The URL can be used to link to this page

Home My WebLink AboutCCMinutes_2006_07_25 175 Brookings City Council July 25, 2006 The Brookings City Council held a meeting on Tuesday,July 25,2006 at 4:00 p.m., at Ciry Hall with the following members present: Deputy Mayox Tun Reed,Council Members Tom Bezdichek,Julie Whaley,Mike Bartley, Ginger Thomson, and Michael Reitz. Mayor Scott Munsterman was absent. Interim City ManageY Dennis Falken, City Attorney Steve Britzman, and City Clexk Shari Thornes were also pxesent. Presentation by Utility Re�resentatives. Brookings Municipal Utilities representatives provided informarion on BMU plant replacement history, telecommunicarions industry study, the fiber-to-the premise (FT"I'P) pxoject, F ITI' 2006 capital improvement project estimates, and other urility projects. 5:00 P.M. WORK SESSION Update on Televised Council Meetin�s. Reed reported that the subcommittee met with representatives of Alpha Video,TV Productions and Mediacom on June 29th to gathex more information. Mediacom discussed the need to upgrade the city hall character generator. John Varvel reported that Mediacom is investigating the cost and expressed interest in assisting the city with the costs. Alpha Video pxovided quotes for a base plan for equipment as identified by the committee. A quote for an assisted listening system was also included to comply with the ADA. The City's new IT person will be available to assist with the televised meetings. T'he next step witl be to submit a budget xequest in the 2007 budget session. If the item is funded,an RFP will be solicited in 2007 with selection of a proposal and installation in 2007. Re,port on Public Records & O�en Meetings in SD Seminar Council Member Tim Reed and City Attorney Steve Britzman xeported on a seminar they attended on July 14th in Sioux Falls entided, "What you need to know about public records and open meetings in South Dakota." Cam�us Transportation Needs Case Study(BATA�. Nancy Crooks,BATA Board member, � advised the Council that BATA had been approved for a Development Planning Grant through the Dept. of Transportation for a study of campus transportation needs and opportunities. This case study will be under the dixection of the Small Urban and Rural Transit Center of NDSU and arill be no cost to the ciry, SDSU or BATA. The purpose of the study will be to assess the ttansportation and parking issues of SDSU and how BATA can participate. A requirement of the grant is the creation of an advisory board and BATA requested a city council representative be appointed to the boaxd. The board's duration will be one yeax or less with a limited numbex of ineetings. Titn Reed volunteered to serve on the Board. Executive Session. A motion was made by Bardey, seconded by Whaley,to enter into Executive Session at 5:46 p.m. regarding contractual matters with the City Council, Interim City Manager and City Clerk present. Motion was made by Thomson, seconded by Reed, to e�ut Executive Session at 5:55 p.m. All pxesent voted yes;motion carried. 6:00 P.M. CITY COUNCIL MEETING Consent Agenda: A motion was made by Baxdey,seconded by Whaley, to add "authorization for the mayor to sign acceptance documents for the $2.5M EDA grant for the Reseaxch Park" to the consent agenda. All present voted yes;motion carried. A motion was made by Thomson, seconded by Reitz, to approve the consent agenda as amended which included: A. A.genda, as amended. B. Minutes -June 27th and July 11th. C. Action on Resolution No. 75-06,a proposed Resolution of Necessity for 2006-01SWR, Sidewalk Assessment Project. Resolution No.75-06 Resolution Determining the Necessity of Repairing Or Installing Sidewalks in the City Of Brookings At The Expense of Abutting Property Owners 2006-01SWR Sidewalk Repait Project BE IT RESOLVED by the City Council of the City of Bxookings,South Dakota,as follows: 1. It is hereby determined that sidewalk repairs or installation is necessary abutting the pazcels and lots of land in the City described in the Notice to Property Owners attached to this Resolution and marked as 2006-01SWR Sidewalk Repair Project. 176 2. Such sidewalks shall be to the width and of the materials prescribed by Section 605"Sidewalks" and Section 701.3-16 of Ordinance No. 532 entided"An Oxdinance Providing Rules,Regulations and Standaxds to Guide Land Sub-division in the City of Bxookings and Within Three Miles of the Ciry Limits Thexeof'and to the grade and in accordance with the Plans and Specificarions prepared in the office of the City Engineex. 3. The City Clerk has caused a copy of the Resolution and a Notice to Property Ownexs to be mailed to each propexty ownex by certified mail. D. Action on Resolution No. 79-06, awarding bids for"Work Quantities"—Bid 2006-03STI 32°d Ave. & 24`'' St. Utility Project. Resolution No.79-06 Resolution Awarding Bids on Project 2006-03STI 32"a Avenue&24�'Street Utility Project Whereas,the City of Biookings has received the following bids for 2006-03STI 32"d Avenue&24�' Street Utiliry Pxoject: Prunty Construction Co.,Inc. �257,684.56 Wintet Brothers Undexground,Inc. �286,000.00 Now Therefore,Be It Resolved that the low bid of Prunty Constnzction Co.,Inc.in the total amount of$257,684.56 be accepted. E. Action on Resolution No. 81-06,awarding bids for two Motor Graders for the Street Department. Resolution No.81-06 Resolution Awardittg Motor Grader Bids Whexeas,the City of Bzookings has ieceived the following bids fot 2 Motor Graders: Serial#9TN01579 Meridran Contractfng,LLC $180,101 Butler Machinery Co. j159,163 Weatern Rentak j153,000 bnn Planet .j143,200 Bacon'.r $138,000 Southland G�nup of Trading Inc. �' 89,SS5 Serial#9TN01583 Meridian Contractin�LLC �'170,101 Bott�e.r Conttruction,Inc. ,d 1 S9,S00 Butler Machinery Co. ,d 159,163 Irnn Planet $143,200 Now Thexefoze,Be It Resolved that the high bids from Meridian Contracting,LLC in the amount of �180,101 foi Serial#9TN01579 motor grader and�170,101 for Serial#9TN01583 motor grader be accepted. F. Action on Resolution No. 80-06,Increasing the Escrow Account for a Future Solid Waste Facility. Resolution No.80-06 Incieasing the Escrow Account fot a Futute Solid Waste Facility Whereas,the City of Brookings will need a Solid Waste Facility in the future and, Whereas,the City of Brookings has established an escrow account to fund the siting,the designing, the pernutting,and the constructing of a future solid waste facility and, Whereas,such an escrow account would be limited in use to expenses associated with a futuce solid waste facility and, Whereas,�40,000.00 is budgeted for the current yeaz and, Whereas,the amount budgeted will be increased fxom time to time as the solid waste fund can afford it; Therefore,Let It Be Resolved,that the City�lanager be authorized to increase the escrow account for a Future Solid Waste Facility, Let It Be Furthex Resolved,that the City Manager with the approval of the City Council of the City of Bzookings be allowed to spend these funds for a Future Solid Waste Facility when the need arises. G. Action on Resolution No. 76-06, an I-1R Site Plan for Daktronics, Inc. for a portion of Lot 3, Block2, and Lot 3, Block 5, Gilkerson Addition and Block 4, Gillcerson Second Addition. Resolution No. 76-06 I-1R Site Plan WHEREAS,Dakuonics,Inc.is proposing a major expansion of their manufacturing faciliry,and WHEREAS,the site plan,as presented,meets the xequirements of the Industrial I-1R District. 177 NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Brookings,South Dakota to appxove the I-1R Site Plan on a poxtion of Lot 3,Block 2,and Lot 3,Block 5,Gilkerson Addition and Block 4,Gilkerson Second Addition. H. Action on Resolution No. 77-06, an I-1R Site Plan for Quality Tool for a portion of Lot 3 and all of Lot 4, Block 2, Insbrook Park Addition. Resolution No. 77-06 I-1R Site Plan WHEREAS,BOPM(Quality Tool)is ptoposing a major expansion of their manufacturing facility in the Industrial I-1R District,and WHEREAS,the site plan,as presented,will xequixe the following variances: 1. Build 35 feet from the noxth side lot line. A 50 foot sideyard is required. 2. Build 35.25 feet from the rear lot line. A 50 foot sideyaxd is requixed. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Brookings,South Dakota to approve the I-1R Site Plan on a portion of Lot 3 and all of Lot 4,Block 2,Insbrook Park Addition. I. Research Park Grant. Authorization for the mayor to sign acceptance documents fox the $2.SM EDA grant for the Research Paxk. On the consent agenda, all present voted yes;motion carried. ABLE Award Presentation by the Brookings Committee for Peo�Ie who have Disabilities The 2006 ABLE Awaxd was presented to SDSU for the Ada Caldwell Hall Dormitory building. 2nd Reading: Ordinance No 25-06—Budget Amendment#4 Public hearing and action was held on Ordinance No. 25-06,Budget Amendment#4,An Ordinance Entided "An Ordinance Authoxizing a Supplemental Appropriation To The 2006 Budget For The Purpose Of Providing For Additional Funds For The Operation Of The City. A motion was made by Whaley, seconded by Reitz, to approve. All pxesent voted yes;motion carried. 2nd Reading: Ordinance No. 26-06—Excavations Public hearing and action was held on Orclinance No. 26-06, an Ordinance Amending Article N, Chapter 74, Streets, Sidewalks,and other Public Places of the Code of Ordinances of the City of Brookings pertauung to Excavations with certain amendments thereto. A motion was made by Bartley, seconded by Reitz,to approve. All pxesent voted yes;motion carried. 2nd Reading-TABLED - Ordinance No 22-06—Rental Dwelling Units A motion was made by Thomson, seconded by Whaley, to xemove Otdinance No. 22-06 from the table. All pxesent voted yes;motion carxied. Motion was made by Baxtley, seconded by Thomson, to table this item to August 8�'meeting. All present voted yes;motion carried to TABLE. Resolution No. 82-06—FAA Grant. A motion was made by Bartley,seconded by Reitz,to authorize the Mayox to sign all documents in accordance with FAA Grant Number 3-46-0005-18- 2006/07/08 to conduct a Dual Track Environmental Assessment, environmental outside services, future airport layout plan,and emergency ta�ciway lighting repair for the Brookings Regional Airport. All present voted yes;except Bezdichek voted no;motion carried. Resolution No.82-06 Resolution Authorizing Mayor to Sign an Agreement for Federai Aviation Administration Grant-AIP Project No.3-46-0005-18-2006/2007 WHEREAS,the Brookings City Council desires a"Dual Txack Envixonmental Assessment, environmental outside services,future airport layout plan,and emergency taxiway lighting repair for the Bxookings Regional Airpoxt";and WHEREAS,The City of Bxookings is obligated to and hereby agxees to pay for 3%of the guazanteed funding and any additional funding needed accomplishing the"Dual Track Environmental r�ssessment,environmental outside services,future airport layout plan,and emergency taxiway lighting repair for the Brookings Regional Aixpoxt";and WHEREAS,that Federal Aviation Administration is hereby tequested to authorize"Dual Txack Environmental Assessment,environmental outside services,futuxe airport layout plan,and emergenry taxiway lighting repair for the Brookings Regional Airport",in accordance with the appxoved grant agreement. NOW,THEREFORE,$E RESOLVED,that the Mayor is heieby authorized to sign alI documents related to an agxeement for the Fedexal Aviation Administration Gxant AIP Project No.3-46-0005- 18-2006/2007. 178 Resolution No. 72-06—Change Order. A motion was made by Thomson, seconded by Reitz, to approve a Change Order for AIP Project No.J3-46-0005-17-2005. All present voted yes;motion carried. Resolurion No.72-06 A Resolution Authorizing Change Order(CCO#5)For ARFF/SRE Building and Taxiway Improvements,Bid Schedule"B" AIP#3-46-0005-017-2005-Mills Consttuction Inc.,Brookings,SD BE IT RESOLVED by the City Council that the following change oxdex be allowed fot ARFFf SRE Building and Taxiway Improvements,Bid Schedule`B": Change Order Number 5-Mills Construction,Inc.will furnish materials and complete the work fox the addition of a surge-protected 4-plex oudet in the mechanical xoom for handling the sonic wall system. Adjust base bid for a total increase of$380.00. Resolution No. 73-06—Chang_e Order. A motion was made by Reitz, seconded by Thomson,to approve Change Order No. 1 for AIP Project No. 3-46-0005-17-2205,Bowes Construction, Inc. All present voted yes;motion carried. Resolution No.73-06 A Resolutioh Authorizing Change Order(CCO#1)For ARFF jSRE Building And Taxiway Improvemettts Bid Schedule No.2(Base Course&Paving) AIP#3-46-0005-017-2005-Bowes Construction Inc.,Brookings,SD BE IT RESOLVED by the City Council that the following change order be allowed for ARFF/SRE Building and Taxiway Impiovements Bid Schedule No.2(Base Course&Paving): Change Ordet Number 1 -Adjust base bid to adjust quantities to the actual as-constructed quantities,at the appxopriate unit prices as bid for a total decrease of�12,700.50. Resolution No. 74-06—Change Ofder. A motion was made by�X/haley,seconded by Thomson, to approve Change Order No. 1 for AIP Project No. 3-46-0005-17-2005,Rounds Construction, Inc. All present voted yes;motion carried. Resolution No.74-06 A Resolution Authorizing Change Order(CCO#1)For ARFF/SRE Building And Taxiway Improvements Bid Schedule No.1(Site Work&Grading) AIP#3-46-0005-017-2005-Rounds Construction Inc.,Broolcings,SD BE IT RESOLVED by the City Council that the following change order be allowed fox ARFF/SRE Building and Taxiway Improvements Bid Schedule No.1 (Site Work&Grading�: Change Order Number 1 -Rounds Construction will complete the additional work to fucnish and insta11520 square yards of Geotextile Fabric in low areas for stabilization of subgrade prior to placement of millings, place 1696 square yards of excess millings on the access road,creating a cost savings in the gravel base course item,futnish and install a 15"RCP Flaxed End to mir,iTr,i�e the slope off the end of the storm sewer piping,modify one inlet to accommodate a storm sewer change in the field to avoid undexground utilities,xemove and telocate an existing electrical cable that was unmarked in ordex to allow fox the undercut of the taxiway area and subsequent construction. Adjust base bid for the additional wotk and to adjust quantities to the actuat as-constructed quantities,at the appiopriate unit prices as bid for a total increase of$1,542.71. � � Resolution No. 78-06—Chan�e Order. A motion was made by Tkiomson, seconded by Bartley, to approve Change Ordex for AIP Project No. 3-46-0005-a7-2005. All present voted yes;motion carried. Resolution No.78-06 A Resolurion Authorizing Change Otder(CCO#3)for the ARFF Truck General Safety Equipment BE IT RESOLVED by the City Council that the following change order be allowed ARFF truck: Change Order Number 3-General Safety Equipment will install the Flir System to the ARFF truck for an incxease of�10,980. Resolution No. G9-06—Essential Air Carrier Selection� A motion was made by Thomson, seconded by Bartley, to approve Resolution No. 69-06 endorsing Mesa Airlines as the Essential Air Service Carrier. Amendment was ma.de by Baxtley,seconded by Thomson,to select Mesaba as the second choice. All present voted yes;motion carried. On the main motion as amended,Bartley, Reed,Thomson and Whaley voted yes;Bezdichek and Reitz voted no;motion carried. Resolution No.69-06 Essential Air Service WHEREAS,the City is desirous in maintaining Essential rlir Service fox the community;and WHEREAS,the City has xeviewed the bids for Essential.Aix Service;and WHER.F.AS,the City Council endoxses btesa as the primary pxefexred Essential Air Service provider and Mesaba as their secondary prefened Essential Air Service provider;and 179 NOW THEREFORE,BE IT RESOLVED that the Bxookings City Council authorizes the Mayox to write a letter of support to the United States Department of Transportation in accordance to Council iecommendation of the primary and secondary preferred Essenual�ir Service provider. Resolution No. 83-06. A motion was made by Bardey, seconded by'Thomson, to approve Amendment Number 1 to agreement for Professional Services (Helms Associates). Bartley,Reed, and Thomson voted yes;Bezdichek, Reitz and Whaley voted no;motion failed. With no prevailing side, a motion was made by Batdey, seconded by Reed, to reconsidex. All present voted yes to reconsidex. On the original motion: Bartley,Reed,Thomson,and Whaley voted yes;Bezdichek and Reitz voted no;motion carried. Resolution No.83-06 A Resolution Authorizing Amendment Numbet 1 to Agreement for Professional Services for New ARFF/SRE Building with Associated Taxiways AIP#3-46-0005-017-2005-Helms&Associates,Aberdeen,SD BE IT RESOLVED by the City Council that the following amendment to the Agreement for Professional Services be allowed for ARFF/SRE Building with Associated Taxiways: tlmendment Nuxnber 1 -The Bid Schedule No. 1 (Gxading&Pavin�portion of the project shall be modified fox the following reasons: The Project began on April 12,2006 and the original�ne estimated to substantially complete to be appro�cimately 5 weeks,however the actual time was nearly 11 weeks due to extremely wet condittions in April,numetous pxoblems with unknown electxical cables,and the change fxom two construction pxoject contracts to three construcdon project contracts requiring additional Resident Engineering,Inspection,Staking and other adminisuative work. Modify the Agxeement fox Professional Sexvices to allow for the total engineering costs of the Construction Administration Services portion of the project to increase to a maximum"not to exceed"amount of $40,000. In addition,the Agreement fot Professional Services is hexeby modified to allow fot the total engineering costs of the Resident Engineering,Inspection and Staking Services portion of the Project to increase to a maximum"not to exceed"amount of$52,500. NOW,THEREFORE,BE RESOLVED,that the Mayor is hexeby authoxized to sign all documents related to an agxeement fox Professional Services for the Federal Aviation Administration Grant AIP Project No.3-46-0005-17-2005/2006. Adjourn. A motion was made by Whaley, seconded by T"homson,to adjourn. All present voted yes;motion caxried. Meeting adjourned at 7:31 p.m. Ciry of Brookings cott . unsterman,Mayor �, F T: �`Df,...�NC,, e O • oq,' 'P sr �.y �� ///�7/�/ , vii '� � /r/il G�� l(.�r LT}� � ornes,Clly CI