HomeMy WebLinkAboutCCMinutes_2002_10_08 o1z
Brookings City Council
October 8, 2002
The Brookings City Council convened in a planning session on Tuesday, October 8, 2002 at 4:00 p.m. in
the meeting room at City Ha11 with the following members present: Mayor Virgil Herriott, Council
Members Mike McClemans, Tom Bozied, Scott Munsterman, Doris Roden, and Zeno W. Wicks III. Sam
Artz was absent. City Manager Michael Williams, City Attorney Steve Britzman and City Clerk Shari
Thornes were also present. Mayor Herriott called the meeting to order 4:00 p.m. Motion was made by
Roden, seconded by Munsterman, to adjourn by 6:30 p.m. All present voted yes; motion carried.
Renort by Brookings Committee for People who have Disabilities. Kurt Cogswell, Committee
Chairman, gave a brief report on the committee's recent activities. No action was taken.
Economic Summit. The Council discussed the recent economic summit sponsored by BEDC on
September 16, 2002. Some members found that the summit did not meet their expectations. Problems
noted were that some key economic development players were not present, the event was not an
opportunity to discuss policy direction, and it needed to be more comprehensive.
New Economic Development Organization Suggestion. Council Member Munsterman proposed the
following policy draft for the coordination and funding of economic activities in Brookings.
1. Council must identify and appoint one entity qualified to lead the coordination of all economic
activity for the City of Brookings.
2. Council has a direct link to the director of the Coordinating Entity through the city mana�er.
3. Council directs the"Coordinating Entity"to perform the following:
a. Design a business model (following City Ends Policy) providing the city with an
assessment of all economic activity and return on investment of funds on a quarterly report
basis.
b. Responsible for the coordination of a11 economic activity in Brookings; coordinating the
efforts among various desi�ned"economic-building" organizations as well as SDSU under
the umbrella of a comprehensive marketing and business plan.
c. Responsible for the assessment, allocation and distribution of funds to organizations,
events or entities which meet the requirements of the business model; ie. Giving money to
organizations, etc., that give `the big�est bang for the buck'. The Coordinating Entity will
be held accountable for expenditures and outcome of return on investment.
d. Responsible for bringing together a diverse group of citizens involved with economic
development, in which decisions will be based upon their input.
4. Council directs the Coordinating Entity to provide a regionalized comprehensive economic plan,
to include community involvement within a 30 mile market radius of the City of Brookings; in an
effort to:
a. Promote the economic well-being of regional communities, and
b. Gain the loyalty of the `buying power' of regional communities.
5. Coordinate"Joint Venture Arrangements"between other government entities(such as county
government and regional school districts), private sector business and industry as well as volunteer
service organizations; for the following purpose:
a. Broaden the availability of revenue sources for operational and capital expenditures for the
MultiPlex facility.
b. Provide fundraising opportunities for community volunteer organizations.
c. Provide fair access to all catering businesses within the Brookings area; allowing
competitive bidding on a per event basis.
Action steps identified: This issue will be placed on the next Council Planning Session agenda to define
the categories within economic development. Prior to that time council members will seek input from
groups and members pertaining to economic development.
Municinal Services -Baseline for Life Safetv. The Council discussed definin�a measurement baseline
for Life Safety personnel in their February planning retreat. Further clarification on this issue is needed.
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Municiqat Services- Enterqrise Policv. The Council reviewed the following draft policy as an addition to
the Governance and Ends Policy 2, Municipal Services
City of Brookings
Ends Policy 2, Municipal Services
Guideline C:
The City of Brookings has unique enterprise operations including the Solid Waste Disposal (landfill), the
Solid Waste Collection, and the Liquor Store. In terms of enterprise operations the City Manager shall
not:
1. Fail to comply with Guideline B;
2. Fail to review the Return on Assets (ROA) on an annual basis. The Return on Assets will
be calculated comparing the net profit to the total assets of each enterprise operation. Net
profit will be calculated using the total revenue of each enterprise including the sales of
services or goods, interest, rents, sale of fixed assets, and miscellaneous income minus all
expenses including depreciation, but excluding the General Fund transfer expense. Total
assets will include long-term assets and cunent assets, but not restricted cash controlled by
other entities(such as grants, closure funds, etc.).
3. Fail to compare, as a percentage, the General Fund Transfer to the gross revenue of each
enterprise operation on an annual basis;
4. Fail to compare the enterprise operations against othec similar government operated
enterprises in the state of South Dakota every two years. However, a description of the
uniqueness of the enterprise operations must accompany the comparisons, which may to
include:
� Services provided
• Service area
• Fees charged
• General Fund Transfers(if any)
• Tota1 gross revenue generated
• Source of funding for capitat expenditures(revenues, grants, second penny sales
tax, general fund, loans, etc.)
5. Fail to calculate earnings ratio on an annual basis; (sales of�oods ar services minus
expenses including depreciation, but excluding the General Fund transfer; divided by sales
of goods and services times 100)
6. Fail to review a five year Capital Improvement Plan(CIP) on an annual basis. The CIP
must list the capital outlays and source of funds, including demonstrating that needed
capital reserves are maintained so that the enterprises are being operated in a stable
financial manner.
Code of Ethics. City Manager Williams presented a revised document for review. The Council agreed to
take action on the revision at their October 15, 2002 meeting.
Eaecutive Session. Motion was made by Roden, seconded by Bozied, to enter into Executive Session at
6:05 p.m. regarding an economic development proposal with the City Manager, City Attorney, Richard
Smith, Barbara Ward-Doherty, LaDell Swiden, and the City Clerk present. All members voted yes;
motion carried. Motion was made by McClemans, seconded by Bozied, to return to regular session at
6:30 p.m. All members voted yes; motion carried.
The Council discussed changing the meeting days from Monday to Tuesday. Action to change dates will be
scheduled for the October 15�'meeting.
A motion was made by Roden, seconded by McClemans, to adjourn. Meeting adjourned at 6:40 p.m.
CITY OF BROOKINGS
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Virgil H. mott, Mayor
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Shar� hornes, City Clerk