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Home My WebLink AboutCCMinutes_2006_08_08 180 Brookings City Council August 8, 2006 The Bxookings City Council held a meeting on Tuesday,August 8, 2006 at 3:00 p.m.,at City Hall with the following members present: Mayor Scott Munsterman,Council Members Tom Bezdichek, Ju1ie Whaley,Mike Bartley, Ginger Thomson,Tim Reed, and Michael Reitz. Interim City Manager Dennis Falken, City Attorney Steve Britzman, and City Clerk Shari Thornes were also present. 2007 Bud�et Proposal. Rita.'I'hompson, Finance Manager,reviewed Cash Balances as of June 06, Investments as of June 06, and Capital Requests. Dennis Falken, Interim City Manager,reviewed the proposed 2007 budget in its entirety. The Council requested pxesentations from the following organizations at their next meeting: Brookings Ta�,United Retitement Center (Child Care Center), and Brooking Axea Transit Authoriry. Items at the next meeting will include: FTE's/Personnel Report, 5 year capital improvement plan,2008 budget proposals, end of the yeax projections for 2006, and Sales &Use Tax report. Briefing on August ag,enda items. Shari Thornes,Brookings Ciry Clerk,provided a briefing on futuxe agenda items. Review of August 8th 6:00 p.m. meeting topics. The Interim City Managex responded to questions pertauung to the action items on the agenda. Briefing on upcoming,council invitations and obligations. Thornes reviewed the City Council's upcoming invitations and obligations. 6:00 P.M. CITY COUNCIL MEETING Consent Agenda: It was noted that the City Attorney contract term was changed to expire on December 31,2007. Action to approve Resolution No. 90-06,an agreement on a lease-puxchase of two motor gxadexs for the Street Department, and authorization for the Mayor to sign an environmental clearance lettex for the Boys &Gixls Club HUD Grant were added to the consent agenda. Resolution No. 71-06 and the Temporary LiquoY License were xemoved from the consent agenda. A motion was made by Reitz, seconded by Bartley, to approve the consent agenda which included: A. Agenda as amended. B. Minutes (July 25,2006). C. REMOVED from consent: Action on Resolution No. 71-06, designating the Park& Recreation Building as a Convention Faciliry. D. REMOVED &om consent: Action on Temporary Liquor License for Fireman's Dance. E. Action on Resolution No. 86-06, a Final Change Order for Liquor Store Signage Project with Ace Neon Signs & Service, Inc. Resolution No.86-06 A Resolution Authorizing Change Order(CCO#1 Final)Fot Brookings Liquor Stoce Signage Project Ace Neon Signs&Service,Sioux Falls,SD BE IT RESOLVED by the Ciry Council that the following change ordex be allowed for Liquor Store Signage Project: Change Order Number 1 (Final): Adjust final quantities to as-built quantities for Brookings Liquor Store Signage Project for a total increase of$0.00 to final out project. Increase contxact deadline by 8 working days. F. Action on Resolution No. 87-06, a Final Change Order for Liquor Store Shelving Project, Bid Package #2 with Preferred Woodwork. Resolution No.87-06 A Resolution Authorizing Change Order(CCO#1 Final)For Brookings Liquor Store Shelving Ptoject Bid Package#2,Wine Casework Preferred Woodwork,Inc.,Brooldngs,SD BE IT RESOLVED by the City Council that the following change order be allowed for Liquor Store Shelving Project,Bid Package#2: Change Ordei Number 1 (Final): Adjust base bid for Brookings Liquoz Store Shelving Project,Bid Package#2 for a total incxease of $0.00. G. Action on Resolution No. 88-06, awarding Bids for 2006-04PRK Soccer Complex Paving Project. 181 Resolurion No.88-06 Resolution Awarding Bids On 2006-04PRK Soccet Complex Paving Project WHEREAS,the City of Brookings has xeceived the following bid fox Project 2006-04PRK Soccer Complex Paving Project: `Bowes Construction,Inc." $81,767.70 NOW THEREFORE,BE IT RESOLVED that the low bid of Bowes Construction,Inc.of Brookings,SD in the amount of$81,767.70 be accepted. H. Action on Resolution No. 89-06, approving First District 2006/2007 dues. Resolution No.89-06 1s�District Association Dues BE IT RESOLVED that the city of Brookings agrees to piovide�5,615.G4 of support to the First District r'�ssociation of Local Governments for the 12 months from October 1,2006 to September 30,2007,payable in February 2007. I. Action on approving change orders 1 and 2 for Hillcrest Aquatic Center. The Change Orders amount to a net increase of$28,626.86 in the amount of the construction contract with Gil Haugen Construction, Inc. J. ADDITION: Acdon to approve Resolution No. 90-06. Resolution No. 90-06 Agreement for the Lease-Purchase of two motor graders for the Street Department Whereas,the City of Brookings Street Department has a need fox two new motor graders,and Wheieas,the City of Brookings would lease-purchase the base bid off the June 21,2005 Walworth Counry,SD bid proposal. Be It Resolved by the City of Biookings,South Dakota,that the City i�lanager be authorized to sign an agreement for the lease-purchase of two CAT 140H motox graders for the aznount of$171,010.00 x 2 foi a total of�342.020.00. K. HUD Grant. Authorization for the Mayor to sign an environmental clea,rance letter for the Boys and Gitls Club HUD Grant. On the consent agenda, all present voted yes; motion carried. Resolution No. 71-06 - Convention Hall. A motion was made by Reed, seconded by Whaley,to approve Resolution No. 71-06. All pxesent voted yes;Reitz abstained,motion carried. Resolution No.71-06 Resolurion Designating the Park and Recreation Center as a Convention Hall WHEREAS,the Brookings Ciry Oxdinance Section 5-21 `"I'emporary on-sale license for use at convenrion Hall",states"Any public convention center or hall designated by xesolution of the City is hereby designated as a convention hall of the City fox purposes of temporary on-sale alcoholic beverage licensing. The use of each convention hall by any person holding a temporary on-sale alcoholic bevexage license shall be govemed by the rules or regulations pextainuig to each respective facility." WHEREAS,SDCL 35-4-14.2 further states thexe may be issued in any municipality one on-sale license to be opexated at a designated convention halt,and WHEREAS,the Park and Recreation Center located at 221 Main Avenue is utilized for many different functions and events,and NOW,THEREFORE BE IT RESOLVED that the Park and Recreation Center be designated as a Convention Hall on August 26,2006. Tempora Liquor License for Fireman's Dance. A motion was made by Whaley, seconded by Reed, to approve a tempoxary liquor license for the Firemen's Dance at the Park&Recreation Center on August 26, 2006. All present voted yes;Reitz abstained;motion carried. 16t Reading: Ordinance No 27-06—Conditional Use First reading was held on Ordinance No. 27-06, for a Conditional Use in the Residence R-2 District to establish a four-unit apartment on Lot 2B,Block 8, Skinnex's Second Addition (900 15t Street). Public hearing: August 22nd 1g`Reading: Ordinance No. 28-06—Planned Develo�ment District First reading was held on Ordinance No. 28-06, on a petition for a Major Amendment to a Planned Development District on Lot 6,Village Square Addition to establish a storage and warehousing use (1721 6`� Street). Public Hearing: August 22nd 182 2"a Reading: House Movin� Public hearing and action was held on a house moving request fxom Robert A. Rippe, dba Rippe Finishing and Remodeling, to move a 1 1/2 story ranch style house with attached garage from 21905 - 471 st Avenue to Lot 1,Meyer's Second Addition,in the NW1/4 of Section 11-T109N-R50W located in the Joint Jurisdictional Area, also known as 326 Hawaii Drive. Motion was made by Thomson, seconded by Whaley, to approve. All present voted yes;motion carried. 2"a Reading: Ordinance No 22-06—Rental Dwelling Units Public hearing and action was held on Ordinance No. 22-06 -An Ordinance Amending Article VI,Rental Dwelling Units Of Chapter 22,Buildings And Building Regulations Of The Code Of ordinances Of The City Of Brookings And Pertauung To E�uts With Certain Amendments Thereto. Motion was made by Bardey, seconded by Reed, to remove this item from the table. Motion was made by Whaley, seconded by Reed,to approve. Discu.r,rion: I�eit�iva.r concerned thi.r ordinance u�ould adver.rely�ect life safety. He felt the City's code enforcement needs to be properly funded and the rule.r need to be enforced. He cited the City of Morris,MN a.c having an in-depth code. Jackie Lanning.raid a Code di.rcn�ancy wa.r noticed during the Ordinance Kecodifzcation pmce.r.r in that the language changed for home.r eaci.rting prior to 1968. Dan Han.ron safd the City implemented it.r rental in,rpection program 26years ago. In 1980, tvhen the city hired a rental in.rpector, they decided to figure out a way to r�quire minimum life.rafety for odder apartment.c near campu.r with basement apartment.r. It�vas determined that a 24"x 20"rvindoiv�va.r the minimum.ri�e needed to get fir�men in or someone to e.rcape. Most older hou.re.r had,rmadl ba.rement lvindolv.r. In all in.ctance.c, the city made landlord.r change their ba.rement urindow.r to meet the nesv siZe r�quirement. Pete Bol�er, De�iuty Fire Chief, faid the old code required urindotv opening.r 24"high and 20"uride. The proposed change removed the.ri�e dir�ction.r andgive.r the fZearibility to turn the window either direction. The International � Building Code require.r a 5.7.cq.ft. urindoiv.rpace, but most cztie.r amend to 4.6.rq.ft. Horvever, if that dimen.rion u�ere tequi�d it avould af'fect hundred.r of rental.r that would have to nplace�vindow.r. There ar�also drainage issue.r for larger u�indo�v�vell.r. Bod�er.raid.rome ftudie.r have been done to determine the change in svindorv.ri�e dimen�ion.r He noted that the tr�nd is thatAmerican.r aregetting larger in.ri�e and the�vindow opening.r need to accammodate this. Bartley a.cked if the city ha.r liabilily e.xpo.rure if it doe.rn't make change.r to the ordinance. Brit�man.caid the first ste�i i.r to make tbi.r technicad correction. A.recond.rtep may be to evaluate the current policies and how to tran.rition to make the ordinance meet the current.rtandard�: The driving force on thf.r action i.r to get the technical correction done. Reit�.caid thi.r i.c apre.c.ring i.crue in that the City of Brooking.r ha.r SO%of it.r hou.ring rtock a.r r�ntals rvhe�the typical trend i.r only 30%. Proper code.r and enforcement i,r important. The Mayor noted that there i.r currently a housing ta.rk force that Council Member Keed sit.r on. He r�commended Beed a.rk the grnup to pre.cr fonvard on re.rearching thi.r topic. Adding additionad code enforcement per.connel tva.r.rugge.cted. Mun.rterman recommended contacting.rurrounding Mayor.r to a.rk if they are intere.rted in contributing to additional city.rta�'who could help their rituation.r A work .re.r,rion is needed on the.rafety a.rpect of the Code. It wa.r noted that the renta!in.rpection fee.r haven't been rai.red since the pmgram�vas initiated. On the motion,all present voted yes;motion carried. Resolution No. 85-06—Swiftel Air Condidonal Project Action was held on Resolution No. 85- 06, a Final Change Order for Swiftel Air Conditioning Project. Motion was made by Bartley, seconded by Reed, to approve. All present voted yes;motion carried. Resolution No.85-06 A Resolution Autnorizing Final Change Order(CCO#2 Final)For Swiftel Air Conditioning Project-Tessiers,Inc.,Sioux Falls,SD BE IT RESOLVED by the City Council that the following change order be allowed for Liquox Store Shelving Project: Change Order Number 1 (Final):Adjust final quantities to as-built quantities for a total increase of�0.00. Inctease contract deadline by 9 working days. 183 Resolution No. 84-06—Lic�uor Store Remodeling Project Action on Resolution No. 84-06, a Final Change Order for Liquor Store Remodeling Project with Robbins Construction. Motion was made by Thomson, seconded by Whaley, to approve. All present voted yes;motion carried. Resolution No. 84-06 A Resolution Authorizing Change Order(CCO#2 Final)For Brookings Liquor Store Remodeling Project-Robbins Construction,Broolcings,SD BE IT RESOLVED by the City Council that the following change order be allowed fox Liquor Store Remodeling Ptoject: Change Ordex Numbet 2(Final): Robbins Construction will deduct the wotk of installing sprinkler system in the loading dock area and adjust final quantities to as-built quantities for Brookings Liquox Store Remodeling Project fox a total decrease of$1,814.33 to final out pxoject. Increase contract deadline by 11 working days. C�Attorney Contract. A motion was made by Reed, seconded by Thomson,to approve a contract with Steve Britzman to serve as the City Attorney for a term of Septembez 1,2006 to December 31,2007. All present voted yes;motion carried. Pandemic Flu Update. Bob McGrath gave an update from the Pandemic Flu Committee. The City,Hospital, County, SDSU and Red Cross joined together to apply for federal funds to be used for planning on a local level. A funding award of$15,800 was made to the community. Three summits were held in May,June and Ju1y with different entities working through a process to giving information and having each facility do planning. Nineteen facilities have completed their plans. Brookings Munic�ual Utilities Quarterly Financial Re�orts Representatives of the Brookings Municipal Utilities presented quartexly financial reports to the Council. No action was taken. Adjourn. A motion was made by Reed, seconded by Whaley,to adjourn. All present voted yes; motion carried. Meeting adjourned at 7:14 p.m. Broo � s c. CITY pF �f'`..'"'`��,��o co . unsterman,Mayor .�:� N. ' S,:2 .D 't� �'� �'✓�f� L Shari ornes,City C1eYk