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Home My WebLink AboutCCMinutes_2007_06_05 335 Brookings City Council Special Meeting — 2008 Goal Setting June 5, 2007 The City Council held a special goal setting meeting on Tuesday,June 5, 2007,at 4:00 p.m. in City Hall with the following present: Mayor Scott Munsterman, City Council Membexs Tim Reed,Julie Whaley,Mike Bartley, Mike Reitz, and Tom Bezdichek. City Manager Falken, City Attorney Britzman, City Clerk Thornes and City Finance Manager Thompson weYe also pxesent. Rita Thompson, Brookings City Finance Manager, explained that per the Govexnance&Ends Policy she would need the City Councils Goals for the City ovexall so the departments can begin the budget pxocess for 2008. All depaxtmental budgets will be structuxed around the Council citywide goals and objectives. She noted that if the Council wished to keep their mission statement the same and agree with her assessment of the Targets and Goals she could send it out with the forms for the 2008 budget to all the departments. The City's Mission Statement is: The City is committed to providing a high quality of life fox its citizens, and fostering a divexse economic base, through innovative thinking, strategic planning, and proactive, fiscally responsive municipal management. She identified the following potential targets per mission statement: High quality of life for citizens; diverse economic base, and fiscally responsive city management. Possible Goals or Objectives for the City set by the Mayor and Council could be: Affordable Housing, Transportation/Transit, Community Safety, Community Health,Protect Natural Resources,Arts &Culture, Parks/Open Space, Celebxate Diversity, Education and Literacy, Government Stewardship,Partnerships,Preserve History/Landmarks, and Economic Development. Thompson said the reasons for making a change in the City's budgeting process is to have better performance, better control over resources used and accountability for xesults by managers, and better service. She said the Ciry's Mission Statement is very important. It sets the departmental and overall ciry targets. (Note -The vision and the settitng of goals or objectives has nothing to do with money at this point of performance-based budgeting.) 1. Council needs to identify what to focus on. What are the pxiorities? 2. Goals need to be the most critical issues facing the City of Bxookings. 3. As broad goals are set, council needs to set desired results for each goal. 4. The Council's strategic plan should drive the operating budget, the capital plan, and other fmancial planning efforts. Department Heads will write their goals and action plans or objectives according to the Councils goals and desired xesults. They will set objectives that axe measurable. As stakeholders in the plan we will all work.togetheY to unplement the citywide plan. In 2008 progress towaxd the planned goals will be monitored at regvlar intervals. City adininistration will need to develop a systematic review process to evaluate the extent to which strategic goals have been met. She noted that in past years the City Manager has bxought forward a balanced budget proposal to the Council on August 1"with all decisions made prior to the Council seeing the budget. Thompson asked what format the Council wished to have the budget this year. She asked if they wanted it balanced or if it should include all the requests. There was discussion that bringing the budget balanced takes away the decision making process from the Council. Conversely too much information is at the micro-management level. There was consensus that the budget presented to the Council in this yeax's process would be balanced,but would include all items requested illustrating what was cut and why. That way if the Council disagrees with a cut they could re-insert a parricular program back into the budget. The budget should also reflect operational increases and fee structures. Detail such as number of officers and equipment was suggested. GOAL#1: Qualit-�of Life OUTCOME: Cit�Services / Management - Ciry Manager Search (2007/2008) . o Deci.rion by January 2008 (.rchedule in July 2007� - Study Assistant City Managex position 0 2009/2010 budgetproc•e.r.r(,rchedule in July 2008) 336 OUTCOME: EnfoYCe all Cit�Codes - Life Safety (i.e. # of in.rpection.r for rental.r) - Aesthetics (i.e.gra.cr length) OUTCOME: Im�rove Public Trans�ortation Services - Professional appearance of ta�sexvice - Affordable - Expand to serve more people - Consider fixed routes to industries OUTCOME: Im�rove City Streets& Infrastructure - Make ciry moxe bike and pedestrian friendly - Develop plan for Overpass at 20�'Street South - Plan to improve infrastructure of road system to industrial parks OUTCOME: Im�lement Railroad Safetv Mitigation Plan - Annually set aside funds for safety measures OUTCOME: Im�lement Air�ort Long Range Plan - Decision following study - Budget long term reserve percentage 2°d penny funding(�'3M by 2010) OUTCOME: Address City S�ace Needs - Relocate City Hall&expand police depaxtment o Analy�e other option.r(Firrt Bank d�'Tru.rt.rite) o Deci,rion by January 2008 - Swiftel Center- County side OUTCOME: Parks/Recreation - Evaluate land holdings to determine best use long tertn - Golf Course (Po.r�ible enterpri.re fund, increa.re memberrhip, increa.re profits) � - Lazy R.iver at Aquatic Center (20�2) - Incorporate Wellness into park and recreation strategies - Long term plan for old landfill - More shelters: Chittick Gardens (2008), Hillcrest(2009), Pioneer (2010) OUTCOME: Education&Literacv � - School System Relationship (Understandpartnership svith allfacilitie.r) - Litexacy program (I�ork u�ith school district to develo�i an Award.r for Literacy prograrre) - Library (Open di.rcu.crion with.rchool di,rtrict about�ios.ribility of combaning library resources) OUTCOME: Housin� —e — Research&discuss following housing maxket study — Set taxget number of housing units to achieve OUTCOME: Life Safetv ---.- — Lowex ISO rating (Co.rt.rtudy by June 2008) GOAL#2: Economic Development OUTCOME: Promotion — Visitor Promotions Committee develop plan to inctease community marketability (rebrand d�'po.rition.rtrategy by 2010) — Improve "Events" Signage: Mes.rage board,r/ event,r.• I-29, ZZ"�Avenue, 6`b Street(partner rvith bu.rine,cre.r and Improve DOT relationsh p),McC�nry�arden.r—statu.r of SDSU,rignage OUTCOME: Attract Peo�le to Live&Wotk Here — Work with job recruitment entities to recruit diversified work foxce (by 2008) . — Co-develop plan with SDSU on Retention&Recnutment Plan (by 2008) OUTCOME: Retai.l Develo�ment 337 — Financially Support BEDC to expand their Yole in the community to include retail development OUTCOME: Streetscape — Decision (by September 2007) — Fund Seasonal decorations (2008 budget) OUTCOME: Lic�uor Licenses — Design bill (by September 2007-schedule for July planning.ression) ' E.�and convention licensing/ tied to growth GOAL#3: Partnershins OUTCOME: SDSU — Community Research (plan by July 2007) — Input on their master plan — Obtain their schedule of events (ident�council memberr to attend event.c) OUTCOME: I-29 — Pxomote development of industry clustexs along I-29 OUTCOME: P-16 (Preschool to collegel — Help facilitate a redesign of the educational systems to survive in new economy OUTCOME: Intergovernmental Coo�eration — One-on-one meetings with state legislators (.Fad12007) — County&School (annually) GOAL#4: Fiscal Res�onsibilitv OUTCOME: Establish Formal Reserves — Develop process in compliance with SDCL using resolution to dedicate undesignated reserves for specific projects (Sept 2008 budget process) GOAL#5 Governance OUTCOME: O�en Government — Town Meetings o Input on key issues (Se�itember 2007� o Input on budget (March 2008) — Research website survey (2007) OUTCOME: Council Training&Develo�ment — Fund each council member to attend at least one National League of Cities conference per year (Budget for 2008) Meeting adjourned at 8:00 p.m. Submitted by Shari Thornes, Brookings City Clerk