HomeMy WebLinkAboutCCMinutes_2014_04_15 194
Brookings City Council
April 15, 2014
The Brookings City Councii held a study session on Tuesday, April 15, 2014 at 5:00 p.m., at City
Hall with the following members present: Mayor Tim Reed, Council Members Jael Thorpe,John
Kubal, Mike McClemans,Tom Bezdichek, Ope Niemeyer and Keith Corbett. City Attorney Steve
Britzman, City Manager Jeff Weldon and City C(erk Shari Thornes were also present.
Resolution No. 30-14. The City Council conducted the official canvass of the April 8, 2014
Municipal Election. A motion was made by Kubal,seoonded by Corbett,to approve Resolution
No. 30-14, a Resolution approving the official canvass of the April 8, 2014 Municipal Election
Ballot. All present voted yes; motion carried.
Resolution No. 30-14
Canvassing the April 8, 2014 Municipal Election
Whereas, on the 8th day of April 2014, there was held in the City of Brookings, South Dakota, an
election for the purpose electing two city council members, and
Whereas, the judges and clerks of said election have returned to the City Council of the City of
Brookings the official results for the purpose of the official canvass, and
Whereas,the City Council on April 15, 2014 has canvassed the results for the purpose of
determining the official election outcome, and
Now,Therefore, Be It Resolved by the City Council of the City of Brookings, South Dakota that
the official vote at the City Election held April 8, 2014 was as follows:
Oepke Total Rural Total
City Council Jacob J. Dan Patty Josh Over Under
3 Year(2) Mills Hansen Bacon Reisetter "Ope" Votes Votes Ballots Ballots Votes
Niemeyer Cast Cast Cast
Vote Centerl 92 220 249 147 316 10 104 610 42 1,024
Vote Center2 189 393 294 303 504 42 133 950 24 1,683
Vote Center3 17 30 41 49 50 0 31 120 10 187
Vote Center 4 0 1 0 0 1 0 0 47 46 2
Vote Center5 28 73 59 53 91 8 38 189 14 304
TOTAL 326 717 643 552 962 60 306 1,916* 136 3,200
*1,916 indicated on grand total,however,this includes 136 rural ballots cast.
Discussion topics included Campus Transit Planning; discussion regarding Design Review and
Guidelines in the City; review of the 2014 County Health Rankings;the Annual Review of City's
Governance & Ends Policy; and City Council Ex-Officio Reports.
Desi�n Review. The Planning Commission will review the possibility of design review districts in
commercial areas, primary corridors and city entrance points a`s part of the upcoming
Comprehensive Master Plan discussion.
Governance and Ends Policv. A motion was made by Reed, seconded by Thorpe,to
recommend the following amendments to the City of Brookings Governance and Ends Policy:
1) Eliminate italic formattin�for "anv reasonable interpretation" in Policv 2.2(21.
2.2 Council-Staff Linkage, Delegation to the City Manager(2) As long as the City
Manager uses anv reasonab/e interpretation of the Council's Ends and Executive
Limitations policies,the City Manager is authorized to establish all further policies, make
all decisions,take all actions, establish all practices, and develop all activities.
2) Revise last sentence of Policv 2.3 to be obiective verses subiective.
2.3 Council-Staff Linkage, Monitoring Executive Performance.
Monitoring executive performance is synonymous with monitoring organizational
performance against Council policies on Ends and on Executive Limitations. Any
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evaluation of the City Manager's performance, formal or informal, may be derived oniy
from these monitoring data. This policy places the burden of ineasuring success on two
pivotal points: well-defined Ends and Executive Limitation policies, and accurate
measurements. Without well-defined policies and accurate measurements,the point of
monitoring performance is lost. The Council recognizes the need to insulate the Citv
Mana�er's role from performance reviews that rate personalitv rather than
performance.
3) Revise Section 2.3(41 strikin� "durin�the first quarter of the vear" and replace with "at a
minimum annuallv."
2.3 Council-Staff Linkage, Monitoring Executive Performance (4). ^���'^^+"^�;�°}
^����-'�^�^�^�^" .,���At a minimum annuallv,the Council will institute a formal
evaluation of the City Manager. This evaluation will consider only monitoring data as
de�ned here, as it has appeared over the intervening year.
All present voted yes; motion carried. Final action will be scheduled at a future action meeting.
A motion was made by Kubal, seconded by Corbett,to recommend the fo!lawing amendment
to the City of Brookings Governance and Ends Policy:
1) Revise Policv 1.6 to strike "not to advance staff agendas, but."
Policy 1: Governance Process: 1.6 Governance Process, Citizen Advisory Boards
The Council values the expression of citizen viewpoints on topics of concern to the
Council. Therefore,the Council will continue the tradition of seeking input from
volunteer citizen advisory boards and committees, although final responsibility for
decisions, and the implementation that follows, rests entirely with the Council. The
Council reminds staff that the ideal purpose of citizen involvement is
r+^��^^^�'�� ",�}to seek objective opinions from a diverse range of citizens.
All present voted yes; except McClemans and Thorpe voted no; motion carried. Final action
will be scheduled at a future action meeting.
Topics for future discussion. Weldon reported that development partners for the former
Department of Transportation property will be at the June 17th Study Session to discuss next
steps on development opportunities.
A motion was made by Reed, seconded by Thorpe,to request reports sometime before budget
hearings from the Police Department and Fire Department on issues of growth (5 years in
review), trends, crime statistics and neighborhood trends. All present voted yes; motion
carried.
Executive Session. A motion was made by Kubal, seconded by Corbett,to enter into executive
session at 6:42 p.m. for purposes of consulting with legal counsel about contractual matters
with the City Council, City Manager, City Clerk, Community Development Director and City
Attorney present (Thorpe left at 7:14 p.m.). A motion was made by McClemans, seconded by
Corbett,to exit executive session at 7:17 p.m.
Adiourn. A motion was made by Kubal, seconded by Corbett,to adjourn. All present voted
yes; motion carried. Meeting adjourned at 7:17 p.m.
CITY OF BROOKINGS
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�.°�'fTE"��t�Po Tim Reed, Mayor
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S ari Thornes, City Clerk