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Home My WebLink AboutCCMinutes_2002_12_17 035 Brookings City Council Decem6er 17,2002 The Brookings City Council convened on Tuesday, December 17, 2002, at 4:00 p.m. with the local legislators and in regular session at 5:30 p.m. at City Hall with the following members present: Mayor Virgil Herriott, Council Members Sam Artz, Tom Bozied, Doris Roden, Zeno W. Wicks III, Scott Munsterman and Mike McClemans. City Manager Mike Williams, City Attorney Steve Britzman, and Shari Thornes, City Clerk, were also present. Consent A.,genda. The citizen advisory board appointments, awarding of bids on the MultiPlex basketball floor and goals, Resolution 73 and Resolution 74 were removed from the consent agenda. A motion was made by Munsterman, seconded by Bozied, to approve the consent agenda, which included; adoption of the agenda; approval of the December 9 & 10, 2002 minutes; action on Resolution No. 76-02 declaring surplus property in the Parks Dept.; action on Resolution No. 70-02, final change order for 2001-06STI, Schedules C, D, E, F, G, H& I: Bowes Canstruction, Inc.; action on Resolution N.o. 71-02, final change order for 2002-06STI, Schedule B: Jamir Reclamation,Inc.; actian on Resolution No. 72-02, final change order for 2002-04STI, Schedule B: Bowes Construction, Inc. and action on Resolution No. 75-02, directing preparation of assessment roll, dividing assessments into installments and providing for the collection thereof for sidewalk assessment project 2002-01 SWR (2002 Sidewalk Repairs). All present voted yes; motion carried. RESOLUTION NO. 70-02 A RESOLUTION AUTHORIZING FINAL CHANGE ORDER(CCO#1 FIlVAL)FOR 2001- 06STI, SCHEDULES C, D, E, F, G, H & I: Bowes Construction, Inc. BE IT RESOLVED by the City Council that the following change order be allowed for 2001- 06STI: Schedules C, D, E, F, G, H& I: Construction Change Order Number 1 Final Adjust estimated quantities as"as build" for a total decrease of$56,847.07. Change contract time for Schedule G(Bike Trails)to July 9, 2002. Change contract time for Schedule I (Ice Arena) to October 25, 2002. Passed and approved this 17�' day of December 2002. RESOLUTION NO. 71-Q2 A RESOLUTION AUTHORIZING FINAL CHANGE ORDER(CCO#1 FINAL)FOR 2002- 06STI, SCHEDULE B: (Asphalt FOB Plant)Jamir Reclamation, Inc. BE IT RESOLVED by the City Council that the following change order be allowed for 2002- 06STI: Schedule B: Construction Change Order Number 1 Final Adjust estimated quantities as"as build" for a total decrease of$17,484.86. Passed and approved this 17�' day of December 2002. RESOLUTION NO. 72-02 A RESOLUTION AUTHORIZING FINAL CHANGE ORDER(CCO#1 FINAL)FOR 2002- 04STI, SCHEDULE B: (Ice Arena Paving) Bowes Construction, Inc. BE IT RESOLVED by the City Council that the following change order be allowed for 2002- 04STI: Schedule B: � Construction Change Order Number 1 Final Adjust estimated quantities as"as build" for a total decrease of$4,958.01. Passed and approved this 17�'day of December 2002. RESOLUTION N0.75-02 Resolution Directing Preparation Of Assessment Roll, Dividing Assessments Into Installments,And Providing For The Collection Thereof For Sidewalk Assessment Project 2002-01SWR(2002 Sidewalk Repairs) 036 � BE IT RESOLVED by the City Council of the City of Brookings, South Dakota, as follo�vs: 1. More than twenty days have elapsed since the adoption and publication of a Resolution of Necessity for Sidewalk Assessment Project No. 2002-0 l SWR. The referendum has not been invoked, and no written protests against the making of said improvement have been filed with the City Manager. 2. A contract for Sidewalk Assessment Project No. 2002-01 SWR has been duly executed, and the City Council is authorized to levy special assessments pursuant to the provisions of chapter 9-43, SDCL 1967, as amended. 3. The City Engineer has caused an estimate of the expense of the work to be made and filed in his office showing the total cost of said improvement as follows: Contract price $31,402.70 Engineering, insgection, fiscal, legal expense, publication 267.38 Total Expense $31,670.08 4. The total cast of said improvement shall be paid as follows: City Repair Costs $26,946.26 Assessable costs 4,723.82 5. There shall be made and filed in the office of the City Manager an assessment roll for said improvement. The assessments shall be on the basis of benefits upon each lot or tract of land contiguous to the sidewalk constituting said improvement. 6. The assessment shall be divided into five(5) equal annual installments for all amounts over $300.00. For amounts of$300.00 or less, the entire assessment shall be due. 7. Unless paid to the City in advance of maturity, the assessments shall be collected by the City Manager in accordance with the procedure for Plan One in Chapter 9-43, SDCL 1967, as amended. 8. The interest rate to be borne by the unpaid installments of the special assessment is ten percent (10%). Passed and approved this 17�'day of December 2002. RESOLUTION NO. 76-02 DECLARING SURPLUS PROPERTY WHEREAS, the City of Brookings is the owner of the following described as ice- making refrigeration equipment formerly used at the Brookings Ice Arena, to include the following components: Two (2) SO ton capacity Carrier compressors with motors Two (2) Air-cooled condensing units Brine pump, expansion tank, and miscellaneous items attached to and part of the system. WHEREAS, this property is no lon�er necessary or useful for City purposes, and it is the desire of the City of Brookings to sell same as surplus property; WHEREAS, the City Manager is hereby authorized to appoint three qualified appraisers to appraise the value of the property; NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Brookings, South Dakota, that this property be declared surplus property according to SDCL Chapter 6-13. Passed and approved this 17th day of December, 2002. Citizen Advisory Board Apoointments. A motion was made by McClemans, seconded by Munsterman, to approve the following appointments to citizen advisory boards: Board of Appeals: Gerald Foster;Board of Adjustment: Matt Kurtenbach(full member); Board of Health: Randy Franklin, Curt Ness, Pat Lyons, Paul Irwin; Historic Preservation: Mark Kelsey and Pat Fishback;Hospital Board: Ardelle Lundeen and Dr. John Ramsay; Human Rights Committee: Geoffrey Grant, Madeleine Andrawis& Jon Walkes; Library Board: Liz Williams & John Taylor; Brookings Committee for People who have Disabilities: Nancy Hartenhoff- Crooks, Emily Bennett, Kurt Cogswell; Planning Connmission: Sandra Moore, Larry Fjeldos, and Justin Hyde; and Traffic Safety Committee: Tim Heaton. Bids—MultiPlea Basketball Floor and Goals. The following bids on a basketball floor were received at the December 10, 2002 bid letting: Robbins Inc, Cincinnati, OH for $88,600 new, $51,600 used (didn't meet specs); Horner Flooring, Dollar Bay, MI, $81,030 new, $43,750 used; 037 Schelde North America, Grand Rapids, MI, $79,485 new. The following bids on goals were received at the December 10, 2002 bid letting: Schelde North America, Grand Rapids, MI, $21,660 new, $19,660 used and Basketball Products Intl, Jefferson, IA, $17,475 new, $16,625 used. A motion was made by Munsterman, seconded by Roden, to award a bid to Horner Flooring at $43,750 for a used basketball floor for the MultiPlex and to Basketball Products International at $17,425 for basketball goals for the MultiPlex. All present voted yes; motion carried. Resolution 73-02 and 73-04,Uncollectible Checks and Accounts A motion was made by Bozied, seconded by Wicks, to approve Resolution 73-02, a resolution authorizing uncollectible checks be removed from the Municipal Liquor Store records, and to approve Resolution 74-02, a resolution authorizing uncollectible accounts be removed from the Landfill records. All present voted yes; motion carried. RESOLUTION NO. 73-Q2 UNCOLLECTIBLE CHECKS REMOVED FROM LIQUOR STORE RECORDS WHEREAS,The Brookings Municipal Liquor Store has received a total amount of $23 8.31 in insufficient funds and no account checks; and WHEREAS, these checks and bills have been processed for collection with the States Attorney and Sheriff's Office and have been considered uncollectible; NOW, THEREFORE,BE IT RESOLVED that the checks totaling $238.31 for the Liquor Store be determined as uncollectible and removed from the records. Such checks will be retained by the State's Attorney Office to support possible subsequent collection of that debt. Passed and approved this 17�'day of December 2002. RESOLUTION NO. 74-02 AUTHORIZING UNCOLLECTIBLE ACCOUNTS TO BE REMOVED FROM LANDFILL RECORDS WHEREAS, The Brookings Landfill has received a total amount of$175.29 in uncollectible accounts; and WHEREAS,these accounts have been considered uncollectible; NOW, THEREFORE,BE IT RESOLVED that the accounts totaling $175.29 be determined as uncollectible and removed from the records. Such checks will be retained by the Finance Office as inactive for possible subsequent collection of that debt. Passed and approved this 17�'day of December 2002. Librarv Board Report. Chairman Liz Williams gave a brief report to the Council regarding recent activity. No action was taken. Ordinance No. 26-02—Conditional Use. The conditional use application was withdrawn by the property owner. No action was taken on Ordinance No. 26-02, an ordinance pertaining to an application to amend a conditional use for a three-unit apartment in the Residence R-2 District. No action taken. Ordinance No. 30-02—Rezone—Parkdale Home Third Addition. A public hearing on Ordinance 30-02, an Ordinance to rezone the South 155', North 200', East 160' of Block 12, Parkdake Home Third Addition from an Agricultural A District to a Residence R-2 District, was given. All present were given an opportunity to be heard. Motion was made by Wicks, secoaded by McClemans, to approve Ordinance No. 30-02. All present voted yes; motion carried. o � s Ordinance No. 29-02—RenealingLof Ordinance 25-98. Second reading was given on Ordinance No. 29-02, an ordinance repealing Ordinance No, 25-98 and pertaining to disposition of contracts declared void pursuant to SDCL 5-18-19 in the City of Brookings, South Dakota. Motion was made by Roden, seconded by Munsterman, to approve Ordinance No. 29-02. All present voted yes; motion carried. Ordinance No. 01-03— Supnlemental Appronriation of the 2003 Budset. Motion was made by Bozied, seconded by McClemans, to approve first reading of Ordinance No. 01-03, an ordinance authorizing a supplemental appropriation of the 2003 budget for the purpose of providing for additional funds for the operation of the city. All present voted yes; motion carried. Second reading is scheduled for January 14, 2003. Award Bids for the Police Cars. The following bids were received at the December 10, 2002 bid letting: Nelson Ford, Dodge, GMC, Fergus Falls, MN for$22,393 for a 2003 Ford Crown Victoria and $18,693 for a 2003 Dodge Intrepid; $21,650 for a 2003 Ford Crown Victoria and $18,458 for a 2003 Dodge Intrepid from Einspahr Auto Plaza, Inc. of Brookings. A state contract bid was also available from Lithia Dodge of Sioux Falls for$21,171 for a 2003 Ford Crown Victoria and $17,143 for a 2003 Dodge Intrepid. A motion was made by Munsterman, seconded by Wicks, award the bids of$21,650 for a 2003 Ford Crown Victoria and $18,458 for a 2003 Dodge Intrepid to Einspahr Auto Plaza, Inc. of Brookings, SD. All present voted yes; motion carried. Resolution No. 77-02—Estabtishing Medical Insurance Rates tor Health Insurance. A motion was made by Roden, seconded by Herriott, to approve Resolution No. 77-02 at 6.5%, a resolution establishing the Medical Insurance Monthly Contribution rates for the City of Brookings Health Insurance Program. All present voted yes; motion carried. RESOLUTION NO. 77-02 ESTABLISHING MEDICAL INSURANCE MONTHLY CONTRIBUTION RATES FOR THE CITY OF BROOKINGS HEALTH INSURANCE PROGRAM WHEREAS,Resolution No. 109-96 established a self-funded program for the provision of health insurance for City employees; and WHEREAS,the Brookings City Council intends to establish the levels of employee and employer contribution to fund the progam; NOW, THEREFORE, BE IT RESOLVED, that the 2003 employee and employer contributions to the self-funded health insurance program be established as follows: City General Public Safety Management Public Safety Employer's Employee's &Non-represented Represented Employer' Share Share Employee's Share s Share Employer Share (75%) (25%) (10%) (90%) (100%) Single $239.13 $79.71 $31.88 $286.96 $318.84 Employee/Min or $410.45 $136.82 $54.73 $492.54 $547.27 Dependents Employee/Spou se $511.29 $170.43 $68.17 $613.55 $681.72 Family $634.60 $211.53 $84.61 $761.52 $846.13 Passed and approved this 17�`day of December, 2002. Resolutions No. 78-02 and 79-02—Amendin�the 2002 & 2003 Budgets. A motion was made by Wicks, seconded by Artz, to approve Resolution No. 78-02, a resolution amending the 2002 budget, and Resolution No. 79-02, a resolution amending the 2003 budget. All present voted yes; motion carried. RESOLUTION NO. 78-02 039 A RESOLUTION AMENDING THE 2002 BUDGET AND MAKING TRANSFERS OF FUNDS WHEREAS,there is a need to adjust the budget to respond to the actual revenues and expenditures being experienced in fiscal year 2002, and BE IT RESOLVED by the City Council that the City Manager be authorized to make the following budget adjustments, including the use of Contingency of$16,750 identified for Police Capital: Final Budget Amendment,2002 Budget General Fund Revenues Account# Description Change Finance . 1014154441.04 Professional Services 8,400 1014154441.05 Reclaimed Income 4,600 1014154441.08 Reimbursed Expenditures 30,000 Library 1014554367.00 Grants 15,250 Total Change 58,250 General Fund Expenditures Account# Description Change City Manager 1014065101.OQ Regular Pay 2,000 1014065427.02 Registration& Training 700 10140655429.01 Memberships&Dues 400 Finance 1014155101.00 Regular Pay 12,000 1014155123.00 Group Insurance 5,000 1014155422.02 Auditing Services 17,000 1014155422.03 Consulting/Engineering 6,000 1014155426.00 Advance for Postage 8,000 1014155920.00 Furniture&Equipment 3,000 Police 1 Q 14215101.00 Regular Pay (2,000) 1014215930.00 Machinery & Auto 16,750 General Government Buildings 1014175425.05 Maintenance Buildings (7,000) Street 1014315422.07 Contracting Services (2,100) Library 1014555910.00 Grants-Computer 15,250 Non-Departmental 1014055856.99 Contingency (16,750) Total Change 58,250 Net Dif�'erence BE IT RESOLVED by the City Council that the City Manager be authorized to reverse the budget amendment authorized in Resolution 39-02. The $100,000 transfer from General Fund Contingency to the Ice Arena was authorized and completed, but the budget amendment shoutd not have been made. BE IT RESOLVED by the City Council that the City Manager be authorized to transfer $16,391.90 from the Multiplex Phase II Fund to the Multiplex Phase I Fund and transfer $15,585.04 from the City Manager Contingency to the Multiplex Phase I Fund. These transfers will allow the Multiplex Phase I&Phase II Funds to be closed. BE IT RESOLVED by the City Council that the City Manager be authorized to transfer $585,000 from the 75% 2°d Penny to the Airport Enterprise Fund a� a cash flow loan. The 040 Airport project has been completed, but all grant dollars have not been received. This transfer will keep the fund with positive cash balance at the end of the year. NOW THEREFORE, BE IT RESOLVED that the 2002 Budget is amended as described above. Passed and approved this 17th day of December 2002. RESOLUTION NO. 79-02 A RESOLUTION AMENDING THE 2003 BUDGET WHEREAS, there is a need to adjust the 2003 budget because a purchase of a police vehicle planned for 2003 was better made in 2002; and WHEREAS, in 2002 Contingency was utilized to make the purchase; and NOW THEREFORE,BE IT RESOLVED by the City Council that the City Manager be directed to reduce the 2003 Police Department Capital Improvement Budget by$16,750. Passed and approved this 17th day of December 2002. Council Outcomes for 2002. The City Council reviewed their goals and outcomes for 2002. No action was taken. Larson Ice Arena Contract/Banner and Associates. The City Manager's report noted that Banner and Associates went over its contract price for the Larson Ice Arena project due to continued oversight and care. Additional payment to Banner had been requested. A motion was made by Munsterman, seconded by Wicks, to stick to the original contract price with Banner and Associates for the Ice Arena Project and consider it settled. All present voted yes; Herriott � abstained; motion carried. Adjournment. A motion was made by Munsterman, seconded by Roden, to adjourn. All present voted yes; motion carried. Meeting adjourned at 6:51 p.m. CITY OF BROOKINGS � Virgil H. rriott, ayor oae��. T: o r• �%'�•.d �J .y c�•�o rT9 a'� nQ� �� ornes, City Clerk