HomeMy WebLinkAboutCCMinutes_2007_10_23 411
Brookings City Council
October 23, 2007
The Brookings City Council held a meeting on Tuesday, October 23, 2007 at 4:00 p.m., at City Hall
with the following members present: Mayor Scott Munsterman, Council Membexs Tom Bezdichek,
Julie Whaley, Mike Bardey, Ryan Brunner,Tim Reed and Ginger Thomson (via phone). City
Managex Dennis Falken, City Attorney Steve Britzman, and City Clerk Shari Thornes were also
pxesent.
Mayor Munsterman called the meeting to order at 4:00 p.m.
Updates from Senator Tohnson. Matt Astleford, Senator Johnson's staffer, provided updates on
current legislative issues from the Senator. He reported that Senator Johnson sent a letter to the
Department of Transpottarion SecYetary xequesting an extension to Essential Aix Service.
(lhom.ron arrived via phone at 4:04 p.m.)
Federal Aviation Administration Update Depury Mayor Tun Reed took over as chair for the
FAA portion of the meeting. He said the purpose of this meeting was for the consultants and
engineers to provide a briefing on the dual track process to the city council. He noted that this was
not a public hearing and that no action would be taken at this meeting.
Bezdichek asked why the public couldn't ask questions. Reed said there was a significant amount of
material to go through with a limited amount of time. If the presentation concluded early the floor
could be opened up for questions.
The following consultants were present for the presentation and discussion: Andy Olson and Greg
Albjerg from HNTB;Wayne Nelson and Dave Anderson from the State of South Dakota;Bob
Babcock, Helms &Associate;and Tom Schauer and Patty Dressler from the FAA.
Andy Olson gave the following PowexPoint presentation on the new onsite alternative and the
environmental assessment process. A complete copy of the presentation is available in the City
Clerk's Office. Council member questions are also summarized.
Meeting Overview: _
1. A new on-airport alternative is being developed.
2. This alternative could bring the airport into compliance and retain current runway lengths.
3. However, there will still be significant cost involved and it will not allow for any runway
lengthening.
4. The new alternative needs to be studied further before EA can continue.
5. A pause in the EA process is proposed while the new alternative is evaluated.
Bezdichek clarified the length of the e�sting runway is 5,231 feet.
Mastex Plan Recommendations:
1. The airport should get into compliance with FAA safety standaxds.
2. The airport should prepare fox future gxowth by providing a 5,500 foot runway now and a 6,500
foot runway in the future.
3. A site selection study should be undertaken to identify a potentially suitable site for a new
airport.
4. Once identified, the new airport site and the best on-site alternative should be evaluated through
a formal environmental process.
Bezdichek asked for clarification if the runway extension would be by 300 feet or 269 feet. Olson
said 269.
Status:
1. We have identified a preferred on-airport layout and a preferred new airport area. We are
awaiting comments from USDA regarding bird hazards before finalizing these layouts.
2. We have begun the solicitation of comments from othex governmental agencies regarding the
layouts.
3. We have begun evaluating the alternatives based on their ability to meet the purpose of the
project,which is defined in a"Purpose Statement".
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Bezdichek asked if the bird strike study recendy commissioned by the City would include this area
and what the cost of the study was. Olson said the study cost$12,000 and would include this area.
Babcock noted that the consultant was concerned with the water and its effect on the birds and was
planning to study the fall migration to note any changes. Those results won't be available until mid
December.
Pro�osed Pur�ose Statement:
This is a portion of the purpose sta,tement: That will provide the facilities needed to meet the needs
of current airport users and accommodate the future demand identified in the 2006 Airport Master
Plan Update. The primary facilities include a 6,000 foot runway with sufficient area to expand to a
6,500 foot runway in the future.
New On-Air�ort Alternative:
• At the same time we were beginning work on the EA,we were working on a potential new on-
airport alternative.
• The key component of this alternative is addtessing the Runway 30 RPZ land use
incompatibilities through a change to the aircraft approach to that end.
• This alternative had been brought up very early in the Master Plan process,but was not pursued
due to the FAA saying this was not a preferred option.
• We wanted to bring the issue up again. �
• The basics of the alternative were developed during August and eaxly September.
• An initial concept was sent to the FAA in late September.
• On October 1S`,City representatives were briefed on the alternative.
• On October 2"`',representatives from the City,Helms and Associates and HNTB met for eight
hours with the FAA in Bismaxck xegarding the alternative.
• Since October 2"d, the FAA has been working on determining the suita.bility of the alternative.
- While many details need to be worked out,it appears likely this alternative can meet key
compliance issues but not key capacity issues.
• Since October 2°d,Helms and Associates and HNTB have been working on finding ways to
incorporate the new alternative into the EA process.
Runway Length&Cost:
� Even if the following alternative is viable,it does not allow for any runway extensions.
- Therefore, choosing this alternative will impact the city's ability to accornmodate forecast
growth.
- Further analysis is needed to estimate the impact.
• Also, this alternative will still require a significant investment from the City (as well as from the
FAA).
Overview: This alternative would involve a reduction of the Runway 30 RPZ through a visibility
minimum increase and there would still be three buildings in the smaller RPZ. It would require a
relocated crosswind runway and many other issues must also be addressed.
'/z Mile Precision Instnunent A��roach �current MALSR Configuration�:
• Approach type: Precision Instrument with approach lighting system (MALSR)
• Approach guidance provided by: �
o WAAS enabled GPS and glide slope and localizer
• Action: None with current conditions
• Result: No change
• Usability: Approach usable in widest range of weather conditions
• Problem: Largest possible RPZ and many buildings located in RPZ
3/a Mile Precision Instrument A��roach ,�MALS Configuration�:
• Approach type: Precision Instrument with approach lighting system (MALS) .
• Approach guidance provided by WAAS enable GPS and glide slope and localizer
• Action: Raise minimums
• Result: RPZ shortened
• Usability: Approach closed 6 more hours annually compared to MALSR configuzation and
IIS is still fully functional
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• Problems: Three buildings still remain in the RPZ and usage impacts need to be determined
Olson said the approach lighting system (ALS) allows visibility down to '/z mile. They are looking at
changing it to 3/a mile which may reduce the RPZ and the number of effected buildings. They have
examined 10 years of data and found the time period peY year between '/z &3/4 is si�c hours,which
the consultants feel is a minimum unpact. However,input is also needed from pilots.
Bezdichek questioned why the buildings couldn't be moved another 75 feet to the west and
eliininate all the buildings from the RPZ. Olson said moving the line would just affect different
buildings. �
Olson said under this scenario the City would have to purchase the three buildings in the RPZ. The
FAA has indicated that xnatching£unds may be available.
Olson said with this option the City would have a RPZ in compliance and still have ILS and ALS
and a very functional runway.
Falken asked if this was the locatio�of the original RPZ before the lights were extended. Yes.
I
New Alternative and Crirical Mastet Plan—Identified Safet�Needs:
Olson highlighted all the safety issues throughout the pxopexty, noting that not all were critical.
• DM&E Railxoad is too close to the primary runway.
• Runways do not intersect.
• Weather station is unreliabl�.
• Taxiway is too close to the way.
• Some hangars are too close to adjoining taxilanes.
• Incompatible land uses in RIPZ.
Relocated Crosswind Runwav: This option would resolve the intersection safety issue and
incompatible RPZ land uses,but would require runwaq relocation and the purchase of 55 acres.
Bezdichek asked if cemeteries were allowed in a RPZ. Tom Schauex said the FA.A looks at areas of
congestion and a funeral coutd hav�a congregation of people. The trees could also be an
obstruction. '
New Alternative and Critical Maste�Plan—Identified Ca�acitv Needs:
• DM&E Railroad prevents primary runway extension.
• Wedands limit to the west.
• Longet n.inways are needed to accommodate future airport activity.
• Cxosswind runway needs a�upgrade to accommodate latger aircraft.
• Space for new hangar area r�eeds to be identified.
• E�sting development limit�aitport expansion to the east.
Im�act on Environmental Assessment Process:
� The new alternative cannot be effectively evaluated alongside the Dual Track alternatives in
the EA.
• Therefore, the City needs t decide if they want to keep theit airport as is or have a longer
runway before the EA can ontinue.
• Thexe are too many unkno ns about the new alternative for the City to make that decision
now.
• Therefore, a pause in the E process is proposed so that planning work on the new
. alternative can continue.
• In February, the new altern tive will be fully developed. This will include cost estimates and
information regarding the � pacts of a 5,200 foot runway on future operations.
• In February, the Dual Trac on- and-off airport alternatives will also be fully developed.
The Bird hazard informatio will be incorpoxated.
• So,in February, the Counc� will have the information necessary to compare the Dual Track
options to the new alternati e.
• At that time, council will n d to make a decision as to which direction to take (new
alternative or Dual Track).
• The EA will then continue ither as
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- A Dual Track EA for a 6,500 foot Runway at a new airport / realigned e�sting airport
ox
- An EA for a realigned cxosswind keeping existing primary at 5,200 feet.
• As soon as a decision is made,EA will continue.
• Exact schedule to be determined.
Reed asked if February 2008 would be the soonest the Council would be at a decision point. Olson
said the Council could give dixection to not invesrigate this alternative. Reed noted that there won't
be any new information before that time because we're waiting fot the bitd study xesults and the
new environment assessment information. Olson said there would be downtime if this alternative
isn't pursued.
Greg Albjerg said they are hoping the bird study will be done sooner. If the Council decides not to
investigate this alternative, there is some field work for the environmental assessment that needs to
be done. Most of its hard to do once there is snow on the ground, such as archeological sites.
Bezdichek questioned why a 6,000 foot runway couldn't be achieved by shifting the main runway
slighdy. Reed recommended that he meet with the consultants to present his research on this idea.
Review of the new alternative could be done through February with our existing budget and
contract. More funds may be needed from the FAA for the Ciry to complete environmental
assessment.
Reed asked FAA representatives if the city were to make an onsite financial investment and the FAA
participated,how long would the life of that airport be if at a certain point the city wished to go
offsite to extend the runway. Tom Schauer said once the city is done with its project it won't get
back in the "que" for a long time. Their office oversees many airpotts in more than one state and
the rule of thumb is once an airport is rebuilt, the FAA won't contribute significant resources for up
to 20 years.
Olson clarified that they are there to provide a snapshot in the process and we're in the�middle.
However, this is a decision point. They need direction on whether or not to move ahead with the
consultants and finish the dual track or stop and do more analysis on this new option.
Babcock futthex noted that once this process is completed it becomes a legal document, that is why
it's important that this be done according to the rules. It gets back to "purpose and needs"—they
must have a purpose and needs statement for the envixonmental assessment. Everything (i.e. legal
challenges) is judged against the purpose and needs statement. Based on all planning that has been
done, the proposed purpose and needs statement would include the city's desire to solve all the
compliance issues and also build an airport for the futuxe and that would xequire a 6,500 foot
runway. Another"P&N" statement option would be to satisfy compliance issues only. The city
needs to decide the purpose of their airport and the community's needs for the future and that will
deftne how to go forward with the environmental assessment process.
Schauer said he knew there would be delays in the environmental assessment process. He urants to
see this issue come to a conclusion. He noted that in previous discussions,the wildlife assessment
took longer. There will be some delays because the USDA has concerns and the FAA wants to give
them adequate time infonnation to make a decision. He would encourage staff and the consultants
to keep moving forward with the field work and the Council would make decisions in February
2008.
ACTION: A motion was made by Bartley, seconded by Whaley, to schedule action on
evaluation of the proposed new onsite alternative for the November 13, 2007 meeting during
the 6:00 p.m. session. Di.rcu.r.rion: Darren Cooper questioned�vhy the Council2vould con�ider thi.r option if it
rvant.r a longer runzvay. Jim Bailey,Airport Board Member, agreed.rtating looking at thi.r option any further is
iva.rting time and complicate.r matter.r. Tom Schauer,FAA,.raid on the i.r.rue of the ILS mod fication to change
minimum.r, the FAA',r po.rition i.r they have never been a big fan ofgetting rid of the ILS. In light of this analy.ri.r
that ha.r found the change ivould only impact the airf�ort 6 hourr�eryear, their po.rition i.r that it ivould be a nominal
impact to the public;ho�vever, he noted that�vould be the greate.rt amount of impact the F�IA svould accept in
degrading the IL,S minimum.r. He further clarified that if the u.rer.r(pilot.c)found thi.r srnacceptable, .ro�ould the
F�. Also, if tbe City Council decide.r not to pur.rue thi.r option, then it.rave.r the F�the paperwork trail
nece.r.rary for thi.r option.
415
Tim Keed a.rked if the information would be p�nvided to the u.rerr before Nou 13'h. Ol.ron.raid that u�ould take.rome
time and the.rurvey might not be complete. Schauer,raid he sva.r not anticipating that,rtep had to be done by that date.
The user'.r in�iut zvould be included in the analy.ri.r if the Council decide.r toproceed�a�ith the evaluation. On the
motion, all present voted yes, except Munsterman abstained, motion carried.
Discussion of tem�orarp zoning controls for the onsite alternative. Jackie Lanning, Ciry Engineer,
said she has been wotking with the HNTB consultants on temporary zoning controls. They have
already met with the Counry Coinmission to request temporary controls for land use for a future
RPZ west of the current airport. Taking into consideration future RPZ for new alignments and
looking at temporary zoning in city limits, three options inside the city limits are: 1) do nothing,2)
temporary zoning controls for land use for future RPZ, or 3) temporary zoning controls for height
restrictions.
ACTION: A motion was made by Bartley, seconded by Whaley, to hold a discussion on temporary
zoning controls related to the airport and proposed costs on November 13`''work session. All
present voted yes; except Munsterman abstained,motion carried.
6:00 P.M. CITY COUNCIL MEETING: Chairing of the meeting was returned to Mayor
Munstertnan.
Consent enda•
The following changes to the agenda: 1) Item 4E,Action to approve a Letter of support for the
SDSU Enterprise Institute—EDA application for grant funds and requixe city support for the
application,was xemoved from the agenda for action on November 13`",2) the following correction
was noted in the Oct. 9�'minutes: Vote on Ordinance No. 29-07: On the motion; all present voted
yes;except Munsterman, Reed,Thomson and Whaley voted no;motion failed. 3) The update on
capital estimates fot equestrian events at Swiftel Center was moved to the action meeting as #6A. 4)
First xeading on Ordinance No. 36-07 was moved to November 13`h. All present voted yes;motion
carried.
A motion was made by Bardey, seconded by Reed, to approve the consent agenda as amended which
included:
A. Agenda, as amended.
B. October 9,200? minutes as amended.
C. Action to hold special city council meetings on November 5,6, and 7.
D. Action to award the recycling bid to Cook's Wastepaper and Recycling in the amount
of$3,000 per month for a five year contract. Bids were opened on October 16,2007
and only one bid was received.
On the motion, all present voted yes;motion carried.
Update on ca�ital estimates for equestrian events at Swiftel Center Tom Richter provided the
following options relative to the needs fox horse show or livestock events:
Several options were researched relative to needs for hotse shows or livestock events.
1. Covered area adjacent to east side of Ice Arena/Holding Barn,use for warm up for horse shows.
Tent was rented the past two years. If built, smaller horse shows could be held without using the
Red R.ink, and using the Blue Rink and Holding Barn for approximately 250 pens. Larger horse
shows would still require pens in the Red Rink.
Option 1. Tents
■ Losberger Structure Tent 82'x148'—framework with 11'legs,22 oz. block-out coated vinyl
top,gable ends and sidewalls (no delivery/setup ox lightin� $144,300
■ Creative Tent Internationa180'x160'—gable end framewoxk with 10'legs, 18 oz. laminate
fabric, sidewalls (no delivery/setup, fxeight or lightin� $137,900
■ Tent Rental- $25,000
Option 2. Wood Post Pole Building, steel metal covered, 12' open side walls, 80'x150'. Morton
Building estimate $160,000
Option 3. All Steel Metal Building, 12' open sides 80'x150'. Local contractor estimate- $250,000
Option 4. Metal frame fabric covered, 12' open side, 82x150' - $110,000
416
ADDITIONAL FOR ABOVE: Lighting-$35,000 and electrical and water would be above-ground
poxtable setup, as used for tent.
Richtex noted that there was no site work or preparation costs included in these estimates. He also
clarified that the Swiftel Center paid$25,000 per year for three years to rent tents.
(I'homson lo.rt connection at 6:1 S j�m)
2. Large permanent Metal Covered Building,not adjacent to Ice Arena,would replace Red Rink for
pens for lager hoxse shows (over 250). Could serve as storage between events for portable pens and
other equipment now stored outside. Seasonal use,no heat.
Option 1. Metal covered wood pole structure, two sizes quoted:
■ Banner Estimate 2003,increase by 25%inflation, 100'x250', 25,000 S.F. Original estirnate
$650,000 plus 25%equal- $812,000
• Morton Building estimate, 81'x240', 19,440 S.F. - $600,000
Option 2. Steel frame, fabric covered structure, 15 year pro-rated warranty,
• 100'x250'TEK Supply Quotation - $285,000
■ Lighting,plumbing, elecrrical extra- $100,000
(I bom.ron connected at 6:19 pm)
Brookings Counry 4-H has some funds received from donations that are designated for use to
improve County 4-H outdoor arena facilities on the site northeast of the ice arena. In the past there
has been some discussion of a cooperative effort in a joint project with the larger permanent pen
structure,although this would depend on whether the large structure could be3located close to the
outdoor riding arena. 4-H personnel have been contacted and they are interested in continuing this
discussion,but have not yet been able to meet. �
IN SUMMARY,it is important to note that figures in this report should not be considered final
budget amounts, as more detailed design and analysis would need to be done. There are still
questions on things such as ventilation of the large permanent structure,location on site,utility
connections, site preparation, suitability of fabric structures, etc. The dollar figures in this report do
convey a range of expected costs.
Whaley thanked staff for getting the estimates,noting these numbers had been requested some time
ago. She commented that if Brookings wants to be like other places (i.e. allowing animal events in
ice facility); they should get their own place for events to occur on a daily basis and investigate other
options and partners.
R.ichter clarified that these were ballpark estimates and would only go higher with time and that they
will only serve livestock and limited use and won't address what Whaley mentioned.
Brunner agreed that if there are people who can use any new additions to the facility on daily bas'is,
the city should explore those (i.e. 4-I� and it would enhance the city's capabilities to host other
events. 'I'his could be paid for in five years rather than renting a tent.
Reed agreed with everything that had been said. He suggested if the City pursued option number
two,they should check with the Visitor Promotions Committee to get their input and concept of the
economic impact of horse shows.
Bartley asked Richter if the Swiftel Center's Management Company was doing an extensive plan for
the future of the facility and if they were making expansion xecommendations to include storage.
Richter said yes. Bardey asked if their plans included horse use. No. The current rink facilities can
handle the multi-use issue. A show with more than 250 head would need an outside holding asea to
be optimal. The Larson Ice Centex can hold over 400 horse stalls. Richter could put the capaeity of
any show in the Ice Center.
(Thom.ron lo.rt connection at 6:30 pm)
Bartley asked if the city has current facilities necessary to handle most horse show needs right now?
Yes. .
417
Bartley said there were two separate issues in his opinion. One is the needs of the Swiftel Center
and the attraction of big events to Brookings. The other need is the City Council's desire to have a
holding barn that may oY may not be able to use for Swiftel Center's plans. The Council needs to
decide on the red rink issue. It must be resolved before going any faxther befote any plans to buil.d a
holding barn. The Ciry will have a huge request from the Swiftel Center's management company for
expansion plans. The Council will need to look at its priorities of how the money is spent wisely.
What do we want to see the Swiftel Center to be? The City shouldn't direct them to incorporate
holding barns next to the building when maybe the long-term plans are for using that space for hotel
expansion. A metal stretch building may not be the best site plan for the facility in the futuxe.
Bartley recommended the City use the Larson Ice Center Red Rink for thxee years to accommodate
the Arabian Horse Show. The cost of maintenance to the building (paint),would cost less than all
the other options pxoposed. The City designed the Center as a multiple use facility. He was
opposed to spending more money that isn't necessary. The Councit will need to make a decision on
the red rink issue and he doesn't want that issue confused with the future needs of the Swiftel
Centex.
Richter said there needs to be a decision if the city continues to rent or provides a warm-up area.
Falken asked if a facility could be built close enough to be used by both the Swiftel Center and the
4-H. Allyn Frerichs said the 4-H needs would support the use of an outdoor arena. Other ancillary
uses such as restrooms, concessions, announcer's booth, and storage could be shared.
Richter said it would be difficult to locate it in close pxoxunity to the outdoor axena.
They would still need an outdoor arena when it's nice.
Bardey noted that the Red R.ink Policy addxesses all animals,not just horses and the Council still
needs to address the issue of the multi-use of the xed rink as it relates to the Swiftel Center.
The Council wi,ll review this issue again during the November 27`h work session related to input
from the 4-H and County.
1$`Reading—Ordinance No. 32-07—S�eed Zones. First Reading was held on Ordinance No.
32-07, an Ordinance Amending Article V of Chapter 82 of the Code of Ordinances of the City of
Bxookings and Pertauung to Speed Zones with Certain Amendments Thereto. Public Hearrng:
November 13, 2007
18` Reading—Otdinance No. 33-07—Rezoning. First Reading was held on Ordinance No. 33-
07, an ordinance rezoning the east 300 feet of the SE '/a of the SW '/a of Section 36-T110N-R50W
from an Agricultural A District to a Residence R-1B District. Public Hearing.• November 13, 2007
1g`Reading—Ordinance No. 34-07—Rezoning: First Reading was held on Ordinance No. 34-
07, an ordinance xezoning Nelson Th.ixd Addition and Lot 1,Block 1 Nelson Fourth Addition from
an Agricultural A District to a Residence R-1B District. Public Hearing: November 13, 2007
1g` Reading—Ordinance No. 35-07—Rezoning; First Reading was held on Ordinance No. 35-
07, an ordinance rezoning Block 2,Nelson Fourth Addition excluding Lot 1 and the SW'/4 of
Section 36-T11-N-RSOW excluding the SE '/a and excluding the remaining platted areas thereof
from an Agricultuxal A District to a Residence R-3 District and Business B-2 and B-2A Districts.
1'ublic Hearing.• November 13, 2007
Action to award bids for plav�round ec�uiument A motion was made by Whaley, seconded by
Bardey, to award bids for playground equipment to Premier Recreation in the amount of$36,276.08.
Bids weYe opened on October 22, 2007 and Recreation Creation Inc. also submitted a bid for
$42,075.75. All present voted yes;motion caxried.
Executive Session. A motion was made by Whaley, seconded by Bardey, to enter into executive
session at 6:43 p.m. for personnel reasons with the Council,Managex,Attorney, Human Resources
Director, and City Clerk present. All present voted yes;motion carried. A motion was made by
Bardey, seconded by Reed, to e�t executive session at 7:21 p.m. All present voted yes;motion
carried.
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Adjourn. A motion was made by Brunner, seconded by Reed,to adjourn. All pxesent voted yes;
motion carried. Meeting adjourned at 7:21 p.m.
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