HomeMy WebLinkAboutCCMinutes_2007_07_10 361
Brookings City Council
July 10, 2007
The Brookings City Council held a meeting on Tuesday,July 10, 2007 at 5:00 p.m., at City Hall with
the following members present: Mayor Scott Munsterman, Council Members Tom Bezdichek,Julie
Whaley, Mike Bardey,Tun Reed and Ginger Thomson. Council Member Michael Reitz was absent.
City Manager Dennis Falken, City Attorney Steve Britzman,and City Clerk Shari Thornes were also
present.
I3rookin�s Health S�,stems Announcement. Didem Koroglu,Dixector of Matketing and Public
Relarions,Brookings Health System,made the following announcement to the Council and press:
"Thank you for giving me the oppoYtunity this evening to present information about the launch of
the new logo for the Bxookings Health System. The Board of Trustees of the Brookings Health
System approved a new logo,brand identity and tagline, to reflect the changes the health system is
making to provide better service and health care to the communities it serves.
In addition to a.new logo,a new consumeY-friendly,interactive Web site for the organization was
launched to reflect the new brand identity,as well as a new tag line: Inspiring Health.
Brookings Health System is an organization that has come together to provide quality health care,
reaching out to the communities that we serve and inspiring health. As we move forward,close
partnerships are ever more important: Partnerships between those of us who make up Bxookings
Health System, and partnerships with others, from physician groups and health care organizations
to,most importandy, our communiry members.
While every person will have their own interpretation, the new identity is meant to repxesent themes
of coming together,paxmering and xeaching out. We believe it reflects a caring,vibxant and fresh
organization that is forward-looking and communiry-centered.
The change in the logo allows Brookings Health System to forge its identity as a health care
organization co.tnmitted to customer-driven excellence.
Our process fox identifying a new logo involved phases of approval resulting in the development of
tl�ree proposed vexsions; followed by a ranking of the proposed logos on how they met the goals
and objectives stated. The logo cominittee worked closely with a Minneapolis-based health care
marketing company while developing the new visual identity.
The new Brookings Health System logo was well-received by representatives from a variery of
gYOUps including our employees,medical staff, and community members.
We aYe having a BBQ Summer picnic at the Health System campus on Fxiday,July 13,2007. You
are all invited."
National Children's Study Site. Dr. Diane Kayongo-Ma1e, SDSU Rural Sociology,is a member of
the research team and provided information to the Council. She said the study is the largest long-
term study of the effects of social,behaviotal, biological, community and environmental factors on
human health and development ever conducted in the United States. The goal is to recruit 100,Q00
children who will represent all children in the U.S. Mothers will be asked to be in the study as early
as possible and their childxen will be tracked into adulthood. The information collected will help
researchers explote the causes of a variety of health problems including obesity,injuries,asthma, and
developmental delays.
In September 2005, the National Institute of Child Health and Human Development (NICHD)
funded seven Vanguard Centers to start this study. Researchers selected Brookings County, SD,
combined with Yellow Medicine,Pipestone, and Lincoln Counties, MN as one of these centexs to
be sure that the study includes childxen in rural axeas.
The study will start in 2008. She noted that this is the only long-tetm study of its kind. No one has
ever been able to accomplish a study of this scale in the United States. Congress approved the study
last year. Pexiodic lettexs of support may be needed.
She distributed a list of questions and asked that someone from the ciry be designated to respond.
A representative of the study coinmittee will provide annual reports to the Council.
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Kayongo-Male also requested Council members' endorsement of the study to assure area citizens of
the study's legitimacy.
In order to maintain privacy, collected data will be processed on the east coast. Data and
preliminary results will be released to counties over time.
City Council Member Appointment Process. On July 2,2007, Council Member Mike Reitz
submitted a letter of resignation effective July 30,2007. Discussion regarding the appointment
process was held.
The City Charter outlines some specifics regarding election timelines and number of inembers
required. The City Council also adopted a policy on the process in 2003. Under the Charter, the
Council has ability to leave the seat vacant or appoint a registered citizen until the next election.
There was consensus among the members to fill the position.
There was discussion regarding a written ballot voting pxocess, similar to what the City of Sioux
Falls has used. Each council member submits a written ballot to the City Clerk. The Clerk reads
each ballot announcing the council member and their vote. The City Attorney will review this
process and give his analysis at a future meeting.
There was also consensus not to go into executive session during the process. �
ACTION: A motion was made by T'homson, seconded by Whaley, to approve the following
timeline: issue press release on July 11`�', deadline for applications on July 31S`,applicants provide
comments to council on August 14`'', council action to appoint on August 14`h, swearing in on
August 28`h. Applications will be made available for public review. All present voted yes;motion
carried. .
CitX Manager Recruitment Process. Dennis Falken, City Manager, submitted the following
process proposal fox Council consideration.
Donna Langland, Human Resources Director for the City of Brookings, asked that the Human
Resources Dept.be allowed to internally begin the search process for the new City Manager versus
hiring an outside Executive Recruitrnent firm. She indicated that the recruitment process is quite
fami]iax to her from previous work experiences. She proposed the following draft process:
— Develop a 90-day recnutment timeline with input of city council.
— Draft a position profile with input of ciry council and leadership team.
— Draft and place the position advertisement to conduct an open search including internal
candidates at the state,regional and national levels. Advertisements would be placed in print
and on various websiCes to include ICMA;Public Sector Job Bulletin;Nation's Cities
Weekly, etc.
— Receive applications and send acknowledgement letters. .
— Screen applications down to those which most closely fit the position profile with use of
recruitment questionnaire and prescreening telephone interviews.
— Collect work-related xeferences and perform background checks on finalists chosen by the
Council.
— Coordinate candidate xeception and tours.
— Coordinate formal interviews and arrange optional personality testing if desired.
— Pxovide a list of recommended formal interview questions.
— Participate with city council members in formal interview process.
— Make formal job offer and send xejection letters to all applicants not chosen.
Langland said the utilization of an internal xecruitment process could save the city in excess of
$20,000. If within the 90-day process, however,it is determined that the search conducted by our
internal Human Resources Departtnent is not yielding the type and/or number of candidates
appropriate for the position, the services of an outside executive recruitment firm could be initiated
at that time.
Falken noted that the city could utilize a board of personnel experts on the recruitment pxocess.
Langland said she would follow the same process as the firm the city used last year.
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Thomson thanked the city staff for the proposal citing it would save the taxpayers money.
Reed noted that the only downside is that consultants have a database of people to contact.
Langland said last year the consultant contacted theix list of clientele about the Brookings position
and none were intexested. She said the type of applicant we'd attract may not be someone on a
database.
Bartley asked if the pxevious consultant owned the xights to the candidate profile brochure.
Langland will check. He asked if the city had ended its contract with Waters-Oldani (consultant).
Yes, they were notified in writing indicating the search had concluded.
Bardey asked if the city would retain the option to reinstate the search with Waters-Oldani and
update the data. Langland said the ciry paid them$8,397 before stopping the search. The ciry's
contract with them stipulated the fee would not exceed $20,000. Bardey said he'd like to know what
the actual savings in cost would be after advertising costs are calculated.
ACTION: A motion was made by Thomson, seconded by Reed, to approve the proposed pxocess
as outlined and to xesearch what an alternative option would be to review at the end of the 90-days.
All present voted yes;motion carried.
Consent Agenda: Discussion regarding the Research and Technology Center rental rates was added to the
agenda. A motion was made by Thomson, seconded by Reed, to approve the consent agenda which
included:
A. Agenda, as amended.
B. Minutes Qune 26`'').
C. Action on Resolution No. 49-07, Change Order#1 (CCO#1) for 2007-05STI,32"a
Avenue S/Prince Drive Project.
Resolution No.49-07
A Resolution Authotizing Change Order CCO#1 For
2007-OSSTI 32nd Avenue&Prince Drive Street Project
Bowes Construcrion,Inc.,Brookings,SD
BE IT RESOLVED by the City Council that the following change oxdex be allowed for 2007-OSSTI,
32^�Avenue&Prince Drive Street Pxoject: Change Ordei Numbex 1:Adjust 18"and 27"RCP sewer
due to a change in location,substitute 30"RCP storm sewer for 27"RCP stoxm sewei,substitute 36"
RCP storm sewex for 33"RCP storm sewex,add two Type S Drop Inlets and add one 36"RCP 38
degree bend at the appropriate unit prices as bid for a total increase of$5,870.10.
All p=esent voted yes;motion carried.
R&T Center. Jackie Lanning, City Engineex,referenced a policy the Council adopted in 2003 for
the Research&Technology Center which is a city-owned faciliry located on the 800 block of 32"d
Avenue, north of Highway 14. The policy included a nine-year list of rental costs pex squaxe foot.
There is also a statement above the cost chart stating"this must be balanced with the maxket,"
which seems to mean that the costs need to be adjusted frorn time to time with the maxket values.
Most of the xenters in the R&T building are in yeax five of theix leases. The lease rates outlined in
the policy are as follows,with an additional column showing the rate increase from previous yeax:
Year 1 - $6.56;year 2-$7.00 (6%), year 3-$7.44(6%), year 4-$7.88 (6%),year 5-$8.31 (5.4%),year 6-
$8.75 (5.2%), yeax 7-$9.80 (12%),year 8-$9.80 (0%),year 9-$9.80 (0%). The range of incxeases in
the lease amounts varies from 0% to 12%. Lanning said the council indicated during the ends policy
meeting that the rates for the R&T Center should be examined and it would seem appropriate
tilning as the leases will soon be xenewed for years seven, eitght and nine. BEDC director,Al
Heuton,indicated that office space in Brookings is genexally in the$6-10 range. Location, size, age
of building and other factoxs also contribute to the price. Staff researched local office and lab space
prices and discovered there is a wide range of prices. Since there are very few laboxatory buildings in
Brookings,it is difficult to fmd a compatable price. The curxent lease rates result in approximately a
$145,000 transfer out from the Research &Technology fund,after operating expenses are
deducted. Tenants of the R&T building have also indicated they would like to know the futuxe of
the building so they may make long term plans fot their businesses.
Lanning said she hasn't found any good informa�ion on how the prices were set and doesn't know if
a market study was done at that time. It is difficult to find lab space at comparable prices. The
newly built Brookings Biospace is leasing at$18-22 sq. Et. She said in 2007 the center transferred
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$145,000 after operating expenses; however, no money has been reinvested in the building and some
maintenance and updates aYe needed.
>
Duane LeFord, �$�d�eed,is a tenant in the building and his lease comes due January 15`and
needs some idea of the rate schedule. He said that the previous economic development ditector
approached his company and another company to be the anchor tenants in the facility. He said he
was never told the facility was an incubator and that businesses were expected to move out after 10
years.
Bezdichek said the original intent of the facility has been to be an incubator and not compete with
pxivate enterprise. After nine years, tenants need to move on and rent space from private entities.
If not, there is an adverse effect to the city from lost property tax revenue. Lease rates should be the
same ox higher than comparable spaces.
LeFord said he did improvements to his space in 2002 and didn't expect to be moving out after
spending their own money.
Munsterman said the multi-tenant facility was meant to be an intermediate step to get a business
started enabling them to grow and move on. He noted that this structure is on prime commercial
and/or retail land and its use may be moved ox changed in the future. Britzman agreed that as the
building owner, the city can decide its usage and direction of that property. The rate schedule is
entirely up to the City Council.
Munsterman asked to place this issue on a work session within the next month.
Resolution No. 50-07—Sidewalk Re�air. A public hearing was held on Resolution No. 50-07, a
xesolution detexmining the necessity of repaixing or installing sidewalks in the City of Brookings at
the expense of abutting property owners,2007-01SWR Sidewalk Repair Project. Public Hearing:
Doug Filholtn xequested additional areas be considered in the project. He was told to work with the
City Engineer. Whaley noted that a large majority of the properties in the project area were rentals.
She questioned if the condition of the propexty and sidewalks were being inspected regulaxly?
Lanning said the ciry inspected 20% of the city each year and this area was scheduled for this review.
A motion was made by Bardey, seconded by Reed, to approve Resolution No. 50-07. All present
voted yes;motion carried.
E911 Budget. A motion was made by Whaley, seconded by Reed, to approve the E911 budget.
Discussion: Bezdichek represents the Council on this board and reported that the additional
$20,000 is for another dispatch person. He noted the biggest change in the E911 service will be
changing to data communication from voice. He warned that in the near future there will be an
exceptional amount of money needed to make this ttansition. It is the way technology is changing
to respond in emergency services. Falken noted that every year the city and county must approve
the budget. All present voted yes;motion carried.
I-1R Site Plan Ap�roval. A motion was made by Thomson, seconded by Reed; to approve an I-1R
Site Plan on Lot 3,Block 3,Telkamp Industrial Addition (700 32nd Avenue South). All present
voted yes;motion carried.
Adaourn. A motion was made by Reed, seconded by Whaley, to adjourn. All present voted yes;
motion camed. Meeting adjourned at 6:46 p.m.
City of Brookings
Sco . Munsterman,Mayor
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s�� ornes,City Clerk