enter into Executive
Session at 8:04 p.m. regarding Labor Negotiations and Health Plan, with the Mike Williams,
City Manager; Steve Britzman, City Attorney; Tracy Dahl-Webb, Human Resources Director
and Shari Thornes, City Clerk present. All members voted yes; motion carried. A motion was
made by Bozied, seconded by McClemans, to return to regular session at 9:04 p.m. All members
voted yes; motion carried. No further action was taken.
Adiournment. A motion was made by Roden, seconded by Bozied, to adjourn. All present
voted yes; motion carried. Meeting adjourned at 9:04 p.m.
CI ROOKINGS
oa°...C�NC�Fe S . unsterman, Mayor
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ari Thornes, City Clerk