HomeMy WebLinkAboutCCMinutes_2008_03_11 14
Brookings City Council
March 11, 2008
The Brookings City Council held a meeting on Tuesday, March 11, 2008 at 5:00 p.m., at City Hall
with the following members present: Mayor Scott Munsterman, Council Members Julie Whaley,
Mike Bardey (via phone),Ryan Brunner,Tixn Reed (via phone), Ginger'Thomson, and Tom
Bezdichek. Acting City Manager Jackie Lanning, Ciry Attorney Steve Britzman, and City Clerk Shari
Thornes were also present.
5:00 P.M. WORK SESSION
Updates from First Planning District. Dick Edenstrom, Executive Director,provided a brief
update on First Planning District activities and distributed a repoxt to the Council.
Swiftel Center Ex�ansion Plans. Tom Richter, Swiftel Center Executive Director, appeaxed
befare the City Council on February 12,2008, to present the Swiftel Center's expansion plans.
Richter reviewed the key points of the plan that were brought forward. He said they have been
working on the expansion plans since 1997 and now feel there's an opportunity to do an expansion.
Key points to address in this expansion plan ate to improve storage space needs in the facility
(office, kitchen facilities), the abiliry to host multiple events by expanding the exhibit and meeting
room space, and add a ballroom, turning the facility into a full convention center. During the
planning process his staff surveyed current clients and meeting and convention planners in the area.
They also compared the Swiftel Centex to othex competitive facilities, obtaining information from
their websites.
Richter noted that Dean Gulbranson was present at the meeting. Gutbranson is the private
developer interested in building an attached hotel to the new convention center portion.
Mike Bailey,Jr., Shamrock Banquet Hall, asked Richter how many events the Centex plans to host
per year in the expanded facility. Richter said in 2007 the Center had had 395 event days in the
existing facility. In Year One of the Convention Center, they anticipate adding 45 more event days
and a percentage growth the following five years. He referred the Council to page 67 in the plan.
Thomson asked for claxification on the event days. She asked if these event days would be current
events that spill over into the new expansion. Richtex said 275 event days would be at the Swiftel
Center, some of which would use the new convention space. The 45 new event days are specific to
the new convention center space and would be new events. He projects an increase from 275 to
415 event days by Year 5.
Bailey asked what type of events the new 45 event days would include (i.e. trade, trainixig�. Richter
said the 12,000 sq. ft. ballroom would have retractable walls making it convertible into six smaller
break out rooms. They would convert the existing banquet xooms into smaller meeting tooms and
also utilize the county resource tooms. VUith a11 the new break-out rooms, he'd hope to attract new
convention business into the community to include state association meetings and conventions,
regional conventions and small national conventions. The new convention center would not be to
attract the "banquet-type" facility business that they currendy do. The current Swiftel Center
facilities is an arena with an attached banquet hall. They want to expand the facility to get new
business that they not able to attract currendy because they don't have the xight type of facilities to
go after these conventions.
Bailey said that many of these conventions do their planning six years in advance with the earliest
convention two years in advance. He asked Richter what he proposed to do with the new facility in
meantime. Would it sit empty? What would it be used for? Richter clarified that they would not be
building a convention center fxom the ground up. The expansion plan would be adding to a living
and breath.ing facility that has been operating for seven years. The plan would expand the physical
structure to make the business into a convention type facility. The construction period is estimated
at 12 to 18 months. When they start booking the conventions and events, they'd leave a cushion
and also would have the luxury of an operating building. He noted that some of the current events
held at the Center will expand and grow with the addition of a convention center. R.ichter said the
new center would not sit empty for any period of time. The e�sting events already have room for
growth. In theix research, 70 percent of the average conventions are planned out 4.4 years in
advance. In booking the convention center,they would start with expanded curxent events,
conventions that book 2 to 3 yeaxs out, and then conventions that book further out. R.ichter hopes
to over-deliver in Year One and feels the 45 additional event days numbex is conservative.
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Bailey asked if there was a business plan showing the additional expenses planned for the facility and
how it would be covexed. He said with the current city subsidy for the e�sting structure,he didn't
see how expanding current clients into a new facility would cover expenses. Richter said there is an
extensive study included in the profoYma. The Swiftel Center's current allotment from the city
general fund to bxidge the gap between operating expenses and revenue is appro�mately$300,000
per year. The pxoforma shows that the number will increase into the$330,000 xange in Years 1 and
2 of the new convention center and drop to $280,000 by the end of Year 5. He noted that these
were approximate numbers. The city subsidy will virtually stay the same. He itinerated that they are
not building a new building from the ground up with all new infrastructure and staff. All of that is
already in place. They are expanding the business model to pursue new business oppottunities they
can not cuxrendy attract—convention and meeting business. The plan would be to add only two
new full-time staff with the convention center (sales person in year one and an events cooxdinator in
year three). "Thexe would be additional part-time staff needed based on events generated.
Bezidichek asked Richter if he had met with the Shamrock owners to discuss the expansion plans.
Richter said he and the city manager met with Mike Bailey Jr. and Mike Bailey Sr. to discuss the
plans and tour the facility. This occurred approxunately 45 days ago. Some of these issues were
discussed and there are some new questions being raised tonight.
Brunner asked if there would be any opportunities for cooperation between the Swiftel Center
convention facility and the Shamrock Banquet Hall to assist the banquet portion. Richter said he
feels the Swiftel Center Convention Facility would become a convention destination with a new
market. With that new market, there would be a need for off-shoot meeting space and banquet
facilities. Right now when a large event comes to town,events are held in multiple locations because
the Swiftel Center isn't large enough. Once the new Convention Center is up and running there
would be moxe time dedicated to the convention business and less involvement in the smaller
banquets and weddings. Those types o£events would spill over into other facilities in town such as
the Day's Inn, Staurolite Inn, and the Shamrock.
Bailey said he didn't think Richter answered his questions about the financial shortcomings. Thexe
will be a bond to be repaid, citing$300,000 pez year and$80,000 per year on utility expenses.
Someone will have to pay for this. He felt this facility should have to stand on its own and asked
about plans to be self sufficient. Richter said as for the financing on the brick and moxtar of the
expansion project,he didn't have those specific answexs. Those issues and questions need to be
addressed by the City Council and City Managex over the next few weeks ox months. He said there
would be some additional expenses in the new facility, but they are not creating a new concept of a
public facility. He cited that there are cities, counties and universities all ovex the country that put
up assembly facilities every day. The reason they do this is because they work,they make sense, and
they create economic development opportunities. He said it's common to have subsidized facilities.
Many public facilities would stnzggle operationally with event revenue only. He noted that in 2003
the Swiftel center budgeted for$500,OQ0 in revenue and in 2007 they grew the revenue to $1.3
million. With the incxease in revenue, the annual subsidy from the Ciry's general fund has not
grown substantially. Richter said that's a testament to how that building has done fot the
community. The estimated economic development impact to the Brookings community over those
five years is $40 million. These community public facilities are being built because of the economic
development and spin-off of business that happens when people come into the community for
business or concerts. He cited an example of a 200-500 person convention. If the Swiftel Center
Convention Facility has an attached hotel with 100 rooms, then another 100-400 rooms will be
needed throughout the community. That's economic development for other private businesses.
Those 200 to 500 people won't eat every meal at the Convention Center;they'll eat at Bxookings
restaurants. That's anothex economic development impact. The attendees will probably shop in
town and fill up with gas before leaving. That's why communities axe building these public
convention centers every day. He cites local examples of the Sioux Falls Arena and attached
Sheraton hotel;Watertown Convention Center with hotel;and Grand Forks stadium, convention
center, and attached hotel. It works in those places and that's why they built those types of facilities.
Bailey said they have been planning since December 2006 of starting a hotel attached to their
banquet facility. They've reviewed the list of events at the Swiftel Center and said there would have
been only two,which wexe sporting events that they couldn't have housed at their facility.
Bailey asked about the paxking plans. He said in 2007 the Swiftel Center said they lost two events
for the community because there wasn't enough convention space. He said he didn't see why
taxpayers should build a$7 million addition when they already have a facility capable of keeping and
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attracting events. He questioned the seating capacity and occupancy in the proposed ballroom,
noting it called for seating 1,000 people in round tables in a 12,000 sq. ft. ballroom. He said that
would only allow for seats at 2 '/2 feet apart. He said code requires 15 sq ft/person which would
require a 15,000 sq. ft. ballroom. At his calculations, the plan was akeady $450,000 over budget.
He felt another large mistake in the plan is the 1,450 sq. ft. kitchen with the walk-in cooler taking up
450 feet. The Shamrock's kitchen is 2,251 sq.ft. He said the Center would need another 1,200 sq.ft.
of kitchen space. He felt the FF&E was quite low. He asked if they had enough chairs and tables.
He estimated needing to triple the cost for furnishings which could add another$350,000. He felt
the 20% soft cost estimates were too low. He asked if there were enough parking spaces to handle
everything that is proposed.
Munsterman asked Bailey if he had read the study. Bailey said yes.
Munsterman said the Center is hoping to attract larger type events. He asked Bailey if he didn't feel
there was that type of business out there. Bailey said in his initial research,besides different large
conventions around the state,he interviewed chutches and many orgaruzations. Just in weddings
alone, there are 220 per year around the Brookings area. He looked at Satuxday events only. In
researching other organizations,he found another 100 Saturday dates putting the total demand at
320 Saturday events per year. Taking into account other locations in the area, that leaves only 208
available Saturday dates before construction. After construction, they're at 364 Saturday dates. He
feels that his facility and others have filled the demand for other Saturday events. His facility can
also handle conventions and has more space available for expansion,citing another 20,000 sq.ft. of
space not built-out yet. He doesn't see spending money for attracting two big events per yeax.
Many of thase conventions and organizations have ties to different cities in the state and the event
won't stay in one location every year. He doesn't believe there's a larger event business to attract.
Richter said the Swiftel Center doesn't currendy bid conventions because the Center doesn't have
the break-out meeting space to accommodate their needs. He feels that the Swiftel Center once it's
expanded into a Convention Facility,would be very attractive to convention and corporate business
with the community's close ties to SDSU. They will focus on Sunday-Thursday events. Right now,
most of the events currently hosted at the Swiftel Center are 1 to 2 days in duration. A convention
center attracts the longer events, but right now the Swiftel Center isn't the right type of facility to
bring those events into Brookings. The reason for this expansion plan is to attract new business
into the community. In response to Mr. Bailey's comments about the expansion plans,Richter said
the balltoom plan is purely conceptual at this point. Once the City decides to move forward with a
contract, a firm plan would be developed. Right now, this provides everyone with a visual image of
the concept. He noted that the seating is dependant on room staging and is different fot every event
(concerts, speakers, trade shows, car shows,multiple event). 'I'he room could accommodate 1,700 in
theater seating configuration. Regarding the kitchen size and design,Richter noted that this was an
area that was cut and reduced from the original building design. The Center can produce a meal for
2,000 out of the 1,000 sq. ft. kitchen. He agreed that it's tight and very efficient with needs to
expand. His staff and catering agency has made it woxk. As for code requirements,he's not aware
of any issues or problems. He feels the soft costs, FF&E and paxking lot nuxnbers are appropriate,
noting this is an already existing facility with an operating budget, equipment and staff.
Thomson asked if there was any reason that a convention center and hotel couldn't be privately
owned. Richter said yes,it could be privately owned if someone wanted to create one.
Reed asked about the brick and mortar costs and if these were conceptual costs. What is the bottom
line numbex to spend to build the facility? Richter listed the items and estimated costs. The east
addition is $4.2 million. The FF&E and soft costs of 10%puts the number at$5.6 million with
contingency fees built in. The west addition with storage needs and the green rooms are $724,000
and the parking lot to the east of the new centex is $400,000.
Reed asked if the$5.6 million was conceptual or bottom line. Richter clarified that yes,it was a
"conceptual"numbex because they have not contracted with an architect and engineering firm for
final plans. That's a late 2007 number provided by the axchitect. Five years from now that number
will change.
A1 Kurtenbach,Daktronics,Inc., thanked the Bailey family for the new Shamrock facility. He said
he also supports this proposed addition for the Swiftel Centex very strongly because this is the kind
of thing we need in our communiry if we want to grow up and become a full fledged communiry to
grow around the university and support companies like Daktronics. Right now Daktronics has to
look outside of Brookings to meet its needs and he doesn't like it. He would like for Brookings to
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be forward looking and to build its facilities and capabilities to grow up to be the type of community
consistent with the univexsity. We're not there yet. Building a convention center would be a huge
magnet. Daktronics woYks many conventions pex week and it's true, those conventions are 3 to 4
days. His staff often stays at the convention center hotel site if possible,but many times its full or
too expensive and they stay somewhere else in that community. A Convention Center is a very
important and needed facility for Brookings. Daktronics is one of the stronger users of the Swiftel
Center and intends to grow. He hopes the City Council would look favorably on this investtnent.
There was council consensus to place this item on a future work session for further discussion.
Draft policy for the government access channel and televised meetings
The Council briefly xeviewed the draft Government Access Channel policy,which was modeled
after the City of Sioux Falls' CityLink Channe116 policy. The policy addresses the management of
the site and appropriate programmuig content.
It was noted that commencing at this meeting,the City Council meetings would be bxoadcast live on
Channel9 and replayed during the week.
Mediacom is requited to provide a public access channel to the City of Brookings under their Cable
FYanchise Agxeement and commencing March 10`",Channel 9 was now solely under the
rnanagement of the City. The purpose of the channel is to provide the public with information
regarding governmental issues and events,making government more open and accessible.
The prunary use of this channel is to cablecast live ciry meetings and replay previously recorded city
meetings, along with any other video production. Future forxnatting may include other government
related meetings beyond the City Council,Town Hall meetings, Candidate Forums,and Video
production pieces on city issues and activities. Also included will be a bulletin boaxd system which is
to be a web based user interface with the ability to pre-program through a series of templates for
information to include text,images, and graphics backgrounds. Other examples of progtatnming are
the City calendar,photos,maps, zoned screen with message bar for updates, current weather lines,
news xeleases, top AP stories,promotional pieces,infoxmation on various upcoming city issues,
website links, and historical information.
Whaley asked how many Brookings' citizens have access to Mediacom and this channel. T'homson
noted that anyone could access the meeting thtough a live stream webcast. Shari Thornes, City
Clerk, said that live web streaming was evaluated when the mu�ti-media system was designed,but
decided against it due to the broadband width needed to run the system. Part of the concern is
handling the bandwidth. If 20 people logged on at same time,it would choke the system and there's
no way to know how many people would log on for live stream. Another option Thornes looked at
would be to use a hosted service for a while. The host would provide all bandwidth needed and link
to the stream. Fifry users could log in and there'd be no crashes. If the Council wanted to pursue
that Youte, she recommended the usage be monitored for 3-4 months to detexmine how many use
the system. Hosting costs can range from$250/500 per month depending on how many log on, the
amount of data processed and handled,and the amount of bandwidth used. She noted that it was
decided against this due to the cost at this time,but could be added latex.
Thornes said there are plans to digitally archive the city council meetings on the website,but not the
ability to be viewed live.
Thornes asked for Council direction on the length of time to retain the meeting images. Staff
recommends a 3-6 month tange due to storage issues. She noted that there is no statutory
requirement to retain the meeting on video or digitally.
There was council discussion regarding how often and exact times rebtoadcast the council meeting
on the access channel. A motion was made by Thomson, seconded by Brunner, to rebxoadcast at
12, 3, 6 and 9 every day and retain the meetings for three months. An amendment was made by
Reed, seconded by Whaley, to broadcast Wednesday at 1:00 p.m.,'I'hursdays at 7:00 p.m., and
Fridays at 9:00 p.m. On the amendment, all present voted yes;motion carried. On the main motion
as amended, all present voted yes;motion carried.
The Council will seek input from citizens on these times and see if these axe appropriate or if other
days and times would be better and will revisit this issue if needed.
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Thoxnes also requested Council discussion at a later date regarding the Channel content and
management and possible parmering opportunities with othex governmental entities and also final
action on the overall policy is still needed.
6:00 P.M, CITY COUNCIL MEETING
Consent Agenda: A motion was made by Whaley, seconded by Brunner, to approve the consent agenda
which included:
A. Agenda
B. Action to approve City Council Minutes from the January 22,January 29, February 12
and February 26,2008 Meetings.
C. Action on Resolution No. 22-08—establishing Charges for Collections and Disposal
of Refuse in the City of Brookings, South Dakota.
Resolution No.22-08
Establishing Charges for Collections and Disposal of Refuse
in the City of Brookings,South Dakota.
Be It Resolved By the City of Brookings As Follows,TO WIT:
I. Mo�thlv charggs For Family Domestic Units
'I'he cost of collection and disposal of refuse for family domestic units shall become a charge
against the occupant of each dwelling and shall be payable monthly together with other
public service charges as de6ned by this City. A fair and reasonable charge fox the collection
of refuse at each xegular collection time,from each domestic unit shall be sixteen dollars and
flfty cents($16.50)plus sales tax pet month. 'I'he monthly charge shall be based on one
automated cart provided by the City or one or more fly tight container(s)provided by the
citizen for those areas not yet served by the automated collection system. The monthly
charge shall be based upon once a week pickup for garbage and refuse and once a week
pickup for xeryclable material.
A fair and reasonable charge for a second automated caxt provided by the City for the
collection of garbage and refuse shall be three dollars and thirty cents($3.30)plus sales tax
per month.
Yaxd waste(grass and leaves)will be collected once per week. The yard waste will be
collected in special bags sold by the city at various locations. A faix and reasonable chaxge
foi the bags to cover the cost of the bags,the collection and composting activiry shall be
eighty cents($.$0)per bag. The various locations may charge an agent's fee.
II. I�fonthly Charges fox Commercial Establishments
The cost of collection and disposal oE:efuse from commercial establishments ox the public
schools or any other institution or facility not otherwise classified herein shall become a
charge against the occupant of such commercial establishment and shall be payable monthly
together with other public services as defined by this City. A fair and xeasonable charge for
collection of the contents shall be a muumum charge for collection of the contents shall be a
minimum of thirty three dollars($33.00)plus sales tax per month for five(5)carts with an
additional charge of three dollars and thirty cents($3.30)plus sales tax per cart thereafter.
Apartments and other institutions or facilities utilizing containets for trash receptacles,shall
be charged eighty-five dollars($85.00)plus sales tax per month for a one and one-half(1 '/2)
cubic yard container,one hundred-nine dollars(�109.00)plus sales tax per month for a 2
cubic yard container,one hundred thixty-two dollaxs(Z132.Q0)plus sales tax per month fox a
3 cubic yard container,one hundxed fifty-six dollars($156.00)plus sales tax per month for a
four(4)cubic yaxd container,one hundred eighty dollars($180.00)plus sales tax per month
for a five(5)cubic yard container,two hundred five dollars($205.00)plus sales tax per
month fox a six(6)cubic yaxd containex,two hundred twenty-nine dollars($229.00)plus
sales tax per month for a seven('7)cubic yard container and two hundred fifty-three dollars
($253.00)plus sales tax per month for a eight(8)cubic yard container. Said charges shall be
based upon a twice a week pickup. The charges for each additional pickup per week at the
same location,with the necessity of moving the collection vehicle shall be twenty-seven
dollars and fifty cents($27.50)plus sales tax for one and one-half cubic yard container,
thirty-three dollazs($33.00)plus sales t�for a two(2)yard container,forty-four dollars
($44.00)plus sales tax for a three(3)yaxd containex,fifty-6ve dollars($55.00)plus sales tax
for a foux(4)yard or larget container.
III. Month(y Cha�ges for State Institutions
The cost of the disposal of refuse from a state institution or facility located within the city,
where the institution or facility maintains its own collection service,shall be at the same rate ot
charge icnposed upon licensed commercial garbage haulers,as provided in Paragraph II and
which rate or charge shall be imposed on each load whether the same be a partial or full load.
The director of solid waste management shall keep a monthly record of the number of loads
btought to the sanitaty landfill each month by a state institution and said institution shall be
billed at the end of each calendar month on the basis of the numbex of loads of refuse brought
to the sanitary landfill during the prior month.
IV. Ch�rges for Use
Each commeicial hauler and each commercial establishment hauling its own garbage,rubbish
and waste material shall pay to the city for the use of the sanitaty landfill,per vehicle load,the
following charges:
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A. Fot loads of refuse materiat not requiring additional compaction or processing,such as
roofmg,concrete or trees,the sum of$20.00 per ton plus state sales tax will be charged.
Muiunum fee will be�5.00 for 500 pounds of material.
B. For loads of waste material xequiring additional compaction ot processing(paper,food
waste,plastic,lumber,grass,leaves,etc.)the sum of$40.00 per ton plus$1.00 per ton state
fee,plus state sales tax will be charged. Mixumum fee will be$5.00 per 250 pounds of
material.
V. Landfill Chaxges for Special Waste
Each hauler of special waste,including tire,asbestos and petroleum contaminated soil,shall pay
to the City of Brookings foi the use of the land6ll,the following charges,plus state sales tax:
(a)For Tixes
Passenger cax tires $ 2.50
I,ight pickup tixes $ 3.75
Truck tires � 8.75
Tractor tixes $25.00
(b)Fox Asbestos
Per bag � 5.00
Pex ton �40.00
(c)For petroleum contaminated soil
Waste oil(per ton) $ 11.50
Gas(per ton) $ 8.25
Mixed Gas&Diesel(pex ton) $ 8.25
Diesel Soil(per ton) $ 8.25
VI. Tires
No tires urill be collected on city garbage routes. Tires may be disposed of at the land6ll at
the prices listed in Paragraph V.(a)
VII. A�liances
White goods having freon will be eleven dollars($11.00)per appliance,plus state sales tax.
VIII. Mobile Homes
Mobile homes will be one hundred twenty-five dollars($125.00)per home,plus sales tax.
IX. Effective Date
All charges established by this resolution will be effective January 1,2009.
D. Action on Resolution No. 25-08, awarding bids for a street sweeper (bids were
opened on March 4`�).
Resolution No.25-08
Awarding Bids Stteet Department Stteet Sweeper
Whereas,the City of Brookings has received the following bid for one(1) 1999 Elgin Pelican
Sweeper,Serial Number P-30G2-S: Sanitarion Products,Inc.-�25,000.00
Now Therefore,Be it Resolved that the bid fxom Sanitation Products,Inc.,in the amount of
$25,000.00 fox above-mentioned sweeper be accepted.
E. Action on Resolution No. 19-08, authorizing the ciry participation in a Tide V
Juvenile Delinquency Prevention Grant.
Resolution No.19-08
Resolution for Tide V Juvenile Delinquency Prevention grant
WHEREAS, the City of Brookings is committed to the protection of its citizens and particularly
its youth and children;and
WHEREAS, a collaborative effoxt between the City of Brookings, Bxookings County, and
Brookings School District have identified an opportunity to provide early identification of
childxen at risk;and
WHEREAS,to that end,the thxee entities have agreed to participate in a 3-yeax Tide V Juvenile
Delinquency Prevention Grant from the SD Dept. of Corrections, Council of Juvenile Services;
and
WHEREAS, the city's commitment in this participation fox 2009 will include a dollar-for-dollar
match in the amount of$5,833.33,or a maximum of$17,499 for three years;and
WHEREAS, T'he City of Bxookings agxees to provide a letter of support to the Council of
Juvenile Services.
THEREFORE,BE IT RESOLVED that the City of Brookings duly authorizes the Ciry
l�fanagex/Mayor of the City of Brooking to sign and submit all documents for the Tide V
Juvenile Delinquency Pxevention grant.
F. Action on Resolution No. 23-08, authorizing the city manager to enter a liquor
operating agreement renewal with David Olson Inc., dba Danny's,located at 703
Main Avenue South.
Resolution No.23-08
Danny's Lounge Operating Agceement Renewal
BE IT RESOLVED by the Ciry of Brookings,South Dakota,that the City Council hereby
approves a Lease Renewal Agxeement for the Operating Liquor Management Agxeement
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between the City of Brookings and Danny's Lounge fox the purpose of a liquor manager to
operate the on-sale establishment oz business for and on behalf of the City of Brookings at 703
Main Ave South,also known as Danny's.
BE IT FURTHER RESOLVED that the City Manager be authorized to execute the Agreement
on behalf of the City,which shall be for a period of five(5)years.
G. Action on a request from First Bank and Trust to abate 2007 taxes in the amount of
$2,000 for Lots 13-14,Block 13,Second Addition (vacant lot).
H. Action to appoint Dick Smith as the Assistant Ciry Attorney.
I. Action on Resolution No. 24-08, to Change the Functional Classification of Certain
Streets in the City of Brookings.
Resolution No.24-08
Resolution to Change the Functional Classificarion of Certain Streets
in the City of Brookings
WHEREAS,There are identified specific Functional Classifications of roads and streets within
the City of Brookings as pxescribed by the rules of the Fedexal Highway Admuustration,and
WHEREAS, 7�h Avenue between 3� Street and 11'h Street, and ll�h Street between 7�h Avenue
and Medary Avenue are cunendy classified as URBAN COIJ ECTOR streets,and
WHEREAS, 7�'Avenue between 3� Street and llth Street, and 11�h Street between 7�'Avenue
and Medary Avenue currendy serve local traffic and are signed to prohibit truck traffic,and
WHEREAS, 34�' Avenue from Highway 14 to the South City Limits at 8�' Street South is
currenfly not part of Biookings's Federal Classificafion,and �
WHEREAS,34�"Avenue from Highway 14 to the South City Limits serves a targe volume of the
traffic from the L.G.Everest,Inc.quarry and numerous industry employees east of Intecstate 29,
and
WHEREAS, 34�' Avenue is one of Bxookings's access points of the access controlled SD' �'.�
Highway 14,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
BROOKINGS that 7�' Avenue between 3T� Street and 11� Street, and ll�h Street between 7�'
Avenue and Medary Avenue be removed from the Federal Aid System in the City of Brookings,
and
BE IT FURTHER RESOLVED that 34�h Avenue, from Highway 14 to South City Limits near
8�" Street South be added to the Federal Aid System in the City of Brookings as URBAN
COLLECTOR.
J. Action to schedule a special council meeting on March 26`� for a goal setting retreat.
K. Action to schedule a special council meeting on March 18`�with the County
Commission.
On the motion, all present voted yes;motion carried.
1"Reading—Ordinance No. 11-08—Budget. First reading was held on Ordinance No. 11-08,
An Ordinance entided"An Ordinance Authorizing a Supplemental Appropriation to the 2008
Budget for the Purpose of Providing for Additional Funds for the Operation of the City. Public
Hearing.• March 25'�.
Ordinance No. 06-08—Rezoning_ A public hearing was held on Ordinance No. 06-08, an
Ordinance Rezoning the SE '/a of the SW '/a of Section 36-T110N-R50W from an Agricultural A
and Residence R-1B District to a Residence R-1B,R-2, and R-3 District (1500 Block 20th Street
South). No comments were made. A motion was made by Thomson, seconded by Brunner, to
approve. All present voted yes;motion carried.
Ordinance No. 07-08—Conditional Use. A public hearing was held on Ordinance No. 07-08,an
application for a Conditional Use to establish an apartment in the Business B-2 District on Lot 6,
excluding the S179.35' thereof,and Tract C of Lot 5, all in Southbrook Addition (1000 Block of
Southland Lane). No comments were made. A motion was made by Whaley, seconded by
Thomson, to approve. All present voted yes;motion carried.
Ordinance No. 09-08—Rezonin�. A public hearing was held on Ordinance No. 09-08,rezoning a
portion of land in the NW '/a of the SE '/a of Section 35-T110N-R50W from a Residence R-1B
21
District to a Residence R-2 District. No comments were made. A motion was made by Thomson,
seconded by Bardey, to appxove. All pYesent voted yes;motion caYried.
Ordinance No. 10-08—Draina�e. A public hearing was held on Ordinance No. 10-08, an
Ordinance Amending Axticle II,Building Code, of Chapter 22 of the Code of Ordinances of the
Ciry of Bxookings Pertaining to Dxainage Plans. No comments were made. A motion was made by
Whaley, seconded by Brunner, to approve. All present voted yes;motion caxried.
Presentation of.Annual Financial Report to Council. As per SDCL 9-22-21, Rita Thompson,
Finance Manager,presented to the Council, the xeceipts, expenses and fmancial condition o£the
municipality, including where the City's funds are deposited. She noted that the report was
unaudited and she anticipates that adjustments will be made. T"he final audited xeport will be
presented to the Council at a later date. She also commented that this is a new format required by
statute that shows all revenues, expenditures, and fund balances by increasing or decxeasing
designations. Reed asked if the Council could xeceive a report that shows budget to actual.
Thompson said yes.
Adjourn. A motion was made by Thomson, seconded by Whaley, to adjourn. All present voted
yes;motion carried. Meeting adjoutned at 6:38 p.m.
CITY OF BROOKINGS
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���V OF e Sc . Munsterman,Mayor
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S ornes,City Cierk