HomeMy WebLinkAboutCCMinutes_2008_12_16 25 �
Brookings City Council
December 16,2008
The Brookings City Council held a meeting on Tuesday, December 16,2008,at 5:00 p.m., at Ciry
Hall with the following members present: Mayor Scott Munsterman, Council Members Julie
Whaley, Mike Bardey,Ryan Brunner,Tim Reed, and Mike McClemans. Tom Bezdichek was absent.
City Managex Jeff Weldon, City Attorney Steve Britzman, and City C1eYk Shari Thornes were a.Zso
present.
Executive Session. A motion was made by Reed, seconded by Whaley,to enter into Executive
Session at 4:00 p,m. £oY personnel reasons with the City Council, City Managex and Human
Resources Director present. All present voted yes;motion carried.A motion was made by Reed,
seconded by Whaley, to e�cit Executive Session at 5:00 p.m. All present voted yes;motion carried
5:00 P.M. WORK SESSION
Swiftel Center Programming This item was xescheduled to a meeting at which Council Member
Bezdichek could attend.
U�date on Storm Drainage Master Plan The Ciry of Brookings adopted a draft Master
Drainage Plan on September 23, 2008. The Plan includes a multi-step review process and the�next
step in that process is to seek council input on the study area, the storm event sizing philosophy,and
the ranking criteria system for projects. � �
Jackie Lanning, City Engineer,and Thad Drietz,Assistant City Engineer,reviewed the components
of the Master Drainage Plan which included thirteen specific study areas,SWMM model data.for the
City of Brookings and future growth areas, and cost estimates for projects. They noted that the
Mastex Dxainage Plan is not intended for maintenance and nuisance issues. The draft Plan addresses
two genetal issues,which are: Impxovement of existing drainage conditions throughout the City of
Brookings and future growth axeas;and Technical SWMM model data which may be used by
consultants fox drainage analysis of existing and future developments.
They reported that the Ciry of Brookings pursued a two phase approach towards itnproving
drainage issues: the Drainage Criteria Manual and Master Drainage Plan. The Drainage Criteria
Manual was intxoduced in 2006 for new developrnents and redevelopments. The purpose was to
not make floading worse due to new developments. The Dxainage Criteria Manual presents the
drainage design criteria&requirements for any new storm sewer systems.
In 2008 the Master Drainage Plan was presented. This Plan retrofits existing dxa.inage withixi the city
and provides valuable flow data to be used by developers in conjunction with the Drainage Criteria
Manual. The Plan also renders budgetary Ievel estimates of costs to resolve cutrent and anticipates
major drainage issues.
The Mastex Drainage Plan provides a xoadmap for improving existing dxainage issues within the city
and all lands downstream. The Plan defines thitty-five major basins and outfalls where the water
flows out of the city. The study axea included all land within the city boundaries. Each of the major
basins'pximary conveyance structures (culverts/ditches) were analyzed for 5 year and 100 yeax peak
flow capacity fxom the uppex reach to the outfall. Majo�basins were furthex subdivided into minox
basins. Within the identified basins thirteen specific study a.reas were selected based on localized
flooding observations. A Iist of capital improvements tequired for each axea was developed for each
study area,as weIl as an appxoximate cost. The Mastex Drainage Plan does not prioriti2e the
projects, but provides information necessary to do so.
The study aYeas identified were the Xtra Space Storage at Western Avenue&W Folsom Street,
Hammond Avenue &Horner Avenue (North of Squire Coutt),LeFevre Drive (Neat Cenex
Station), Drainage Ditch at Garden Square Apartments, 6`''Avenue Viaduct under the Ra.ilroad,
Medary Avenue&20�' Street S,Medary Avenue at 15`&2°a Streets, 15�'Street S&Christine
Avenue, 15�' Street S &7�'Avenue S, 12�`Street S &Southland Lane (possible detention pond), 17�'
Avenue&Sawgrass Drive, 17`''Avenue&Pebble Beach Drive and 20`�Street S &Main Avenue.
A capital cost estimate was developed fox each recommended improvement. The costs were
calculated for the individual improvernents and grouped together according to the study area. Costs
contained in this plan area are based on 2008 prices and the estimates were generated from known
material costs,bid documents provided by the city,costs fox similar projects and engineering
judgment.
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The estimates are for capital costs only and do not include all costs that will likely be associated with
drainage improvements including,but not]imited to, easements that may be required,property
acquisition that maq be required and potential utility or other conflicts, upgrading of facilities
between major drainage structures,upgrading of"neighborhood level" dxainage features and
opetations/maintenance.
Total capital improvement cost esrimates are$13,855,950 fot the 5 year storm design and
$31,610,024 for the 100 year storm design.
Jackie Lanning then asked for input and discussion on the study areas and if other areas should be
analyzed at this time.
All new construction is requi.ted to have 5-peax storm sewer sizing and 5 & 100 yeax detention.
Generally,the streets aze designed to convey the 100 year flows into the detention pond within a
development. Design stortn philosophy considerations include maintaining consistent design
philosophy throughout the city, the cost of different storm design infrastructure and other cities'
design standards.
The criteria utilized to rank the projects include complain�basis,number and types of buildings
affected,traffic impacts (street flooding�,location within the basin(detention,upstream vs.
dawnstream}, cost and budget,reduced maintenance issues (grass channels) and infrastructure
age/condition.
Council Discussion: It wa.r noted that the.rtudy a�as a�a11 in the.rame order: Obtaining a copy of SDSU'r ma.rter
j�lan that fnclude.r detention pond.r wa.r.ruggerted. It rva.r noted that a `no detention option"u�QUld be piping water out
of the city, �vhich could have negative impact.r downstream. A "with detention o�ition"include.r the co.rt nf a pond, but
not the land acquirition. Some city-owned pmpertie.r could be utili�ed for detention.ro the�wouldn't be a land co.rt.
Sta�'al.rn r�.rponded to que.rtion.r about.rtorm.r that are other than S or 100year type.r. There'r not a pro�iortional cost
corr�lation vn incr�mentalyearincr�atef It'.r exponential.
�ue.rtzon.r�ver�rai.red if certain area.r coudd be add�.r.red rvith a Syear.rolution and other.r may r�quire a 100 year
solution. Should the City look at.rpeczfic areas or a policy that covers all areas? Phzlo.rophically, ther�may be rvay to
addr�ss�zsidential ver.res indu.rtrial. Horvever,Lanning.raid city.rta�recommended a citylvide appmach for criteria
develnpment to rrrinimi�e critici.rm and liabidiiy. They recommended city-tvide criteria with con.rittent ap�licatian.
Scenario.r could include an eari.rtrng develo�ment.rtorm u�ater retmfit abutting a neav develo�iment. She,raid lvithout
connstent criteria, the t�vo areaa could have di�'erent.rtorm.rolution.r cau�ang flow pmblem.r. That i.r u�hy a
prioriti�ation and sveighted criteria pmce.r.r would be e.r.rential.
Steve Hogie,Xtra Space Storage, said it'.c pnsiti�that the City ha.r.reen development in hi.r ar�a of toum. He gave
,rpecific.r on commercial con.rtrrtction that ha.r occurred in r�centyearr in that ar�a but cited an increa.re in�vater
�iroblem.r due to the development. He a.rked that the City Courrci!continue to�view the storm drainage is.rue and
hoped they would conrider a detentzon pond in that area.
The next.rtep.r in the Plan Review Pmce.r.r a�a.r folhw.r.•
>) January 27t6 City CouncilMetting: City staj�'and consultant Tmy Thomp.ron rvill meet urith the City
Cvuncil to di.rc•ri.r.r the preliminary ranking re.rult.r and.reek public fnput.
2) February 2009: Di.rcu.r.rion r�garding pm�io.red priorftitied li.rt and funding.
3) March 2009: Adoptprioriti�e�rnject li.rt. Discurs next steps forpri�ject de�ign and land acqui�itinn.
4) ,Apri12009: Discus.r jiriority number onepri�ject timeline and funding. Budget di.rcu.r.rion on li.rt of curr�nt
and futu�zyear'r funding.
Jeffr�,y IY>eldon, City Manager, said careful r�uiew ofpostplatting modification.r�vill need to be made. Change,r made
by pmperty owner.r, .ruch a.rgarden.r, wadl.r, building.r, etc., could negatively a�'ect the natura!drainage�vayf Some o,f'
the.ce change.r may be beyond�vhat�va.r ap�imved urith platting and.rubdivi.rion ngulation.r. City of'icials will need to
determint if any were cau.ra!factorr and ad u.rt the rankings accordin�. He further noted that none of the.re location.r
ar�identica!and will nquire rpecific and individuali�ed apj�mach to.ralving. He recommended a ta�geted appmach
tl�at u�ill.rolve the problem rather than worrying about liability.
6:00 P.M. CITY COUNCIL MEETING
Consent Agenda: Resolution No. 113-08 was amended. A motion was made by Bardey,
seconded by Brunner, to approve the agenda,which included:
A. Action to approve the agenda, as amended.
B. Action to schedule speeial City Council Goal Setting Retreat for February 19,2009.
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C. Action on Resolution No. 112-08, a resolution canceling certain checks for the
Brookings Municipal Liquor Store.
Resolution No. 112-08
Uncollecrible Checks Removed From Liquor Store Records
WHERE�S, The Brookings Municipal Liquor Store has received a total amount of$634.50 in insufficient
funds and no account checks;and
WHEREAS, these checks and bills have been pxocessed for collection with the States r'�ttomey and Sheriff's
Office and have been cansidered uncollecrible;
NOW, THEREFORE, BE IT RESOLVED that the checks totaling $634.50 for the Liquor Store be
determined as uncollectible and removed fiom the zecoxds. Such checks will be retained by the State's
Attorney Office to support possible subsequent collection of that debt.
D. Action to approve appointments to various city boards, comrnittees and
commissions. Board of Adjustment—reappoint Matt Kurtenbach,Mike Keating (15C
Alternate), and Jim Pedexson (2"d Alternate) (1/1/2009-1/1/2012);Board of Hea.lth—
reappoint Karen Cook,Paul Irwin,Pat Lyons and Tricia Matson-Buus (1/1/2009-
1/1/2012};Disabiliries Committee—reappoint Lonnie Bayer, Dave Miller,Kurt Cogswell,
)essie Kuechenmeister,Nancy Hartenhoff-Cxooks,Jeff Vostad and Alan Davis (1/1/2009-
1/1/2012);Brookings Health System Board of Trustees—reappoint Keith Corbett
(1/1/2009-1/1/2012);Brookings Transportation Boaxd—reappoint Teresa McKnight
(citizen-at-large),Art Conners (Senior Activity Center),Terrell Spence (Advance),Jexry
Raabe (SD Voc Rehab) and Tyler Luckhuxst(SDSU student) (1/1/2009-1/1/2012);Historic
Preservation Commission—reappoint Joanita Kant and Jerry McCollough (1/1/2009-
1/1/2012), appoint Dr.Janet Gritzner (1/1/2009-1/1/2012) *filled vacancy;Human Rights
Committee—reappoint Tricia Wek-Visker (1/1/2009-1/1/2012), appoint Ryan Howlett and
Lawrence Novomy (1/1/2009-1/1/2012), appoint Angela Hatton (1/1/2008-21/2011)
*filled unexpired term;Library Board—reappoint Tami Watson and Ambex Ohm
(1/1/2009-1/1/2012);Planning Commission—reappoint Greg Fargen and John Gusta.fson
(12/31/2008-12/31/2013),appoint Wayne Avery (12/31/2008-12/31/2013);Swiftel Center
Committee—xeappoint Torn Coughlin (1/1/2009-1/1/2012);Traffic Safery Committee—
reappoint Keith Bruinsma and Matthew Nelson (12/31/2008-12/31/2011);Visitox
Promot�ons Comtnittee—reappoint Jerry Miller, Chris Daugaard and Tylex Luckhurst
(1/1/2009-1/1/2012), appoint Matthew Nelson (1/1/2009-1/1/2012).
E. Action on Resolution No. 113-08, a resolution canceling certain outstanding checks.
Resolution No. 113-08
Canceling Certain Outstanding Checks
WHEREr�S,the City of Bxookings,has issued checks that have been outstanding for more than six(6)months;
NOW,THEREFORE,BE IT RESOLVED that the following amounts be canceled and the propez funds be
credited:
General Fund
04-18-07 SD Police ChieEs $ 50.00
09-20-07 Vixgil Herriott Memorial $I00.00
Solid Waste Collections
08-29-07�ldvanced Auto Parts $ 7.98
Research&Technology Center
0418-07 Ekem Plumbing 3 73.48
Total $231.46
F. Action on Resolution No. 114-08, a resolution creating Capital Accumulation
Reserves for Governmental Funds.
Resolution No.11408
Creating Capital r�ccumulation Resexves for Governmental Funds
WHEREc1S,the City of Brookings has established Govemance Policies&Ends Policies,which defines,
pxotects,and prioritizes the wotkings of Ciry Govemment,
AND WHEREr1S,Ends Policy 1,Financial Stability,Guideline E requites a(5)five yeat capital impxovement
plan,
AND WHERE�IS,Guideline E,requires the(5) f�ve year capital improvement plan is to be not more than an
avezage of(10)ten percent of the general fund expenditures inciuding the use of the(25)twenty-five percent
2"a penny sales&use funds,
r1ND WHEREAS,South Dakota Codified Law 9-21-14.1 authorizes municipalities the accumulation of funds
for a period longei than one yeat fot specific capital ouday purposes otherwise authorized by law,
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r1ND WHEREr1S,South Dakota Codified Law 9-21-14.2 states such xesolution shall be ena�ted by a two-
thirds vote of the governing body stating cleazly the purposes for which the funds are to be accumulated and
the maximum amount that may be accumulated,
�1ND WHEREr1S,South Dakota Codified Law 9-21-14.2 further states the funds accusnulated shall be
expended within sixty months fzom the date of the iesolution or if the specific purposes for which the funds
axe accumulated are deemed no longer necessary,these funds shall revert to the general fund,
NOW,THEREFORE,BE IT RESOLVED,the following capital reserve funds be cxeated fox these
governmental funds per the(5)Five Year Capital Improvement Plan:
FUND DESCRIPTION AMOUNT
General Fund 2010 Ca ital er 5 ear ca ital im rovement lan 314,525
General Fund 2009 Innovation Cam us Infrastructuie Financin 2,000,000
25°lo Sales&Use Tax 2010 Ca ital er 5 ear ca ital im zovement lan 2,090,374
25%Sales&Use Tax 2006-2010�lccuznulation fire truck replacement 55,000
500,000 minus 445,000 2010 truck
75%Sales&Use Tax 2010 Ca ital et 5 ear ca ital im rovement lan 395,000
75%Sales&Use Tax 2009 Innovation Cam us Infrastructure Financin 800,000
75%5ales&Use Tax 2007-2010 rlccumutated Raikoad Crossin 450,000
Industrial Park 2010 Infrastructure Im rovements 200,000
Storm Dxain e 2010 ro osed Storm Sewex Im rovement 300,000
S ecial tlssessment 2010 ro osed Streets&Sidewalk Im rovement 120,000
�1ny or all resolutions in conflict herewith are hereby xepealed.
G. Action on an Abatement request from Brad Svennes to abate a portion of the 2008
taxes in the amount of$445.62 for property purchased by the City over a period of 3
tax years.
On the motion, all present voted yes;motion carried.
1"Readin�—Ordinance No.46-08. Fi�st reading was held on Ordinance No. 46-08: An
ozdinance amend'uig the zoning ordinance of the Joint Jurisdiction Area pertaining to an Agxicultuxal
Reseaxch Facility as a permitted use in the Agricultuxal A District. Public Hearing: January 13, 2009
1°`Reading—Ordinance No. 47-08. A fixst reading was held on Ordinance No. 47-08: An
ordinance for an application for a conditional use to establish a beauty shop (hair salon) on Lot 9,
Block 3,Timberline Addition, also known as 1108 Telluride Citcle. Public Hearing: January 13, 2009
2"a Reading—Ordinance No. 45-08: Budget. A motion was made bp Reed,seconded by
McClemans,to approve Otdinance No. 45-08: An Ordinance Entitled"An Ordinance Authorizing
A Supplemental Appropriation To The 2008 Budget For The Purpose Of Providing For Additional
Funds For The Operation Of The City. All pxesent voted yes;motion carried.
Resolution No. 115-08: Lease Pro�er . A public hearing was held on Resolution No. 115-08, a
Resolution of Intent to Lease Rea1 Pzoperty to Private Person (Advance). A motion was made by
Whaley, seconded by Reed, to approve Resolution NO. 115-08. A motion to amend was made by
Munstertnan,seconded by Brunner, to amend the axnount to$1.00 per year. Discu.rsion: Sta,�'.rugge.rted
clarifica�ion to determine ifFederalgrant a.r.rurance.r would allo�v thi.r r�duction. A motion was made by Bartley,
seconded by Reed,to table action to January 13,2009. All present voted YES to TABLE to January
13,2009.
�raft Final Re�rt fox Industrial Park Traffic Im,pact Stud� A presenta.tion of the Draft Final
Report for the Industrial Paxk Traffic Impact Study for the 34`�Avenue Impxovement Pzoject was
made by Rick Laughlin of HDR Consultants fxom Sioux Falls.
This item is Goal#4 from the Ciry Council's adopted 2008 Strategic Plan and involves completing
the study by the end of the pear. The purpose of the study is to analyze options for upgrade and
expansion of 34`�Avenue from 6�'Street to 20�'Street South with an overpass on the Interstate at
20�'Stteet South and.an extension of 20�'Street South from 22"�Avenue to 34`�Avenue. This
transportation improvement would greatly enhance commuter traffic connecring residential
neighborhoods on the west side of the ciry to employment centers on the east while relieving a
traffic congestion area at 6`�Street.
The study will be designed to applp for future funding through the Statewide Transportati.on
Improvement Program (STIP).
zsl
Laughlin pzesented the draft Traffic Impact Study Report. The work tasks conducted as part of this
study include gathering data, analyzing e�sting operations &identifying problems, forecasting future
traffic, analyzing future traffic conditions,proposing alternative solutions, comparing/ranking
alternatives and creating an implementation plan.
The study proposes six alternative solutions: Alternative 0—add lanes to existing;Alternative 1 —
Eastbrook Drive;Alternative 2—Orchard Drive;Alternative 3—20`''Street South;Alternative 4—
26`� Street South;Alternative 5—32"d Street South.
If only 6`� Street was unproved it would result in unfamiliar street layout(thxee thru lanes in each
direction, triple left turns, triple right turn lanes, etc.)which is a decision contingency. Additionally,
the Alternative 1 - Eastbrook and Alternative 2 - 8th/Orchard have potential problems with
implementation. Both Alternatives 1 and 2 bring traffic to 22"d Avenue,but there is no arterial street
on the west side of 22"d Avenue. This would lead to mote traffic in resiaential neighborhoods which
is an undesirable outcome.
The alternatives were compared and ranked using the following criteria: safety,environmental,
geometric (continuity and future interchange), traffic service,land use utilities and cost. T'he total
points the alternatives could receive is 32. The following list describes the alternatives ranking and
cost.
Alternative Points Cost
Alternative 0—6�'Street 16 $6,490,000
Alternative 1 —Eastbrook Drive 17 $4,160,000
Alternative 2—Oxchard Dxive 16 $4,470,000
Alternative 3—20�'Street 21 $7,010,000
Alternative 4—26�'Street 15 $5,980,000
Alternative 5—32°d Street 18 $5,240,000
'The recommended project list includes 34�'Avenue from 6�'Street to 20�' Street South. A two to
three lane arterial street with impxoved at-grade xailroad crossing could be accomplished in the neax
term. In the mid-term from 5-10 years an overpass is recommended for construction ftom 20�`
Street South from 22"d Avenue to 34�'Avenue with a 2-31ane arterial street with grade-sepaxated
overpass of Intersta.te 29.
Councid Di.rcu.r.non: Bartley inquir�d about the mechanic.r of state and federal funding by adding the anterchange to the
Zdb Avenue overpa.r.r either later in the review or application pmce.r.r or a.r an additional phase follo�arring the
construction of the overpa.rs. W/ith the new admini.rtration, it appear,r there rvill be more public infra.rtrarctur�prnject.r
and thi.r prvvject will likely pmbabdy fare better. However, zve can probably e.x�iect funding to be geared mo,rtly to
imp�nvement.c of existis�g tran.rportation.rystems in.rtead of neiv one.r. Can portion.r of the.re p�nject.c be.cplit?
Laughlin.raid funding for an overpa.r.r�vidd be di�zcult. The SD Department of Tran.cportation i.r in a `yrtaintenance-
only"fr�rnding mode. In hi.r opinion,funding an overpa.ra would requi�paliticad mu.rcle to get into programming.
That'r the curr�nt financial climate and in the future with a neu�highway being built the entire outlook on funding
could change. He�commended the City keep informed zvith the Federad prngram and look at rvay.r to meet frrtur�
need.r/ with tho.re change.r.A.r for funding option.r, the only thing the City can do noav i.r to get on the State program.
Al Kurtenbach, Daktmnicr, said he ap.preciated thi.r,rtudy being done and thanked the City and the Coutaty for
funding a.r u�ell a.r the indu.rtrial group. After hearing the re.rults of the study, he think what tho.re people living and
working out on that,nde of town need i.r 34'�Avenue improved to 32"d St�et South. That rvoudd leave one mile of
graved and 2 %miles nfpavement of each end and it'.r notgoodgravel. In the near term, he recommended the City
look at improving 34`b Avenue to 32"d Str�et South. He noted that there'.r a County blacktop mad continuing to the
Elkton exit. That�vould he p traffrc and commuting flou�u.reng the overpa.r.r that exi.rt.t. Truck tra�"zc could eacit at
Elkton e.xit and continue u�i 34`b to acces,c indu.rtriad park.r. He'd like to add a 20`b Street connectnr that would
extend acros.r the interrtate a.r a midterm improvement.
Jack,ie I.anning, City Engineer, .raid City o�'icial� met with ea.rt�ide indu.rtry rep�.rentative.r to r�vierv the r�ort and
the gmu�i a.rked if an interchange coudd be built at 20t6 Street South or would it have to be at 3.2"'°Strett South per
Federal,pacing regulatron.r. Laughlirr thought required minimum.rpacing cauld be achieved between 32"°and 2db.
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Lanning al.ro.raid thegmup a.rked if an overpa.r.r wa.r built, would that de�rgn work into future interchange or avosrld it
have to be r�constructed. Laughlin.raid to make.rure the de.rign i.r keyed.ro it could be converted to interchange in the
future.
He further noted that in order ta do the rtudy to ju.rt�interchange, the City rvill need to pr�pare a tra�'ic forecasting
model for the B�noking.r area svhich will be another e.xpense added to engineering co.rt.r.
The next.rteji uall be to get thi.r�mJect into the State'.r `STIP"�lan;the deadline is�I�Iarch 2009. City o�"zcral.r will
work with HD.I�to prepare the application. Getting thi.r report to the State'.r Congre.r.rional Delegation rva.r al.ro
.rugge.rted and keeping a dialogue�vith the city, counly, tosvn.rhip and indu.rtrial�artners wlll be key to build.ru�iport
and interzst.
L.aughlin commented that the SDDOT i.r also r�viving its Interstate Corridor Study and the City of Bmoking.r.rhould
try to get thi.r�imject included in that anady.rit.
A�tion on Cit,�Manager's comnensation for 2009. A morion was made by Munsterman,
seconded by Bart]ey, to increase annual salary for City Manager in 2009 from$103,000 to $112,000;
and increase car allowance for 2009 from$300 per month to$400 per month. Di.rcu.r�ion: The Mayor
and Cnsrnczl Memberr e.xpr�.r.red their appreciation to Weldon for a job 1ve11 done in 2008 and looked forward to the
comingyear. All present voted yes;motion carried.
Ad�ourn• A motion was made by Reed,seconded by Whaley,to adjourn. All present voted yes;
motion carried. Meeting adjourned at 6:46 p.m.
CITY OF BROOKINGS
�� c�Trof Scatt . unsterman,Mayor
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S an ornes,City Clerk