HomeMy WebLinkAboutCCMinutes_2002_09_03 001
Brookings City Council
September 3, 2002
The Brookings City Council convened in a planning session on Tuesday, September 3, 2002 at 3:30
p.m. in the meeting room at City Ha11 with the following members present: Mayor Virgil Herriott,
Council Members Mike McClemans, Tom Bozied, Scott Munsterman, and Doris Roden. Sam Artz
was absent. City Manager Michael Williams and City Attorney Steve Britzman were also present.
Mayor Herriott called the meeting to order 3:30 p.m. Discussion regarding the Joint City
CounciUMultiPlex meeting agenda and the City Committee and Commission Reporting was added to
the agenda. Motion was made by Roden, seconded by Munsterman, to adjourn by 6:00 p.m. All
present voted yes; motion carried.
Joint MultiPlea/Citv Agenda. The agenda for the joint meeting on September 5�'will consist of the
2001 audit, city subsidy, capital budget, and cost-sharing with other entities.
Citv Board Reports. Currently the 11 city boazds, committees and commission provide a report to
the City Council approximately three times per year. The following organizations will be added to the
rotation of ineeting reports: Chamber of Commerce, Convention Visitor's Bureau, Downtown
Brookings Inc., Brookings Economic Development Corporation and MultiPlex Board.
Reaort bY the Historic Preservation Commission. Pat Fishback, Chairman, updated the Council
on the BHPC activities. No action was taken.
2003 Budget Work Session. Michael Williams presented a revised budget to the City Council for
discussion and review.
A motion was made by McClemans, seconded by Munsterman, to not use any of the emergency
reserve in the amount of$470,549 in the budget. All present voted yes; except Roden and Herriott;
motion carried.
Motion was made by Roden, seconded by Herriott, to use second penny 25% funds in the 2003 budget
for a lease-purchase of a Parks mower($5,000 to $6,000 per year); a lease-purchase to replace the
1985 motor grader; and to pay for new restrooms at Larson Park($20,000). All present voted yes;
motion carried.
Motion was made by Bozied, seconded by Munsterman, to authorize repair of Fire Truck Engine#2
and the Tanker#1 using 2002 contingency funds up to $25,000. The City Mana�er is further directed
to obtain a second estimate from Central States from Lyons, SD. All estimates should include a time
frame for repairs. All present voted yes; except Roden and Herriott; motion carried.
A motion was made by Bozied, seconded by Munsterman, to give the City Manager the ability to
review and alter the 2003 subsidies budgets. All present voted yes; except Roden and Herriott; motion
carried.
A motion was made by Munsterman, seconded by Bozied, to instruct the City Manager to not use the
Liquor Store reserve funds in the 2003 budget and to allow the Manager flexibility to restructure the
budget followin�Council policy. All present voted yes; except Roden and Herriott; motion carried.
A motion was made by Herriott, seconded by Mansterman, to hold a special Council meeting on
September 5, 2002 at 1:15 p.m. to discuss the budget. All present voted yes; motion carried.
Council Member Anaointment. The City Council discussed the appointment process for the vacant
council position. Applications have been received from Nate Bibby, John Awa1d, Larry Holmes,
Zeno W. Wicks III, JeffPinkava, Mark Proctor and Troy Hicks. Action on this appointment is
scheduled for September 9, 2002.
Enterprise Funds Budget. The Council reviewed a draft of End,s Policy Z, Municipal Services,
Guideline C pertaining to enterprises funds. A separate policy for the Municipal Hospital and
Municipal Utilities was suggested. No action was taken.
Eaecutive Session. Motion was made by Bozied, seconded by Munsterman, to enter into Executive
Session at 7:13 p.m. regarding the Milter, Sellers&Heroux with the City Manager, City Attorney,
City Engineer and City Clerk present. All members voted yes; motion carried. Motion was made by
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Munsterman, seconded by Bozied, to return to regular session at 7:38 p.m. All members voted yes;
motion carried.
A motion was made by Munsterman, seconded by Bozied, to adjourn. Meeting adjourned at 7:40 p.m.
CITY OF BROOKINGS
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Virgil . Herriott, ayor
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