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Home My WebLink AboutCCMinutes_2003_04_15 061 Brookings City Council Tuesday,Apri115, 2003 The Brookings City Council held an action meeting on Tuesday, April 15, 2003 at 5:30 p.m. at City Ha11 with the following members present: Mayor Virgil Herriott, Council Members Doris Roden, Zeno W. Wicks III, Scott Munsterman, Tom Bozied and Mike McClemans. Sam Artz was absent. City Manager Mike Williams, City Attorney Steve Britzman, and Shari Thornes, City Clerk, were also present. Consent A�enda. Action on bids for the Soccer Tournament Field Lighting Project was removed from the consent agenda for discussion purposes. A motion was made by McClemans, seconded by Roden, to approve the consent agenda which includes adoption of the agenda as amended, approval of the March 25, 2003, April 1, 2003 and Apri19, 2003 minutes, and approval of Resolution No. 19-03, declaring equipment surplus (John Deere '770A 1985 Motor Grader from the Street Department). All present voted yes; motion carried. RESOLUTION NO 19-03 DECLARING SURPLUS PROPERTY—Motor Grader WHEREAS, the City of Brookin�s is the owner of the following described: One (1) John Deere 770A 1985 Motor Grader from the City Street DepaMment WHEREAS, this property is no longer necessary or useful for City purposes and it is the desire of the City of Brookings to sell same as surplus property; WHEREAS, the City Manager will appoint three qualified appraisers to appraise the value of the property and obtain three appraisals; NOW, THEREFORE, BE IT RESOLVED by the governin�body of the City of Brookings, South Dakota, that this property be declared surplus property according to SDCL Chapter 6-13. Bids - Soccer Tournament Field Li htin Pro'ect. The followin bids were received on Apri19, 2003: Bidder City Base Bid Aiternate Bid Electric Su 1 Co. Sioux Fa11s, SD 162,200.00 $12,375.00 Clites Electric Const. Brookin s, SD 162,900.00 $12,795.00 Electric Construction Sioux Falls, SD $167,000.00 $11,000.00 TK Etectric Mitchell, SD $167,984.00 $11,000.00 Jon Schwartz Electric Omaha, NE $170,878.99 $11,000.00 GF Electric Sioux Fa11s, SD $178,500.00 $11,700.00 Perry Electric Brookings, SD $198,383.00 $15,788.00 57006 A motion was made by McClemans, seconded by Bozied, to award the bid to Electric Supply Company of Sioux Falls, SD for the low bid of$162,200 and not accept the 10 year warranty option. All present voted yes; motion carried. " Resolution No. 20-03—Canvassin�Apri18. 2003 Election. A motion was made by Wicks, seconded by Munsterman, to approve Resolution No. 20-03, canvassing the Apri18, 2003 Municipal Election Ballot._ All members voted yes; motion carried. , RESOLUTION No. 20-03 Canvassing the April 8, 2003 Municipal Election WI�REAS, on the 8th day of April, 2003, there was held in the City of Brookings, South Dakota, an election for the purpose electing a mayor and three council members, and WI�REAS, the jud�es and clerks of said election have returned to the City Council of the City of Brookings the official results for the purpose of the official canvass, and WHEREAS, the City Council on April 15, 2003 has canvassed the results for the purpose of detennining the official election outcome, and NOW, TI�REFORE, BE IT HEREBY RESOLVED By the City Council of the City of Brookings, South Dakota that the official vote at the special City Election held Apri18, 2003 was as follows: Mayor's Race Scott D. Michael Under Over .� �;. Munsterman D. Votes Votes Bartle Precinct 1 80 37 3 0 Precinct Z 202 149 9 0 Precinct 3 180 146 3 0 � � 2 Precinct 4 436 359 8 p =:,;�- "�`r:EX�`;'y: Precinct 5 469 256 12 0 °"��` `'��`� :;,, Precinct 6 298 149 8 0 ��'�� `�� _�_ TOTAL ,1665 � 1096 - 43 0' . '�$04 3 Year Council Troy Thomas Zeno W. Under Over '" y'��' � � `�`�"`�"'�`` Member(1) D. Bezdichek Wicks Votes Votes '�,i�+��"�� H1CkS III ,'��-�?�s£;.��E°�.:��{��'�'��:, Precinct 1 19 46 51 4 0 -��-�`�s��' 't'� Precinct 2 49 160 141 g 2 ��° �.�`" ; ~'��'=`�"J Precinct 3 57 156 100 8 8 °'��ed:�''} - - = Precinct 4 73 407 298 18 7 ��`�'��"��y' - � �F ��#.: Precinct 5 74 384 2b0 13 6 �''>��k'�"'' Precinct 6 55 198 185 15 2 `"` �',w��.~;A,;:: ' TOTAL 327 1351 1035 66 25 2804 1 Year Council Michael Charles Julie Willia Unde Ove "''�� ` ' Member(2) J. Kuechenmei R m r r �:,'�`��:;;; McClem ster Whale Davids Votes Vote '��'� ��<' ans on s _tl_a�::t�;-�r d`�;; Precinct 1 63 14 64 25 74 0 ��.:;�.� �`A;;_ Precinct 2 202 73 191 105 149 0 :�,�;�::;;� rt��`;;`,_ Precinct 3 198 73 176 97 114 0 ;_�?�;,';;�,.�,,V`��;�. z Precinct 4 478 143 401 280 304 0 "",,:x�;,�;��`° Precinct 5 478 116 361 202 313 4 �:;�;;:�.�. `,;;l�N, Precinct 6 280 55 230 144 201 0 ;>�';;-�.��ry,,;'v` Total 1699 474 14�3 853 1155 4 560$ Mavor's 5tate of the Citv Messase. The following State of the City Message was submitted by Virgil H. Herriott, Mayor: "The City's Charter provides that the Mayor shall each year present "an annual state of the City message." It is now my privilege to present my third and final such message. In a few words, City Government is in good shape. Yes there are some problem areas but time and additional revenue will solve most of them. I think of City Government as including the City owned Utilities Department, the City owned Municipal Hospital and Brookview Manor, and City General. In addition the City General owns the Multi-Plex and its Swiftel Center, the Airport, the Municipal Golf Course, Larson Ice Arena, the new soccer complex, the Swimming Pool, the Research and Technology Center, the Regional Land Fill, the Municipal Liquor Store and a number of parks and recreation areas. Some of these entities are separate corporations with members of their boards appointed by the City. In total there are 14 boards, committees and commissions composed of 116 citizen volunteers who have been appointed by the City to represent the citizens' interests in various entities and programs. We are fortunate to have such civic minded citizens. They are a valuable part of city govemment and play an important role. They do a good job! Some look at the future and see the City's glass as being "half empty" and are worried about the City's future. I look at the same glass and see it as being "half full" and am full of confidence about our future. Our sales tax collections, a major source of income, have fallen off due to the current economic contraction even though many our costs continue to rise. This does create problems now in creating a cunent balanced budget. As a result certain planned expenditures, such as equipment replacement have been postponed and some position vacancies have not been filled. That cannot go on indefinitely without inflating future costs and raising safety concerns for both employees and the public. I have no doubt that in the future, economic conditions will improve, sales tax revenues will increase, and the City will be able to fund its full budgetary needs. In about 10 yeaxs, the bonded indebtedness will have been retired from 2nd penny sales taxes. The money then available will provide future Councils with new options. Who knows what they may be? Increased efforts to stimulate growth in economic activity should expand our population, diversify and increase our tax base and enable Brookings to continue to be °'Someplace Special." as � SDSU is our biggest industry. The students, faculty and administrators comprise over half our total population. They are a huge economic engine in the community. It's too bad that we don't provide more job opportunities here for the graduates rather than see them go to another community to become "economic engines" there. It has been an honor to serve as your Mayor. Not all of my goals were achieved. My major goal was to help steer the new Council towards its role as defined in the City Charter. We did recruit and employ a highly qualified City Manager. Michael Williams has done a very good job, in my opiruon. His skills at building a management team and his attention to their training has produced a more efficient and productive work force. This enables the City to do a better job while producing good results at less cost. He has done an excellent job developing an annual budget in accordance with council guidelines. His skills in representing the council with allied bodies have been invaluable in bringing about better communications and coordination of efforts. I recite just two of many examples. First, he and the police chief inet with SDSU representatives resulting in a joint effort of education and enforcement to curb under age and irresponsible use of alcohol, both on and off campus. Second, he successfully pursued an application from Met/Life through the National League of Cities to finance the formation the new program for a student advisory council. Both of these will produce real benefits to the city. The council has had many discussions about its role as a policy making body and the role of the city manager for policy administration as provided in the charter. Hopefully this will improve in future years. Differences in philosophy and values among Councilors leads to some divided votes but this is not a necessarily bad thing, in my opinion. It's one of the reasons we have a seven member council, with opportunities for different opinions to be represented. I'm grateful for the many favorable comments and expressions of support that I have received from the public during my tenure. I have an observation about the community concerning the Multi-Plex project. It has been a divisive project and has left scars. Now it is in place and is adding to the economic base of our community while adding to the educational, cultural and entertainment opportunities. Making it a success should be the plan now rather than wishing it hadn't happened. Ruth and I have lived in eastern South Dakota nearly 55 years, since 1948 when we moved to Watertown. We ne�moved to Colman in 1953 and then to Brookings in 1967. We lived part-time at Lake Poinsett for 30 years, 1960 to 1989. We've made many good friends and have appreciated a11 your support. But as the old saying says "a11 good things must come to an end." In May we will be moving to Oakdate, Minnesota to an apartment for senior independent living. This will put us near our family, enabling us to better know our three great ganddaughters, our three granddaughters and be nearer our daughter and her husband. Our heads tell us this is the right thing for us to do now but our hearts aren't so sure. We will miss a11 of you and wish you the best of everything. Thank you for your support and friendship. Brookings is a great place and has a bright future. Its greatest asset is the people who live here. Their thoughtful participation in government will insure its future." Student Advisorv Council Reuort. Student Advisory Council members Kelly Bosma and Jen Tschetter updated the Council on their recent activities. The Council is sponsoring a Youth Summit v►rith area high school and college youth on Wednesday, Apri123, 2003. Housemovin�Reauest—Darrick Wika. A public hearing was held on a house moving request from Darrick Wika to move a house from 316 8�`Avenue to the property described as the South 65', North 110', East 160' of Block 12, Parkdale Home Third Addition, also known as 925 First Avenue. All present were given an opportunity to be heard. A motion was made by Munsterman, seconded by McClemans, to approve the request. All members voted yes; Bozied abstained, motion carried. Ot�Sale Malt Beverase License Transfer—Chew Lounte,Inc. A public hearing was held on a Request to transfer an off-sale malt beverage license for the Chevy Lounge, Inc. from Hartley Nordbye Sr. to Hartley Nordbye Jr. for the license held at 303 Main Avenue. All present were given an opportunity to be heard. A motion was made by McClemans, seconded by Bozied, to approve the transfer. All members voted yes; motion carried. Resolution No. 21-03—Chew Lounge Oaerating Agreement. A motion was made by Bozied, seconded by Munsterman, to approve Resolution No. 21-03, authorizing the City Manager to enter into an operating � fi4 agreement with Hartley Nordbye Jr., owner of Chevy Lounge, Inc. This is a request to reassign the Chevy Lounge Operating Agreement from Hartley Nordbye Sr. to Hartley Nordbye Jr. located at Lot 2, Block 3, Original Plat Addition, 303 Main Avenue. All members voted yes; motion carried. Video Lotterv License—Chew Lounge, Inc. A motion was made by Bozied, seconded by Munsterman, ta approve a video lottery license for the Chevy Lounge, Inc. 303 Main Avenue, owned by Hartley Nordbye Jr. All members voted yes; motion carried. RESOLUTION NO. 21-03 Chevy Lounge Inc. Liquor Operating Agreement BE IT RESOLVED by the city of Brookings, South Dakota, that the City Council hereby approves a Lease Agreement for the Operating Liquor Management Agreement between the City of Brookings and the Chevy Lounge Inc., Hartley Nordbye Jr., owner, for the purpose of a liquor manager to operate the on-sale establishment or business for and on behalf of the City of Brookings at 303 Main Avenue also known as the Chevy Lounge. BE IT FURTHER RESOLVED that the City Manager be authorized to execute the Agreement on behalf of the City, which shall be for a period of five years, with a five year renewal, subject to approval of the City Council. Ordinance No. 09-03—Historic Preservation. Introduction and first reading was held on Ordinance No. 09-03, an ordinance amending Chapter 46 of the Revised Code of Ordinances of the City of Brookings, South Dakota, and pertaining to historic preservation in the City of Brookings, South Dakota. A motion was made by Wicks, seconded by Munsterman, to approve the first reading of Ordinance 09-03. All members voted yes; motion carried. Second reading is scheduled for Apri122, 2003. Ordinance No. 10-03—Conflict of Interest. Introduction and first reading was held on Ordinance No. 10-03, an ordinance establishing a Conflicts of Interest Policy for the City of Brookings, South Dakota. A motion was made by Munsterman, seconded by McClemans, to approve the first reading of Ordinance 10- 03. All members voted yes; motion carried. Second reading is scheduled for April 22, 2003. Ordinance No. 12-03—Suualemental Aauro�riation. Introduction and first reading was held on Ordinance No. 12-03, an ordinance entitled "An Ordinance Authorizing a Supplemental Appropriation to the 2003 Budget for the Purpose of Providing for Additional Funds for the Operation of the City. A motion was made by Bozied, seconded by Roden, to approve the first reading of Ordinance 12-03. All members voted yes; Wicks and McClemans abstained, motion carried. Second reading is scheduled for April 22, 2003. Creating the Joint Research and Economic Development Steering Committee. A motion was made by Munsterman, seconded by Roden, to approve creating the Joint Research and Economic Development Steering Committee among South Dakota State University, South Dakota State University Foundation, the City of Brookings and the Brookings Economic Development Corporation. All members voted yes; motion camed. Preliminarv Subdivision Plan. A motion was made by McClemans, seconded by Bozied, to approve a preliminary subdivision plan of blocks 7, 8 and 9 of Freeland Addition(north of Highway 14 By-Pass and east of I-29). All members voted yes; motion carried. I-1R Site Plan. A motion was made by Roden, seconded by Munsterman, to approve an amended I-1R Site Plan of Lot 2, Block 7, Wiese Addition, also known as lOQO 32°d Avenue. All members voted yes; motion carried. Council Members Open Discussion. Wa1-Mart is considering building a new larger store north of the current Perkins Restaurant. The Council asked the City Manager to assess what impact that relocation could have on McCrory Gardens and identify means to minimize any negative impact. The Council plans to attend Governor Round's luncheon in Brookings on April 30�'. This is the Governor's first stop on his"Capitol for a Day" itinerary. Early publicity on mosquito control was suggested. Adjournment. A motion was made by Munsterman, seconded by Wicks, to adjourn. All present voted yes; motion carried. Meeting adjourned at 6:18 p.m. ,C O � OI Se ��e��1� � ' ---1 . y?.�'' 'N��.° Virgil erriott, Mayor o�A�EP o:, '° G �� "�P rnes, City Clerk