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HomeMy WebLinkAboutCCMinutes_2003_04_01 0 � 8 Brookings City Council April l, 2003 The Brookings City Council convened in a planning session on Tuesday, April 1, 2003 at 5:30 p.m. in the City Council Chambers at City Ha11 with the following members present: Mayor Virgil Herriott, Council Members Mike McClemans, Scott Munsterman, Doris Roden, Sam Artz, and Zeno W. Wicks III. Council Member Tom Bozied was absent. City Manager Michael Williams, City Attorney Steve Britzman, and City Clerk Shari Thornes were also present. Mayor Herriott called the meeting to order 5:30 p.m. Motion was made by Roden, seconded by Munsterman, to adjourn at 8:00 p.m. or when we finish the agenda, whenever is sooner. All present voted yes; motion carried. Schedule Saecial Council Meet'��n . A motion was made by Munsterman, seconded by Roden, to hold a special City Council meeting on Wednesday, April 9�`at 4:00 p.m. for the purpose of the City Manager's performance evaluation. All present voted yes; motion carried. Referendum Petitions. Michael Williams, City Manager, reported that a sufficient number of petitions had been submitted on March 31, 2003 to refer Ordinance 02-03 to a vote. If the City Council wishes to hold a special election, they must identify that date at a special meeting by April 14. No action by the City Council would automatically place the issue on the ne�municipal election which is Apri12004. A motion was made hy McClemans, seconded by Artz, to discuss the issue at the special Council meeting on Apri19�'. .All present voted yes; motion carried. Board of Health Reaort. Dr. Merritt Warren, Board Chair, reported that the annual spring cleanup starts on Monday, Apri17. The landfill offers free dumping from Apri17 to 30. The annual latex paint exchange will be held on April 12 from 9:00 a.m. to noon for drop up and the remix paint pickup will be from noon to 4:00 p.m. The landfill will offer e�ended hours on April 12 and 13 from 8:00 a.m. to 5:00 p.m. The landfill is continuing to experiment with 3M material for fill cover. The e�sting landfill scale software system is a 10 year old DOS-based unit that is no longer service. Staff is researching a new scale software system. The landfill is conducting a survey with other state solid waste operations researching state recycling use on volume and costs. They are also investigating state loan funding options for next trench in 2005. The escrowed funds may not be adequate. Finally, they are working with the local emergency planning committee to assemble a list of retired volunteers with knowledge in environmental or health-related fields for terrorism emergency planning. John Kvle, Proeram Director. Institute for Youth.Education & Families,National League of Cities. 7ohn Kyle said he is in Brookings on a site visit for the National League of Cities MetLife City Connection Project. Brookings was one of 11 sites in the national selected to participate in this program. The program is an effort to encourage, enhance, promote, and develop local youth governmental participation efforts. Brookings is hosting a youth summit on April 23`�. He noted that three members of the local team participated in a cross site visit in Washington, DC last week to participate in networking, training, and assistance in carrying out the respective projects. The NLC is committed to this effort and youth attend their national conferences and serve on a NLC committee. During this site visit he will meet with the summit facilitator, the student advisory council, members of the team that assembled the MetLife project, SDSU student senators, the SDSU President, Brookings school officials, and the city leadership team to provide ideas and encouragement. The site visit is designed around what the community wants. The desired outcomes are to seek and share new information, encourage ideas and stimulated change. Brookings Area Transit Authoritv (BATAI ReQUest. Steve Rames, representing BATA, explained their request to build a bus barn on a parcel of land to be leased from the City of Brookings. BATA is in the process of locating land to construct a storage facility to house their buses and to provide office space for the staff. Federal funds have come available for this activity. Plans are to build a 113' x 72' metal building to accommodate nine vehicles with a small portion dedicated to office space. They were proposing constructing this facility on the city-owned property across from the Municipal Airport on 2nd Street South. There was consensus to move ahead with a resolution at a future action meeting. Pr000sed amendments to the Historic Preservation Ordinance. Pat Fishback, BHPC Chairman, reported that since the last presentation to the City Council the BHPC had offered the ordinance for review to citizen reviewers, a planning commission subcommittee, a preservation consultant and had personally met with some of the citizen reviewers. All who submitted comments were e�remely helpful in making the proposed amendments better. Fishback briefly reviewed the materials that were provided to the Council which included a cover letter, revised ordinance table of contents, revised amended ordinance, changes to the document from the January draft, changes to the document from the current Ord. 5-89, and responses to previous City Council questions. She pointed out the primary changes from the January document. She further noted corrections to the revised amended ordinance. Members of the Council commended the BHPC for their hard work on this project. There was consensus to bring the ordinance forward for first and second reading on April 15 and 22. 059 Cable TV Franchise A�reement. The City Council reviewed a draft Cable TV Franchise Agreement. Adam Peterson, Brookings resident, raised concerns about the service and provided competitive rate information. He recommended more evaluations than every three years. He expressed concern about the accuracy of their pricing terms for packages. He noted that Brookings residents experienced a $10.80 rate increase in one year as compared to the average rate increase of$2.00 in other South Dakota communities. He expressed the need for more frequent surveying. The City Attorney noted that the city can't regulate rates beyond the basic tier. The city recently ananged for a iow cost alternative for Brookings residents with a limited number of channels for under $20.00. Larger tiers are not subject to rate regulations since the Cable Act of 1996. He agreed that the hearings should be changed from every three years to annually. He noted that this is not an exclusive agreement and other competitors could come to Brookings. He recommended shortening the agreement time from 15 to 10 years. The agreement will be on a future action meeting after negotiations with the cable company. Contlict of Interest Ordinance Draft. Two versions of a draft Conflict of Interest Ordinance were presented to the City Council for discussion. There was consensus to schedule first reading on the ordinance version without a board at the April 15 Council meeting. Caaital Proiects. The City Manager presented a list of capital projects that have been discussed in the past. He reported the second penny fund will end the year with$1.2 million and he anticipates the fund will increase by $300,000 to $500,000 annually. However, the City will not likely to be able to bond for anything major due to the current level of debt. It was noted that the second penny ta.x law will change soon and those funds can become part of the general revenue. Debt payment for e�sting projects already earmarked under the 25% and 75%rules would still continue. Mark Whaley, Brookings Boys& Girls Club representative, was present to update the Council on the Club's current activities which include submission of a $40,000 grant application to the National Boys and Girls Club; advertising for the executive director's position; participation in a retreat with nationai representatives; consideration of using the Brookings Foundation to represent the group in fund raising status; and kicking off a local fund raising campaign. Board, Committee& Commission 2002 Annual Reports. The item was deferred to the May meeting. Consolidated Board of Equalization. The City and the County have the option under state law to consolidate their Boards of Equalization. The Council briefly discussed the impact of consolidation and asked that this item be scheduled at a future meeting. Agreement to create the Joint Research and Economic Development Steering Committec. David Marquardt, Executive Director of SDSU Foundation, and Duane Sander were present to discuss a proposal to create a steerin�committee of SDSU, SDSU Foundation, BEDC and the City of Brookings representatives to coordinate efforts of research and economic development in Brookings. The University would like to work directly with the community to enhance these efforts in the community and the state. The Foundation has been actively involved in this area in the establishment of the enterprise institute, implementation of technology transfer, encouragement of angel and venture capital investments, entrepreneurial program promotion, and providing services, knowledge and information for start-up companies anywhere in the state, all of which has been done with private funds for the last 3 years. He noted that the Foundation Board consists of 51 members in 15 states in the U.S. who are a11 interested in helping SDSU and the State of South Dakota. Their office was charged with drafting a steering committee agreement. The proposed committee structure would consist of four primary participants: SDSU, City of Brookings, Brookings Economic Development Corporation, and the SDSU Foundation. Each of the four would have three representatives on the steering committee which would be designed to provide a communications authority, not a governing authority,to keep everyone apprised what each was doing. This is an opportunity to utilize different resources that can be garnered from each of the groups that are a11 completely different. This committee can provide that coordination and implementation. A motion was made by Wicks, seconded by Munsterman to adjourn at 8:21 p.m. All voted yes; motion carried. ITY OF GS � � >� , %...�.� � - Virgil .�Herriott, Mayor ���ooae 5 0 c s �� (// O ���•� j es, City Clerk