HomeMy WebLinkAboutCCMinutes_2007_06_12 338
Brookings City Council
June 12, 2007
The Brookings City Council held a meeting on Tuesday,June 12, 2007 at 5:00 p.m., at City Hall with
the following members present: Mayor Scott Munsterman, Council Members Tom Bezdichek,julie
Whaley,Mike Bartley,Michael Reitz,Tim Reed and Ginger Thomson. City Manager Dennis Falken,
City Attorney Steve Britzman, and City Clerk Shari Thornes were also present.
Plan for SDSU Partnershin. Mayor Munsterman said that on May 8`h the Council heard a
presentation from SDSU President David Chicoine about the"New Insight"project. In his
presentation President Chicoine compared SDSU to the following peers,aspirational peers and
stretch peers; Montana State University, University of Montana,North Dakota State University,
University of North Dakota, Southern Illinois University-Carbondale, University of Wyoming, Utah
State University,New Mexico State University, Universiry of Idaho, Colorado State University,
Kansas State Univexsity, and Oklahoma State Universiry. Munsterman said on June 5`� the Council
developed its goals for 2007 and 2008 and one goal they identified is to partner with SDSU on this
project. He recommended that the City Council research the communities highlighted by President
Chicoine to learn more them and possible new opportunities on how the city and university can
grow together. He suggested an approach similax to what was done by the ad hoc economic
developrnent committee in which each member researched one community and reported back to the
whole. For this project the Council would devise a list of questions and each member would contact
people within the identified community to gather data. The Council would meet on July 10`h to
review the information, compile, discuss and move on. The Council will seek input on the questions
from President Chicoine, Student Senate,A1 Heuton, and City staff. Heuton noted that the BEDC
is already compiling demographic and economic data on those communities.
Bardey suggested that Council members may want to visit those communities. Munstertnan noted
that President Chicoine was considering site visits to those communities. Council members should
coordinate with SDSU.
Discussion of inethods to determine cost for city assessment projects. Jackie Lanning,Ciry
Engineer, said the Ciry received a petition to pave the alley from 8`h Avenue to 9`�Avenue between
4`� Stteet and 5`'' Street. The City Council held a public hearing for the assessment on May 8,2007,
and approved a Resolution of Necessity (Resolution No. 33-07) for the project. The City received a
request from one of the alley fxontage owners, Mr. Carl Kline, 825 4`h Street, to utilize a different
method of assessment for this project. Mr. Kline owns 100 feet of frontage along the south side of
this alley. South Dakota Codified Law 9-45-30 and 9-45-32 defines two ways to assess costs. The
request is to utilize the assessment based on benefits method since the property does not have a
garage that e�rits onto the alley and the petitioner feels the pxoperty does not benefit from the paving
project. .
Carl Kline was present to speak to the request. He and his wife purchased the home at 825 4�'' Street
in 1979. They don't have alley access and don't ever plan to build a garage off the alley. Access to
their properry is off of 9`h Ave. Their property is one of the few corner lots that hasn't been
developed with no garage. Instead, they have a green space with many trees and other plantings. It
is their desire to sell the property on same basis as it was purchased. They are not worried about
dust because they have trees. They are not worried about drainage now,but will be if the asphalt.is
installed. He said that just because someone can develop something doesn't mean there is benefit in
that. He is not convinced what we normally call development is of benefit to the property owners
abutting it. He felt if that were the case the framers would have written the statutes solely on linear
foot assessment basis rather than giving another option. He felt access would be a fair way of
assessing and establishment of critexia should be fairly easy.
Lanning said the City has bid and assessed alley paving projects for many years and has used the
front foot basis for assessment. The costs ate calculated as follows: Actual total project cost is
determined and a cost of 6% engineering and administration is added. That total is divided by the
front footage,which gives the amount to be assessed. State law does give governing bodies the
ability to assess based on benefits,however, as far as she knew, the City has not utilized this
method. �
The engineering department has utilized the front foot assessment method with the understanding
that an alley paving project does benefit all abutting properties with improved drainage,less dust and
mud, and future owners may choose to access their property off the alley with a garage or parking
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area. It would also be ciifficult to establish criteria as to which abutting pxoperties would be assessed
on the benefits xeceived method and which would not. For these reasons, she recommended the
alley be assessed by the fxont foot method. City Attorney Britzman agreed with Lanning.
Reed asked if the petition signatures were weighted by linear foot. Yes, they calculate total front
foot on both sides of the alley for a percentage of total frontage. A 100 foot lot has more weighting
factor than a 50 foot lot.
Reed asked if the state code provides a procedure for assessing by benefit. Britzman said that SDCL
9-45-32 provides no other guidance othex than the City Council would have to determuie the
necessity of the improvement and make an investigation before determuung manner of assessment.
Thomson asked what the procedure would be if the Council were intexested in exploring the
benefits concept furthex. Britzman there are some reasonable approaches to the benefits style and
the City could look at othex communities and states that may have greater detail as to procedure.
Baxdey was concerned about trying to define benefits to a particulax land owner in this case or
others. All will benefit equally with access from the alley. Howevet,in some cities there could be a
geographic impediment to prevent access like a 10 foot rock wall or a lake. However,we don't have
those types of obstructions in our alleys.
Britzman said if an adjoining property ownet advocated foY pavement of a cextain thickness for theit
heavier vehicles and no one else had that need; that would be an example of a specific request with
litde ox no additional benefit to other owneYS.
Bezdichek said the city has used its current assessment for years. One benefit not mentioned is
through the Street Department. It is easier to plane and plow hard surfaces than gravel. There are
better slopes with asphalt than with gravel for the vegetation. Benefit is a very difficult thing to
evaluate and determine. He commented to Mr. Kline that it is his choice not to build a garage.
'I"here may be benefit to his property is at some point for someone else when it is black topped and
the owners have the capability of building a garage on the alley. Property owners petitioned to
install the alley and that is what the Council looks at. The front footage assessment method has
worked well in yeaxs past and he is comfortable continuing.
Kline asked the Council to consider longer term benefit instead of benefits from development in
terms of water absorption and drainage and additional heat from moxe pavement. The storm system
-where does it all go and end up? He suggested alterative cover materials: grass pave,gravel pave
and crushed glass.
Dennis Falken, City Managex, said this method has been the procedure and these projects are only
done at the request of the majoriry of property owners. He noted that it is difficult when there is
one ownex that doesn't agree.
Reed agreed with Kline that the City should consider some environmentally friendly ideas such as
grass paving and more pervious materials,particulaxly when the City is trying to fix its drainage
problems. It would be good to have more surfaces that could absorb moisture.
Storm sewer design for 2007-05STI 32nd Avenue and Prince Drive Street Project.
Jackie Lanning, City Engineer, pxovided a history on the project. She xeported that the City has
been proceeding with design and construction of the 32"`'Avenue South and Prince Drive street
project during 2006 and 2007. These streets are located in the southern part of the Telkamp
Industrial Addition. This pxoject has been divided into two portions: 2006 was the installation of
water and sanitary sewer mains, and 2007 will be the stortn sewer,gxavel, curb and gutter, and
asphalt project.
She said the Ciry applied for an Industrial Development Grant in 2006 to help pay for the street
construction. The grant funds may be used for roadway construction,however, engineering, design,
construction staking and utility installation are not eligible. The City received$422,000 in grant
funds,which was not the full request but does help offset the construction costs. The grant funds
are reimbuxsed to the city as the stteet is built in 2007. It was estimated at the time of application
that the storm sewer costs would be $100,000.
The City has implemented ordinances that require storm sewer piping to be installed to convey a
five year storm event. There is currendy very little storm sewer infxastructuxe in the area east of I-29
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and south of 6`'' Street. As the flows were calculated for the new street construction of Pxince Drive
and 32"`'Avenue South,it was found that storm sewer was required for the entire length of both
streets. The project was designed with storm sewer that will capture the water from.e�sting
developed flows, existing undeveloped flows and also the new street flows for a five-year event for
the Prince Drive Area.
It is proposed that a second storm sewer project be installed to capture the flows for the e�risting
portion of 32"`�Avenue. This storm sewer will carry the flows to the east along e�sting Prince
Drive. This has been proposed as a phased project due to the lack of funds available to complete
the entire storm sewer project in 2007. It is proposed to install the storm sewer to the east in 2008.
The installation of these two storm sewer projects will make the area compliant with City drainage
requirements.
The City has also implemented requirements for the detention or retention. This project meets this
requirement with the construction of a retention pond at the very south edge of the Telkamp
Industrial Addition. The fill that is removed from the retention pond will be placed on the northern
portion of the lot,which will elevate it making it moxe marketable. There have been prospective
buyers interested in this lot;however one concexn has been that it is very flat and low.
The total cost for this project was estimated to be$662,000. The low bid for this project received
on June 5�'was $885,307.98,tesulting in a shortfall of$223,307.98. 'The extra costs are due to the
large amount of storm sewer needed. It is proposed that this project utilize the funds received in
December 2006 from the Daktronics land sale for$280,000. These funds were deposited into the
Industrial Fund cash;however they were not budgeted for spending in 2007 because it was
unknown when the payment would occur. Finance Manager Rita Thompson indicated these funds
could be moved from cash to street construction on the next budget amendment.
Bartley asked if"5-year storms"went over the curbs and into the fields prior to the development of
Falcon Plastics. We wouldn't want water going over the road and flooding out Falcon.
Reed asked if Prince Drive was gravel. Lanning said the north end is paved with curb,gutter and
asphalt. Reed asked if there were any benefit to moving water into a ditch beside the road rather
than in retention or detention ponds.
Carey Bretsch, Civil Design Inc., stated this design is picking up previously developed flows. Any
new construction would put in their own detention ponds. With ditches there would have to be a
lot of area devoted to storing water and then reducing it enough to put into the storm sewer. The
advantage of this design is that during most storms the street would be drivable;however,with
ditches, culverts would be required every time access across is needed. Culverts are a source of
potential flooding when pipes freeze up. In urban environments, storm sewers are best way to go.
Bezdichek asked if an estimate was used to determine the cost when applying fox the grant.
Lanning said the estimate was based on curb and gutter prices at that time. She had�some storm
sewer prices,but hadn't done any modeling for storm sewers. She underestimated what would be
needed for storm sewers all the way up to Prince Drive.
Bezdichek expressed concern about the grant being 33%under estimated from the actual cost.
Lanning said the city asked for$663,000 but was only awarded$422,000. She noted that even if her
estimates had been higher the grant award would have been the same. The state only gave what it
had available fox this project. She said she could understand the Council's concern. She said she's
been doing estimates for years and has never been this far of£ In the future, she plans to hire
someone to do a storm sewer estimate up front.
Bretsch commented that the price of asphalt has doubled in the last year and the price of steel has
increased 40 percent. There is no way anyone could have predicted the total project cost a year ago.
Bezdichek asked if the estimates could be redone. Bretsch said the budget was done in June 2006
and he's finding that that is even too long to count on prices. Concrete pipe prices are a good
example of the current volatile prices. Those bids axe only good for 30 days. Liquid oil prices have
tripled.
Bezdichek commented that the city needs more money for land acquisitions for retail and industrial
development and now the city will have to use$280,000 fxom that fund to cover the shortfall.
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Lanning said one impYOVement to the propexty that will make it moxe marketable will be to remove
the retention pond fill and building up on the north side of Block 5.
Rced asked if these weren't two separate issues. The grant has nothing to do with the estimate. If
the estimate has been higher would the city have received moxe? No.
A1 Heuton said paxt of this is a tiining issue. When the city pYepared the application it hadn't even
adopted storm water policies. With the grant deadline there wasn't time to do a study on 32"`�
Avenue to determine what we'd recommend for storm sewer bid. Another piece to the timing was
that thete needed to be private investment and job cxeation in order to apply. Because of AllTech
and Counterpart, the city was allowed to apply. If the city had waited they wouldn't have been able
to apply.
Bardey said assumuig the Council approves the bids,will the project get completed with the tight
time constraints. Lanning said Bowes Construction, the winning bidder,wants to start immediately
and they realize the urgency. September 15`� is the deadline for paving and November 15` for the
grading.
Don Deibert, President of Counterpart, came a year ago with a plan to add on by 15,000 sq. ft. but
needed access from Prince Drive west of 32"d Avenue. Their need for this road is critical. With
their overhead crane system they load( million lbs per year. Without the road they are still loading
in the paYking lot. He urged the council to award the bid and funding.
Report on ICSC Conference. Munstexman commented that he recendy gave an interview to the
Brookings Register and thanked the paper for the story. He said he was very proud of the City
Council members that were able to participate in the conference. He said it was fun to see elected
officials in action promoting theit community and fox their aggressiveness in doing so. The entire
team of si�c were on their feet working constandy.
Al Heuton thought that for their first visit it was a really good session,making a lot contacts with a
numbet of developers and communities about retail development. He spoke with 16-17
communities about how they financed theix trips and found that the methods varied. One
community in Georgia sent their entite City Council and several chamber members and had a booth
worth $30-40,000 and 100% of the trip was maYketed and financed by the City. Another community
he spoke to was financed with private sector money. This issue is clearly a community choice and
how aggressive they axe about retail maxketing. 'I"he Brookings delegation made a number of good
contacts and has already had follow-up with developers and retailers. Time will tell if anything
materializes fxom those contacts.
Bartley said he and other council members also attended educational seminars and picked up
something out of all of them that they think will help in the decision and thought process as the City
moves forward in xetail and economic development. He believes the City will benefit from
attending this conference and hopes the city will continue to support these visits. It may take 3 to 5
years to make contacts and relationships work. He thought the Brookings group was very successful
due in paxt because they did their homework. They had"one-sheets" on Brookings locations that
cited TIF districts, discretionary foxmula and other incentives. Fox a first-timer group,Brookings
was a step ahead. They presented developers and retailers with the type of development tools that
spaxked their interest that got them into a conversation. The legwoxk has started. It's an education
process. Bxookings participating at this annual conference will benefit the community.
Reed said it was interesting when talking to developers they were told it was a town of 18,504 and
they weren't too intexested untit they Brookings group also mentioned it has a D-1 schaol,TIF
districts, and had detailed one-sheets in hand. That made the difference. They were interested. He
felt the Btookings gxoup was one step ahead of most of the other first-time public officials. He
believes there will be even more public officials there next year.
Thomson said the annual international ICSC conference is a really great place to start and City
Council members should continue going to this conference. She also found that ICSC has regional
events that Brookings representatives should also attend.
Thomson said it was important when talking to retailers to ask what their site criterion was. If they
had requixements (i.e. income levels,population) that exceeded the Brookings market demographics
then the team knew not to waste their time trying to recruit them. They did find that Brookings did
fit with many retailers' site criteria. Thomson said it really helped knowing what to say and when to
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say something isn't realistic. Through the ICSC there is a private and public sector partnership that
provided great advice to court retailers and developers in the future. She also believes Brookings
will see a return on this investment. It may not be in 12 or 24 months,but there'll be a return.
Falken said unless people actually saw the convention center there is no way to explain how huge it
was and the area they had to cover. The Brookings team split up and covered a�l the halls and
seminaxs. Heuton did a great job on the information packet. The team was well prepared,unlike
other first-timers.
Consent Agenda: A motion was made by Bartley, seconded by Whaley, to approve the consent agenda
which included:
A. Agenda.
B. Minutes: Apri117,May 8,june 5.
C. Action on Resolution No. 42-07, designating Pioneer Park to the Arts Festival
Committee.
Resoludon No.42-07
A Resolution Authorizing the Brookings Summer Festival
Committee to Have Exclusive Use of Pioneer Park
WI-IERF.AS,the Brookings Summer Festival will be held in Pioneex Park on July 11-17,2007,and
WHEREAS,the Summei Festival Committee has requested the exclusive use and control of Pioneer
Park and its facilities for said festival,plus additional days for preparation and take-down,and
WHEREAS,the Summer Festival Committee has provided evidence of liability insurance coverage
including the City of Brookings as named insured,and
WHEREAS,the Summer Festival Committee has agreed to accept responsibility for the conduct of
the Summer Festival on said premises,now therefore,
BE IT HEREBY RESOLVED,that the use of Pioneer Park and its Eacilities as a public park shall
temunate for the period of July 11 through July 18,2007.
BE IT FURTHER RESOLVED,that the City Council does hereby grant the exclusive use of Pioneer
Park and its facilities during the Brookings Summer Festival to the Summer Festival Committee.
FURTHER,IT IS RESOLVED,that the Summer Festival Committee shall be xesponsible for
maintaining said facilities and cleaning them and returning them to the Ciry of Brookings in good
condition following the festival.
D. Action to appoint Joanita Kant to the Historic Preservation Commission, term expiring
01/01/09.
E. Action to appoint Rebecca Attdersen to the Park& Recreation Board (high school
student position),tecm expixing 05/01/08.
F. Action to approve Resolution No. 40-07, award bids for 2007-06STI, Chip Seal Project.
Resolution No.40-07
Resolution Awarding Bids on Project 2007-06STI
Chip Seal Project �
Whereas,the Ciry of Brookings has received the following bid for Project �
2007-O6STI Chip Seal Project.
The Bnad Guy Conrt. Co,Inc,Mi.rnon Hill,SD $121,890.00
Now Therefore,Be It Resolved that the low bid of The Koad Guy Con.rt. Co,Inc.for,�121,890.00 be accepted
G. Action to approve on Resolution No. 41-07, Resolution for Funding Agreement for Bike
Trail Project.
Resolution No.41-07
Resolution for Funding Agreement fot Bike Ttail Project
POENH(147)PCN OOC2&EM 8006(49)PCN OlOA
WHEREAS, the City of Brookings has identified the need to complete its multi-use trail system for
adequate transpoxtation;and
WHEREAS, it has been determined by the State of South Dakota that the project is eligible for
Transportation Enhancement Funding,and
WHEREAS,the City of Brookings is the sponsoring applicant for funds;and '
WHEREAS,the City is capable of admuustering the federal aid project;and
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WI-IEIZEAS,the pxoject will meet all zoning and planning regulations and ordinances;and
WHEREAS,the City is pxepaxed to maintain the new trail system;and
WHFREAS,the City is committed to providing the necessary local match.
THEREFORE,BE IT RESOLVED that the City of Bxooking duly authorizes the City Manager of
the City of Bxooking to sign all documents for the funding agreement between the SD Departrnent of
Transportation and the City of Brookings for Design,Letting and Construction of the Project.
On the con.rent agenda, all present votedye,r motion carried.
2007 "State of the City" Message by MaXor Scott Munsterman: Mayor Munsterman presented
his annual State of the City Mes.rage in a PowerPoint presentation. The following is a summary of the
slides and narrative.
Life Safety Services - Poiice De�artment: The Police Department has had many changes from
January 2004 through Decembex 2006. There have been some notable decreases in nationally
repoYtable crunes/serious crimes (13%),person crixnes/assault,rape,robbery (43%) and DUI and
liquor-related arrests (67%). There has also been increases in calls for service (27%),Property
Crunes (3%), and Drug related offenses (12%).
The vacant patrol position left open by the School Resource Officer was filled.
The department was awarded a Highway Traffic Safety grant for$17,000 in Octobex 2006,which is
being utilized to pay overtime expenses for extra patrol hours and special enforcement programs.
The Police and Fire Departments axe currendy collaborating in a Department of Homeland Security
gxant oppoxtunity to fund a wireless (Wi-Fi) computer connection project in order to deploy mobile
computers in all public safety vehicles, as well as spearheading the Phase II E911 enhancement
project,which will aliow the 911 Centex to idenrify both cellulax phone user and location
information when calling 911 from a cellulax phone.
Brookings Fire De�artment: The Bxookings Fire Department has 43 volunteer firefighters who
responded to a total of 153 incidents in 2006. Of those 43 firefighters, average turnout per incident
was 28. Broken into district, they are: City (87),County (61), and SDSU (2). The most common
incidents were false calls and fire incidents, followed by rescue and hazard incidents with most
occurring on Sunday, followed by Friday, Monday and Thursday,with Wednesday and Saturday
having the least incidents. The overall average response time was 6:12 minutes. The firefightexs
spent a total of 4,004.50 hours in training or 93.13 hours per firefighter.
Air�oxt: The Ciry is in process of the Dual Track Study for the Airpoxt. Consultants have identified
both an on-site alternative and an off-site alternative,which was revealed at a public open house on
June 4, 2007 at City Hall. The next phase will be an Envixonmental Assessment of both projects,
which will take place for the rest of 2007 and be completed in 2008.
Li�: Brookings City has the third largest public library circulation in the state. They provided
338 pxograms for young and old with an attendance of 14,662. Dinostorie.r, an interactive science
display, drew an attendance of 2,340. This was a joint project with the Brookings Optimists and was
one example of the great community cooperation and support the Libxary enjoys. The library
ptovides 24/7 connection to electronic resources and the world's libraries from our website
(www.brookingslibrary.org). They provide meeting facilities and study areas which were used more
than 650 times in 2006. Approxirnately 50% of Brookings County residents have Brookings City
Library Cards. Provides a 6.5 return of investtnent ratio (cost per capita: $28.23;value of service per
capita: $183).
Zoning, Building,Planning de�artments: This year is looking like another big year for construction.
Already by the end of May, there have been 36 residential home perm.its issued. The City's average
for residential home permits has been around 50 per year, and we issued 12G in 2005 and 130 in
2006. There has been a lot of development activity,with numexous pxeliminary and final plats for
the fitst half of 2007. These last few years have shown phenomenal development growth in the
Ciry.
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Code Enforcement: The City Council will be looking at additional enforcement efforts during the
budget cycle to actively enforce its ordinances including grass, front yard parking and othex
maintenance violations.
Drain�e Planning: The City is moving forward with a drainage master plan. The first area being
studied is the southwest part of Brookings, and the master plan will identify drainage
itnprovements. The City is also bidding a detention pond project in Indian Hills that will be
constructed this summer.
The City is in its fifth year of implementation of our Storm Water Management Program. The
program will need to be fully implemented by March 2008. This year we are concentrating on public
education and oxdinance revisions.
Street U�date: During 2007, the City will be constructing 32°d Avenue South and Prince Drive in
the Telkamp Industrial Addition. This pxoject will also include a retention pond along the south end
of 32°d Avenue. Future industrial streets that will be constructed include 32"�Avenue from Highway
14 bypass to the south, as well as 32°`'Avenue from north of the bypass to the quarter line (up to
near the new DOT buildin�.
This year's urban street project will be repairs and an overlay on 22"d Avenue from the Bypass to 6``'
Street and from 11`� Street South to 20`'' Street South. The width of these streets will stay the same
for this project;however 22°d Avenue from 6`� Street to the bypass will be widened at a later date.
The portion of 22"`'Avenue from 11`h Street South to 20`''Street South will be re-striped for five
lanes this summer.
Construction will staxt on the new elementary school site south of Camelot Square Addition. New
utilities and curb and gutter will be installed for 15`''Street south from east of Medary Avenue to just
west of 17`h Street South, as well as a poxtion of Camelot Drive and Christine Avenue. T'hese streets
are projected to be paved during the 2008 construction season.
Mosc�uito Control: Over the past several years, the mosquito has metamorphosed from a pesky
summertime nuisance to a serious public health threat. The rapid spread of West Nile Virus has �
transformed the management of mosquito populations from pest control to a public health
necessiry. City personnel have elevated the mosquito control program efforts by providing zesults
that are long-terxn,cost-effective,and environmentally responsible. �
Snow Removal and Street Maintenance: Additional snow removal equipment has been added to the
city fleet in order to properly maintain the level of service for our growing community. Area-
specific maintenance operations such as seal eoat, overlays, and pavement markings are on a 5-year
rotation basis to provide the motoring public with pothole-free, traffic-friendly roads. Regular street
sweeping xeflects greatly upon the cleanliness of the city. It also helps to remove pollutants from the
streets in otder to keep ground water pollution to a minim�. Annual dust control treatments on
high-traffic roads help to preserve our air quality.
City Landfill and Collection / Solid Waste De�artment: City-wide Spring Cleanup took place April
9`h through Apri128�': Ciry trucks hauled 3481oads (303.94 tons);the National Guard hauled 33
loads (52.38 tons);the public hauled 1,1931oads (426.59 tons), for a total of 782.91 tons.
The City of Brookings Regional Landfill serves all or portions of six counties and 30 communities
with a population of appro�xnately 40,000—45,000. Total tons received in 2006 wa�s 56,685.05 tons
(includes solid waste, compost, trees,metals, contaminated soil, etc.). Gross Revenue from all
sources in 2006 (includes tipping fees,interest,land rental, etc.) amounted to$1,765,909.28, enabling
them to ttansfer$330,000.00 to the Ciry General Fund in 2006.
Pandemic Flu U�date: A Planning Grant was received in July of 2006 for$15,800.00. This grant
was awarded to the Brookings Health System,Brookings County, the City of Brookings, SDSU and
the American Red CYOSS Brookings County Chaptex.
There have been several summit meetings and monthly Pandemic Planning Coordination
Committee (PPCC) meetings.
Brookings is considered one of the leaders within the state in this planning effort because we have
had such widespread suppoxt from all sectors: Public Health, Health Care, Schools, Government,
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Business and Industry, Critical Infrastructure, Faith and Volunteer Organizations, and Families &
Inciividuals.
'I"he Brookings County Pandemic Influenza Response Plan is almost completed and ready to be sent
into the State Health Department.
One main unresolved issue is with special populations. A few special populations have been
identified, but more work needs to be done in identifying special populations. There has not been a
plan of action developed for assisting the special populations that is workable. The following are the
special populations that have been identified:
• Youth at Risk—These are young people that if schools close;may not have pxoper
supervision and/or may not have a decent breakfast or lunch.
• Home Bound—These are individuals who for vatious reasons can not leave their home
easily and depend on"Meals on Wheels",home health caxe services, etc.
• Homeless—These individuals will need shelter in addition to food, clothes and possibly
medicine.
• Non English S�eaking—These are individuals that have difficulty understanding oY
communicating with the English language thereby complicating education efforts.
Fintancial Issues: Sevexal families and individuals will be financially affected by a pandemic influenza
outbreak. A large number of the population of our county survives "paycheck to paycheck" and if
they lose their job temporarily because of social distancing;it could result in financial chaos. These
people will not be able to pay bills such as home mortgages,groceries, utility payments, car loans,
pharmacy prescriptions, etc. Brookings Counry would not be able to offet financial welfare to the
large number of people affected. A process needs to be developed working with representatives of
fmancial institutions, utilities, and businesses to discuss financial alternatives during a pandemic
influenza outbreak.
Work Force Issues: There is such a diversity of policies and procedures from one entity to another
that addressing work force issues universally is almost impossible. Therefore, a resource list of
people to turn to for advice is probably the only way to handle this issue. PeYhaps the resource list
can simply be the Human Resource Association for the Brookings area. This area still needs more
work.
Mental Health Issues: The mental health issues such as addressing stress management, the grieving
process, financial strain, etc. will be affecting all sectoYS of the population. This overwhelming
problem can not be handled by the few professional mental health providers that we have available
in our area. Theref�re, a plan will be needed to involve Faith&Volunteer Organizations to develop
a strategy to effectively provide these services. The position of a Mental Health Technical Specialist
has been identified in the plan to coordinate these activities and create a Critical Incident Stress
Management Team to specifically work with responders. However,much work needs to go into this
plan
Communications: A partial plan has been developed to disseminate accurate surveillance
information from the public health and health caxe sectors to the government sector. However a
moxe extensive E-Mail distribution or telephone calling tree needs to be developed to ensure that
other sectors such as business,industry, critical infrastructure, faith and volunteer organizations are
receiving this infoxmation in a timely manner.
This same communication system could be used to keep the various sectoxs informed as to what
local"phase"we are in. The Brookings Health System web site and the South Dakota Department
of Health web site will be used as the main source of infoxmation but other links in other
community web sites must be made back to these web sites. The City of Bxookings wei� site,the
County of Brookings web site, the Chamber of Commerce web site, etc. must be linked to the
Brookings Health System.
As we get to the later"phases" of the plan, then there will be extensive use of mass media such as
radio,TV, and newspapers to keep everyone current.
This plan must include methods to control rumors or inaccurate information from being spread
throughout the area. The communication plan needs to fleshed out and extended.
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Public Education: There axe already extensive public education efforts going on. Several facilities
have staYted training their employees and their families. There have been presentations to certain
groups and of course our sumniit meetings. There are several web sites that are available with
pandemic influenza information. The American Red Cross—Brookings Chapter has been printing
and handing out brochures to the public. The American Red Cross—Brookings Chapter is also
storing handouts that our Pandemic Preparedness Coordination Committee (I'PCC) has provided.
South Dakota State University Extension has been given a grant to be a lead in educating the public
for the nation. So we have an excellent start.
Public Education will be ongoing effort for years to come. As a result a"speaker bureau" still needs
to be established and a more detailed plan including local advertisements need to be developed.
There are plans to apply for a second xound of grant money to address the unresolved issues this
June.
Parks, Recreation and Forestrv: Hillcrest Aquatic Centex opened in 2006,which maxked the
culmination of a major community"Quality of Life"project that was several years in the planning
stage and was made possible thru major donation from Dale Larson and Don Endxes families,
teaming up with city funds to complete the project. Plans fox 2007 include the installation of
playground equipment on the west side within the confines of the aquatic center.
A new 10-acre Moriarty Park on 17`h Avenue South will be under construction in 2007 and 2008.
The centrally located neighborhood park will serve a large residential area within a 6-block radius in
the SE portion of Brookings.
Bike Path Expansion planning and design will ensue for a 2008 extension of the bike path east
across of I-29, extending north and ending in the S.D.Arboretum north of McCrory Gardens.
Matching Federal DOT Scenic Enhancement Funds will pay for 80%of the cost of this project.
Two other recently completed recreational facilities,Larson Ice Center and Fishback Soccer Paxk,
are very adequately meeting the needs of local youth and young adults, as well as serving as hosts for
numerous area and regional tournament events.
With the addition of High School baseball,and thru the efforts of the Friends of Baseball parent
oxganization,youth and adult baseball numbexs are on the rise,also providing a popular spectatox
activity for adults,as do soccer and ice hockey.
Wellness Imgact on Communitv: Efforts to promote wellness in the Brookings community include
the incorporation of Wellness Strategies into Park and Rec Program,Bike Trail Expansion,New
Park: New Elementary School,Aquatic Center and Larson Ice Center. .
Swiftel Center: The Swiftel Center had a great 2006. Attendance was up fYOm 85,767 in 2004 to
111,580 in 2006. They hosted a record number of events up from 140 in 2004 to 335 in 2006.
Fiscal Res�onsibilitv/Financial Health: The City of Brookings.is showing a healthy growth in tax
revenues; a 7.2%increase in 2006 from 2005 in Pxoperry tax revenues and a 24%increase in 2006
from 2005 in Sales &Use Tax revenues.
Long term debt increased in 2006 by$5.5 million. There is $1.7 million in Government Funds
which consist of$1.5 from Dale Larson for the completion of the Family Aquatic Center and
$276,320 in capital leases.
Currendy,the city has $3.8 million in Enterprise Funds with overall net assets increasing by
appro�mately 9%.
To maintain the current financial health of the City we need to do long term planning to ensure we
have resources available for upcoming needs and analyze any new debt looking towards future needs
of the Ciry.
Plan of Action: The City Council's Plan of Action for improvement of Ciry Services which includes
the following: Build Revenues of Sales Tax,Pxoperty Tax,Enterprise Funds, etc.;Provide
Municipal Services to improve our Quality of Life;have City Benchmarking and Performance
Measurement Accounta.bility Programs;establish a Ciry Council Financial Policy; develop Unified
Promotional and Economic Development Policies;have Increased Sales Tax and Property Tax
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Kevenue; which will all create a Budget Surplus `Our Position of Strength'. When we reach the
Budget Surplus this will provide opportunities to Yeinvest in our unified promotional and economic
development policies, create improved city services for our citizens' quality of life and create debt
teduction under the City Council Financial Policy.
'I'he Goal.... We want the City to be in a Surplus Budget situation. It creates a"Position of
Strength" for the opportunity to increase municipal services/enhance quality of life,re-invest in
promotion&economic development and reduce debt.
Financial Health: Past financial history provided us with a transfer decline from BMU which
resulted in reduced city budgets. Our current status shows us with a Budget surplus the past 3 years,
an unproved Bond rating and increased funding for city capital impxovements.
Continued Budgeting for Outcomes and Performance Measurements will help us improve upon our
current operation. To do so,we need to keep a steady reign on city expenditures,but gradually
incxease our service level at the 4% mark per year.
PYOjects and Paxtnerslu�s: Small changes make huge and chaotic changes in systems. Social
scientists and economists are slowly starting to measure subjective factors such as trust and personal
relationships as factors related to economic health in communities.
The spirit of cooperation, translated into action becomes contagious and spreads throughout the
community resulting in little changes in the market that can yield big xesults.
SDSU: Our Familv' SDSU's new President, David Chicoine, started January 1, 2007.
The SDSU Student Senate is curYendy studying a Ttansportation Plan and Rental Housing Analysis.
SDSU has seen growth with the development of the Innovation Campus/Growth Partnership along
side and increase in enxollment and expansion in conjunction with City with the development of an
Ad Hoc Cotnmittee to tesearch sttategies for growth.
Innovation Cam�us/Growth Partnershi�is well underway with the creation of a TIF District with
buildings for a Business Incubator and Seed Lab to be constructed in 2007 and high interest for
other projects.
"New Insi�ht" Project: "Po�itioning the City of Brook,ing.r to achieve the promi.re of SDSU a.r an engine of
.ccience d�'technology economic developrnent"-The refresh of the SDSU master plan and the Strategic Plan
will include many dimensions such as a renewed emphasis on excellence and high quality&growth
within base resources to assure excellence and high quality.
The Strategic Plan will have a major focus on science&technology based economic development of
which the innovation campus is a major component. This means creating a place knowledgeable
woxkers will choose to live. The "New Insight" project will yield new initiatives to achieve this.
This project will consist of a City Ad Hoc Cominittee to research strategies for growth with
communities selected by SDSU and parallel research efforts alongside their current development
process and refreshment of their master planning.
I-29 Reg,ional Partnershi�: The purpose of the I-29 Regional Partnership is to improve the quality
of life for xesidents. Regional cooperation ensures South Dakota's large and small communities will
thrive, not just survive. Communities in our region have made a visionary coinmitment towaxd a
positive approach in the area of economic development. This teamwork approach will achieve more
as we pool our resources to accomplish aggressive goals for our region's future, I am optimistic the
creativity involved in our partnetship will pay big dividends for our future. This will also involve
understanding industry clusters and partnering with regional neighboxs along I-29 and ouz
Congressional Delegation.
O�en Government: The City of Bxookings wants to continue to serve and grow in the feeling of
open government with the public being involved in Town Hall Meetings and Volunteer Boards to
give the Ciry Council and City Staff the infotmarion they need to have effective Council Meetings
and improve the budget process. The implementation of new campaign finance laws for city council
candidates has also be effective in public involvement of open government.
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Town Hall Meeting 2007: A healthy democracy depends on the ability of citizens to affect the
public policies and public decisions that most affect them. Throughout history, town hall meetings
have been used to bring people together to give them a hands-on opportunity in their government.
By identifying our community's shared values and finding out what is important to people,will lead
to a more infoxmed and connected democracy.
Some possible topics for discussion will be: Airport,Railroad Impact,Transportation, Housing, and
Community Visioning Process.
Trans�ortarion: There is currendy a study underway partnered with SDSU. �
Railroad Safetv: Railroad safety is an ongoing process and there has been devised a Railroad Safety
Committee which are in the process of a short and long range plan for the Ciry.
Promotion: The Visitor Pxomotions Committee is continually�looking for ways to bring people to
Bxookings by hosting events that deliver sales tax revenue. �
Downtown Streetscaue: The time is now to reinvest in our downtown axea. We need to impxove
dining capacity and atmosphere with sidewalk dining, design a plan with the Children's Museum in
mind as the main destination to our core area, create more professional offices and specialty retail
shops and xestauxants with providing enough paxking to utilize the axea by visitoxs and residents
alike.
Cit�S�ace Needs: The City of Brookings is currendy undergoing a space needs study fot City
Admuustration,which is to be completed in the next 4-6 weeks. The City is in communication with
the Counry in regaxds for shared space oppoxtunities. The City is working with the same firm that
conducted the County's study, so they will have a complete undexstanding of local government
space issues. Now is the point in time to assess our future needs and take advantage of potential
opportunities available (1 st Bank and Trust Building�. We would continue to use the current facility
as a Life Safety Center and move administrative services to a new location,and vn addirion,invite the
Chamber, DBI and BEDC to join in the facility to create a one stop place for people to come and
get answers.
Retail Develo�ment: Retail development is an important strategy to develop sales tax revenue. The
Lowe's project is proving successful and more liquox operating agreements will be necessary to
continue our growth for dining and hotel options. TIF districts being formed to allow for future
retail development on the west and east sides of interstate. The SDDOT property will be purchased
at end of this year,with BEDC providing expertise in assisting the city,with help of interested
developers,in developing a strategic retail development plan.
Job Growth and Business Develo�ment: Our economy is growing. Currendy there are 462 patt-
time,and 828 full-time job openings in Brookings County. TIF districts for the west and east sides
of I-29 will aid in developing improvements for retail and business expansion, as well as the research
park development.
Now is the time to begin the I-29 Regional Paxmership and capitalize on regional draw by pooling
resources of many communities in a geographic region (clusters, etc.).
Future Growth Antici�ated... This past year we have seen the Job Order index remain very
consistent with the number of Job Orders. In the coming year we will see more openings in
manufacturing positions as thexe are a few expansions that will be nearing completion. We will also
see some job growth as the research park and retail development continues to grow. We need to
continue to reinvest dollars into our economic development efforts
Our Vision - Quality of Life: The City of Brookings continues to provide opportunities for people
to live a better life with city services,job opportunities, housing,xetail options, and amenities.
We need to continue to invest in our children so they have a chance to dream about their future and
believe they can accomplish whatever they set out to do—right here in Brookings! They are our
future.
We have five vision components at this time:
1. Smart&Balanced Growth—attaining a sustainable,moderate population growth rate,
informed decision-making and creating additional economic diversity.
349
2. Economic Prosperity—capturing e�sting industry gxowth,building the next generation
economy, new business formation and creating a competitive business environment.
3. Quality Amenity Base—building quality of life features that will entice new xesidents to the
community and creating social environments attractive to new population taxgets.
4. Focus on the Future—creating a widely accepted community vision,partnerships and
community awareness.
5. Qualiry Physical Environment—preserving community chaxacter, ensuring high
quality/planned future developments and creating a variety of xesidential, commercial and
industrial developments.
Vision Com�onents: A number of goals and initiatives have been identified within these five vision
components. They range from physical development projects to labor force, to housing, to science
based industry, etc. Thete are certainly numetous priorities to implement to enable us to capture
e�cisting opportunities (labor force&housing for example) and to position the community/area to
be economically stable and growing in the future (targeted industry research,entrepreneur efforts,
knowledge industry attracrion, etc.)
Citv Council Goals for 2007/2008
GOAL#1: Qualitv of Life
OUTCOME: City Services / Management
- City Manager Search (2007/2008)
o Deci.rion by January 2008(.rchedule in July 2007)
- Study Assistant City Manager posirion
0 2009/2010 budget�iroce.c.r(.cchedule in July 2008)
OUTCOME: Enforce all Cit,y Codes
- Life Safety (i.e. # of in.c-pection,r for rental,r)
- Aesthetics (i.e.gra.r.c length)
OUTCOME: Im�rove Public Trans�ortation Services
- Professional appearance of ta�service
- Affordable �
- Expand to serve more people
- Consider fixed routes to industries
OUTCOME: Im�rove Cit�Streets & Infxastructure
- Make city more bike and pedestrian friendly
- Develop plan for Overpass at 20`'' Street South
- Plan to improve infrastructure of road system to industrial paxks
OUTCOME: Im�lement Railxoad Safety Mitigation Plan
- Annually set aside funds for safety measutes
OUTCOME: Im�lement Air�ort Lon�Ran e� Plan
- Decision following study
- Budget long term xeserve percentage 2°`'penny funding (,�3M by 2010)
OUTCOME: Address Cit�S�ace Needs
- Relocate City Hall&expand police department
o �naly�e otber options(Fir.rt Bank d�°Tru.rt.rite)
o Deci.rian by January 2008
- Swiftel Center- County side
OUTCOME: Parks/Recreation
- Evaluate land holdings to determine best use long term
- Golf CouYSe (Po.r.rible enterprise fund, increa.re membership, increa.re pmfit.r)
- Lazy River at Aquatic Centex (2012)
- Incorporate Wellness into paxk and xecreation strategies
- Long term plan for old landfill
- More shelters: Chittick Gardens (2008), Hillcrest (2009), Pioneer (2010)
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OUTCOME: Education &Literacv
- School System Relationship (Under.rtand�iartner.rhip urith all facilitie.r)
- Literacy pxogram (1-Vork tvith.rchool di.rtrzct to develop an Atvard.r for Literacy program)
- Library (O�ien di.rcu.r.rion tvith.rchool di,rtrict about po.r.ribility of combining library re.rource.r)
OUTCOME: Housin�
— Research&discuss following housing market study
— Set target number of housing units to achieve .
OUTCOME: Life Safetv
�
— Lower ISO rating(Co,rt.rtudy by June 2008)
GOAL#2: Economic Develo�ment
OUTCOME: Promotion
— Visitor Promotions Committee develop plan to increase community marketability
(rebrand d�'po�ition.rtrategy by 2010)
— Improve"Events" Signage: Me.r.rage board.r j event.r.• I-29, 22"�Avenue, 6`h Street(partner
uiith bu.rine,rse.r and Improve DOT relation,rhi�i),McCrory Garden.r—statu.r of SDSU�ignage
OUTCOME: Attract Peo�le to Live&Work Here
— Work with job recnutment entities to recruit diversified work force (by 2008)
— Co-develop plan with SDSU on Retention&Recruitment Plan (by 2008)
OUTCOME: Retail Develo�ment
— Financially Support BEDC to expand their role in the community to include retail
development
OUTCOME: Streetscave
�
— Decision (by September 2007)
— Fund Seasonal decorations (2008 budget)
OUTCOME: Lic�uor Licenses
— Design bill (by September 2007-.rchedule for July planning,re.rsion)
■ Expand convention licen�ing/ tied to gro�vth
GOAL#3: Partnershins
---�
OUTCOME: SDSU
--- Community Research �lan by July 2007)
— Input on their master plan
— Obtain their schedule of events (ident�counczl memberr to attend event.r)
OUTCOME: I-29
— Promote development of industry clusters along I-29
OUTCOME: P-16 (Preschool to collegel
— Help facilitate a redesign of the educational systems to survive in new economy
OUTCOME: Intergovernmental Coo�eration
— One-on-one meetings with state legislators (Fa112007)
— County&School (annually)
GOAL#4: Fiscal Res�onsibilitv
OUTCOME: Establish Formal Reserves
— Develop process in compliance with SDCL using resolution to dedicate undesignated
reserves for specific projects (Sept 2008 budget process)
GOAL #5 Governance
OUTCOME: O�en Government
— Town Meetings
o Input on key issues (September 2007)
o Input on budget (March 2008) �
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— Research website survey (2007)
OUTCOME: Council Training& Develo�ment
— Fund each council member to attend at least one National League of Cities conference
per year (Budget for 2008)
Thank you very much!
Scott D. Munsterman, Mayor
1g`Reading—Ordinance No. 20-07—Conditional Use. First reading was held on Ordinance No.
20-07: An Ordinance for a Conditional Use to establish a boardinghouse fot four (4) persons on
Lot 9,Block 10,Parkdale Home Second Addition (228 West 7`� Street). Public Hearing.• June 26'h
1S`Reading—Ordinance No. 21-07—Rezonin�. First xeading was held on Oxdinance No. 21-07:
An Ordinance rezoning the west 740 feet of the east 1,900 feet of the south 400 feet of the N'/a of
the NE'/4 of Section 3-T109N-R50W (Valley View Addition). Public Hearing: June 26'�'
2"a Reading—Ordinance No. 15-07—Conditional Use. A public hearing was held on Ordinance
No. 15-07: An Ordinance for a Conditional Use for a major home occupation (portYait studio) in
the Residence R-3 District,Lot 139, Onaka Village, Indian Hills Addition, also known as 973
Broken Bow Trail. Public hearing—no testimony. A motion was made by Reed, seconded by
Thomson, to apptove. All present voted yes;motion carried.
2"d Reading—Ordinance No. 16-07—Zoning. A public hearing was held on Ordinance No. 16-
07: An Ordinance to change the zoning within the City of Brookings -- the E500' of the N1300' of
land in the NE quadxant of intersection of Highway 14 diagonal and West 13th Street be and the
same from an Industrial I-1R District to an Industrial I-1 District. Public hearing—no te.rtimony. A
motion was made by Bardey, seconded by Reitz, to appxove. All ptesent voted yes;motion carried.
2"a Reading—Ordinance No. 17-07—Conditional Use. A public hearing was held on Ordinance
No. 17-07: An Ordinance for a Conditional Use fox a boardinghouse for four (4) persons in the
Residence R-2 District,Lot 12, Block 2, Skinner's Addition, also known as 719 2nd Street. Public
hearing— no te.rtimony. A motion was made by Thomson, seconded by Whaley,to approve. Council
discussion: Reed said he has historically always voted against boardinghouse requests. He noticed
that Planning Coininissioner Fjeldos commented that this was the first one in that area and he felt it
would affect the neighborhood if there were additional boardinghouses. He said this issue is
difficult. What about the next one? Whexe do you draw the line? He doesn't think boardinghouses
are good in any R-2 zoned area. Munsterman said this issue related to density in Yesidential areas
should be added to the Council's goals. The City needs a bettex plan. All present voted yes; except
Munsterman and Reed voted no;motion carried.
2"a Reading—Ordinanee No. 18-07—ZoninQ. A public hearing was held on Ordinance No. 18-
07: An Ordinance to change the zoning withitz the City of BYOOkings -- the W600' of the N310' of
the S530' of the SW1/4 of the SE1/4 of Section 35-T110N-R50W from a Residence R1-B District
to a Residence R-2 District;and the E150' of the W600' of the S220' of the SW1/4 of the SE1/4 of
Section 35-T110N-R50W from a Residence R-1B District to a Business B-2 District. Public hearing:
No te.rtimony. A motion was made by Bartley, seconded by Reed, to approve. All present voted yes;
motion carried.
Public Hearing�—House Moving. A public heaxing was held on a house moving request from
Jason Newman to move a new, split-foyer style home from Springfield, SD (Governor's House) to
Lot 48,Meyex's Subdivision, also known as 105 36`'' Stteet South. Public hearing—No te.rtimony. A
motion was made by Thomson, seconded by Whaley, to approve. All present voted yes;motion
carried.
Public Hearing—House Movin� A public hearing was held on a house moving request from
Jeff Newman to move a new, split-foyer sryle home from Springfield, SD (Governor's House) to
Lot 52, Meyer's Subdivision, also known as 210 35`'' Street South. Public hearing-no te.ctimony. A
motion was made by Reed, seconded by Whaley, to approve. All present voted yes;motion caxried.
352
Public Hearing—Malt Beverage Renewals. A public hearing was held on Annual Malt Beverage
Renewals: On-Off Sale Malt Gonz Production, Inc. (Main Street Pub), 408 Main Ave.
Old Sanctuary, 928 4`" St.; Guadalajara,Village Square Mall #1; Skinner's Pub 302 Main Ave.; King's
Wok, 1819 6`'' St.; George's Pizza&Steakhouse, 311 Main Ave.;Danny's, 703 Main Ave. So.;Pizza
Hut, 418 6`h St.; Oly's Neighborhood Pub & Grill, 725 Main Av. So.;Ray's Corner, 401 Main Ave.;
Carpy's Pub,700 22"d Ave. 50.;Edgebrook Golf Course, 1415 22°d Ave. So.; S�th Street Diner, 223
6``' St.; South Main Diner, 615 Main Ave. So.; Casino 2000, 622 25`''Ave.;Swiftel Center, 824 32°a
Ave.;Mad Jacks LTD., 1300 Main Ave. So.;PNP Pub, 318 2°d St. So.;PNP Pub South, 1203 Main
Ave. So.; 9 Bar Nightclub (Nine Inc.), 303 Main Ave.;Package Beer off-sale�: Jim's Tap, 309 Main
Ave.;Safaxi Lounge,421 Main Ave.; Schoon's Pump-n-Pak, 202 S. Main Ave.; Gas N More, 600 6`n
St.; Kum& Go, 1005 6`''St.;Kum&Go, 3045 LeFevre Dr.;BP of Brookings Inc., 2420 E. 6`h St.;
Casey's General Stote, 534 22°d Ave. So.;Casey's General Store, 620 8�' St. So.; Casey's General
Store, 122 West 6`'' St.;Newman's Kerr McGee, 503 6�' St.; Hy-Vee Food Store, 700 22°d Ave.; Hy-
Vee Gas, 716 22"`'Ave. So.;Schoon's Putnp N'Pak South, 1205 Main Ave. So.;Wal-Ma�t StoYes,
Inc., 2233 6`h St. Public hearing— no te.rtimony. A motion was made by Whaley, seconded by Thomson,
to approve. All present voted yes;motion catried.
Drainage Fees. A motion was made by Whaley, seconded by Reed,to appxove an abatement of
the 2006 drainage fee of the property taxes in the amount of$912.47 from the City of Brookings for
Lot 22,Lane Addition, also known as 1614 Western Avenue. All present voted yes;motion carried.
Resolution No. 39-07—Bid. A motion was made by Bartley, seconded by Whaley,to
approve Resolution No. 39-07, awarding bids for 2007-05STI, 32°`'Avenue &Prince Drive
Street Project. Council discussion: Whaley urged the city staff to closely examine road
planning for new additions and to take a major look at road construction bidding to ensure
that those new roads don't have potholes in the future. All present voted yes;motion
carried.
Resolution No.39-07
Resolution Awarding Bids on Project 2007-05STI
32°d Avenue&Ptince Drive Street Project
Whereas,the City of Brookings has received the following bids for Project
2007-OSSTI 32�d Avenue&Prince Drive Street Project.
BASE BID:
Bowes Construction,Bxookings �885,307.98
Winter Bxothers Underground,Inc.,Sioux Falls $1,065,025.85
Scott Olson Digging,Inc.,Huron, $1,114,873.94 .
Rounds Construction Company,Inc.,Brookings �1,143,036.66
ALT'ERNATE BID:
Bowes Construction,Brookings �113,277.82
Wmter Brothers Underground,Inc.,Sioux Falls $134,651.55
Scott Olson Digging,Inc.,Huron, $141,701.00
Rounds Construction Company,Inc.,Brookings $156,619.84
Now Therefore,Be It Resolved that the low bid of Bowes Construction,Inc. for the Base Bid of
$885,307.98 be accepted and that all bids for the Alternate Bid be iejected.
D_etiuty Mavor. A motion was made by Bartley, seconded by Whaley, to reappoint Tun Reed as
Deputy Mayor from June 1, 2007 to June 1,2008. All present voted yes;motion carried.
Executive Session. A motion was made by Reed, seconded by Whaley, to enter into Executive
Session at 7:09 p.m. for the purpose of legal contractual matters and pricing strategies with the
Council,Manager,Attorney, Clerk,and BMU representatives (R.ich Helsper, Steve Meyer, Steve
Myers,Laura Julius) present. Motion was made by Bartley, seconded by Whaley, to exit Executive
Session at 8:05 p.m.
Adjourn. A motion was made by Bartley,seconded by Whaley, to adjourn. All present voted yes;
motian carried. Meeting adjourned at 8:05 p.m. �
City Brookin �
o�e Sco . Munsterman,Mayor
�'`'�tO � ,Th� �,ddl��lN`�`��1�����// ��d/f�/
ov
's.� ��h,� ornes,Ciry Clerk
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