HomeMy WebLinkAboutCCMinutes_2006_07_11 170
Brookings City Council
July 11, 200G
The Brookings City Council held a meeting on Tuesday,July 11, 2006 at 4:00 p.m.,at City Hall with
the following members present: Mayox Scott Munsterman,Council Members Tom Bezdichek,Julie
Whaley (left at 5:55 p.m.), GingeY Thomson,Tun Reed, and Michael Reitz. Michael Bardey was
absent. Interim Ciry Manager Dennis Falken (arrived at 4:40 p.m.), Ciry Attorney Steve Britzman,
and Deputy City Clerk Bonnie Foster were also pxesent.
Update on Brookings Health System/Brookings Hospital Financials and future�lans.
Kevin Coffey,Hospital CFO, showed a Power Point Presentation on the Hospital's cutrent
financials. Coffey stated that financially the Hospital is better off in 2005 than it was in 2004.
There was much discussion about how the Brookings Health Systems (BHS) compares to other
facilities with cash on hand, % compensation, outpatient visits and inpatient stays. 'The Brookings
Health System currendy employs 386 people with$10,608,831 in wages and$2,320,504 in Benefits
with that being only 57.8%pexcent of revenue.
BHS donates to Brookings Area charities such as: $130,890 in uncompensated chariry care,
$11,616,584 in contractual(what Medicare,Medicaid,'etc.will not pay for),$SO,Q00 to BEDC,
$25,000 to Vision 2010,$10,000 to East Central Multi District,among others not mentioned.
Bezdichek questioned why the BHS donation to the East Central Multi-District decreased from
$25,000 to $10,000. Coffey responded that under past Interim Hospital Administtatox Ron Waltz's
dixection, they changed fxom a flat fee donation to a dollax/student donation.
Mayor Munsterman questioned how the BHS system compares to othex SD hospitals in regatds to
return on investment,mainly how BHS compares to Sio�Falls. Michelle Robbins, Hospital Board
Member,Yeplied that that is not a fa.ir comparison due to demographics.
Munsterman mentioned the State Website and using that to compare. Vern Carda stated that is not
a very reliable souxce as of yet, as thexe isn't a lot of information on there if you want to compare
apples to apples.
Vern Caxda,BHS CEO, sta.ted they are using a Strategic Planning Process/Roadmap and a
Vision/Mission/Vaiues System to continuously improve the results and the process.
Reed asked about the BHS campus remodel. Robbins said that the remodel is still on the table and
it would involve the entire campus,not just the patient caxe areas.
Discussion on Citv Attornev Position. Mayor Munstexman clarified that this is for discussion
only. Munsterman wanted the Hospital Boaxd's thoughts on having a full-time City Attorney and if
this City Attorney would be beneficial and sexve BHS and BMU as well.
Steve Britzman, current City Attorney,commented that Aberdeen, SD has xecendy hited a full-time
City Attorney this past yeax, but doesn't know scope of services. Rapid City,Siou�c Falls,and
Watextown also have full-time City Attorneys.
Roberta Olson,Hospital Board Membex, doesn't know what a full-rirne City Attomey would cost,
and is concerned about in-depth knowledge needed for some issues. Munsterman clatified that
there would certainly be a need to continue to hixe an attorney for specialized services depending on
the issue. Munsterman clarified this discussion is for generalized attorney services.
Robbins asked what the process for hiring a Ciry Attorney is. Munsterman responded that
proposals are taken and interviews are held with the City Council. Reed asked if they were to hire a
full-time City Attoxney, how would the search/interview/contract be handled?
Munsterxnan asked the Hospital Board to put the full-time Ciry Attorney topic on theit next agenda
to discuss further.
Thomson asked when current City Attorney Steve Britzman's contract was up. Britzman responded
that it expixes August 31,2006.
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Munsterman clarified that this issue is just in the discussion stages and that the city would be looking
at extending Britzman's contract as long as these discussion continue, and as long as Britzman is
W1Il]ilg.
Medical Staff Ap�ointment Ordinance Recommendation. Munsterman has talked with Kelby
Krabbenhoff(CEO for Sioux Valley Hospital in Sio�Falls) and John Porter (CEO fox Avera
McKennan Hospital in Siou�c Falls) and found having medical staff serve on the Hospital Boaxd
gives a good representation of practices utilizing facitities.
Olson proposed changing the current Ordinance to state a physician from each clinic would serve
concurrendy or on alternating years. Munsterman stated that it would be in the best interest to have
one physician from each of the two clinics. Equal representation would most likely be best in this
situation.
(Dennis Falken arrived at 4:40pm)
Robbins commented that this physician representative position has remained vacant almost a yeat,
and feels this position should be filled now while continuing exploring the option of adding a
second physician position.
Olson sttessed careful consideration must be taken in account as well as representation and who
they would represent;clinic, staff,patients, etc. There would need to be clear intentions if the
structure of the board is changed.
Zeno Wicks stated that specific detail would need to be incorporated in the Ordinance,with the key
being equal representation,with one specific detail being that they would not be included in
discussions regaxding contractual matters.
Munsterman commented that he liked some of Zeno's terminology and would ask Steve Britzman
to incorporate that into the draft Ordinance and to have available to review at the next Hospital
Board meeting.
Zeno clarified that they should stay with how the Ordinance reads in regards to the appointment
being made by the Mayor with advice and consent of the city council.
Blazey commented that the County Commissioners need to be involved in this discussion as well
with 3 of the 9 appointments being county appointees.
Munsterman comxnented that he will talk to the Brookings County Commissioners in the neax
future.
5:00 P.M. WORK SESSION
Executive Session. Mation was made by Thomson, seconded by Reitz, to enter into Executive
Session at 5:00 p.m. to consult with legal counsel xegarding contractual issues with the City Council,
City Attorney, Interun City Manager and Depury City Clerk and Attorney Kent Cuder present via
phone. Motion was made by Reed, seconded by Whaley, to exit Executive Session at 5:25 p.m. All
present voted yes;motion caxried.
C�Manager Candidate Profile &Brochure The Ciry Council reviewed the City Manager Ad
Copy and Brochure with Human Resources Director ponna Langland present fox clarification.
Munsterman asked fox council input on essential job functions and the prerequisite of City
Manager/City Council form of government experience and if it shouid be preferred or mandatory.
Reed stated he would rather have a larger pool of candidates to look at.
Munstexman asked Langland when the changes need to be sent back. July 13�'.
Briefing on July 25th agenda items. The Deputy City Clerk,provided a briefing on future agenda
items.
Cit�Attorney Contract. 'Thomson asked current City Attorney, Steve Britzman,his thoughts on
pooling resources with BHS and BMU and having one central City Attorney. Britzman xesponded
that Munsterman was accurate that on ma.instream work, one would suffice and would acquire with
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time expextise in those areas, however, there will always be issues in need of an attorney with
knowledge on that specific issue.
Bezdichek commented it would work quite well to have a centtal City Attorney. There could be
some advantages of a central City Attorney working with the BMU, Hospital and Ciry and having
the continuity in that person. Not worried about expertise/specialty areas.
Reed stated the cauncil should look at this further,but he doesn't think it will be able to be done by
the end of august. He believes it will take 6 months or a year to get there.
Reed asked Langland to get a salary range to council.
Thomson asked if we could find out how much Helsper has been paid by BMU or Hospital and
what sort of houts he's spent working fox them. Britzman responded that yes,we can get that
information.
Review of july 11th 6:00�.m. meeting to�ics. Falken responded to questions pertainiug to the
action items on the agenda.
(Whaley left at 5:55 p.m.)
6:00 P.M. CITY COUNCIL MEETING
Consent Agenda: Item D - E911 Budget was removed from the consent agenda for discussion. A
motion was made by Reitz, seconded by Reed,to approve the consent agenda which included:
A. Agenda as amended.
B. Action on Resolution No. 65-06,declaring the former liquor store properry as surplus for
disposal.
Resolution No.65-06
A Resolution of the Dity Council of the City of Brookings Declaring Certain Real Property as
Surplus And Authorizing the Sale of such Ptoperty.
BE IT RESOLVED by the City Council of the Ciry of Brookings,South Dakota as follows:
WfiEREAS,the City Council has identified the real property which currendy sexves as the
location of the Brookings Municipal Liquor Store as surplus to the needs of the Ciry of Brookings
once the liquor store operations are moved to the new location;and
WHEREAS,the real property refened to above is described as follows:
Lots 1-6,Block 3,Parkdale Home Replat Subdivision to the City of Brookings;and
Lots 27-30 and PT Lot 31A-32A,Block 3,Parkdale Home Replat Subdivision to the City of
Brookings (hereafter referred to as the"Real Propert�';and
WHEREAS,it is in the public interest and for the public benefit that the real property
described herein be sold;and
V�iEREAS,the City Council has determined to sell such real pxoperry;
NOW THEREFORE,IT IS HEREBY RESOLVED by the City Council of the City of
Brookings,South Dakota,as follows:
A. The Real Psoperty is hereby declared to be surplus and it is necessary and in
the public's best interest that the Real Property be sold;and
B. That the staff of the City initiates the process of offering the Real Property foi
sale.
C. Action on Resolution No. 66-06, authorizing the City Manager to sign a Fire
Suppression Agreement with the SD Department of Agriculture.
Resolution No.66-06
Resolution Authorizing the City Managec and City Clerk of the City of Brookings,South
Dakota to Sign Fire Suppression Agteement with the State of South Dakota.
BE IT RESOLVED by the City Council of the City of Brookings,South Dakota(the
"Cit��,as follows:
The City Manager and City Clerk of the City of Brookings are hereby authorized to sign that
certain Fire Suppxession Agreement between the State of South Dakota,by and thxough the South
Dakota Department of Agriculture,Wildland Fire Division,and the Ciry of Brookings,South Dakota,
and
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This Resolution shall constitute Proof of Authoriry of the City Manager and City Clerk of
the Ciry of Brookings to sign the above-described Agxeement on behalf of the City of Brookings,
South Dakota.
D. Action to approve the E911 Budget(removed from consent).
E. Action on Resolution No. 64-06, change order on liquor store shelving project.
Resolution No.64-06
A Resolution Authorizing Change Order(CCO#1)For
Broolcings Liquoc Store Shelving Project
Taylor Industries,Brookings,SD
BE IT RESOLVED by the City Council that the following change order be allowed for
Liquor Store Shelving Project:Change Oxder Nuxnbex 1: Taylox Industries will fumish and deliver
additional pennanent steel and floor shelving units to the new Bxookings Liquor Stoxe. Adjust base
bid for Brookings Liquor Store Sheiving Project for a total increase of$7,617.16. Change contract
deadline to August 29,2006.
On the consent agenda, all present voted yes; motion carried.
E911 Bud�et. A motion was made by Reed, seconded by Reitz, to approve the E911 budget All
present voted yes;motion caxried.
1st Reading: Ordinance No 25-06—Budget Amendment#4 First reading of Oxdinance No.
25-06,Budget Amendment#4,An Ordinance Entided"An Ordinance Authorizing A Supplemental
Appropriation To The 2006 Budget FoY The Pwrpose Of Providing For Additional Funds For The
Opexation Of The Ciry. Public Hearing: July 25,2006.
1st Reading: Ordinance No 26-06—Excavations First reading of Ordinance No. 26-Q6,an
Ordinance amending Article N, Chapter 74, Streets, Sidewalks, and other Public Places of the Code
of Ordinances of the City of Brookings pertaining to Excavations with cextain amendments thexeto.
Public Hearing: July 25'�
2nd Reading: Ordinance No. 24-06—Swiftel Center Advisory Committee Public Hearing
and Action was held on Ordinance No. 24-06, an Ordinance Establishing the Swiftel Center
Advisory Comtnittee. Motion was made by Thomson, seconded by Reed,to approve. All present
voted yes;motion carried.
2nd Reading-TABLED - Ordinance No 22-06 - Rental Dwelling Units Public hearing and
action was held on Ordinance No. 22-06 -An Ordinance Amending Article VI,Rental Dwelling
Units Of Chapter 22,Buildings And Building Regulations Of The Code Of orclinances Of The City
Of Brookings And Pertaining To E�ts With Certain Amendments Thereto. Motion was made by
Reitz, seconded by Reed, to table this item to July 25`�'meeting. All present voted yes;motion
carried.
Executive Session. A motion was made by Reed, seconded by Thomson, to enter into Fa�ecutive
Session at 6:15 p.m. fox pricing/negotiating strategies with the City Council,City Attorney, Interim
City Manager and Deputy City Clerk present. Motion was made by Reed, seconded by Reitz,to e�t
Executive Session at 6:25p.m. All present voted yes;motion caxried.
Resolution No. 67-06—BEDC Land Transfer. A motion was made by Reed, seconded by
Thomson, to approve Resolution No. 67-06, a Resolution authorizing the transfer of real property
to Brookings Economic Development Corporation, Inc. for Economic Development Purposes. All
present voted yes;motion carried.
Resolurion No.67-06
A Resolution Authorizing the Transfer of Real Property to Bcoolsings Economic
Development Corporation,Inc.foc Economic Development Purposes
BE IT RESOLVED by the Ciry Council of the City of Bxookings,South Dakota as follows:
WHEREAS,the Brookings Econoxnic Development Corporation,Inc.desires to:
A. Purchase appxoximately 28 acxes of ieal property located in Telkamp Addition to the
City of Brookings,South Dakota,fox the price of Ten Thousand Dollars&zero cents
($10,000.00)per acre,and
B. Hold fox futuxe industrial development and expansion a neaxby appxoximately 5.7
acre parcel of real property for a period not to exceed ten years,and
WHEREAS,for the expxess purpose of fiuthering economic growth and development of the City of
Brookings,South Dakota the Brookings Economic Development Corpozation,Inc.agrees to sell,
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convey or othexwise txansfer said property to a legal entity which is,or will be,conducting business in
the City of Brookings,South Dakota,and
WHEREAS,it is in the best interests of the City of Brookings that the City provide its economic
development assistance in this matter to aid and assist with the completion of the afozesaid
transacrion which will further economic development in the City of Brookings;and
WHEREAS,the City is authorized to enter into this transaction as an economic development activity
under the laws of the State of South Dakota;
NOW THEREFORE,IT IS HEREBY RESOLVED by the Ciry Council of the City of Brookings,
South Dakota,as follows:
A. That the Ciry convey title to,and hold,the above-described property to the Brookings
Economic Development Corporation,Inc.fox the purposes of furthering economic growth
and development of the City of Brookings,South Dakota;and
B. That the�Iayor,City Clerk and Ciry Manager are authorized to execute the required
documents in accordance with this Resolution.
This resolution rescinds Resolution No. 15-06,dated February 14 2006.
Executive Session. A motion was made by Reed, seconded by Thomson,to enter into Executive
Session at 6:35 p.m. regarding contractual matters with the City Council, Interim City Manager and
Deputy Ciry Clerk present. Motion was made by Bezdichek,seconded by Thomson,to exit
Executive Session at 6:55 p.m. All present voted yes;motion carried.
Adjourn. A motion was made by Reitz, seconded by Thomson,to adjourn. All present voted yes;
motion caxried. Meeting adjourned at 6:57 p.m.
City of Brookings
c,��Y,''= -�:'`� cott D. sterman,Mayor . ,,.
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Shari Thornes,City Cle