HomeMy WebLinkAboutCCMinutes_2007_01_09 246
Brookings City Council
January 9, 2007
The Brookings City Council held a meeting on Tuesday,January 9,2007 at 5:00 p.m., at City Hall
with the following members present: Mayor Scott Munsterxnan, Council Members Julie Whaley,
Mike Bardey,Michael Reitz,Tim Reed and Ginger Thomson. Council membeY Tom Bezdichek was
absent. Interim City Manager Dennis Falken, City Attorney Steve Britzman,and City Clerk Shari
Thornes were also present.
Affordable Housin�. Council Member Reed gave the following PowerPoint presentation on
affoYdable housing and city council strategy. He said this was a compilation of information gatheYed
from involvement in HAPI/HOAP group, Housing Task Force,and NLC Meeting. SeveYal ideas
will be presented but not all will be agreeable to Brookings. The overall goal is to develop an agenda
to discuss policies affecting housing availability.
The BEDC should be a part of all city housing policy discussions because it is an important part of a
comprehensive economic development strategy.
A key issue is the household income vs. owner occupied units in Brookings County. We need to get
people into homes ahead of the market to create wealth.
Definitions
• Low Income Housing
o X% of inedian income
• Affordable Housing
o Does supply meet demand for homes at all income ranges at a competitive price?
• Workforce Housing
0 1,200 Primary Jobs + 1,800 secondary over 5 years
0 70% of households < median income
0 210 affoYdable homes pex year in the county
o In addition to 160 housing units per year (124 city)
• Ladder of Housing
o Are we serving all the needs in the community?
Bxookin s Coun Household Income, 2000
Income Ran e Households
$0-9,999 1,148
$10 - $14,999 973
$15 -24,999 1,577
$25 -34,999 1,559
$35-49,999 1,994
$50-74,999 1,959
$75,000+ 1,454
68% of the households in Brookin s Coun income is less than $50,000
Bxookin s Coun Affoxdable Housin Ran e, 2000
Household Income Affordable Range of Ownex Affordable Range of Owner
Units (20% of household Units (30% of household
income) income)
$0-9,999 ----------- �'� $�-9,999 �'�
$10- 14,999 $0-9,999�'� $10,000-34,999�'�
$15 -24,999 $10,000- 19,999 �Z� $35,000-59,999 �2�
$25-34,999 $20,000-49,999�Z� $60,000-99,999�Z�
$35-49,999 $50,000-79,999 �3� $100,000- 174,999 �3�
$50,000-74,999 $80,000- 174,999 �3� $175,000-249,999 �3�
$75,000+ $175,000 �3� $250,000+ �3>
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Brookings County Housing Market
As of Ma 24,2006)
Price Ran e Active
$0 - 14,999 2
$15,000 - 24,999 2
$25,000- 49,999 2
$50,000 - 79,999 1
$80,000 - 124,999 9
$125,000 - 199,999 23
$200,000+ 39
Total 78
50% of the available housing would be affordable by 32% of the households.
2000 Income Data / 5/24/06 Housin Market Data
Lot Availabili / Affordabili
Brookin s Mitchell Watertown
Available Lots 77 58 47
Mean Lot Price $33,082 $34,972 $27,681
Median Lot Price $33,900 $29,900 $19,500
Mode Lot Price $35,900 / $36,900 $22,800 $18,500
Land Devetopment
• We've seen the maps.
• Untii we jump or use flood plain,land is a constraint.
• Will follow sewer and watex.
• City policies affect land development costs.
• Cost of developed land is a major factor in high housing prices in Brookings.
Brookings Update
• ICAP and Habitat for Humanity working on low income housing.
• HOAP / HAPI is focusing on affoxdable housing with a development that would be tn�ed
incomes; from low to moderate.
• Private developers are showing intexest.
• BEDC taking the lead with Housing Task Farce.
City Council's / BEDC Roles �
• Exercise Leadership.
• Involve business community.
• Be ready to set helpful policies.
• Understand resources available and create interagency / non-profit collaboration.
• Assess housing needs/ know our market.
BEDC / Housing Task Force Housing Market Study
• Developers and Vision Brookings Funding Study
• Components
o Define the future consumer market.
o Define housing unit desixe of future area households.
o Consider subdivision designs to meet market needs.
o Compile market study data required to qualify for government program assistance.
What can the city do to help?
• Expand the availability of sites for development.
� Reduce regulatory barriers.
• Use the power of a strong housing market.
• Plan -Plan -Plan
Expand the availability of sites for development /redevelopment
• Consider making excess publicly owned land available for housing with covenants
concerning use.
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• Expand supply.
o Consider total city in plan.
o Policies to promote older homes as starter homes.
o Promote increased densities.
Reduce regulatory barriers
• Ensure zoning policies support a diversity of housing types
o Review
o Educate
o Support use of planned developments.
o Think outside of the notm!
• Expedited pexmitting and plotting.
o Review our processes.
• Revise fees to reduce burden on less expensive homes.
o Review our fees.
Use the power of a strong housing market
• TIFFs
o Use TIFF funds for development infrastructure to decrease lot cost.
o Bonding capaciry could be an issue.
o Other programs can be used.
• Stimulate rehabilitation of rental properties in Universiry area with tax abatements.
• Adopt exclusionary zoning xequirements.
o X% of new homes are built to be affotdable homes.
Plan-Plan- Plan
• 2020 Plan
o Create a 20301and use plan.
o Have the plan address the Ladder of Housing needs.
• Airport
Other important notes
• Insist on excellent design.
o Create nice looking neighborhoods.
• Mixed income areas are a must. �
• Think locally and regionally. �
Proposed Council Housing Agenda
• Discuss sewer and water plans with BMU.
• Review land owned by the ciry.
• Discuss current home inventory and policies to promote re-use of properties for startex
homes.
• Discuss incxeasing densities in new developments.
• Discuss current zoning polices and support planned developments.
• Review current permitting process and fees.
• Discuss capital availability before any TIFF is tequested.
• Review 2020 plan and discuss asking planning commission to revisit plan to 2030,including
a`what iF scenario of Airport relocation.
A motion was made by Reed, seconded by Reitz, to schedule this topic on the special planning
session. All present voted yes;motion carried.
Update on Retail Development issue. At the December 12,2006 meeting the Ciry Council
recommended the BEDC be the lead agency in retail development. The City Manager and Al
Heuton,BEDC Executive Director,gave an update on this topic. Heuton reported that the BEDC
is woYking on comprehensive strategy for the Brookings area.
Review of 6:00 p.m. meeting totiics. Falken responded to questions pertaining to the action items
on the agenda.
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Topic introduction for future agendas. Thornes provided a briefing on future agenda items. The
Council discussed the format for the facilitated goal setting Yetxeat and selected February 15th at
noon at the Swiftel Center.
Briefing on upcoming council invitations and obligations. Thornes reviewed the City
Council's upcoming invitations and obligations.
6:00 P.M. CITY COUNCIL MEETING
Consent Agenda: An executive session for to consult with legal counsel regarding pending litigation was
added to the agenda. A motion was made by Reed, seconded by Whaley, to approve the consent agenda
which included:
A. Agenda, as amended.
B. Action on Resolution No. 01-07, a Resolution Authorizing an Advance to the Airport
Fund for the Purchase of Snow Equipment.
Resolurion No. 01-07
Resolution Authorizing an Advance to the
Airport Fund for the Purchase of Snow Removal Equipment
WHEREAS,Resolurion No. 120-06 authorizes the purchase of airport snow removal
equipment in the amount of$163,083.00,and
WHEREAS,it is in the best interests of the City of Brookings to fmance the purchase of
said airport snow removal equipment by a loan from the Landfill Fund to the Airport Fund,
NOW THEREFORE,BE IT RESOLVED,that the City Manager is directed to execute an
Intexfund Loan from the Landfill Fund to the Airport Fund,providing an annual interest rate of 5%,
pa able as follows:
YEAR PAYMENT PRINCIPAL INTEREST
2007 33,853.38 26,935.24 6,918.14
2008 36,930.96 30,823.59 6,107.37
2009 36,930.96 32,400.5G 4,530.40
2010 36,930.96 34,058.25 2,872.71
2011 36,930.96 35,800.74 1,130.22
2012 3,077.39 3,064.62 12.77
Totals 184,654.61 163,083.00 21,571.61
C: Action on Resolution No. 02-07,A Resolution Authorizing Change Order CCO#1 (Final)
for 2006-03STI, 32"d Avenue & 24`'' Street Utility Project.
Resolution No.02-07
A Resolurion Authorizing Change Order CCO#1(FINAL)For
2006-03STI 32°d Avenue&24�h Street Utility Project
Prunty Construction Co.Inc.,Brookings,SD
BE IT RESOLVED by the City Council that the following change oider be allowed for
2006-03STI,32^d Avenue&24�h Street Utiliry Project: Change Oxder Number 1(fmaI):
rldjust bid quantities to the as-built quantities,at the appropriate unit prices as bid for a total increase
of�5,089.58.This resolution rescinds Resolution No. 125-06 dated Decembex 5,200G.
D. Action on Resolution No. 03-07,A Resolution Authorizing Change Order CCO#1(Final)
for 2006-05STI,32"d Avenue &Prince Drive Utility Project.
Resolution No.03-07
A Resolution Authorizing Change Order CCO#1(FINAL)Fot
2006-05STI 32�d Avenue&Prince Drive Utility Project
Winter Bxothexs Undergxound,Inc.,Bxookings,SD
BE IT RESOLVED by the City Council that the following change order be allowed for
2006-OSSTI,32^�Avenue&Prince Drive Utility Pxoject: Change Oxder Number 1(final):Adjust bid
quantities to the as-built quantities,inciuding extra foundation/stabilization rock,at the appropriate
unit prices as bid for a total increase oE$4,747.75.
E. Action on Resolution No. 04-07,A Resolution authorizing Change Order CCO#1(Final)
for 2006-01SWR, Sidewalk Repair Project.
Resolution No.04-07
A Resolution Authorizing Fina1 Change Order(CCO#1 Final) For
2006-01SWR Sidewalk and Curb&Gutter Project
Ludwig Concrete Construcrion
BE IT RESOLVED by the City Council that the following change order be allowed for 200GO1SWR
Sidewalk and Curb&Guttex Project: Construction Change Order Number 1 Final. Adjust estimated
quantities as"as build" for a totai decrease of$27,134.80. Increase contxact deadline for a total of
thirty-six(36)working days.
F. Action on Resolution No. 05-07, a Resolution authorizing the Mayor to sign lease
agreement with Great Lakes Aviation LTD.
Resolution No.05-07
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WHEREr'rS,the CITY is desirous in maintaining Essential Air Service fox the community;
and
WHEREAS,the CITY will enter into lease agxeement with Great Lake Aviation for the
period ending on September 30,2007 for the rental of the Brookings Regional rtirport Terminal
Building.The agreement area of the terminal will include the Office Area,Ticket Counter,and
common area:
THEREFORE,BE IT RESOLVED that the City of Brooking duly authorizes the Mayor of
the City of Bxookings to sign the Lease Agreement and related documents with Great Lakes Aviation
for rental of the tlirport Terminal.
G. Action on to award the bid to Brock White Co. to purchase one (1) Used Trailer
Mounted Spray-injection Patching Machine with no more than 150 hours. Sealed bids
were opened and reviewed on Tuesday,December 19,2006. One bid was received from
Brock White Co., in the amount of$46,875.00.
H. Action to hold a special Council meeting on January 16th.
I. Action to authorize the City Manager to sign a Preserve America Grant agreement.
On the consent agenda, all present voted yes;motion carried.
18`Reading: Ordinance No. 01-47 —rezonin;g; First reading was held on Ordinance No. 01-07,
rezoning Lot 1 in the NE'/4 of the SE'/4 of Section 18-T110N-R49W from an A Agricultural District
to an Industrial I-1 District (34`h Avenue and 24�' Street). Public Hearing.•January 23, 2007
18`Reading: Ordinance No. 02-07—rezonin�. First reading was held on Ordinance No. 02-07,
rezoning the E1,150 feet of the NE'/a of the SW'/4 of Section 19-T110N-R49W fxom an Industrial
I-1R District to a Business B-4 District (25`h Avenue and 9`h Street). Public Hearing.• January 23, 2007
16`Reading: Ordinance No. 03-07—Sup�lemental A��ro�riation to the 2007 Budget First
reading was held on Ordinance No. 03-07, an Ordinance authorizing a Supplemental Appropriation
to the 2007 Budget for the Purpose of Pxoviding for Additional Funds for the �peration of the City
(Budget Amendment#1). Public Hearing: January 23, 2007
18`Reading: Ordinance No. 04-07—Amendment to Zoning Ordinance. First reading was held
on Ordinance No. 04-07,an Oxdinance Amending the Zoning Ordinance of the City of Brookings
and Pertaining to Definitions and Yard Requirements for Purposes of Administration of the Zoning
Ordinance. Public Hearing: January 23, 2007
Resolution No. 06-07—Railroad Safet�Committee. A motion was made by Reitz, seconded by
'Thomson, to approve Resolution No. 06-07, a Resolution Establishing a Bxookings Railtoad Safety
Committee for the City of Brookings, South Dakota. A motion to amend was made by Bartley,
seconded by Reitz,to make the following changes: Sec. 2. Inde�endence,Re�ort. "...The Report
of the Committee shall be limited to�proposed specific safety measures which relate to
the proposed DM&E Powder River expansion project." And Sec. 12. Termination. "Following the
submission of its Report, the Committee shall texrninate its activities unless the City Council
determines that the Committee should continue. In the event the City Council determines it is in the
best interest of the City to terminate or continue the Coxnmittee or expand its role to include the
negotiation of an agreement with DM&E, the City Council shall amend this Resolution to include
such othex duties,responsibilities and terms necessary to extend the Committee's service to the
Ciry." All present voted yes;motion carried to amend. On the main motion as amendeii, all present
voted yes;motion carried.
Resolution No.06-07
A Resolution Establishing a Brookings Railroad Safety Committee for the City of
Brookings,South Dakota.
BE IT RESOLVED by the City Council of the City of Brookings,South Dakota as follows:
Sec. 1. Creation.pur�oses.
The Brookings Railroad Safety Committee(hereaftex also xeferxed to as the"Committee")is hexeby
created for the following purposes:
(i) To review the Community Partnership Agreement("CPA'�between the City of
Brookings and DM&E Railroad which was referred by the voters,in oxder to
detemune if the CPA should be revised to improve the safety measures contained
therein.
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(2) To xeceive public input through public hearings concerning railroad safety issues
pertaining to the proposed DI�t&E Railroad expansion pxoject.
(3) To report regulaxly to the City Council of its fmdings and hearings and at the
conclusion of its pxoceedings.
Sec. 2. Inde�endence.Re�oxt.
The Committee shall be xeceptive to public com.ment fxom any person,including the City Council,
but shall work independently of the City Councit and its members,and accordingty,its Report to the
Ciry Council shall solely xepresent the product of its study and work.The Report of the Committee
shall be limited to proposed specific safety measuxes which relate to the proposed DM&E Powder
ltiver expansion project.
Sec. 3. Com�osition,�ualification,manner of selection of Chair,�erson and members.
The Brookings Railioad Safety Committee shall consist of nine(9)membexs.Members of the
Committee shall consist of a Chairperson and eight(8) additional members,who shall be residents of
the County of Brookings.The Chairperson and membets shall be appointed by the mayor,subject to
the approval of the Ciry Council.In addition,a member of the City Council may be designated by the
City Council to serve as an ex-off:cio member.The City Council member so designated shall not be
counted for purposes of determination of a quorum and shall not be entided to vote ox take any
official action on matters befoxe the Committee.
Sec.4. Chair,�erson_facilitator.
The Chairperson,in addirion to being a voting member,shall also serve as the Committee's facilitator.
The Chairperson shall,in addition to setving as Chairperson,facilitate the study,hearings,work and
xeporting of the Committee.Accordingly,as facilitatot,the Chairperson shall:
. (1) Maintain focus upon the purposes of the Committee and the process to complete
the Committee's work.
(2) Encourage respect fox the views of the public and of the Committee members and
ensute all Committee members parricipate.
(3) Remain neutral until final conclusions axe reached and encourage trust among
Committee membexs.
Sec.5. Terms-vacancies-com�ensation of inembers.
The members of the Brookings Railroad Safery Committee shall serve without compensation for a
term to conclude following the submission of a final Report to the City Council. Vacancies on the
Committee shalt be appointed by the mayor and approved by the Ciry Council.
Sec. 6. Quorum--organization.
A quorum shall consist of seven(7)membexs. The City Clerk shall serve as staff liaison,but shall not
be a member of the Committee or required to attend the meetings of the committee unless
information from the City Clerk's office is required. The Committee shall adopt,amend,or rescind
such rules as shall be necessary for the conduct of its meetings.
Sec.7. LeQal assistance to Committee Cit�Managex to�rovide assistance if rec�nested.
The city attorney shall render such legal assistance and counsel to the Committee as may from time to
time be required. In addition,the City Managet shall be responsive to requests for assistance by the
Committee,but shall not be required to attend meetings of the Committee.
Sec. 8. Adininistrative assistance.funding.
The City shall provide administrative assistance to the Committee. The Committee shall submit
funding requests for items ox services the Committee requires in pexforming its work. Funding
requests shall be teviewed and approved by the City Manager,howevei if the Committee's funding
requests exceed a total of One Thousand and no/100(�1,000.00)Dollars,any further funding
requests shall be submitted to the Ciry Councit in the form of a budget request.
Sec.9. �leetings of the Committee-Monthlv Re�ort.
The Committee shall hold at least one(1)regular meeting each month,which shall at all times be
open to the public. All Committee meeting agendas must be submitted to the City Clerk to comply �
with public norification requirements. The Committee Chairperson shall electronically submit a
monthly Repoxt to the City Council of its pxoceedings and the progress of its work.
Sec. 10. Removal for cause.
The mayor,subject to appxoval of the City Council and following public hearing,shall have the
authority to remove any member of the Committee for cause. Cause for removal shall be stated in
writing and made a part of the recoxd of such hearing.
Sec. 11. Com�Ietion of Committee Repoxt.
The Committee shall commence its proceedings following adoption of this Resolution,and shall work
expeditiously to complete and submit its Repoxt to the City Council. The Committee shall complete
its Report within two(2)weeks following the earliex of a request by the City Council or December 3l,
2007.
Sec. 12. Termination.
Following the submission of its Report,the Committee shall terminate its activities unless the City
Council determines that the Committee should continue.In the event the City Council determines it
is in the best interest of the Ciry to terminate or continue the Committee or expand its role to include
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the negotiation of an agreement with DM&E,the City Council shall amend this Resolurion to include
such other duties,responsibilities and terms necessary to extend the Committee's service to the City.
Railroad SafetX Committee. Pursuant to Resolution No. 06-07, a motion was made by Thomson,
seconded by Reed, to approve the following appointments to the Railroad Safety Committee: Ed
Hogan - Chair,Doug O'Neill,Jerry Friezen,Dale Larson, Bob Burns, Karen Cardenas, Gary Larson,
Deb Tweed,Wes Tschetter and City Council Ex-Officio -Mike Reitz. All present voted yes; motion
carried.
Resolution No. 07-07—Execution of Ttansfer Agreement. A motion was made by Reed,
seconded by Whaley, to approve Resolution No. 07-07, a Resolution authorizing the Execution of
Transfer Agreement. Discu.r�ion: It u�a.r clarified that the tranrfer jvill not occur until after the bond election on
FeGruary 13, 2007 and the prnper y tran fer afterApril 1, 2007. After a clo.ring and received title, the City�vould
have little time that sve'd have actual title. All in.rurance and liability i,r.rue.r zvould need to be.rati�ed at that time.
The tran.fer agreement would addre,r.r all tho.re i.r.rue.r. All present voted yes;motion carried.
Resolution No. 07-07
Resolution Authorizing the Execution of Transfer Agreement
BE IT RESOLVED by the City Council of the City of Brookings,South Dakota as follows:
WHEREAS,the City Council has previously expressed its support for a plan submitted to
the City Council by Dale Larson for the creation of a Children's Museum and Science Center
(Resolution No. 119-06),and
WHEREAS,the proposed Children's Museum and Science Center would be located in the
building now known as Central Elementary School,which is located upon the following described
property:
Lots One(1)through Fourteen(14)and the vacated street formerly known as Sixth
Avenue,all in Biock One(1)of the First Addition to the City of Brookings,
Brookings County,Soath Dakota,and
WHEREAS,a proposed Transfer Agreement between Brookings School District#5-1,the
City of Brookings and the Brookings Economic Development Corporation has been submitted to the
City Council for considerarion,and
WHEREAS,the role of the City of Brookings undex the proposed Transfer Agreement is to
assist,at no expense to the City,with the convepance of the ceal property to the Brookings Economic
Development Corporation for later conveyance to a nonprofit organization which will operate the
museum,and
WHEREAS,fox the express purpose of furthering the economic growth,welfare and
development of the City of Brookings,South Dakota,the City of Brookings agrees to the terms and
provisions of the proposed Transfer Agreement,and
WHEREAS,the terms of the proposed Transfer Agreement are satisfactory to the City of
Brookings,
NOW THEREFORE,IT IS FURTHER RESOLVED by the Ciry Council of the Ciry of
Brookings,South Dakota,as follows:
A. 'I'hat the City acquire and convey title to the above-described property pursuant to the
above-described Transfer Agreement with Brookings School District#5-1 and the
Brookings Economic Development Corporation for the purposes of furthering
economic growth,welfare and development of the City of Brookings,South Dakota;
and
B. That the Mayor and Ciry Clexk aze authorized to execute the Transfer Agreement and
other xequixed documents in accordance with this Resolurion.
Discussion on Resolution No. 126-06—Sto�Sign Placement. A motion was made by
Munsterman, seconded by Bartley, to table discussion to February 13, 2007. All present voted yes;
motion carried.
Executive Session. A motion was made by Thomson, seconded by Whaley, to enter into
Executive Session at 6:38 p.m. to discuss marketing and pricing strategies with the City Council,Ciry
Attorney, Ciry Manager and Ciry Clerk present. All present voted yes;motion carried. A motion
was made by Whaley,seconded by Reed, to e�t Executive Session at 6:51 p.m. All pxesent voted
yes;motion carried.
Executive Session. A motion was made by T'homson, seconded by Reed, to enter into Executive
Session at 6:52 p.m. to discuss pending litigation matters with the City Council, City Attorney,City
Manager and City Clerk present. All present voted yes;motion carried. A motion was made by
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Reed, seconded by Whaley, to exit Executive Session at 6:58 p.m. All present voted yes;motion
carried.
Executive Session. A motion was made by Baxtley, seconded by Reed, to enter into Executive
Session at 6:58 p.m. for personnel matters with the City Council,City Attorney, City Clerk and
Hunnan Resources Director present. All present voted yes;motion carried. A motion was made by
Reitz, seconded by Reed, to e�t Executive Session at 7:46 p.m. All pxesent voted yes;motion
carried.
Adjourn. A motion was made by Reitz, seconded by Reed, to adjourn. All present voted yes;
mQtion carried. Meeting adjourned at 7:46 p.m.
City of Bxookings
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\��,�F;, Scott D. M sterman,Mayor "
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ri Thornes,Cit3r1Clerk