HomeMy WebLinkAboutCCMinutes_2007_08_28 373
Brookings City Council
August 28, 2007
'The Brookings City Council held a meeting on Tuesday,August 28,2007 at 3:00 p.m.,at City Hall
with the following members present: Mayor Scott Munsterman,Council Members Tom Bezdichek,
Julie Whaley,Mike Bardey,Ryan Brunnex,Tun Reed and Ginger Thomson. City Manager Dennis
Falken, City Attorney Steve Britzman,and Depury Ciry Clerk Bonnie Fostex were also present.
Oath of Office: Ryan Brunner was sworn in as a Council Member, filling Mike Reitz's position, for
the term of August 28, 2007 to May 1,2008.
City Manager Recruitment. A motion was made by Reed, seconded by Thomson, to approve the
following names for the City Manager Hiring Cominittee: one to three Council members, City
Attorney Steve Britzman,BEDC Executive Directox A1 Heuton, Sanford Clinic Manager/BEDC
Board President Cindy Mydland, 3M Brookings Corporate Manufacturing Repxesentative Duane
Moe,Downtown Business, Inc. Board Member Tom Manzex, Chamber of Commerce President
Tim Harvey,Brookings School System Board President Amy Dunkle, SDSU Human Resources
Director Brian Bohn, Brookings Municipal Utilities Board President Steve Myers,Bxookings Health
System Board Member Robb Jones, Current City Manager/Brookings County Commission Member
Dennis Falken*, City Finance Managez Rita Thompson*, City Clexk Shari Thornes*, City Human
Resources Director ponna Langland* (*City of Brooking.r employee.r named to lhe above memberrhip li.rt�vill
be con.ridered ex-o�icio memberr and a.c.cigned ta.rk.r a.r appropriate to po.rition.)All ptesent voted yes;motion
catried.
Langland reported the City has spent$2,700 on advertising and mailing. Three hundred twenty
mailings were sent out and the City currendy has received 16 xesumes. The first review of resumes
is scheduled for.September 18`''
UQdate on the Department of Transportation Traffic StudX (East 6`'' Street� Falken a.nd
Jackie Lanning,City Engineer,updated the Council on a recent meeting with representatives of the
State Department of Transportation (SDDO'1� regarding their future plans foz East 6`h Street in
relation to tra£fic signals and speed zones.
Lanning reported that the SDDOT is doing two studies on this issue. The fitst study,a speed study,
has been completed and deterinined the actual speeds people are driving are at the 85% percentile,
where the SDDOT sets speed lunits. They did determuie;however, that people are naturally driving
slower between 25`''Avenue and East of I-29. The SDDOT has proposed lowering the speed limit
from 45 mph to 35 mph of which the city would agree and change accoxdingly. This change could
take place as eaxly as September 2007. The second study the SDDOT is planning on doing is a
traffic study,where they will monitor vehicle movements (types of turns,number of vehicles, etc.)
over a 12-hour period of time. This study will be done in September-October 2007.
The State has warrants that must be met prior to a traffic signal being put in. The State feels that a
traffic signal at 34`''Avenue would be a better place than at 32°d Avenue.
Thomson asked if getting a traffic signal put in is a state or city funding issue. Munstertnan
intervened stating that the city currendy doesn't have a request in with the state for a traffic issue at
this location. Lanning also noted that this intexsection competes with all other state highway funds.
The City only receives a certain amount of money each year.
A1 Heuton,BEDC Director, said he has requested a listing of the eight required waxrants from
SDDOT and it is h.is undexstanding that the Ciry currendy meets one of the eight. He stressed the
need to find ways to make this project move to the front of theis list.
Munsterman asked of the possibility of conducting comprehensive traffic study, similar to what
Watertown has xecently completed. Lanning commented that the last traffic study done was when
Wal-Mart was new to BYOOkings, and Wal-Mart paid for that study. That study was particular to the
old Wal-Mart location off of 25`h Avenue. Heuton stated that the City needs to look beyond the 25`h
Avenue and 32"`'/34'''Avenue area and consider futuxe development and txaffic flow across the
Interstate. Lanning will talk to Watertown representatives about their process and bring some
information to the �ouncil at a future woxk session.
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Reed asked how putting a traffic light at 34`h Avenue would help 32°`'Avenue as that is where the
majority of the traffic from Daktronics, etc. comes onto Highway 14 J 6`'' Street. Lanning explained
the advantage of traffic signals is to create gaps in traffic for improved access. Placing traffic signals
at 34`''Avenue would allow fox the possibility of traffic signals at the Intetstate off-ramp. She feels
the traffic signal at 34`h Avenue would encourage people to take Prince Drive to the East and access
Highway 14 / 6`'' Strett at 34`h Avenue.
Brunner asked if industries located on 32"d Avenue would want to contribute fmancially to such a
study.
Bezdichek noted this area and traffic congestion is an ongoing issue and the industries and the city
have to work together for a solution. He asked about looking into public transportation. He stated
that he is not in favor of spending money on a traffic study. He feels that the study will only come
back with what we already know-- there's a lot of traffic and a lot industry. We need to figure out
how to more easily get people from the west,noxth and south to the industries from the affoxdable
housing development areas that are either being built or proposed. This is much the issue as traffic
congestion in this one area.
Munsterman clarified that a comprehensive traffic study would study the entire ciry, not just the 32"a
Avenue / 34�'Avenue area.
Review of Visioning Process. A1 Heuton, BEDC Director, provided the Council with
information about a proposed visioning process.
Heuton would like to do a one-day community-wide vision process in October 2007 with hopes o£
60-100 patticipants. It would be a one-day 9:00 a.m. to 4:00 p.m. time commitment. The morning
would be spent discussing issue area/focus group discussion and would ask the question `what do
you want Brookings to be in the future?' Some potential axeas of xeptesentation include upcoming
leaders, economic future, social (day care, education, health), and leisure (dining, shopping,
recreation). T'he afternoon would focus on physical planning on how to gxow Brookings in the
future over the next 30-40 yeats. This would include such things as airport location,railroad, SDSU
Innovation Campus,Downtown Brookings Street Project, 6`h Street, overall land use, SDDOT
development, affordable housing, and workforce issues.
Heuton hopes for 100 people to participate and would like to get participants from a variety of
backgrounds/professions for a communiry-wide representation. For those who are not chosen to
be active participants,thexe will be the ability fox public to access an on-line poll to give their view
points/opinions. �
Heuton estimates cost to be axound$13,000. Currendy Vision Brookings has approved$5,000
toward the cost and BEDC will be contributing. Heuton asked if the city wanted to be part of this
process.
Munsterman commented on the city holding a Fall Town Hall Meeting and a Spring Budget
Meeting. This would be a good opportunity to team up with BEDC and the private sector and sees
this as a productive use of time,money,and citizen involvement.
Thomson asked if the outcome would be more than just a laundry list. Heuton responded they are
looking for broader concepts, something to give dixection,provide solutions, and help the ciry grow.
The details or processes wouldn't be able to be wotked out that day,but could be discussed at a
future date.
Reed stated the city needs to participate as they will be the main recipient of the infortnation. He
also commented he has visited with some people from Willmar, MN,which is a community sixnilar
to Brookings which is experiencing some good growth and are now experiencing some unexpected
changes in dynamics that they were not ready for.
Mayor Munsterxnan questioned what the ciry spent on the last Town Hall Meeting. Whaley
commented the last Town Hall Meeting was held in 2005,and remembers it was�paid for out of City
Manager Contingency money somewhere in the amount of$5,000-$7,000.
Munsterman requested to add the topic of Town Hall Meeting to a future City Council Meeting for
further discussion.
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Mayor Munsterman asked the council if anyone was opposed to participate in the BEDC's vision
meeting. None opposed.
Thomson expressed her concerns of being`consultanted out'. She feels the city has been hiring a lot
of consultants and doing many studies for various items. Currently the City's Human Resources
Director has showed that the city doesn't need to hire a consultant for hiring the next City Manager.
Heuton commented that they could do it`in-house',but they do not have the staff time available to
do so. If current staff would do something of this magnitude,it would be well into 2008 before it
could be done. He feels that this needs to be done now, as there are current issues that need to be
worked on now that will set the stage for the future. Heuton also expressed the benefit of having an
`outsider' lead the session as it would eliminate the `personal intexests' that could play an influence.
That third party who doesn't have a local stake in the outcome is always a good fit.
Thompson expressed concerns that the city's Town Hall Meeting is geared fox all who want to give
input. She asked Heuton if they were selecting participants. Yes,hoping for 100 participants.
Thompson asked if the public's online answers would be a part of the conversations. Yes. Heuton
replied yes, thexe is money budgeted for the on-line survey as well as the meeting.
Munsterman asked that the BEDC Vision Meeting and City Town Hall Meeting be added to a
future city council meeting.
2008 Budget Review. The City Council reviewed changes from the previous budget review. Items
identified for further review and/or clarification: 1) Presentation by Liquor Store, 2) Clarification on
the hydrant rental.
Subsid�Rec�uests: Thompson stated the following additions the subsidy money requests have been
added: BEDC $42,000,Moriarty Park$60,000.
Mayor &City Council. Reed questioned if travel and expenses for the entire council to the NLC
was provided for? Yes. The money would come from 3`d penny,as they are promoting the city.
City Clerk's De�attment. Addition of one full-time staff inember.
Citv Attorne�. The current City Attorney's conttact is up December 31, 2007. This will have to be
renegotiated, which may change the numbers in the Budget. Bezclichek clarified that current City
Manager Falken should negotiate this contract priox to his own contract expiring December 31,
2007.
Code Enforcement: Falken clarified the difference in pexsonnel costs is the proposed code
enforcement officer. Prior to creating or filling this position, a plan of duties and enfotcement
direction will need to be in place. There are many concerns regarding this position such as: how to
integration the position,will it be part-time in summer vs. full-time position year round,will the
position stay where it is currendy located in the Engineering Dept. or move the xesponsibilities over
to the Police Dept.
Reed stated that enforcing the code has come up before now and it was stated as a goal of the
council. CuxYent city staff has done great with keeping their budgets conservative,but he doesn't
want to pull the proposed new staff in order to fill this position. Reed would like to knowingly
consume city xeserves to pay for this additional staff person. He would like to see the focus on
safety,life safety issues,living conditions,not just jumping in on the number of unrelated people
living together. Reed feels the need to protect the University students that live in rentals and owe it
as a city to be responsible to those students. Would Iike to see futuxe coopexation with the SDSU
Students'Association and develop a system whexeas if a complaint is received from a student,it
would trigger a full inspection of the properry.
Whaley commented the City Code needs to be enforced not only for safety reasons, but for the
appeaxance of safety. Those who rent to college students need to take more responsibility. Falken
stated that it isn't only xental properties that have problems,but private residences as well. The city �
needs to set a standard and how to enforce that standard.
Lanning commented in order to have proactive code enforcement, city staff would need to be
driving around town looking for those that aren't up to code and this would serve a number of
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complaints. There will always be those who will not voluntarily comply and then that would have to
be turned over to the court system. Currently, staff strives for voluntary compliance. 'I'hey direct
the public to follow the code and clean up the property according to set standards.
Thomson asked what the qualifications are of a code enforcement officex. Falken stated that a
person with history in enforcement and an experience in public relations would be needed.
Thomson stated she thinks the salary of$60,000 is too high. It was clarified the salary would be
around $30,000, but the $60,000 includes the benefits of insurance, etc.
Reed clarified that maybe we don't necessarily need an additional staff person or have that position
in the city engineer's department,but does want Falken's input on this priox to Decembet 31, 2007.
Thompson stated staff is not recommending an additional staff pexson at this time;however, they
do take this xecommendation sttongly.
Bardey stated to give current staff another$60,000 to have available to them for enforcement,but
not hire an additional staff person at this time. They know the council is interested in enforcement
and let them come back to us with a plan. Put a sign on a car and drive axound and promote. May
be a visibility issue more than anything else - - car with label and personnel in uniform.
Thompson recommended leaving the additional staff person out of the budget, but letring Falken do
his research and come back with his xecommendation and then take money out of reserves. This
could be done by the end of 2007. �
Reed stated this is deja vu one year later. If we put it in the budget,we've said it's important. We've
said it,but we haven't done anything. We've gone a year with nothing. We have labeled this a
priority and we need to get it done.
Thompson stated the money could be put in contingency and could come back and a later date and
state this is what we need.
Falken commented on handling a variety of compliance issues that the public does not see. The log
that is kept shows the complaints, the processes that have been followed, and the outcome.
Thompson replied money for code enforcement wouldn't have to be put in an individual
department's budget,but in contingency and she will label it Contingency Code Enforcement.
ACTION: A motion was made by Reed, seconded by Whaley, to instruct the City Manager
to increase the 2008 operating Budget by$60,000 for improved code enforcement and either
consume general fund reserves or increase sales tax estimate to balance the budget. All
present voted yes; motion passed.
Police DT: Additional staff request not filled due to two staff added in 2006.
Fire Devt: Request funded for a new Opticom system. This is a system which changes the street
lights in the direction the fire trucks are going. Putely a safety issue.
Street Deut: Reed questioned moving the street sealing from the department budget to a capital
expense. Thompson stated nothing has been decided on that at this time.
Parks De�t: Thompson stated the requested$60,000 for Moriaxty Patk was taken out of the budget.
Allyn Frerichs shared with the council the history in the development of this park. The idea
generated in selling the land was to create this park,at a total cost of$150,000. In 2007,$50,000 was
budgeted for and$45,000 in donations was received. The requested amount of$60,000 for 2008
would finish the park as originally planned.
ACTION: A motion was made by Bartley,seconded by Bezdichek,to provide additional
funding out of 2nd Penny Funds in the amount of$60,000 for Moriarty Park. All present
voted YES, except Whaley voted NO,motion catried.
Forestry De�t: It was recommended to not fill a position that was cut a few yeaxs ago by budget
constraints. Falken asked that this should be reevaluated due to the amount of work and the excess
caused by control of Dutch Elm Disease. Fxerichs stated the difficulty is in pruning and
maintenance. They consider removal a priority over maintenance.
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L.i�: Addition of one full-time staff Young Adult Librarian.
3"�B Tax: Thompson suggested funding the $42,000 for BEDC out of the 3`d B Tax. Munsterman
stated he would like to see the city in 2008 or 2009 to watch BEDC and the Chamber begin to
cooperate better under one leader,A1 Heuton, and then give a lump sum to"X". Bartley asked if
the $42,000 was eligible for using 3`d B Tax. Yes.
ACTION: A motion was made by Bartley, seconded by Whaiey, to add the request of
$42,000 from BEDC to fund with 3'd B Tax monies. All present voted yes; motion carried.
Subsidies: Career Learning Center, CASA,My Neighbor,and Christmas Lights were not funded for
2008. This amounts to approximately$30,000 in savings.
BATA asked for$50,000 for 2008,but it is recommended to fund at$25,000. Falken has talked to
Brenda Schweitzer with BATA and found that BATA and TAXI axe working together to pxovide
transportation needs. Falken stated the requested funds would go for operational costs. Thompson
stated that they have also agreed to fund SDSU's Safe Ride Program for$5,000.
Munsterman asked if the Community Band and Communiry Cultural Center money requests would
qualify for 3"'B Tax monies. Thompson stated she will check on this,but isn't comfortable with
any additional cash flow out of 3`d B Tax monies.
Whaley expxessed cnncerns of subsidizing the TAXI setvice for operating expenses, then why are
we not subsidizing the Boys & Girls Club for some of theit opexating expenses.
Bo�s & Gixls Club: Vanessa Merhib,Director of Boys &Gitls Club,was present and stated the
following: Membership is currendy at 1,000 with no cap, a$545,000 budget of which$16,000 is
from membexships and ZO% from the city, $20/person membership has the Brookings Club as one
of the most expensive in the state with Sioux Falls and Watertown membership dues at$5 and$6
respectively.
Whaley is looking at using money for youth enrichment and staff training. Merhib stated that in
their cuxrent budget,pxogrammuig and staff is lumped togethex,but could be separated. Whaley
commented that if the money was directed to specific programs,rather than operating,it would be
viewed differently.
Bardey stated the city is cwrrendy providing Iand for the facility for 99 yeaxs,plus $100,000 for five
years for the building project. He does not recall anyone mentioning the possibility of asking for
additional money for operational expenses. Merhib clarifred she stated they would be back every
year asking for additional funds,however,an arnount was never stated. Bardey asked if this would
be an annual request. Yes.
Bardey expressed concerns of a shortage of child care and the lost of day ca.tes in the community.
He feels that some have gone away since the addition of the Boys & Gixls Club. The purpose of the
Club is for children ages 6-18 to have a safe place to go and develop. Reed stated it is hard to
balance the kids that walk in the door that need this and those that who have no care at home. Reed
feels we need to continue to support the Club,but in a long-term fashion,and not endure the same
argument year after year.
Merhib stated they have been focusing efforts on sta�rting an endowment fund to aid in
supplementing expenses. Falken clarified they opted to not fund due to the xequest being for
operational expenses, not that it isn't a worthwhile project. The city is curxendy giving
$100,000/year for 5 years fox the building pxoject. With this addition, the total would be $175,000.
A conunitment of this amount of money will be easier to fund when the building project money is
fuushed.
Bardey expressed his concerns and the decisions involved in what to fund and what not to fund. He
has nothing against the Boys & Girls Club,and sees it as a large undertaking that is under funded.
Reed asked where this money would come from. Munsterman stated it would be up to T'hompson
to balance the budget and bring forth new numbers to the next budget hearing on September 11.
ACTION: A motion was made by Whaley, seconded by Reed, to subsidize the Boys & Girls
Club $75,000. All present voted YES, except Bartley voted NO, motion carried.
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6:00 P,M. CITY COUNCIL MEETING
Consent Agenda: An addition to the agenda: Brookings Airport NAV-AIDS. A motion was
made hy Reed, seconded by Thomson,to approve the consent agenda as amended:
A. Agenda as amended.
B. Action on Resolution No. 59-07, declaring items surplus for the annual surplus sale
on September 2p`''.
Resolution No.59-07
Appraising and Authorizing Sale of Surplus Property
WHEREAS,the City of Brookings has surplus items as listed in a Notice of Sale that are no longer
necessary or useful for City purposes,and it is the desire of the City to dispose of same as surplus
pxopexty;
Enaineering: 2 sets computer speakers,(2)mouse,under desk pencil drawer,slide projector,tape
recorder,Riseis,16"Compaq monitor V700,folding chaits with chipped wood seats.;Finance:
(5)Office chaixs,Computer chair,Puriy Cash lock box(locked,combination uuknown),(2)metal
cash drawer inserts,Phone(Can't use on city system), (3)metal magazine racks,bulletin board,
(2)desk lamps,metal file drawers with wood looking fronts for a desk,center wood looking
drawer for a desk,Pitney Bowes postage machine,(2)metal hanging file for computer printouts
on wheels,(2)black metal shelf,metal2 drawer card file,metal filing cabinet with sliding doors,
(7}brown metal filing cabinets for legal files,buff inetal filing.cabinet fox legal files,(2)coat
zacks,Miscellaneous plastic tiays and wire trays;Fire: Sharp#2950 Fax Machine,Rescue Body
for Tnzck,Jeep,Rescue II,Window frame w/glass,Large pulley&hook,(2)Back ups Pro UPS
systems,Old fire extinguisher,Stencil cutting machine,Aircraft grounding xeel and cable,Parts
washer,Meta15-gallon jexry can,Miscellaneous hand saws,Miscellaneous portable lights,Hand
cxank chamois wringer,Miscellaneous air 6lters;Landfill/Solid Waste Collection: 1982 S-10
Pickup(Asset Number 625-0059),IHC 300 Utility tractor with loader(Asset Number 625-0056),
1971 IHC Truck(Asset Number 625-0055),Garage Overhead Door 12'wide by 16'high,Trash
Pump(Asset Number 625-0082),Txash Pump(Asset Numbex 625-0083),John Deere Rider
Mower—bad engine(Asset Number 625-0071); ibra : Metal AV cabinet,Record Bin,Short
round tabie and stools,Outdoox book drop cabinet,wood study carrel,Sharp Liquid Crystal
Projector(�G-H400U)—works,Lamp,Typewriter—Swintec 2410,Desk—metal with wood
laminate top,(3)Floor chairs,red,(2}tables—wood with brown laminate tops,48"�72",
Computer table—brown laminate top,Camel(stuffed animal),Microwave oven,Technical pen
set;Liquor Store: (6)Upright standards fox beex cooler gravity flow xacks,(20}Gravity flow shelf
units,Assorted extra dividers for the gravity flow racks,(13)Wire wine racks,(2)Large wooden
wine racks(double sided),(2)Windsor vacuum cleaners,Royal vacuum cleanex,Sharp vacuum
cleaner,(7)Wooden Doors,Door frames,Metal door,(4)Office chairs(2 padded with wheels,2
padded w/o wheels);Park.Recreation&Forestry: 1986 Chevy 300 Cube Van,24"Enciosed
Truck Box Trailer,15'Trailer-Built for Cement Tools,5'John Deere Rotary Mower Mode1509,
(2)20"Echo trim mower,weed eater,old metal office desk;P lice: (2)Monitors,Microtech �
Scanmaster,(3)HP Keyboards,Dictaphone Voice Processor, 120 bikes: Blue 20"Huffy Sea
Star,Blue Roadmaster Mt.Sport,Gzeen Roadmaster Mt.Fury,Green Roadmaster Chrome
Edition,Red Next Shockex,Red Huffy Canyon,Slack Murray Saber,Blue Giant Boulder,Purple
I�furray Mt. Climber,Biue All Pro 10 speed,Blue Schwinn Frontier,Silver Roadmaster Mt.Sport,
Blue Roadmaster Mt.Sport,Blue Roadmaster Mt.Sport,Purple Roadmastet Mt.Climbet,
Montgomery Ward,Red Huffy Sandy Creek,Blue 20"Huffy Rock It,Purple Roadmaster Mt.
Sport,Black Huffy Howler,Green Magna Vermillion,Green Vertical Mt.Tamer,Black Huffy
Mt.Storm,Black 20"BM�,Blue Roadmaster 1�1t. Sport,Green Huffy Superia,Blue Roadmaster
Mt.Fury,Blue Roadmaster Mt. Fury,Purple Huffy Stone Mt,Blue Huffy Iron Man,Purple 20"
Magna Charmer,Purple Trek 800,Blue Huffy American,Red/Blue Raleigh Mt.Trail,
Gieen/Blue Raleigh Mt.Trail,Blue Roadmaster Mt. Fury,Black Haro Vector,Blue 20"Oudaw,
Silver 20"Next,Blue Next Plush,Blue Roadmaster Mt.Sport,Red Murray Spectra,Blue Next
Plush,Purple Magna Great Divide,Purple Roadmaster Mt. Fury,Red Schwinn Aluminum,
Purple Next All Tercain,Biack Huffy Reno,Blue Roadmastez Mt.Storm,Silvet Roadmaster Mt.
Storm,Black Roadmaster Mt.Pury,Black 1G"Huffy,Purple Huffy Aviator,Blue Huffy Ironman,
Purple Roadmaster Mt.Sport,Purple Huffy Storm,Silver Roadmaster Mt.Fury,Blue Huffy
Ovexland,Gray Roadmaster Mt.Sport,Green Muxray North Wind,Blue Huffy Mohave,Red
Huffy Sandy Cceek,Red Marquis 10 speed,Red Huffy Sport,Gray Murray Ultra Terrain,Black
Huffy Strobe,Green Huffy Superia,Black Adult Bike,Blue Trek Mt.Track,White Huffy
Precision,Red Puch Austro Daimler,Blue Raptor,Purple Roadmaster Mt.Climbex,Red
Mongoose,Blue Magna Excitex,Red Huffy Pinnacle,Black Huffy Lattitude,Blue Roadmaster
Mt.Fury,Bxown Huffy Santa Fe,Blue Mongoose Stormer,Black Roadmaster Mt.Sport,Silver
Roadmastei Mt.Fury,Black Quest Escape,Blue 20"Next,Black/Red Vertical Mt.Tamer,Red
Huffy Jass/Lattitude,Purple Roadmaster Mt.Sport,Black Quest,Green PaciFc Scorpio,Blue
Roadmaster Mt.Fury,Silver/Black Schwinn S-25,Black/Blue Roadmaster Mt.Sport,Black
Schwinn Sidewinder,Red 20"Next,Blue Diamondback Outlook,Gray 20"Mongoose,Gray
Roadmaster Mt.Sport,Blue Huffy Rock It,Red Roadmaster Mt.Sport,Purple Roadmaster Mt.
Climber,Blue Roadmaster Mt.Sport,Blue Muxray Mt.Scene,Red Huffy Sandy Creek,Blue
1�lagna Outreach,Green Huffy Blades,Yellow Mongoose D-40,Brown Huffy,Green Schwinn
Ranger,SilverjBlue Txek 820,White Huffy Precision,Black/Red 20"Murray,Blue Murray Actra,
Brown Huffy,Yellow Coast King 3 Speed,Red Mongoose Inland,Blue Next Break Point,Blue
Next Power Climber,Black/Blue Powerade,Red Roadmaster,Silvet Raleigh 3 Speed;Street: (2)
two-way Standard radio(Serial#U280099&Serial#U280226),two-way Wilson radio (Serial
#305-AL4020),Stihl Chain Saw(new in 1987) Mode1028AV,Serial#311Y,3.5 hp Gas Engine;
Swiftel Center: Brown Folding Chair,(20)Assorted three-ring binders,4'light fixture,Easel,
Desk Organizer,(2)Floppy disk organizers,Postage scale,HP Inkjet color printer,(26)Soap
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dispensers,Papex shreddex(does not work),Wet dry Vac(needs work),(20)Assoxted blue drape,
(6)Security shirts,Whiteboard,3-Shelf wire shelE unit, (10)Telephones,Sharp LCD Projector
(does not work),Assoxted computer parts,(6)Computer monitoxs,(2)Keyboards,(3)Computer
Hard Drives,(2) 12v Deep rycle batteries,Walk behind scrubbex(Needs wotk),C-60 Dwnp
Truck,School desk chair,(3) 7'Aluminuin door strips,200'Drain tile(perforated),(50)Assorted
wood pallets.
NOW,THEREFORE,BE IT RESOLVED,that all the attached listed property declared surplus by
the City Council.
FURTHER BE IT RESOLVED by the City Council that the properry be offered for sale at public
auction on September 20,2007.
C, �iction on Resolution No. 62-07, Resolution rejecting bids for 2007-01SWR, Schedule
A, Sidewalk and Curb & Gutter Project
Resolution No.62-07
Resolution to Reject Bids on Project 2007-01SWR
Sidewalk Repair Project,Schedule A,Park&Recteation Department Sidewalk
Whereas,the City oEBrookings held a bid letting on June 19,2007 and received the following bids for
Project 2007-01SW1Z Sidewalk Repair Project:
Schedule A: Park&Recreation Departrnent Sidewalk
Austxeun Excavating,Brookings $17,172.40
Owens Enterprises,Inc.,Bxookings $29,780.50
Carstensen Contracting,Pipestone,MN $34,911.50
Clark Drew Construction,Brookings $37,933.75
Now Therefore,Be It Resolved,that all bids for the project 2007-01SWR,Schedule A:Paxk&
Recxeation Depaxtment Sidewalk be xejected.
D. Action on Resolution No. 56-07, a resolution changing the name of a street.
Resolution No.56-07
Resolution Pertaining to changing the Names of Streets
WHEREAS,the City Council is authorized under Article I,Section 74-1 to change the names of
streets within the city;and
WHEREAS,certain streets need to be renamed to facilitate the propex house numbering system
NOW THEREFORE,BE IT RESOLVED by the governing body that the following changes be
made:
Old stieet name: Prince Drive from 32^d Avenue westward 950 feet
• New street name: Dakttonics Drive
Abutting legal description:
■ Plat of Lot 1, Block 5,Gilkerson Addition filed on May 14,1990 in Plat Book 17,Page 42
The City Clerk is directed to file a copy of this resolution with the Registex of Deeds and to request
that the above xeferenced plats be notated with the new street name and a xeference to this resolution
be added describing the proper miscellaneous recoxd.
F. Action on Resolution No. 57-07, a resolution concurring in the Placement of a Stop Sign
at the Insbrook Lane and Eastbrook Drive.
Resolution No.57-07
Concurring in the Placement of a Stop Sign on Insbrook Lane at Eastbrook Drive
WHEREAS,Section 82-373 of the Revised Ordinance of the City of Brookings,provides for
approval by the City Council for placement of stop signs in locations other than along thxough streets.
NOW,THEREFORE,BE IT RESOLVED that the City Council concurs in the xecommendarion of
the Traffic Safety Committee and the City Manager and approves the placement of a stop sign on
Insbrook Lane at its intersection with Eastbrook Drive.
G. Action on Resolution No. 58-07, a resolution authorizing Mayor to sign an agreement for
Federal Aviation Administration Grant.
Resolution No.58-07
Resolution Authorizing Mayor to Sign an Agteement fot
Federal Aviation Admitustration Grant AIP Project No.3-46-0005-19-2006
WHEREAS,the Brookings City Council desires funding for the services,equipment and construction
for a wind cone,electrical unprovements and wildlife fencing at the Brookings Regional Airport,
Airport Improvement Project No.3-46-0005-19-2006;and
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WHEREAS,The City of Brookings is obligated to and hereby agrees to be reimbursed by the Federal
Aviation Administration fox 95%and SD State Aezonautics Depaxtment for 2%of the allowable costs
incurred in accomplishing Airport Improvement Project No.3-46-0005-19-2006;and
WHEREAS,that Federa]Aviauon Administrarion is hereby requested to authorize Airport
Improvement Project No.3-46-0005-19-2006 in accordance with the approved grant agreement.
NOW,THEREFORE,BE RESOLVED,that the Mayor is hereby authorized to sign all documents
related to an agreement for the Federal Aviation Administxation Grant AIP Project No.3-46-0005-
19-2006.
On the motion, all present voted YES,motion carried.
18` Reading—Ordinance No. 25-07—Conditional Use First reading was held on Ordinance No.
25-07, an ordinance for a Conditional Use to establish a boardinghouse for four (4) persons on the
west 35 feet of Lot 14 and the east 28 feet of Lot 15,Block 5,Pleasant Hill Addition (1209 2nd
Street). Public Hearing.• September 11, 2007
18`Reading—Ordinance No. 26-07—Building Code First reading was held on Ordinance No.
26-07, an oxdinance amending article II of Chapter 22 of the Code of Ordinances of the City of
Brookings and pertaining to the 2003 International Building Code and International Residential
Code with certain amendments Thexeto. Public Hearing: September 11, 2007
2"a Reading—Ordinance No. 24-07—Unexcused Absences A motion was made by Thomson,
seconded by Whaley to approve, Ordinance No. 24-07: An ordinance amending Section 2-144 Of
The Code Of Ordinances Of The City Of Brookings And Pertauung To Procedure To Address
Unexcused Consecutive Absences Of Members Of The Human Rights Committee Of The City Of
Brookings, South Dakota. Di,rcu.r.rion: Keed a.rked if thi.c i.r in conflict with tbe Policy for all board.r. Falken
clarifzed that thi.r particular committee'.r ordinance wa,r very re,rtrictive. The volunteer board.r each have varying degree.r
of thi.r policy, but thi.r one rva.r the.rtricte.rt and svant,r to make it le,cr re,rttzctive. All pYesent voted yes;motion
carried.
Wine O�erating Agreement—BraVo's. Action was held on Resolution No. 61-07, authorizing
the city manager to sign an operating agreement for wine with BraVo's Inc. (dba BraVo's) located
Lots 3, 4& 5,Randi Peterson Addition, 610 Medary Avenue (new license).
ACTION: A motion was made by Reed, seconded by Thomson, to approve Resolution N.o.
61-07 but require a review the license in a year and half from this date (August 28,2007).
Reed voted YES, all others voted NO, MOTION FAILED.
Reed expressed neighborhood concerns of no buffer and use of a patio,not use of similar business.
Reed would like to have a review of the business in relation with the neighborhood in one and a half
years, such as what was done with the Old Sanctuary. Wants the neighborhood to feel that the city
understands their concerns and there is a stated time frame of which to compile complaints/praise.
Bezdichek stated that he will vote against this amendment. This is a 5-yeax license, and it is
reviewable at any time whether it be 6 months or 3 '/2 years down the road.
Munsterman asked City Attorney Britzman if the ciry could revoke the license at any time. Britzman
responded that if the situation would occur that such action is necessary, the council would have to
decide if it is a minor problem with an easy solution or extreme measure is due, such as revoking of
the license. Irregardless, this license is up for renewal in 5 yeaxs and the council either will or will
not renew the license at that time.
Bardey clarified that the 5-yeax xenewal alleviates the business owners from repeating the formal
process every year.
Bardey asked Lanning if the patio meets city requirements. Yes,it was issued a permit.
Bartley asked Kip Pharis,BraVo's owner,if he had any objections to an earlier review. Pharis
responded he did not have any objections. However,he wants the council and the neighboxhood to
know that they can approach him at any time for any reason. He feels BraVo's is something the
community needs and wants to be a great neighbor. .
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Bardey commented it only takes one ot two people to call the police to create an issue. He doesn't
want to be too Yestrictive, and he also doesn't want a business to have their license taken away.
Thomson stated she used to live 3 doors down from when this business was Godfather's Pizza. She
knew living there that there was heavy traffic, commercial businesses right down the street and the
university one block away. She never had a problem with noise or traffic when she lived there.
Reed clarified that he doesn't think BraVo's wi11 need this;he wants to provide comfoxt and
undexstanding to those in the neighborhood.
ACTION: A motion was made by Thomson, seconded by Reed, to approve Resolution No.
61-07 for a 5-year wine operating agreement with BraVo's. AII present voted yes; motion
carried.
Resolution No.61-07
Bravo's Wine Operating Agreement
BE IT RESOLVED by the Ciry of Brookings,South Dakota,that the City Council hexeby approves a
Lease Agreement for the Operating Liquor Management Agreement Eor Wine between the City of
Bxookings and Bxavo's Inc. for the purpose of a liquor manager to operate the on-sale establishment
or business fox and on behalf of the City of Bxookings at 910 Medary Avenue.
BE IT FURTHER RESOLVED that the City Managez be authori2ed to execute the Agxeement on
behalf of the City,which shall be fox a period of five(5)years and renewal for another five(5)years.
Malt Beverage Transfer—BraVo's. A motion was made by Reed, seconded by Bardey, to transfer
an on sale malt bevetage license from Godfather's Pizza to BraVo's Inc. (dba BraVo's) located Lots
3, 4 & 5, Randi PeteYSOn Addition, 610 Medary Avenue. All present voted yes;motion caxried.
Site Plan—Twin City Fan & Blower. A motion was made by Thomson, seconded by Brunner, to
approve an amended I-1R Site Plan for Lots 1 and 2, Block 9, Mayland's First Addition (Twin City
Fan &Blower). All present voted yes;motion carried.
Space Needs Assessment. Representatives of Gxoup II Architects presented a Space Needs
t�ssessment for City Hall. The primary concerns noted were space for additional staff and storage.
Falken reminded all that this space study stemmed from the county's study and the discussions of
potentially combining city and county offices into one central locarion. This study should be
accurate for 2-4 years.
Munsterman questioned the possibility of cxeating a Life Safety Center in the current City Hall
location with the Pofice Dept. and Fire Dept.,relocating the Finance, Engineering, and City Clerk's
Offices to another location.
It was mentioned this study was not compxehensive and did not involve all city depaYtments.
Lindberg commented Group II Architects would be willing to talk to the other departments not
located in City Hall. Bartley stated creating a long-term task force may be the next step in this
process.
Thomson asked if the county's study involved all county departments. Yes, except for the Highway
Dept.
Brookings Air.port NAV-AIDS. Council Member Whaley was recendy presented with some
information on a WAAS (Wide Area Augmentation System) system that is currently installed at the
airport, and with the addition of a APV (Approach with Vextical Guidance) system, could be a
potenrial option to buy the city some time to plan for a future larger airport and development
around the e�sting airport.
Lanning commented that she hadn't seen the docutnent that Whaley passed out to the Council. She
clarified that the AWAAS and GPS are two different landing systems. The FAA would have to
install the GPS landing system.
Falken asked if the Airport Board had seen this information. No.
Thomson would like this issue researched further. Falken stated staff will need to talk to the FAA
and their consultants and determine if this is a feasible option. Feel if it was feasible,it would have
been previously recommended.
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Adjourn. r�motion was made by Reed, seconded by Whaley, to adjourn. All present voted yes;
morion carried. Meeting adjourned at 7:15p.m.
City of Brookings
c�sy oF�� cott . Munsterman,Mayor
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ari ornes,City Clerk