HomeMy WebLinkAboutCCMinutes_2006_08_29 184
Brookings City Council
August 29, 2006
The Brookings City Council held a meeting on Tuesday,August 29,2006 at 3:00 p.m.,at City Hall
with the following members present: Mayor Scott Munsterman, Council Members Tom Bezdichek,
Julie Whaley,Mike Bardey, Ginger'Thomson,Tim Reed,and Michael Reitz. Interim City Manager
Dennis Falken, City Attorney Steve Britzman, and City Clerk Shari Thornes were also pxesent.
2007 Bu et Pro�osal. Brooks Behrend,Manager/Owner of Brookings City Taxi,was present to
respond to questions. He is requesting a $55,733 subsidy for 2007. The increases are due to fuel
costs and pay increases for his employees.
Thomson asked if the City needs full ta�and bus service.
Brooks said the ta�ci customers appreciate this service. How many people are served? He didn't
have the numbers with him but estimated 45-65 per day and 45-60 on the weekend.
Brenda Schweitzer,Brookings Area Txansit Authoxity,was present to respond to questions.
She was asked when BATA would extend hours past 7:00 p.m. She said that was contingent on
funds but their goal was January 1st.
The Council asked why the city funded BATA in the past? BATA serves all of Brookings County
and xeceives federal funding.
Sally Da.mn,United Retitement Center Director,was pxesent to xespond to questions. The URC has
xequested$50,000 in matching funds for the intergenerational child care center expansion. The
Center started in 2001 with 50-80 on the waiting list, open Monday-Saturday from 6 am to 8 pm and
it doesn't close during the school year. The URC is working with local manufactuxers to pxovide
extended hours from 5 am to 10 pm. They would xemain open on snow days. The Center also can
provide care for special needs children and those too sick to go to school. The expansion would
increase the number of children from 50 to 120 ages 4 weeks to 9 years old. She noted that the
plans include garages to be rented out with profits going to the child development program.
Vanessa Mexhib,Boys &Girls Club Directox,urged the Council to fund their request of�75,000 for
operational costs. The Ciry committed to $40,000 per year in 2004, 2005 and 2006. The new
location will require more staffing and opexational costs. They anticipate attendance to grow from
200 to 400 per day. A key new design feature will be the sepaxation of younger and older children
which will lead to a better program.
Council Discussion on Bud�et. T'here was discussion regaxding the Bxookings Hospital
financially paxticipating in the SDSU Wellness Center project. It was noted that the Board decided
how excess money is spent and it was suggested these decisions should go through the City Council.
Falken will relay these ideas to the Board. Discussion of this topic at an October Woxk Session was
suggested.
Whaley expressed concern that$700,000 is allocated to the downtown streetscape project even
though it hasn't been approved by the Council. There was consensus to lower that amount to the
$357,000 HUD grant.
. There was consensus to fund the URC child care center at$25,000,the taxi and BATA lines would
be combined as "ttansportation" for$75,000, and the Boys and Girls Club operational funding at
$40,000.
Reed questioned operating expense increases for ciry general. He expressed concern that the general
forecast is for the economy to soften. Thompson said the increases are occurring within capital,
some pexsonnel and very litde operating. Fot five years departments had zero growth in their
operating budgets. 'This yeax they were allowed up to 2%increases. However,more increases wexe
seen for items such as fuel,benefits,insurance and other uncontrollable costs. The 2%doesn`t
cover inflation.
Reed asked where the proceeds from the liquox store were placed. Those are not in general fund
but in the cash balances for one time use (capital).
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The Council requested more detailed reports on the Liquor Store that would show the retail verses
the override sales and the transfeY.
Bezdichek suggested the Council engage in a philosophical discussion at a future meeting about the
R&T Center as a sellable piece of land.
Rental code enforcement will be scheduled for a futuxe work session.
Review of 6:00 p.m. meeting topics. The Interim City Manager responded to questions
pertainuig to the action items on the agenda.
Briefing on Se�tember agenda items. Shari Thornes,Brookings Ciry Clerk,provided a briefing
on future agenda items.
Brie�in on u�coming council invitations and obligations. Thornes reviewed the City
Council's upcoming invitations and obligations.
6:00 P.M. CITY COUNCIL MEETING
Consent Agenda: The request from the Boys and Girls Club,Presentation by BMU,and the Executive
Session were xemoved from the agenda. Action on Resolution No. 95-06,a resolution authorizing the
Mayor to sign an agreement for a FAA Gxant and a budget discussion at the end of the meeting were both
added to the agenda. A motion was made by Whaley, seconded by Bardey, to approve the consent agenda
which included:
A. Agenda as amended.
B. Minutes (August 8`'').
C. Action on Resolution No. 91-06, awarding bids for 2406-05STI,32"�Ave. So. &Prince
Drive Utility Project. Bids were opened on August 15,2006.
Resolution No.91-06
Resolurion Awarding Bids on Project 2006-05STI
32"d Avenue&Prince Drive Utility Project
Whexeas,the City of Biookings has received the following bids for 2006-05S'IT 32nd Avenue&Prince
Drive Utiliry Project:
Wintex Brothers Underground,Inc. $69,230.00
V J.Ahlers Construction,Inc. $69,234.05
Prunty Construcrion Co.,Inc. $72,72G.42
Excel Underground,Inc. �74,865.21
Now'Thexefore,Be It Resolved that the low bid of Wmter Brothers Underground,Inc.in the total amount
of$69,230.00 be accepted.
D. Action on Resolution No. 92-06, a Final Change Order for Liquor Store Security Project.
Resolution No.92-06
A Resolution Authorizing Change Order(CCO#1 Final)For
Brooldngs Liquot Store Security&Signage Project
Safe-N-Secure,Sioux Falls,SD
BE IT RESOLVED by the City Council that the following change ordet be allowed fot Liquot Store
Security&Signage Project,Bid Package#1 (Security System):
Change Order Number 1 (Final):Adjust base bid fox Brookings Liquor Store Security&Signage Project,
Bid Package#2(Securiry System) fox a total increase of$0.00 to final out the project. Change contract
deadline to August 4,2006.
E. Action on Resolution No. 93-06 conveying surplus properry to the City of Astozia (Fire
Dept.)
Resolution No.93-06
Resolurion Awarding 1985 Engine 2 Bids
WHEREAS,the City of$rookings has received the following bid for the 1985 Engine 2:
VIN #iGB�17D1E8FV217939-ArtoriaFinDepartment �20,20Z00
NOW,THEREFORE,BE IT RESOLVED that the high bid from the Astoria Fire Department in the
amount of$20,202.00 be accepted.
F. Temporary Liquor License for HyVee at American Legion for October 4,2006.
On the consent agenda, all present voted yes;motion camed.
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Resolution No. 95-06. A motion was made by Thomson, seconded by Reed,to apprave
Resolution No. 95-06, a resolurion authorizing the mayor to sign a grant agreement with the FAA.
All present voted yes;except Bezdichek voted no;motion carried.
Resolution No.95-06
Resolution Authorizing the Mayor to Sign an Agreement for
Federal Aviation Administtation Gcant
WHEREAS,the Brookings City Council desires funding for the services,equipment and construction
for a poxous friction course from Runway 12/30,Airpoxt Improvement Pxoject No.3-46-0005-19-
2006;and
WHEREAS,The City oEBrookings is obligated to and hereby agrees to be reimbursed by the Federal
Aviation Administration for 95%and SD State Aeronautics Department for 2%of the allowable
costs incurred in accomplishing Airport Improvement Project No.3-46-0005-19-2006;and
WHEREAS,that Federal Aviation Adminisuation is hexeby requested to authorize Aixport
Improvement Pxoject No.3-46-0005-19-2006 in accordance with the approved grant agreement.
NOW,THEREFORE,BE RESOLVED,that the Mayor is hereby authorized to sign all documents
xelated to an agreement for the Federal Aviation Administration Grant AIP Project No.3-46-0005-
19-200G.
18t Reading,: Ordinance No. 29-06—Hosnital Board, First Reading was held on Ordinance No.
29-06, an Ordinance revising the composition, appointment and criteria.for appointment of
members of the Brookings Hospital and Brookview Manor Board of Trustees. Public hearing:
September 12�'
2"a Reading: Ordinance No. 28-06—Planned DeveloQment District. Public hearing and action
was held on Ordinance No. 28-06,a petition for a Major Amendment to a Planned Development
District on Lot 6,Village Square Addition to establish a storage and waxehousing use (1721 6�' St.).
A motion was made by Bartley, seconded by Reed, to approve. All present voted yes;motion
caxried.
2°d Reading: Ordinance No. 27-06—Conditional Use. Public hearing and action was held on
Ordinance No. 27-06,a Conditional Use in the Residence R-2 District to esta.blish a four-unit
apartment on Lot 2B,Block 8, Skinner's Second Addition (900 15`St.). A motion was made by
Thomson, seconded by Reed, to approve. Di.ccu.r.rion: The City Planning Commi.r.cion voted to r�commend
denial becau.re the propo.ral sva.r much higher den.city than ivhat is alloived in B2 district, out of�lace in that
neighborhood, no.rimilar u.res, and concern.r about de.rign.All present voted NO,motion FAILED.
2"a Reading: House Moving. Public hearing and action was held on a house moving request
from Ra.ndi Ozanne to move a one-story tanch style house from Springfield,SD (Governor's
House) to Lot 2,Meyer's Second Addition, also known as 316 Hawau Drive. Motion was made by
Whaley,seconded by Reed,to approve. All present voted yes;motion catried.
BEDC Boatd of Directoxs. A motion was made by Reed,seconded by Thompson,to appoint
Council Member Bartley to the Brookings Economic Development Corporation (BEDC) Board of
Directors. All pxesent voted yes;except Whaley voted no;motion caxried.
2007 Budget Discussion. Rita Thompson said funds lowered foY stxeetscape would stay in Fund
213 (75%of the second penny). Reitz asked if reductions made to subsidies would revert back to
the general fund. Thompson said no, special revenue funds are regulated by ordinance and any cuts
in those axeas would not affect the general fund.The only way to increase the general found would
be an additional transfer to general. She cautioned the Council about cutting operating costs of the
enterprise funds because that could affect their bottom lines.
Reitz asked if additional funds had been allocated for code enforcement. No,the discussion on that
topic is scheduled for an October work session. He expressed concern about waiting until October
and approving more staff but having no money for it because it wasn't included in the budget.
Falken said there are questions such as what this position would generate for xevenue, could the
duties be absoxbed by another position in the ciry,what amount of time it will take, etc. The issue
needs to be examined. He said there axe other things that could be done related to prosecutions and
setting timelines.
Reed asked what the year-end balance was projected at. Thompson said according to the
Governance and Ends Policy, the year-end should be$3M but it will be$2.2M at 12/31/06. Reed
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asked if the Council should revisit the policy if that level can't be attained. Thompson said there will
be additional funds that will come in from xetail expansion and we could reach that level by 2008.
Thomson asked why the 4th of July subsidy had fluctuated. Thompson said it was reduced with the
hope that businesses could contribute more.
Bezdichek said the xetail development (Lowe's)was projected to pay off the ftnancing over 8 years.
Is there any measurement to determuie what type of revenue is coming in? Thompson said it is
difficult to arrive at a numbex because the State Department of Revenue can't give any hard
numbers. We can review numbers for that"type" of business and make an analysis.
Reed said we could look over the past 20 years and sees that the city has historically experienced 5-
6%growth in sales tax. Ovex the next 5 yeaxs,if the growth is greater than 6%ovex a certain time
period,we'll know the impact. Those spending money at Lowe's may also spend in other places.
Bezdichek said the Council will need to know if there was a need for a xetail development fund or
not. The City needs to see growth above what our avexage would have been and be certain not to
spend out of the budget if we're not getting the increases.
Executive Session. A motion was made by Batdey, seconded by Reed,to enter into Executive
Session at 6:50 p.m. fox pexsonnel matters with the City Council, Ciry Attorney and City Clerk
present. All pxesent voted yes;motion carried. Motion was made by VUhaley, seconded by Reitz, to
exit Executive Session at 7:30 p.m. All present voted yes;motion caxried.
Adjourn. A motion was made by Bartley, seconded by Reitz,to adjourn. All present voted yes;
motion carried. Meeting adjouxned at 7:30 p.m.
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ari ornes,City Clerk