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Home My WebLink AboutCCMinutes_2002_09_23 007 Brookings City Council September 23,2002 The Brookings City Council convened on Monday, September 23, 2002, in regular session at 5:30 p.m. at City Ha11 with the following members present: Mayor Virgil Herriott, Council Members Sam Artz, Tom Bozied, Doris Roden, Scott Munsterman, and Mike McClemans. City Manager Michael Williams and City Attorney Steve Britzman were also present. Consent A�enda. A motion was made by Raden, seconded by Bozied, to approve the consent agenda which included adoption of the agenda; approval of the September S and September 9, 2002 minutes; action on Resolution No. 42-02, final change order for P3313(00); action to award bids for snow removal with faur blades from Bowes Construction at $94.00 per hour with chains or$84.00 per hour without chains; two loaders from Bowes Construction at $80.00 per hour; one reversible blade loader from Prunty Construction Co. Inc. at $100.00 per hour; and fourteen tandem trucks from Prussman, Prunty, Bowes&B&B Concrete, Inc. ranging from $47.75 - $53.00 per hour; action on Resolution No. 43-02, for NLCYEF Institute Grant and action on Resolution 44-02, final change order for 2002-02SWR, Schedule C. All present voted yes; motion carried. Resolution No. 42-02 Resolution Authorizing Final Change Order(CCO#1 Final) for P3313(00) PCEMS 312R, Medary Avenue South Surfacing and Pavement Marking Project BE TT RESOLVED by the City Council that the followin� change order be allowed for P3313(00)PCEMS 312R. Construction Cha.nge Order Number 1 Final Adjust estimated quantities as"as build" for a total decrease of$14,921.70. Passed and approved this 23�day of September 2002. SNOW REMOVAL BID3 DEPT dt IDDER VEffiCLE NUMBER CUBIC YARD9 HOURLY RATE ,De Bowes Construction,Iuc CAT 140 94.00 wk�sim 84.00 w/o chau�s Midland C In CAT 140G 1995 95.00 w/chaim 85.00 w/o chains Bowes Construction,Inc 950E 4 80.0� Bowes Construction,Inc 960F 4.5 80.00 Bowes Conatructi Inc 966E 5 80.00 Bowea Construction,Inc 980G 6 90.00 Midland 950F 1996 4 80.00 Conslruction Co JD 644H Reve�sible Blade 100.00 Pnassman Contra ' 33 20 47.75 Pcusffinan Coatractin 7 18 47.75 Bowes Constiuction T23 16.4 48.00 Bowes Construction T24 16.4 48.00 Bowes Construction T7 16.4 48.Q0 Bowes Construction T8 16.4 48.00 B&B Concrete,Inc. 19 21.4 49.00 B 8c B Concrete,Inc. 27 21.4 49.00 B Bc B Coacrete,Ina 28 19.92 49.00 Conatruction 17 16. 50.00 Conshuction 26 16. 50.00 Co�huction 28 16. 50.00 Prussmsn 75 18. 53.00 Ptussman C 13 18_ Bowes Construction,Inc Loader 966E 5 80.00 Bowes Constructicm,Inc CAT 140 Grader/win N/A 84.00 Bowes Construction,Inc Trudc T23 16.4 48.00 Bowes Conshuction,Inc Loader 938F 3.5 50.00 Bowes Con.vhvction,Inc Truck T24 16.4 48.00 Resolution No. 43-02 Resolution NLC-YEF Institute Grant WHEREAS,the City Council of the City of Brookings understands that working with youth to advance youth and community well-being is clearly a most effective method of municipal business; and WHEREAS,the active engagement of young people in representative government at the local level ensures the long-term health of our democracy; and D0 � WHEREAS,Young people are the experts on their experiences, needs, and interactions with other segments of the community. Involving youth in local decision-making taps this important knowledge and helps elected officials to shape more effective policy; and WHEREAS, Youth participation promotes the full and healthy development of young people. Through civic engagement, young people gain work experience, acquire new skills, learn responsibility and accountability, develop a greater sense of confidence, empowerment, and membership, and forge meaningful connections with other young people and adults. WHEREAS,Research suggest young people who are involved in positive activities such as community service and participation in civic affairs are less likely to pursue risky behaviors or get into trouble. NOW THEREFORE BE IT RESOLVED,that the City Council of the City of Brookings desires to be awarded a NLC Youth, Education and families Youth-City Connection Grant. The City Manager is hereby directed to complete application forms and communicate our intent to be a model City for the NLC YEF Institute Grant. IT IS FURTHER RESOLVED to e�end the City of Brookings appreciation to MetLife for its strong contribution to children and families with this program. PASSED and ADOPTED this 23`d day of September 2002. Resolution No. 44-02 A Resolution Authorizing Final Change Order(CCO#1 Final) For 2002-01SWR, Schedule C: (Soccer Site) Carl V. Carlson Company BE IT RESOLVED by the City Council that the following change order be allowed for 2002-01 SWR: Schedule C: Construction Change Order Number 1 Final Adjust estimated quantities as"as build" for a total increase of$2,490.44. Passed and approved this 23�d day of September 2002. SDSU Renresentative. Dan Hanson was present and stated that they are busy getting ready for Hobo Day. Librarv Report. Liz Williams, Library Board Chair, submitted a report of the Board's recent activities. No action was taken. Ordinance 21-02—Rezone. A public hearing was held on Ordinance 21-02, an ordinance to rezone portions of land in the Moriarty Fourth Addition and Moriarty-Edgebrook Addition in Section 36- T110N-RSOW. All present were given an opportunity to be heard. A motion was made by Munsterman, seconded by McClemans, to approve Ordinance No. 21-02. All present voted yes; motion carried. Ordinance 22-02—Rezone. A public hearing was held on Ordinance 22-02, an ordinance to rezone the E220'. 5487', N990' of the NE '/a, NE '/a of Section 34-T1 lON-RSOW from a Residence R-3 District to a Residence R-2 District and the W770', E990',N990' and the E220',N503' of the NE '/a, NE1/4 of Section 34-T1 lON-RSOW from a Residence R-2 and R-3 District to a Residence R-1B District. All present were given an opportunity to be heard. A motion was made by Artz, seconded by Munsterman to approve Ordinance 22-02. All present voted yes; motion carried. Ordinance 20-02—2003 Apuropriation Ordinance. A motion was made by Munsterman, seconded by Bozied, to amend Ordinance 20-02, an ordinance appropriating monies to fund the necessary expenditures and liabilities of the City of Brookings for the 2003 Fiscal Year and providing for the annual tax levy and annual tax for all funds by including$15,000 for an additional Historic Preservation Grant. On the amendment, all present voted yes. A substitute motion was made by Herriott, seconded by Artz, to approve Resolution No. 47-02, a resolution to amend the budget. On the substitute motion, Artz, Herriott and Roden voted yes; Bozied, Munsterman and McClemans voted no; Motion Failed. Resolution No. 47-02 Resolut�on To Amend 2003 Budget WHEREAS, primarily due to lack of projected growth in Sa1es Tax collection, total projected revenues and operating incomes available for budgeting for 2003 are insufficient to meet projected City needs as outlined by the City Manager for 2003, and WHEREAS, the City Mana�er identified and listed several important"priority" needs which have not yet been funded, and WHEREAS, the City Council's policies have established certain reserve funds which aggregate more than$2,000,000, and oo � WHEREAS,Ends Policy#1, Financial Stability, Guideline C, Section I, Sub-section B, creates a reserve that".....may be used at the Council's discretion to address............unanticipated economic downturns.......," a condition which now exists, and WHEREAS, creatin�this"rainy day" fund surely contemplates that it will be used, if needed, during periods of temporary revenue short-fall to enable the City to continue its on-going operations, and WHEREAS, good business practice requires properly repairing or replacing worn out equipment on a timely basis creating a safe working environment for the City's employees and protecting members of the public, simultaneously increasing employee productivity and efficiency at a time when increased productivity is most needed, and funding on-going community services and programs strengthens partnership relationships with important community organizations to achieve the city's goals. NOW THEREFORE BE IT RESOLVED,that $167,000 be transferred from the sub-section B reserve to the 2003 City Budget to be applied by the City Manager to the list of un-funded "priority" needs identified in his budget presentation, and BE IT FURTHER RESOLVED,that the reserve balance in sub-section B be fully restored as soon as future budgets will allow. FAILEA this 23rd day of September 2002. A motion was made by Munsterman seconded by Bozied to approve the original Ordinance 20-02 with the amendment. All present voted yes; motion carried. New Malt Beverage Application—Casevs General Store. A public hearing was held on a new off- sale malt beverage application for Casey's General Store located at 534 22°d Avenue South. All present were given an opportunity to be heard. A motion was made by Roden, seconded by McClemans, to approve the application. All present voted yes; motion carried. Temporary Liquor License—Volunteer Firefighter's Association. A public hearing was held on a temporary liquor license request for the Volunteer Firefighter's Association for the Annual Firemen's Dance, October 25, 2002 at the National Guard Armory. All present were given an opportunity to be heard. A motion was made by Munsterman, seconded by Bozied, to approve the temporary liquor license. All present voted yes; motion carried. Temporarv Liquor License—HvVee. A public hearing was held on a temporary liquor license request for HyVee at the American Legion Hall on November 9, 2002. All present were given an opportunity to be heard. A motion was made by Bozied, seconded by Munsterman, to approve the temporary liquor license. All present voted yes; motion carried. Resolution No. 46-OZ—Operating Agreement—Prairie Lanes,Inc. A motion was made by Munsterman, seconded by Roden, to approve Resolution No. 46-02, a resolution authorizing the City Manager to enter into an operating agreement with Jerry Busick and Les Nelson, new owners of the Prairie Lanes. This is a request to reassign the Prairie Lane, Inc. Liquor Operating Agreement from Duane Rykhus to 7erry Busick and Les Nelson. All present voted yes; motion carried. Resolution No. 46-02 Prairie Lanes Liquor Operating Agreement BE IT RESOLVED by the city of Brookings, South Dakota, that the City Council hereby approves a Lease Agreement for the Operatin�Liquor Management Agreement between the City of Brookings and the Prairie Lanes, Jerry Busick and Leslie Nelson, owners, for the purpose of a liquor manager to operate the on-sale establishment or business for and on behalf of the City of Brookings at 722 Western Avenue also known as the Prairie Lanes. BE IT FURTHER RESOLVED that the Mayor be authorized to execute the Agreement on behalf of the City, which sha11 be for a period of five years, with a five year renewal, subject to approval of the City Council. Passed and approved this 23rd day of September, 2002. Video Lotterv License—Prairie Lanes. Inc. A motion was made by McClemans, seconded by Roden to approve a video lottery license for Prairie Lanes, Inc., 722 Western Avenue, owned by Jerry Busick and Les Nelson. All present voted yes; motion carried. Ordinance No 23-02—Tempor�rv Merchants License. A motion was made by Roden, seconded by MeClemans, to approve the first reading of Ordinance No. 23-02, an ordinance amending Article III of Chapter 28 if the Code of Ordinances and pertaining to licensing of sites for temporary merchants in the City of Brookings. All present voted yes; motion carried. (Second Reading scheduled for 10/15/02) O1 � Council Members Open Discussion. Roden suggested the Council focus on vision planning for the future at upcoming planning sessions. Artz stated that he will be out of town until 10-10-02, therefore he will not be attend the planning session on 10-07-02. A motion was made by Roden, seconded by Munsterman, to change the 10-07-02 planning session to 10-08-02 at 4:00 p.m. as there are members not able to attend on 10-07-02. All present voted yes except Artz who abstained from voting. Motion canied. Adiournment. A motion was made by McClemans, seconded by Bozied, to adjourn. All present voted yes; motion camed. Meeting adjourned at 6:45 p.m. CITY OF BROOKINGS � Virgil H. rriott, Mayor �,o�b9A► l ST: �?� '"�°�' ti �:.��p ✓tp� 01 O� Co?� °�;O N�� w� o x O• �? ('Ph'•. . Shari Thornes, City Clerk