HomeMy WebLinkAboutCCMinutes_2006_11_14 221
Brookings City Council
November 14, 2006
The Brookings City Council held a meeting on Tuesday,November 14, 2006 at 4:00 p.m.,at City
Hall with the following members present: Mayor Scott Munsterman, Council Members Julie
Whaley, Ginger Thomson,Tim Reed, and Michael Reitz (arrived at 4:20 p.m.). Mike Bardey and
Tom Bezdichek were absent. Interim City Manager Dennis Falken, City Attorney Steve Britzman,
and City Clerk Shari Thornes were also present.
Presentation of retail analysis final report from Buxton. On March 20, 2006 the Ciry of
Brookings entered into an agreement with the Buxton Company to prepare a retail analysis report
and marketing package for the City. The Buxton Company provides customer analytics and retail
site selection technology,providing strategic target marketing research services to major retailers,
cities and economic development groups throughout the United States. They utilize demographics,
psychographics, drive time analysis,and lifestyle charactexistics in their research. Amy Wetzel,Vice
President for Western Region for Buxton,presented the final Yeport on the data collected for the
City. A complete copy of her PowerPoint presentarion is on file with the City Clerk's Office.
Discu.r.rion:
Wetzel explained that "psychographics" is how you live your life and how you spend money;a xeal
time history of shopping patterns. The Buxton Company is one of the largest purchasers of
household buying habits data. Their databases are updated frequendy fxom 185 different database
soutces.
She explained that the public paxtners she has worked with used the information to market a specific
site or market the entire trade axea. She noted that most municipalities that hire B�ton and use this
data.are pxoactively promoting their trade area. These cities are assuming a leadership role with a
unified voice and mission on promoting and expanding their trade axea.
The final report for Brookings identifies 15 and 20 minute drive time trade axeas and the data
collected indicates that Bxookings could support a large variety of stores. She noted that this is a
conservative approach and that the consumer complexion changes farther out. There are also
differences with rural verses urban buying patterns outside the 15-20 minute areas. Will people
drive an hour to shop in Brookings -yes;however,many companies fit at the 15 minute mark.
The information is owned by the City and they can release to whomever they choose.
She was asked if oudet malls play into this analysis. Wetzel said oudet malls are not doing well
nationally. There are two good outlet developers and she has seen a slight rebirth of oudets in
Oregon. However, Oregon doesn't have sales tax and that should be factored into the m�.
She noted that the former city manager had taken the lead on retail development for the Brookings
trade axea. The Mayor said the city needs to decide if they will continue in the lead or develop a
group that pulls in DBI and the Chamber. Wetzel said with her public clients she has seen them pull
together a team and facilitate the process and provide the leadership,but it is crucial that they all
have the same message. Some use volunteers but that can be limiting with active involvement in
making this work. Some have economic development personnel on staff and retail is part of their
position. She noted that one person must be the linchpin in the team that can execute the deal.
There must be one person who can pull it all together.
Canvass Ballot. The City Council canvassed the November 7, 2006 election results. The City
Clerk assisted with the process which compares the results from the official pollbooks, election
machine reports,precinct recap reports and the final resolution.
Update on Downtown Streetscape ptan.
Falken said total project of the streetscape and water/sewer infrastructuxe would cost appro�cimately
$3.1 million. It would be impossible for the City to fund the project in 2008 without dxamatically
changing funding priorities. What amount could be covered by grants is unknown at this time.
Staff would require direction from the City Council.
Jackie Lanning,City Engineer, said the water and sewer project could be assessed to property
owners. She estimated a front footage rate of$100.73 to raise approximately$217,000. ISTEA
funds and other grants could be applied fox. Traffic signal funding would come from the state and
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would require a letter from the Council requesting DOT funding assistance. ISTEA funds would
require an application.
Falken said it wouldn't be fair to approach downtown property owners until the pxoject costs are
determined and all funding sources have been pursued. The $3.1 million is the worst case scenario.
The next step would be council action to apply for various grants. That action is currently
scheduled for December 12th. There was Council consensus to proceed. They requested a
summary of the city's bonding levels at a future meeting.
Quarterly Financial Re�ort from Brookings Municit�al Utilities Steve Meyer and other BMU
staff pxovides the Council with quarterly financial statements. No action was taken.
Review of 6:00 p.m. meeting topics. The Interim City Manager responded to questions
pertaining to the action items on the agenda.
Topic introduction for future agendas. Shari Thornes, Brookings City Clerk,provided a briefing
on future agenda items.
CitX Chartet Revisions. A mot'ton was made by Reed, seconded by Whaley,to ta.ble to this item to
November 28th. All present voted yes;motion carried.
Bn_efin�. Shari Thornes,Brookings City Clerk,provided a briefing on future agenda items.
Briefing on upcoming council invitations and obli�ations Thornes reviewed the City
Council's upcoming invita.tions and obligations.
City Council Member introduction of topics for future discussion
• DM&E. A motion was made by Reitz, seconded by Reed, to place on the November 28th for
public discussion the DM&E issue. All present voted yes;motion caxried.
■ Planning Session& Goal Setting Retreat. The Mayor requested the Council set aside time in
January for a planning session to handle some issues and a goal setting retreat after that. He
and the City Manager will develop a list of topics.
■ Resolution of Su�port. A motion was made by Reed, seconded by Thomson, to direct staff to
draft a resolution of support for a children's museum in Brookings for the Council to review on
November 28th. All present voted yes;motion carried.
■ Mediacom. Whaley raised concerns about Yesidents in certain paxts of BYOOkings being unable
to get service from Mediacom. The City Manager will review the issue.
6:00 P.M. CITY COUNCIL MEETING
Consent Agenda: A correction was noted to Resolution No. 112-06 and Resolution No. 117-06, a
resolution of intent to lease property to private persons was added to the consent agenda. A motion was
made by Reed, seconded by Reitz, to approve the consent agenda as amended which included:
A. Agenda,as amended.
B. Action on appointment to appoint Steve Bayer to the Human Rights Committee, term expiring
January 1,2008 filling the unexpired term of Steve Marquardt.
C. Action on Resolution No. 112-06, canvassing the November 7,2006 election.
Resolution No. 112-06
Canvassing the November 7,2006 Municipal Election
WHEREAS,on the 7th day of November 2006,there was held in the City of Brookings,South Dakota,an
election for the Community Partnexship Agreement with DM&E Railroad,and
WHEREAS,the judges and clerks of said elecrion have returned to the City Council of the City of Brookings the
official xesults fox the purpose of the official canvass,and
VC�HERF.AS,the City Council on November 7,2006 has canvassed the results for the purpose of determ+.,�ng the
of6cial election outcome,and
NOW,THEREFORE,BE IT HEREBY RESOLVED By the City Council of the City of Brookings,South
Dakota that the official vote at the Ci Election held November 7,2006 was as follows:
Community Undex Ovex TOTAL TOTAL
Partnership `Yes' `No' Votes Votes Ballots Cast Votes Cast
A eement
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Precinctl 262 243 102 1 608 505
Pxecinct 2 393 482 75 0 950 875
Precinct3 442 472 53 0 967 914
Precinct 4 628 894 57 1 1,580 1,522
Precinct S 768 1,068 90 2 1,928 1,836
Precinct 6 494 675 38 0 1,207 1,169
TOTt1L 2>987 3,834 415 4 7,242 6,821
D. Action to approve an amended I-1R Site Plan on Lots 1 and 2,Block 9,Mayland's First
Addition (101 Sunrise Ridge Road South).
E. Action on Resolution No. 113-06,a Final Change Order fox P3245(00) PCN OOOZ,22nd
Avenue Paving and Striping Project.
Resolurion No.113-06
A Resolution Authorizing Final Change Order(CCO#1 Final)For
P3245(00)PCN OOQZ
22°a Avenue South Paving and Striping Project
BE IT RESOLVED by the Ciry Council that the following change order be allowed for P3245(00)
PCN OOQZ 22�d Avenue South Paving and Striping Pxoject-Construction Change Order Number 1
Final-Adjust estimated quantities as"as build"for a total decxease of$43,881.92.
F. Action on Resolution No. 116-06,awarding bids for airport snow removal equipment.
Resolurion No.116-06
Resolution Rejecting Bids on Airport Snow Removal Equipment
Whexeas,the City of Brookings has received the following bids for Airport Snow Removal
Equipment:
Total Base Bid:
TigerCorporatron,SiouxFa!!�,SD �'167,5>9.08(incompkte bid)
Farm Implement e'�'Irrigation,Brookingr,SD �182,SS0.99
Total Base Bid with Alternate Deduction#1
Tiger Co�poration,Sioux Fa!!�,SD ,�953,041.76
Farm Implement e�'Irrigation,Brooki�gr,SD �'1 G9,68S.89
Total Base Bid with Alternate Deduction#2
Tiger Co�poration,Sioux Fa!!r,SD ,�154,697.84
Farm Implement e�'Irrigatfon,Bmok.ing.r,SD No Bid
Total Base Bid with Alternate Deducrion#1 and#2
Tiger Cor�ioration,Sioux Fallr,SD ,$140,220.52
Farm Implement d9'Irrigation,Brookingr,SD No Bid
Whexeas,that one base bid was an incomplete bid and the xemaining bids exceeded the City funds
available fox financing;and
Now Therefoxe,Be It Resolved that the bids for rtirport Snow Removal Equipment be iejected.
G. Action on Resolution No. 117-06, a resolution of intent to lease real property to
private person.
Resolurion No.117-06
Resolution of Intent to Lease Real Property to Private Person
BE IT RESOLVED by the governing body of the Ciry of Brookings,South Dakota,that the City of
Bxookings intends to enter into a Lease with South Dakota Foundation Seed for a period of three(3)
years,commencing January 1,2007 and ending December 31,2009,and pextaining to the following
described propexty:The designated hayland and farmland on the Bxookings Regional Airport,two
hundxed seventy-four(274)acxes more ox less,in Sections 26,27,and 35,T110-R50 in the City of
Bxookings,Biookings County,South Dakota.
The Lease will be an amount of Forty Dollars and no Cents pex acre(�40.00)for hayland and
Seventy-two Dollars($72.00)per acxe for crop land,payable first half on April l and the remaining
half on November 1 of each year. The Lease may be renewed by notification by Lessee by August 1
for each additional year,however,eithex paxty may give sixty(60)days notice prior to the texmination
of the Lease to texminate said Lease Agreement,and the City of Brookings may terminate this Lease
at any time in the event a parcel of the above described property is to be sold by the Ciry of
Bxookings.
BE IT FURTHER NOTED,that a Public Hearing on this Resolution was held on October 24,2006
at 6:00 o'clock P.M.at the City Council Chambers and that all persons were given an opportunity to
be heaxd on the intent to lease real property.
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'This Resolution rescinds Resolution No. 110-06 dated October 24,2006.
On the consent agenda, all present voted yes;motion carried.
Public Hearing—House Moving—S. Klentz. Public hearing and action was held on a house
moving request from Seth Klentz to move a one and one-half story house from 3005 Western
Avenue South to the properry described as Lot 6,Block 5, Esther Heights Addition also known as
2222 Teresa Avenue. No comments were made. Motion was made by Whaley, seconded by Reitz,
to approve. All present voted yes;motion carried.
Executive Session. A motion was made by Whaley,seconded by Reitz,to enter into Executive
Session at 6:06 p.m. for contractual matters with the Ciry Council,Ciry Attorney, City Manager,
BEDC Director Al Heuton and City Clerk present. All present voted yes;motion carried. A
motion was made by Reitz, seconded by Reed, to e�cit Executive Session at 7:03 p.m. All present
voted yes;motion carried.
Resolution No. 114-06—BEDC land transfer. A motion was made by T'homson, seconded by
Reitz, to approve Resolution No. 114-06, conveying industrialland to the BEDC. All present voted
yes;motion carried.
Resolution No.114-06
A Resolution Authorizing the Transfer of Real Properry to Brookings Economic
Development Corporation,Inc.For Economic Development Purposes
BE IT RESOLVED by the City Council of the Ciry of Brookings,South Dakota as follows:
WHEREAS,the BLOOkings Economic Development Coiporation,Inc.desires to purchase
approximately 2.19 acres of real property described as Lot 6,Block 1,in the Telkamp Industrial
Addition to the Ciry of Brookings,South Dakota,for a price of$15,U00 per acre,and
WHEREAS,for the express purpose of furthering economic growth and development of the City of
Brookings,South Dakota the Brookings Economic Development Corporation,Inc.agxees to sell,
convey or otherwise transfer said properry to a legal entity which is,or will be,conducting business in
the City of Brookings,South Dakota,and
WHEREAS,it is in the best interests of the Ciry of Brookings that the Ciry provide its economic
development assistance in this matter to aid and assist with the completion of the aforesaid
transaction which will further economic development in the City of Bxookings;and
WHEREAS,the Ciry is authorized to enter into this transaction as an economic development activity
under the laws of the State of South Dakota;
NOW THEREFORE,IT IS HEREBY RESOLVED by the City Council of the City of Brookings,
South Dakota,as follows:
A. That the City convey tifle to the above-described property to the Brookings Economic
Development Corporation,Inc.for sale of the above-described pxoperty to a business;and
B. That the Mayor,City Clerk and City Manager are authorized to execute the required
documents in accordance with this Resolution.
Resolution No. 115-06—BEDC land uansfer. Action was held on Resolution No. 115-06,
conveying industrial land to the BEDC. Motion was made by T'homson, seconded by Reed,to
approve. A motion was made by Reed, seconded by Whaley, to amend the resolution to state up to
six acres at$15,000 per acre. On the amendment, all present voted yes. On the motion as amended,
all pxesent voted yes;motion carried.
Resolution No.115-06
A Resolurion Authorizing the Transfer of Real Property to Broolcings Economic
Development Corporation,Inc.For Economic Developmettt Purposes
BE IT RESOLVED by the City Council of the City of Biookings,South Dakota as follows:
WHEREAS,the Brookings Economic Development Corpozation,Inc.desires to puxchase up to six
acres of real property located either in the Telkamp Industrial�ddition or in the SE'/.of Section 18,
R49W,T110N of the City of Brookings,South Dakota,for a price of$15,000 pex acre,and
WHEREAS,for the expxess purpose of furthering economic growth and development of the Ciry of
Brookings,South Dakota the Btookings Economic Development Corporation,Inc.agrees to sell,
convey or othexwise transfei said property to a legal entity which is,or will be,conducting business in
the City of Bxookings,South Dakota,and
WHERF.r1S,it is in the best interests of the Ciry of Bxookings that the City pxovide its economic
development assistance in this matter to aid and assist with the completion of the aforesaid
uansacrion which will furthex economic development in the Ciry of Btookings;and
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WHEREAS,the City is authorized to entex into this txansacrion as an economic development activity
undex the laws of the State of South Dakota;
NOW THEREFORE,IT IS HEREBY RESOLVED by the City Council of the City of Brookings,
South Dakota,as follows:
A. That the City convey tide to the above-described pxopezty to the Brookings Economic
Development Corporarion,Inc.fox sale of the above-described propexty to a business;and
B. That the Mayor,City Clerk and City Manager are authorized to execute the xequired
documents in accordance with this Resolution.
Adjourn. A motion was made by Reitz, seconded by Whaley,to adjourn. All present voted yes;
motion carried. Meeting adjourned at 7:05 p.m.
City Brookings
0�0 ��y co . Munsterman,Mayor
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ari Thornes,City Clerk