HomeMy WebLinkAboutCCMinutes_2009_03_24 319
Brookings City Council
March 24,2009
The Brookings City Council held a meeting on Tuesday,March 24,2009 at 5:00 p.m., at City Hall
with the following membexs pxesent: Mayor Scott Munsterman, Council Members Julie Whaley,
Ryan Brunner,Tim Reed,Mike McClemans, and Mike Bartley. Council Member Tom Bezdichek
was absent. City Manager Jeff Weldon, City Attorney Steve Britzman,and City Clerk Shari Thornes
wexe also present. The meeting was called to order at 5:00 p.m.
First Planning District. Todd Kays, Executive Director, First District Association of Local
Governments,provided an update on First District's activities and services including a review of
their organization's annual economic development activities report.
Brookings Business-Civic Leadershi Grou�on Ea lv Care and Education on the Child
Care Survey findings and related research. Pam Merchant presented on the Early Care&
Education on the Child Caxe Survey. The Brookings Business-Civic Leadexship Group on Early
Care and Education developed two years ago when a gxoup of people from across the community
came together with the assistance of South Dakota Voices for Children to examine eaxly care and
education in Brookings. During these two years the group met quarterly,learned about eaxly ca,te
and education,identified priorities, and developed and implemented strategies to address these
priorities. Merchant reported 85% of brain growth takes place by age 3,which stresses that the eaxly
yeaxs matter. Our society has changed,leading to parents working Yather than staying at home with
young children. In South Dakota 82% of mothers with children undet age 6 work. Here in
Brookings Counry the reality is even higher-85%. In South Dakota 73% of children under age 6
have both parents working. In Brookings County,it is up to 81%. It is important that out youngest
clvldren receive quality care and education. Ideally, this comes from parents,but with paxents at
work, quality care options are necessary. Statewide 47% of children under age 6 are in paid child
caxe. Quality early caxe and education is critical for both individual and community success.
Brookings County has experienced a long history of population and economic growth. In fact, since
1890 there has been only one decade where population declined slighdy during the 1930's.
Brookings economy is vibrant and several growth oppoxtunities lie ahead. On average, since 1992,
Brookings has added ovex 120 new housing units pex yeax. A recendy completed housing market
study (October,200'� indicated a conservative need of over 100 new housing units every year for
the next ten years to accommodate projected growth. Brookings population is projected to grow at
a healthy xate fxom 18,763 people in 2000 to 20,900 in 2010,to 22,400 people in 2015. Much of this
growth will be represented by new young families who will need quality child cate and early
education. �
Under the direction of Lora Fargen from Larson Manufacturing,a small work group put together a
survey on eaxly caYe and education in Brookings in the fall of 2006. Employers distributed the '
survey to their employees who had children needing caxe. 221 parents responded with a total of 334
children among them. The respondents wexe from across the income spectrum,with two-thirds
spending between$2,650 to $5,460 per year for child care and/or preschool.
The findings axe suintnarized in five points. First, there is a shortage in the supply of child care in
Brookings. This is particularly true for infant and toddler care, sick child care,children whose
parents work off-houxs,and drop-in or back-up caze.The availability of quality child care providers
is critical as young adults with children move to Brookings. Our community has some excellent
preschool programs in Brookings and many families avail themselves of their services. However,
there is still a waiting list for our Head Staxt pxograms to serve those children in low-income
families. 15% of Brookings County childxen under age 6 live at or below the poverty level and 32%
of our children under age 6 live below the self-sufficiency level of 200% of the federal poverty level.
Regarding satisfaction with child care,paxents were more satisfied with location,provider hours,and
health and safety than with the education and child development aspects of the care provided.
When asked,parents indicated that thep preferred a licensed child care center to their current child
care provider if one were available at comparable cost. 27% of surveyed parents used a xegistered
family child care provider—these home-based businesses have been certified by the state as meeting
basic health and safety standaxds. 25% of parents had their child cared for in an unregulated family
child care home; 15% of parents reported their child was cared for in a licensed child caxe center;
5%were cared for by a relative;and 29% did not respond to this question ox were unsure. Since
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2000, the city of Brookings has had oxdinances on the books that addressed the health and safety of
home-based child care providexs.
From these findings the Business Civic Leadership Group identified five recommendations.
Bxookings is a growing,vibrant community. The Business Civic Leadership Group recommends
that child care and eaxly education are included in economic development discussions of future
infrastructure. As young families move to Bxookings,they have child care needs. It is
recommended that the community address the need for infant-toddler, off-hour, sick, and drop-
in/back-up child care. Specifically,it is recommended that companies along with community
organizations work together to seek shared solutions to unmet child care needs. Regarding
pxeschool,it is recommended that strong support for the high quality community preschool
programming for 3 and 4-year old children,and expansion of these programs where needed so that
all families,regardless of income, can access educational opportunities for their children. The city is
in the process of hiring a code-enforcement officer. The Business Civic Leadership Group
recommends that the community support and work with the city as it moves toward enforcement of
the child care ordinance through this officer. Enforcement,however,is not enough. Assistance to
the home-based child care providers is needed to meet the requirements of the ordinance.
U�date on Bike Lane Project. SDSU students along vvith Park,Recreation,and Forestry Directox
Allyn Frexichs and City Engineer Jackie Lanning have met throughout the winter to review the
Phase I SDSU Bike Route proposal. The Council reviewed the draft bike route map showing the
locations that would be best suited for a bike route with three options for bike routes:
1) Sharrow: stencil and signage;2) shaxed paxking/bike lane: stencil, signage, striped bike lane
(keep parking) **(this is no longer an option because the streets are too narrow—see below);and 3)
exclusive bike lane: stencil,signage, striped bike lane (remove parkin�.
The minimum width needed for striped bike lanes is 30 feet, and many of the streets in Brookings
are too narrow for striped bike lanes. The streets that are too narrow would have the option of
being a"sharxow". On the streets that are wider, striping a bike lane would be an option. The
streets could be striped with a four foot bike lane,which would leave eleven foot driving lanes for a
thitty foot wide street. The streets with a striped bike lane could be designated as an"exclusive bike
la.ne"where parking would be removed.
City sta.ff discovered that the four foot bike lane designated as a"shared paxking f bike lane"where
parking would remain would not be an option because the streets are too natrow to accommodate
the proper width of the lanes. The Sioux Falls bike route coordinator indicated that the"shared
parking/bike lane"width is typically 7 or 8 feet wide to accommodate the width of a car. The map
has been updated to eliminate this option because the streets axe too nartow.
Dean Ka.ttelmann, SDSU Physical Plant Director-Facilities Management,has said one option could
be to make 13`�Avenue a north-bound one-way street from 6`�Stteet to 8`� Street and to make 12`�
Avenue a south-bound one-way street from 6�' Street to 8`�Street. City staff has not explored this
option,but was mentioned to gage the interest of this option.
The staff presented a draft route for the SDSU area. The Council discussed the possible removal of
paxking, future public hearings,and other issues that people may have. An estimated project cost
will be calculated after the route has been approved.
ACTION: A motion was made by Reed, seconded by Brunner,to direct city staff to investigate
creating exclusive bike lanes on 8`�Street (from Medary Avenue to 3�Avenue) and on Medary
Avenue (from 6`�Street to 11�'Street), and 11'�Street (from Medary Avenue to 3`�Avenue) and
shared parking lanes on 3`�Avenue (from 8�`Street to 11`�Street). Also requested investigating the
possibility of one-wap streets on 12�'and 13�'Avenues between 6'�Street and 8�' Street.
Discussion: Whaley expressed concern about the residential axea on 3`�Avenue with heavy traffic to
rentals. All present voted yes;motion carried
6:00 P.M. CITY COUNCIL MEETING
Consent Agenda: Amendments to Ord. No. 06-09 wexe noted.�Resolution No. 28-09,a xesolution
authorizing the execution of an agteement to become a member of the Brookings Regional Railroad
Authority,was added to the agenda. A motion was made by Brunner, seconded by Bartley, to
approve the agenda as amended which included:
A. Action to approve the agenda as amended.
B. Action to approve minutes of February 24,2009 and March 10,2009.
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C. Action�to award bids for aerial lift truck for Forestry Dept. to Altec for$121,206. Bids
wexe received and opened on Maxch 3, 2009 wexe as follows: ABM, Hopkins, MN for
$143,914 (Alt#1 deduct of$1060 Alt#2 add of$275),Altec, Fort Wayne, Indiana for
$119,806 (Alt#1 deduct of$1200 Alt#2 add of$1400).
D. Action on Resolution No. 24-09, authorizing transfer of funds between loan funds for
airport plow.
Resolution No. 24-09
Resolution Authorizing an Advance to the Airport
Fund for the Purchase of Snow Removal Equipment
WHEREAS,Resolution No. 20-09 authorizes the purchase of airport snow plow in the
amount of$172,907.85, and
WHEREAS,it is in the best interests of the City of Bxookings to finance the purchase of
said airport snow removal equipment by a loan from the Liquor Fund to the Airport Fund,
NOW THEREFORE,BE IT RESOLVED, that the City Manager is clitected to execute an
Interfund Loan from the Liquor Fund to the Airport Fund,providing an annual interest rate
of 3%,payable as follows:
YEAR PAYMENT PRINCIPAL INTEREST
2010 6,865.00 1,677.7G 5,187.24
2011 G,865.00 1,728.10 5,13G.90
2012 6,865.00 1,779.94 5,085.0G
2013 172,753.71 167,722.05 5,031.6G
Totals 193,348.71 172,907.85 20,440.8G
E. Action on Resolution No. 25-09, appointing on election workers for April 14th
municipal election.
Resolution No. 25-09
Appointtnent of Election Judges
WHEREAS,a City of Brookings Municipal Election will be held on Apri114,2009 fox the
positions of two Council membexs;and
WHEREAS,as required by SDCL 9-13-16.1, the City Council must appoint Election
Superintendents and Deputies and set their rate of compensation; and
WHEREAS,the following superintendents and deputies are hereby appointed at a rate of
$10.50 per hour for superintendents, $10.00 per hour for deputies, and a flat fee of$20.00
for the Apri113,2009 Election School: RESOLUTION BOARD: David Peterson,Laxry
Hult,ALTERNATE: Ka.ren Cook;PRECINCT 1 -Tompkin's Alumni Center: Haxold
Widvey,Superintendent,Lois Widvey,Madeline Francis, ALTERNATE: Bobbe Bartley;
PRECINCT 2 - 15Y Lutheran Church: Neva Jean Corlett, Superintendent,Norma Linn,
Leslie Tlustos,ALTERNATE: Marcella Hadley;PRECINCT 3 - City Hall; Verle Baxg,
Superintendent,Linda Santema,Barb Woolworth,ALT'ERNATE: Russell Lokken;
PRECINCT 4-Ascension Luthexan Church: Sue Knutzen, Superintendent,Marilyn
Foerster, Sharon Anderegg,ALTERNATE: Karen VanderWal;PRECINCT 5—Bethel
Baptist Chuxch: Hazel Hauff, Superintendent,Marlys Berkland, Char Honkomp,
ALTERNAT'E: Mary Fiedler;and PRECINCT 6—United Church of Christ: Mary
Peterson, Superintendent,Dorothy Williamson, Chatleen Foxsyth,ALTERNATE: Deloxes
Canaday.
F. Action to award bids for library coffee shop to Dallas I. Hanson in the amount of
$21,200.00. The following bids were received and opened on Maxch 17,2009: Dallas I.
Hanson, Ortonville,MN, $21,200;Robbins Construction&Inspection, Inc.,Aurora,SD,
$24,123.62;Clark Drew Construction,Brookings, SD, $25,750;B.H.I.,Harrisburg, SD,
$27,896;Mills Construction,Brookings, SD, $28,995,WS Construction Management, Sioux
Falls, SD, $47, 984.
G. Action on Resolution No. 26-09, Fixing Time and Place For Hearing Upon
Assessment Roll For Sidewalk Assessment Project 2008-01SWR (2008 Sidewalk
Repair Sites).
Resolution No. 26-09
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Resolution Fixing Time and Place for Heaxing upon Assessment Roll
For Sidewalk Assessment Project No. 2008-01SWR(2008 Sidewalk Repair Sites)
BE IT RESOLVED by the City Council of the City of Brookings, South Dakota, as follows:
1. The assessment roll for Sidewalk Assessment Project No. 2008-01SWR having been filed
in the office of the City Clerk on the 11`'' day of March, 2009,the City Council shall meet in
the Council Chambers, City Hall,in said City on Tuesday, the 7'� day of April,2009, at 6:00
o'clock PM, the said date being not less than twenty (20) days from the filixig of said
assessment roll for hearing thereon.
2. The City Engineer is authorized and directed to prepaxe a notice describing,in general
terms Sidewalk Assessment Pzoject No. 2008-01SWR,the date of filing the assessment roll,
the time and place of hearing thereon, stating that the assessment roll will be open for public
inspection at the office of the City Engineer and referring to the assessment roll for further
particulaxs.
3. The �ity Clerk is authorized and directed to publish said norice in the official newspaper
at least one (1)week prior to the date set for hearing and to mail a copy thexeof,by first class
mail addressed to the owner or owners of any property to be assessed at his,her or their last
mailing addtess as shown by the records of the Director of Equalization at least one (1)week
prior to the date set for said hearing.
On the motion, all present voted yes;motion carried.
4rdinance No. 06-09—First Readin�. First reading was given on Ordinance No. 06-09,an
ordinance Entitled"An Ordinance Authorizing a Supplemental Appropriation To The 2009 Budget
For The Purpose Of Pxoviding Fox Addit'tonal Funds For The Operation Of The City. Second r�ading
-April 7`b
Ordinance No. 07-09—First Reading. First reading was given on Ordinance No. 07-09, an
ordinance amending section 42-94 of the code of ordinances of the city of Brookings, South Dakota
and pertaining to the designation of a council member to attend meetings of the hospital board of
trustees in the city of Brookings, South Dakota. Second nading-Apri!�b
Ordinance No. 08-09—First Readin,.g. First reading was given on Ordinance No. 08-09, an
ordinance amending section 86-43 of the code of ordinances of the city of Brookings, South Dakota
and pertaining to the designation of a council member to attend meetings of the utility board in the
city of Brookings, South Dakota. Second reading-April�
Ordinance No. 09-09—First Reading. First reading was given on Ordinance No. 09-09,an
ordinance amending Section 2-183 of the code of ordinances of the city of Brookings, South Dakota
and pertainuig to the designation of a council member to attend meetings of the Swiftel Center
Advisory Committee in the city of Bxookings, South Dakota. Second reading-April 7r"
TABLED- Ordinance No. 05-09—Ultimate F�hting. A motion was made by Whaley,
seconded by Reed,to remove Ordinance No. 05-09,an ordinance regulating ultimate fighting
contests in the City of Btookings, South Dakota, from the table. All present voted yes;motion
catried.
Britzman said the proposed ordinance xevisions were dtafted to reflect the Council's collective
concerns with the form of the previous ordinance which did not contain medical insurance for
participants,licensed or cextified referees or any form of safety standard embodied in the ordinance.
This proposed ordinance would likely be neax the equivalent of the requirements imposed in the
State of California fox any mu�ed marrial arts matches,but the California Athletic Commission also
licenses referees and promoters,and of course,has the population density to justify the statewide
regulation. He spoke with a representative of the California State Athletic Commission who cited a
recent example where the medical insurance was very helpful. He indicated the sport is gaining
much popularity and apparently their commission is not trying to stop or limit the number of events.
There are a couple of insurance companies issuing the type of short-term insurance coverage called
for in their State regulations.
He also noted that promoters of smaller revenue generating events may find it difficult to comply
with the requirements,but the ordinance was drafted only with the Council's stated concerns in
mind.
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Weldon noted that there has been a development in that there is a new state law that will create a
state boxing and martial arts regulatory boatd. This is potentially good news because it's possible
that the new law contains some language that will provide guidance on regulatory issues. The
ordinance had revisions recommended by the City Attorney addressing concerns fxom the previous
meeting. However,in light of this new development he recommended that staff review the new law
and make further amendments to improve the document. He said addirional rules made be found
that would specifically apply which would make foY a better policy. He recommended tabling action
to at least one more meeting for city attorney and staff to review the new statute.
Britzman commented that we have made good progress on this document and through this process
have discovered only a few states regulate mixed martial arts. The new state law will go into effect
July 1S`. Until a pxomoter is regulated or sanctioned, they cannot hold a mi�ced martial arts event, so
he assumes there will be some speed in putting the regulations together.
ACTION: A motion was made by Bardey,seconded by Brunner,to table. All pxesent voted yes;
motion carried to TABLE.
U�date on BATA Transportation Facility Lease Agreement. Weldon noted that this item is
part of a continued discussion regarding the location of a new public transportation facility. Council
direction at the last meeting was to draft a lease for two parcels in the Telkamp Industrial Park.
State law does require public hearing on leasing of propexty and those legal notice requirements have
delayed action on a lease until the next Council meeting. Mike Struck, Community Development
Director,has prepared a draft of the land lease agreement between the City of Brookings and
Brookings Area Transit Authority. The lease will be contingent upon BATA's ability to xeach an
agreement with Brookings Counry on the existing facility.
Bxenda Schweitzer,BATA Executive Directox, said as of today the County Commission has
assigned a committee to research funding sources for the possible occupation and purchase of the
BATA building and will make a decision on Apri18`�.
She distributed a repoxt entided, "Brookings Area Transit Authority (BATA) Txansit Facility
Expansion/Relocation Project" to the Council for review. It included a narrative on the need for a
new and expanded facility, the needs for existing services including the future expansion of
paratransit, the need for an intercity bus transportation center, SDSU transit needs,needs for the
new facility, funding requirements,personnel and equipment requirements,ridexship statistics,
SWOT analysis and overall benefits narrative for the community.
She noted that public perception will be largely due to the location of transpoxtation center. Her
Board feels it needs to be located for opportux�ity, convenience, and aesthetics. Therefore, she is
asking for reconsidexation on the location to the 32°d Avenue location. Her Board is focused on
what it can do with the building itself and what could be incorporated and coordinated with their
services. BATA and the community is taking advantage of the stimulus package and other state
funding oppartunities.
The current facility was created to meet the immediate needs without a long range plan of what a
transit centex could do with the scope of coordination and working with different entities. The new
transportation board will prove to be a positive for the many sectors served. It has opened up a
better understanding of where public transportation plans fit within each entities'projects and what
they can do with coordination. For example,with the bike plan and where to store them—the
Center would be logical place to store them. A transfer center on the I-29 corridor is logical place
between North Dakota and Siou�c Falls connecting with other public transits. As the needs and
opportunities grow within SDSU, the Center would be aligned now and in the future.
There are concerns with the 32"d area with its proxirnity to the Business Park will take land that is
designated for business development. A lot of those issues will hinge on what happens with the
SDDOT pYOperty on the I-29/Highway 14 intersection.
There were additional questions regarding funding sources,ridership statistics, equipment needs,
personnel needs and other operating cost projections and an ovetall long-range planning document
This item will be on the Apri17�'agenda for discussion and possible action on land site. Staff will
provide updates on the County and SDSU involvement. The Wiese Industrial Park will be included
in the public hearing consideration.
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Discussion regarding Residential Wind Energy. Weldon reported that thexe has been some
interest expressed locally, as well as xegionally, about the development and promotion of wind
energy for private residential use. This involves residences having wind turbines that generate
electricity for their private xesidential use.
As communities,businesses,and private individuals become more aware of environmental
sustainability,wind energy is seen as a"green" measure for alternative energy, even on a small scale
for private,residential use. Still, the use of private wind energy is rare in South Dakota communities.
In addition to providing altemative energy, one of the issues involved with developing private wind
energy is the placement of wind turbines in neighborhoods. New technology appears to be making
them smaller but their size,height,and location remains an important consideration affected by
zoning regulations. Another issue involves safety considerations regarding electrical connections
and hook-up of turbines to household electrical systems as well as the possibility of the private party
"selling"back excess generated energy to the utility company.
The primary issue is whether or not to allow small or individual wind energy systems on residential
lots within the city. Technology needed to harness the power of the wind has advanced in recent
years. This new technology has made it possible to develop new turbines or Wind Energy
Conversion systems (WECs) that may be able to be used in urban and suburban areas. WECs are
usually divided into two gtoups;small and large wind energy systems. Small WECs are used to
power farms,homes and businesses and are used in non-rural applications. A WEC system would
usually be considexed as an accessory use to some principal use already established on a parcel.
Land use impacts that always need to be considered when adopting local regulations include noise,
safety,aesthetics and adjacent property value.
Noise from a small turbine is generally in the 45-db range but can vary depending upon the wind
speed. Cities that allow WECs usually have a provision for noise. The difficulty in regulating this
characteristic is pioviding the equipment and training in how to measure this in the field. In
addition, some models are noisier than others or may make more noise at different wind speeds
depending upon blade design, etc. Some cit[es require greater setbacks to offset this impact on
adjacent properties.
Safety concerns relate to structure failuxe,electrical failutes and climbing potential. If professionally
installed, structute and electrical failures are zare but a"fall radius"provision is a very common
requirement. Fencing to deter climbing is another common provision.
Aesthetics is a crucial issue with WECs. Individual views on what is ox isn't aesthetic vary widely.
In addition,the fact that a turbine needs to be placed above any adjacent structure or tree in order to
access the wind also makes it unable to be hidden or screened. Typically, small WECs must be
mounted at least 25 to 35 feet above surrounding objects and sometimes 50 to 120 feet above so
that they perfonn as advertised. Turbine or structure appearance is anothex component that should
be addxessed. Tower design such as lattice ox monopole is importa,nt. Colox and lighting are issues
that are commonly addressed too.
Property values will invariably be part of any argument within a neighborhood and it is one factor
that is hard to determine statistically. It is quite certain that any WEC system will have a visual
impact when installed within the perimeter of a"typical"Brookings neighborhood.
In conclusion, the South Dakota PUC sent Brian Rounds, staff analyst for the Tower Working
Group, to present their model wind energy tower regulations at the 2008 Annual Pla.nnexs
Conference in Watertown. This model ordinance is attached. Brookings and other cities around the
state have been in an iriformation gathering mode in regards to small WECs and are still searching
for turbine design variations that ma.y be more acceptable in an urban setting.
�'ublic Comment. Frank Kurtenbach.raid he tried to apply for a permit ap�iroximatedy oneyear ago and dircover�d
nothing is written about thi.r ir.rue. W/ind and.rolar energy are becoming more popular and Brookings will need to dea!
urith it in the near futur�. Other communitie.r are already dealing rvith it.ruch as Spearfi.rh. He think.r he already ha.r
an ideallocation backed s�to pond and bike trail. He noted that most of the City'.r information pertain.r to a
urindmill farm by IY/e.r.rington Spring.r—origina!function�ttoration for large mill.r—and wouldn't periain to
.romething the.riZe of Brooking.r. There a�adready 35-40 foot high pole.r along 22"d Avenrre.rimilar to rvhat he i.r
proparing. He is working with a licen.red dealer in South Dakota and has viewed other location.r amund Yankton.
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He noted that therz a�z a lot of change.r including product impmvement taking place in the indu.rtry combining wind
and.rolar.
Paul Melby, Bmoking.r Municipal Utility Operationr Manager, .raid Brooking.r ha.r.rome wind generation thmugh the
Mi.crouri Rivergroup. Forty percent of the energy i.r from hydrnpower and five percent i.r from 2vind genera�ion. The
j�mblem svith a.rmall gerrerator in torvn i,r that BMU i.r under contract to buy fmm Mi.crouri River and can't buy
porver from any other,rource. BMU u�ould have to review thi.r i.r,rue. He further noted that it i.r d�cult to break
contract.r. The private urind tozver would have to generate le,cr than what the c�r.rtomer i.c u,ring becau.re they avouldn't be
buying their oavn energy. �
Mun.rterman a.rked if BMU'r ag�ement with Mi.r,rouri Biver i.r exclu�ive. Ye.r. The rate i.r amund 4.5 cent,r for
energy frnm Mi.r.rouri River and 2.S cent.r finm WAP. BMU.rell.r at 6 cent,r to the r�rzdential cu.rtomer.
Mun.rterman a.rked if Kurtenbach could have an agreement to buy the power he generate.r and BMU tran.cferc the
power and charge.r 1.S to 3 centr.Melby.raid if BMU had an agreement to buypo�ver from.romeone el�e they'd have to
make arrangement.r for the co.rt of po�ver finm.rupplier and al.ro reimburre the facility for it.r inve.rtment(wheeling on
transmi.r�ion.ride i.r a co.rt added). Mun.rterman a.rked a.r long a.r BMU and MI�are made whole i.r ther�any�a.ron
to care. Melby.raid they would need to.rtudy the allocation co.rt.r u�hich u�ould take a rate.rtstdy of.rome.rort.
Kurtenbach suggested g�ifting back to the grid Melby.raid he would have to have to.rtudy the r�gulation.r on the.re
.rugge.ctionf
Kurtenbach said there ar�pro.r and cons on a revercible meter. Normally generatorr pmvide mor�power than other
time.r and balance out svith the meter.
Bartley a.rked if there would be a huge increa.ce on billing and monitoring to BMU for a.rmal!amount of energy to
tran.�fer. Melby.raid the two cent tvheeding fee may not be enough to cover monitaring co.rt.r.
Keed.raid he'd like to.ree the City move fonvard and an.rwer the.re que.rtions.
ACTION: A motion was made by Reed,seconded by Brunner,to direct the Planning Commission
to look at creating ordinances to allow private wind generation. Further ditect staff to work with
Brookings Municipal Utilities on answering the legal and cost related questions posed regarding how
this transaction would work. All present voted yes;except Bartley voted no;motion carried.
Resolution No. 28-09—Raikoad Safety AuthoritX, A motion was made by McClemans,
seconded by Whaley, to approve Resolution No. 28-09,a Resolution Authorizing the Execution of
an Agreement to Become a Member of the Brookings Regional Railroad Safety Authority. NO
ACTION TAKEN. Due to legal notice requirements,the motion was withdrawn and rescheduled
for acrion on Apri17�'.
Rail Authorit�A,greement. A motion was made by Brunner, seconded by Whaley, to TABLE
action on authorizing the Mayor to sign an agreement between the City of Brookings and Brookings
County establishing a Rail Authority,until April 7�'. All present voted yes to TABLE.
Storm Water Project List. The City Council reviewed a proposed Storm Water prioritized project
list and discussed land acquisition, funding and design.
The Draft City of Brookings Master Drainage Plan and schedule was adopted by the City Council at
their September 23`�,2008 meeting. The Master Drainage Plan includes thirteen specific study areas,
SWMM model data for the City of Brookings and future growth areas,and cost estimates for
pr�jects. The Master Drainage Plan is not intended for maintenance and nuisance issues. The
Master Drainage Plan addresses two general issues,which are improvement of e�sting drainage
conditions throughout the City of Brookings and future growth axeas and technical SWMM model
data which may be used by consultants for drainage analysis of existing and future developments.
The City Council adopted the Project Ranking System and the criteria weighting at their work
session on February 24,2009. The Draft#1 of the Drainage Improvement Project Ranking results
were discussed and placed on the City of Brookings website for public viewing. A public notice of
this meeting was sent to interested pexsons and a press release was issued for this work session to
fiarther solicit public input.
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The Storm Drainage fee was established for the purposes of raising revenue for storm drainage
purposes and is tracked through the Storm Drainage budget. The current 2009 unit financial chaxge
for the drainage fee is 0.00036. The unit financial charge was doubled in 2006 from its previous rate
of 0.00018. The adopted 2009 storm drainage budget is summarized as follows:
Revenue: $538,855 (Approxunately$500,000 is current revenue from drainage fees)
Expenditures: Personnel Services: $93,831 (1FTE from Street Dept. and .3 F'TE from
Engineering�; Consulting/Engineering: $50,000 ($15,000 to be used for 15�' St S detention pond
drainage plan);Maintenance Storm Sewer: $55,000 (paid to BMU for cleaning of pipe system);
DENR Storm Water Phase II: $1,500 (BMU stuffer,psas, stenciling�;Land: $126,000
Storxn Sewer Improvements: $200,000
As an implementation plan, staff recommended the following strategy for discussion:
1) Identify the top three projects as fitst priority
2) Begin design,acqu.ire necessary easements,and possibly construct projects in 2009. This will
take some time to gain easements,perform ground survey and develop plans and specs. The
design work will most likely be farmed out to local consultants.
3) Begin potential land acquisitions and make partial payment for land in 2009 (balance of the
payment can be budgeted and paid in 2010).
4) Bid and construct top thxee projects in 2009 ox 2010 (depending on fund availability). This
will include discussion during the 2010 budget sessions regarding funding for the three
projects. Some funding options include: supplement with general fund dolla.ts,bonding,
SRF loan where the drainage fee could pay back the loan amount or increase the drainage
fee. A more accurate engineer's estimate will be established as the projects are designed with
final quantities. The engineer's estimate can be used to determuie the order in which the
projects will be constructed.
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Areaue Sw16
ACTION: A motion was made by Bardey, seconded by Reed, to adopt the Drainage Improvement
ranking system as presented and to start the process as ranked,bringing back to the Ciry Council
with changes as necessary. All present voted yes;motion carried.
Council To ics. McClemans requested the Council bring back for review the subdivision
ordinance regarding who is responsible to pay fees.
.Adjourn• A motion was made by Bartley, seconded by Reed, to adjourn. All present voted yes;
motion carried. Meeting adjourned at 7:40 p.m.
OF B OI GS
���oa�e...�!T. ,_,_-
y: ��
o: T• cott D. st� nnan,Mayor
so.y. -;-� �� �.
✓�
Shari Thornes,City Clerk